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4.0. SR 07-29-2019 Request for Action To Item Number Mayor and City Council 4.0 Agenda Section Meeting Date Prepared by General Business July 29, 2019 Lori Ziemer, Finance Director Item Description Reviewed by 2020 Budget Reviewed by Action Requested 2020 budget discussion. Background/Discussion Attached are the 2020 preliminary budget worksheets along with their department/division goals for the following departments: Special Revenue Funds: (specific revenue sources used for specific-purpose activities)  Library  Ice Arena Enterprise Funds: (funded by generated revenues)  Liquor  Garbage General Fund:  Environmental  Energy City  Planning  Code Enforcement  Community Development  Building Safety  Information Technology  Fire/Emergency Management  Finance  Legal The following assumptions/estimates were used in preparation of the 2020 proposed budget:  3% cost of living increase for non-union employees  Union contracts – o Patrol – 2.75% increase with a mid-year market adjustment retroactive to first of year o Sergeants – 2.75% increase with a mid-year market adjustment retroactive to first of year The Elk River Vision A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community engagement that encourages and inspires prosperity 20192020 Environmental30%50% Energy City30%20% Garbage30%30% Landfill10%- o 49ers – 2.75% increase with a mid-year market adjustment  Police & Fire PERA increase .75% from 16.95% to 17.7%  Re-allocate Environmental Coordinator hours:  Insurance benefit – 5% increase  Workers comp insurance – overall average rate increase estimated at 3% (Police – 14% increase)  Fuel costs - $2.75/gal. Financial Impact N/A Attachments  Department Budgets/Goals  Personnel Request Summary  Capital Outlay Summary  General Fund Summary  Preliminary Tax Levy 5źǝźƭźƚƓ tĻƩŅƚƩƒğƓĭĻ aĻğƭǒƩĻƭ ε Dƚğƌƭ ŅƚƩ ЋЉЋЉ 5źǝźƭźƚƓʹ\[źĬƩğƩǤ /ƚƒƦƌĻƷĻķ ĬǤʹwƚĬĬźĻ {ĭŷğƉĻ 5ğƷĻʹWǒƌǤ ЊБͲ ЋЉЊВ Performance Measure2018 Actual2019 Estimated2020 Projected Circulation: items checked out 234,400 263,223244,549 Programs: people attending 10, 316 10,50911,750 Door Count: number through door101,192101,400 100,308 DƚğƌΉhĬƆĻĭƷźǝĻ ğƭƉ 5źǝźƭźƚƓ Dƚğƌ Anticipate scheduled replacements of building Space: Oversee physical components/furnishings. maintenance of facility, Include foreseen costs in Budget, CIP and Goals promoting access to a documents. space for community Promote community room use. development. Follow established plan for grounds maintenance and Grounds: Oversee physical repair. maintenance of grounds. Sustain past and current beautification efforts. The Elk River Public Library Board Safety: Promote safety on wants the library to be a welcoming, Plan and position for future by remaining vigilant in library grounds and engaging environment. building and grounds oversight. building. Promote best possible usage of all library resources, by Education: Focus on taking advantage of grounds and building as the learning community education about resources they are. grounds and building. Access: Provide enhanced Provide enhanced programming to promote community programming through local involvement and engagement. dollars. 2020 BUDGET DETAIL SHEET Dept:Library Acct.20162017201820192020 Explanation/Detail of Supplies or Services No.ActualActualActualBUDGETBUDGETComments: REVENUES: 3111Property Taxes 59,132 53,443 54,114 66,000 69,000 3621Interest Income 7,004 8,379 8,845 7,500 8,100 3945Transfers In - Utilities 28,350 28,350 28,350 28,000 28,000 TOTAL LIBRARY REVENUES 94,486 90,172 91,309 101,500 105,100 EXPENDITURES: PERSONAL SERVICES 4103 105 159 - - - Part Time Pay - Library Board minute taking TOTAL PERSONAL SERVICES 105 159 - - - SUPPLIES 4201Office Supplies 63 - - 100 - 4219Operating Supplies 7,949 5,845 8,373 8,000 8,500 TOTAL SUPPLIES 8,012 5,845 8,373 8,100 8,500 OTHER SERVICES & CHARGES 4321Telephone 1,099 1,101 1,102 1,100 1,100 4331Conferences/Schools - - - 650 150 4359Publishing - - - 500 500 4361Insurance 2,022 2,483 2,762 2,800 3,000 4389Utilities 26,444 27,857 29,716 28,250 30,700 4401Building/Grounds Maint 18,610 23,442 11,157 16,550 17,150 4404Equipment Repair & Maint 104 - - 250 200 4405Cleaning Services 14,940 14,940 23,655 30,000 30,000 4409Contractual Services 10,862 5,324 12,138 13,200 13,700 Addl. library hours estimate 4433Dues/Subscriptions - - - 100 100 TOTAL OTHER SERVICES & CHARGES 74,081 75,147 80,530 93,400 96,600 CAPITAL OUTLAY 4560Equipment - Furniture/shelving - - 9,019 14,500 10,000 TOTAL CAPITAL OUTLAY - - 9,019 14,500 10,000 TOTAL LIBRARY EXPENDITURES 82,198 81,151 97,922 116,000 115,100 REVENUES OVER/(UNDER) EXPENDITURES 12,288 9,021 (6,613) (14,500) (10,000) BEGINNING CASH BALANCE 430,548 416,048 ENDING CASH BALANCE 416,048 406,048 Division Performance Measures & Goals for 2020 Division:Arena Completed by:Rich Czech Date:May 24, 2019 Performance Measure2018 Actual2019 Estimated2020 Projected Ice Hours Sold 4,1133,1503,375 Break Away Registration 311325350 Learn to Skate Participants28155325 Division Goal Goal Objective/Task With only one rink in operations there will only be one person working most days. During these times it will be important Provide effective and courteous customer service during the that staff understands that they will be responsible for keeping construction process the ice on schedule, as well as sharpening skates and other customer services items. Develop new daily, weekly, and monthly procedures for the new To maintain a clean and efficient building, to keep it safe and facility an enjoyable experience for our customers. Continue to work closely with ice rental customers To avoid ice scheduling issues and to avoid lost revenues To work with city staff to highlight the new facility with new To strengthen relationships with other city staff membersprograms and to expand on existing programs to maximize their success. Work with communication and marketing staff to promote the To create an awareness of the new facility as a destination new facility as a diverse facility. place where people of all backgrounds can experience 2020 BUDGET DETAIL SHEET Dept:Ice Arena Summary Acct.20162017201820192020 Explanation/Detail of Supplies or Services No.ActualBUDGETBUDGETComments: ActualActual REVENUES: 3461Recreation Fees 70,117 80,588 87,436 79,500 75,000 3464Ice Rental 549,943 554,714 545,551 556,000 430,000 3465Admissions 27,271 30,820 29,638 29,400 25,700 3466Dry Floor Events 20,790 16,325 13,114 21,000 7,000 3467Concessions 77,204 82,740 86,336 85,100 51,000 3468Skate Sharpening 2,586 3,355 3,090 3,500 2,500 3475Building Rent / Youth Hockey Rental 3,800 - 7,600 3,800 - 3482Advertising Fee 18,010 29,420 23,925 28,000 - 3621Interest Income 6,204 10,355 11,670 8,000 6,000 3622Vending Machines 14,076 15,411 13,635 17,400 9,500 3626Contributions - Bleachers 5,435 6,040 5,458 6,100 5,500 3629Misc. Merchandise Sales 4,023 3,312 3,436 3,700 2,000 3791ATM Revenue 144 170 138 200 100 3910Sale of Asset 27,600 - - - - TOTAL ICE ARENA REVENUES 827,203 833,250 831,027 841,700 614,300 EXPENDITURES: PERSONAL SERVICES 4101Regular Pay 169,172 189,046 200,557 213,150 224,600 4103Part Time Pay 100,340 101,767 111,207 109,800 87,300 4104PERA 17,130 20,114 20,374 21,900 21,500 4105FICA 17,095 17,578 18,981 19,200 19,400 4107Medicare 3,998 4,113 4,440 4,550 4,500 4108Insurance 24,304 30,450 33,162 34,850 35,950 4109Workers Comp 2,408 4,301 5,100 5,500 5,900 4110Re-employment Compensation 19 1,603 - - - TOTAL PERSONAL SERVICES 334,466 368,972 393,821 408,950 399,150 SUPPLIES 4212Fuels & Lubes 299 1,445 254 500 350 4217Uniform Allowance 735 515 999 800 550 4219Operating Supplies 55,024 95,703 111,426 92,100 59,950 Eliminate R-22 refrigeration 4255Soft Drinks/Misc. 7,011 6,777 5,432 7,500 4,000 4259Other Merchandise For Resale 31,312 33,242 37,744 33,350 21,800 Reduction due to construction TOTAL SUPPLIES 94,381 137,682 155,855 134,250 86,650 OTHER SERVICES & CHARGES 4319Other Professional Services - 11,698 - - - 4321Telephone 1,291 2,662 1,650 3,100 1,750 4322Postage 121 120 85 100 - 4331Conferences/Schools 1,450 1,044 135 1,650 1,700 4359Publishing 5,266 6,386 4,896 8,100 4,250 4361Insurance 4,548 4,045 3,482 4,200 4,200 4389Utilities 139,887 151,108 164,671 154,000 122,700 Reduction due to construction 4401Building/Equipment Repair & Maint. 26,425 29,906 55,724 41,000 21,650 Reduction due to construction 4409Contractual Services 6,950 6,007 9,652 8,850 9,050 4415Equipment rental 2,726 2,735 4,002 4,550 3,500 4433Dues/Subscriptions 245 270 295 300 400 4438Credit card fees 3,978 4,821 4,750 4,900 4,800 TOTAL OTHER SERVICES & CHARGES 192,887 220,802 249,342 230,750 174,000 CAPITAL OUTLAY 4560Equipment Floor Scrubber - - - 10,000 - TOTAL CAPITAL OUTLAY - - - 10,000 - TOTAL ICE ARENA EXPENDITURES 621,734 727,456 799,018 783,950 659,800 REVENUES OVER/(UNDER) EXPENDITURES 205,469 105,794 32,009 57,750 (45,500) BEGINNING CASH BALANCE 524,621 582,371 ENDING CASH BALANCE 582,371 536,871 2020 BUDGET DETAIL SHEET Dept:Ice Arena Summary Acct.201820192020 20162017 Explanation/Detail of Supplies or Services No.ActualBUDGETBUDGETComments: ActualActual REVENUES: Ice Arena 676,133 666,653 653,673 673,700 488,300 Hockey 41,571 50,316 60,773 46,500 47,000 Skating 32,295 33,541 30,245 36,400 28,000 Concessions 77,204 82,740 86,336 85,100 51,000 TOTAL REVENUES 827,203 833,250 831,027 841,700 614,300 EXPENDITURES: ICE ARENA Personal Services 302,585 339,472 356,580 375,600 372,200 Supplies 46,953 78,584 96,119 71,800 42,300 Other Services & Charges 184,320 211,504 238,317 217,600 161,600 Capital Outlay - - - 10,000 - TOTAL ICE ARENA 533,858 629,560 691,016 675,000 576,100 HOCKEY Supplies 12,440 15,015 16,648 18,400 19,200 Other Services & Charges 5,401 7,139 9,295 8,700 9,200 TOTAL HOCKEY 17,841 22,154 25,943 27,100 28,400 SKATING Personal Services 9,985 7,505 10,234 10,750 10,800 Supplies 3,987 5,172 5,874 4,300 2,750 Other Services & Charges 3,166 2,159 1,730 4,450 3,200 TOTAL SKATING 17,138 14,836 17,838 19,500 16,750 CONCESSIONS Personal Services 21,896 21,995 27,007 22,600 16,150 Supplies 31,001 38,911 37,214 39,750 22,400 TOTAL CONCESSIONS 52,897 60,906 64,221 62,350 38,550 TOTAL EXPENDITURES 621,734 727,456 799,018 783,950 659,800 REVENUES OVER/(UNDER) EXPENDITURES 205,469 105,794 32,009 57,750 (45,500) Division Performance Measures & Goals for 2020 Division:Liquor Completed by:Joe Audette Date:May 20, 2019 Performance Measure2018 Actual2019 Estimated2020 Projected Customer Count284,368284,000285,000 Avg. Sale per Customer$27.63 $28 $28 Gross Profit %28.9%28%28% Labor Costs as % of Sales9.9%11%12% Division Goal Goal Objective/Task New communications positions will help promote a unified "message" paired with liquor transfers and a better knowledge Promote community value of liquor operation to public of where consumer dollars go. We also do community projects Employees will be tasting more products to increase Improve customer experience/serviceknowledge to share with customers. We will do more customer drawings for items and will advertise them better. With the on-going struggle of finding employees getting them Recruit and retain staff to stay longer is a priority. 2020 BUDGET DETAIL SHEET Fund: Northbound Liquor Acct.20162017201820192020 Explanation/Detail of Supplies or Services No.BUDGETBUDGETComments: ActualActualActual REVENUES: SALES 3781Liquor 1,559,633 1,600,347 1,718,326 1,601,000 1,720,000 3782Beer 2,250,630 2,346,053 2,429,946 2,350,000 2,450,000 3783Wine 852,663 867,271 923,250 870,000 925,000 3784Taxable sales 95,643 100,618 106,643 100,000 100,000 3785Non-Taxable sales 67,835 73,127 82,323 74,000 75,000 COST OF SALES 4251Liquor 1,081,072 1,067,885 1,161,883 1,067,900 1,160,000 4252Beer 1,688,170 1,767,939 1,840,187 1,770,000 1,850,000 4253Wine 556,197 562,529 591,428 562,600 590,000 4255Other sales 98,549 107,966 119,444 108,000 115,000 4332Freight 24,029 23,428 25,530 27,000 27,000 GROSS PROFIT 1,378,387 1,457,669 1,522,016 1,459,500 1,528,000 Other Revenue Interest 287 44,010 55,235 60,000 60,000 Misc. Revenue 2,581 3,405 2,203 1,000 2,500 TOTAL NORTHBOUND REVENUE 1,381,255 1,505,084 1,579,454 1,520,500 1,590,500 EXPENDITURES: PERSONAL SERVICES 4101Regular Pay 243,972 261,471 259,442 269,750 281,450 4102Overtime Pay - - 34 500 - 4103Part-time Pay 98,567 98,190 106,114 111,000 118,000 4104PERA 24,873 25,006 26,523 28,600 30,000 4105FICA 21,429 21,944 22,150 23,650 24,850 4106Other Retirement Contributions 5,688 14,988 (18,991) - - 4107Medicare 5,012 5,132 5,180 5,550 5,800 4108Insurance 34,072 38,837 44,749 49,150 38,150 4109Workers Comp 6,845 9,454 10,776 12,400 10,650 TOTAL PERSONAL SERVICES 440,458 475,022 455,977 500,600 508,900 SUPPLIES 4212Fuel & Lubes 172 170 36 - - 4217Uniform Allowance 1,751 958 1,731 1,600 1,600 4219Operating Supplies 12,099 6,934 9,078 10,000 10,000 TOTAL SUPPLIES 14,022 8,062 10,845 11,600 11,600 OTHER SERVICES & CHARGES 4301Audit Fees 3,320 4,319 3,863 4,000 4,100 4319Other Professional Services 1,943 - - 4321Telephone 1,565 1,564 1,573 1,600 1,600 4331Conferences/Schools 89 37 213 1,000 1,000 4349Advertising/Marketing 10,800 11,469 7,961 5,000 9,000 4361Insurance 8,218 8,657 9,716 9,500 10,000 4389Utilities 28,326 30,108 34,325 32,500 34,800 4404Repair & Maintenance 21,732 20,845 19,487 20,700 20,700 4420Depreciation 50,451 49,825 49,825 50,000 52,000 4433Dues & Subscriptions 4,040 4,040 4,040 4,000 4,000 4437Taxes & Licenses 128 270 278 300 300 4438Credit Card Fees 79,089 83,862 81,866 85,000 81,000 TOTAL OTHER SERVICES & CHARGES 207,758 216,939 213,147 213,600 218,500 CAPITAL OUTLAY 4530Improvement Project - NB interior remodel - - - 100,000 - TRANSFERS OUT 704,567 710,866 689,174 700,000 700,000 4721General Fund 438,950 482,850 492,000 500,000 500,000 Park Improvement Fund 265,617 228,016 197,174 200,000 200,000 TOTAL CAPITAL OUTLAY & TRANSFERS 704,567 710,866 689,174 800,000 700,000 TOTAL NORTHBOUND EXPENDITURES 1,366,805 1,410,889 1,369,143 1,525,800 1,439,000 CHANGE IN NET POSITION 14,450 94,195 210,311 (5,300) 151,500 2020 BUDGET DETAIL SHEET Fund: Westbound Liquor Acct.20192020 201620172018 Explanation/Detail of Supplies or Services No.BUDGETBUDGETComments: ActualActualActual REVENUES: SALES 3781Liquor 689,858 621,656 613,955 688,100 685,000 3782Beer 1,062,077 962,973 955,166 1,087,700 1,100,000 3783Wine 338,321 291,010 293,431 355,150 300,000 3784Taxable sales 48,734 46,016 42,117 52,800 50,000 3785Non-Taxable sales 39,342 35,974 33,023 36,000 36,000 COST OF SALES 4251Liquor 464,943 418,958 410,573 467,900 460,000 4252Beer 799,003 726,844 725,657 815,750 815,000 4253Wine 219,818 187,594 186,687 230,850 200,000 4255Other sales 56,156 54,650 49,093 57,700 52,000 4332Freight 9,996 7,738 9,172 11,500 11,000 GROSS PROFIT 628,416 561,845 556,510 636,050 633,000 Other Revenue Misc. Revenue 2,284 2,943 2,770 1,700 2,400 TOTAL WESTBOUND REVENUE 630,700 564,788 559,280 637,750 635,400 EXPENDITURES: PERSONAL SERVICES 4101Regular Pay 97,760 109,204 113,813 146,400 235,200 4102Overtime Pay - 28 7 500 - 4103Part-time Pay 88,413 94,500 88,647 72,800 62,000 4104PERA 14,244 14,275 15,301 16,500 22,300 4105FICA 11,852 12,572 12,640 13,650 18,450 4106Other Retirement Contributions 3,666 (15,722) (7,111) - - 4107Medicare 2,772 2,940 2,956 3,200 4,300 4108Insurance 6,212 11,943 28,387 34,200 43,000 4109Workers Comp 3,683 5,477 5,626 7,100 7,900 TOTAL PERSONAL SERVICES 228,602 235,217 260,266 294,350 393,150 SUPPLIES 4212Fuel & Lubes 172 170 36 - - 4217Uniform Allowance 716 1,164 1,473 1,600 1,600 4219Operating Supplies 6,251 4,168 3,496 6,800 5,000 TOTAL SUPPLIES 7,139 5,502 5,005 8,400 6,600 OTHER SERVICES & CHARGES 4301Audit Fees 3,320 4,319 3,863 4,000 4,100 4319Other Professional Services 1,943 - - 4321Telephone 1,081 1,080 1,088 1,300 1,100 4331Conferences/Schools 15 16 213 1,000 1,000 4349Advertising/Marketing 10,723 10,546 7,861 5,000 9,000 4361Insurance 5,835 5,465 5,488 6,200 6,000 4389Utilities 25,252 25,343 27,776 27,000 29,800 4404Repair & Maintenance 11,909 10,950 19,832 15,300 15,300 4420Depreciation 70,649 69,361 69,361 71,000 71,000 4433Dues & Subscriptions 2,020 2,020 2,020 2,000 2,000 4437Taxes & Licenses 28 170 178 300 200 4438Credit Card Fees 35,934 33,490 31,126 35,000 33,000 - TOTAL OTHER SERVICES & CHARGES 166,766 164,703 168,806 168,100 172,500 TOTAL WESTBOUND EXPENDITURES 402,507 405,422 434,077 470,850 572,250 CHANGE IN NET POSITION 228,193 159,366 125,203 166,900 63,150 2020 BUDGET DETAIL SHEET Fund: Westbound Liquor Liquor Summary Acct.20162017201820192020 Explanation/Detail of Supplies or Services No.BUDGETBUDGETComments: ActualActualActual REVENUES: Sales 7,004,736 6,945,045 7,198,180 7,214,750 7,441,000 Cost of Sales (4,997,933) (4,925,531) (5,119,654) (5,119,200) (5,280,000) GROSS PROFIT 2,006,803 2,019,514 2,078,526 2,095,550 2,161,000 Other Revenue Interest income 287 44,010 55,235 60,000 60,000 Misc. Revenue 4,865 6,348 4,973 2,700 4,900 TOTAL LIQUOR REVENUES 2,011,955 2,069,872 2,138,734 2,158,250 2,225,900 EXPENDITURES: Personal Services 669,060 710,239 716,243 794,950 902,050 Supplies 21,161 13,564 15,850 20,000 18,200 Other Services & Charges 374,524 381,642 381,953 381,700 391,000 Capital Outlay - - - 100,000 - Transfers Out 704,567 710,866 689,174 700,000 700,000 TOTAL LIQUOR EXPENDITURES 1,769,312 1,816,311 1,803,220 1,996,650 2,011,250 CHANGE IN NET POSITION 242,643 253,561 335,514 161,600 214,650 BEGINNING CASH BALANCE 4,292,532 4,575,132 ENDING CASH BALANCE 4,575,132 4,912,782 Division Performance Measures & Goals for 2019 Division:Garbage Completed by:Amanda Bednar Date:May 25, 2019 Performance Measure2018 Actual2019 Estimated2020 Projected Residential Recycling Participants (%) (using service, not just paying for cart)83.18587 Organics participation290280300 Organics (tons)26 tons28 tons30 tons Clean Up Day participation778800850 Recycle Coach subscribers 1927703,372 Division Goal Goal Objective/Task Increase residential recycling rates by improving education and promotion of waste app and website information. This has been done via online Decrease amount of waste going to landfill and increase promotion and handouts for the Recycle Coach app recycling participation and other programs. Increase organics recycling via incentives for the drop off program such as kitchen buckets and containers (begin in 2019). Continue to provide information to new residents on both items. Host two events annually, add additional items for recycling as available (carpet, mattresses, furniture), recycle more items and send less to Elk River Promote and expand community Clean Up Day. Landfill (major change for 2019). Promote other local recyclers between events via social media and city website (and resident phone calls). Promote recycling for construction, remodeling and new development in the city. Provide recycling at community events and improve current event Increase recycling in various aspects of the community.recycling (Elk River Fest). Promote and educate about benefits of recycling to local businesses focusing on larger trash generators first. Utilize metro parameters for required commercial recycling. Continue working with EDA and attend BR&E site visits to provide information and resources to local businesses about proper recycling, waste reduction Expand trash and recycling education for local businesses. and cost saving tools for waste management. Utilize local partnerships and community connections to do so. 2020 BUDGET DETAIL SHEET Dept:Garbage Acct.20162017201820192020 Explanation/Detail of Supplies or Services No.ActualActualActualBUDGETBUDGETComments: REVENUES: Charges for Services 3731Customer Charges1,332,9101,348,0011,550,2741,644,0001,666,000 No rate increase Special Assessments 3610Special Assmts-County 8,517 3,783 2,6743,0002,000 Other Revenue 36213,8368,1534,8655,5004,000 Interest Income 36291,4739445491,000 - Misc. Revenue - Organics bag sales Transfers In 392527,71644,03045,000 - - Transfer-Landfill (Organics) TOTAL GARBAGE REVENUES 1,374,452 1,404,911 1,603,362 1,653,500 1,672,000 EXPENDITURES: PERSONAL SERVICES 4101Regular Pay 18,023 16,709 18,980 21,050 22,600 30% Environ. Coord. 4104PERA 1,374 1,118 1,417 1,600 1,700 4105FICA 1,136 1,032 1,174 1,300 1,400 4106Other Retirement Contributions - (2,429) 1,902 - - 4107Medicare 266 241 274 300 350 4108Insurance 1,989 1,897 2,140 2,250 2,300 TOTAL PERSONAL SERVICES 22,788 18,568 25,887 26,500 28,350 SUPPLIES 4219Operating Supplies - Garbage - 178 696 1,300 400 4219Operating Supplies - Organics 2,046 15,872 15,473 17,100 19,000 TOTAL SUPPLIES 2,046 16,050 16,169 18,400 19,400 OTHER SERVICES & CHARGES 4301Audit Fees 1,660 1,728 1,545 1,600 1,650 4319Other Professional Services 11,204 15,925 17,074 13,000 16,500 3% inc. from ERMU 4322Postage - - - 500 500 4331Travel Conferences & Schools 17 210 307 350 350 4349Advertising/Marketing - - - 1,000 1,000 4384Waste Disposal - Garbage 484,210 496,143 498,772 500,000 415,000 Disposal $75 $62/ton 4384Waste Disposal - Organics 42,094 43,039 43,246 43,000 8,000 4409Contractual Services 915,439 925,741 981,556 990,000 1,036,000 Approx 3% rate inc. 4440Miscellaneous - 4,400 4,400 4,400 4,400 TOTAL OTHER SERVICES & CHARGES 1,454,624 1,487,186 1,546,900 1,553,850 1,483,400 TRANSFERS OUT 4721Transfer - General Fund 45,000 46,150 46,750 48,000 50,000 TOTAL GARBAGE EXPENDITURES 1,524,458 1,567,954 1,635,706 1,646,750 1,581,150 CHANGE IN NET POSITION (150,006) (163,043) (32,344) 6,750 90,850 BEGINNING CASH BALANCE 206,656 213,406 ENDING CASH BALANCE 213,406 304,256 Division Performance Measures & Goals for 2019 Division:Environmental Completed by:Amanda Bednar Date:May 24, 2019 Performance Measure2018 Actual2019 Estimated2020 Projected Wetland Conservation Act applications/decisions131515 Shoreland Permit Applications445 Wetland and Shoreland resident interactions (calls, emails, etc. but not permits) new for 202020 estimate25 estimate45 Division Goal Goal Objective/Task Increase and improve communication via social media, website and publications about city's natural resource protection requirements. Provide tools for Increase public education on environmental topicsdevelopers, homeowners and concerned citizens for wetland and shoreland topics. Participate in local initiatives with Sherburne SWCD to improve water quality regionally and AIS plan for 2021. Continue working on LORE project through Lake Orono Restoration and Enhancement (LORE) project permitting, OLID creation and establishment, development (estimated start date fall 2020) funding and project development. Long-term goal to create wetland bank site for city projects requiring wetland mitigation. Utilize existing Identify and create wetland bank sitefunding as needed. Work with EDA to identify location and work to gain ownership to establish bank site. Continue utilizing volunteers to clean wetlands/ponds to increase water quality and Protect wetlands (and stormwater ponds) via adopt a park function. Add more ponds as available. Education program and public education public about wetland function and importance of keeping buffer areas functioning 2020 BUDGET DETAIL SHEET Dept:Environmental Acct.20192020 201620172018 Explanation/Detail of Supplies or Services No.BUDGETBUDGET Comments: ActualActualActual PERSONAL SERVICES 0% 4101Regular Pay26,85316,70918,98021,05037,650 4104PERA2,0401,1361,4381,6002,850 4105FICA1,6861,0481,1901,3002,350 4107Medicare394245279300550 4108Insurance3,9131,8972,1402,2003,850 4109Workers Comp264188246300300 TOTAL PERSONAL SERVICES35,15021,22324,27326,75047,550 SUPPLIES 4201Office Supplies731,679110300 - 4212Fuels & Lubes1189496100200 4219Operating Supplies94773872350200 TOTAL SUPPLIES1,1382,511278750400 OTHER SERVICES & CHARGES 4321Telephone360270270350350 4322Postage8725 -500500 4331Travel, Conferences/Schools1,0641,3316711,4001,400 4359Publishing -418 -1,0001,000 4409Contractual Services9742,43716,9511,5001,750 4433Dues/Subscriptions - - -200200 TOTAL OTHER SERVICES & CHARGES2,4854,48117,8924,9505,200 TOTAL ENVIRONMENTAL38,77328,21542,44332,45053,150 Division Performance Measures & Goals for 2020 Division:Energy City Completed by:Amanda Bednar Date:May 24, 2019 Performance Measure 2018 Actual2019 Estimated2020 Projected Energy City Tours7810 Energy City Tour Participants134175250 Division Goal Goal Objective/Task Continue to increase Energy City Tours and local partnerships including new partnership with MMPA for education for high school students. Work closely with Climate Smart Municipalities program partners Increase education and outreach about Energy City. in Germany and Minnesota to advance city sustainability and energy efficiency in final year of the program 2020. Attend BR&E visits to promote energy programs and waste reduction. Implement actions and track progress outlined in Energy City Commission 10-year Action Plan by Plan for city sustainability and climate mitigation projects and working closely with other city departments. programsIncorporate renewable energy or other conservation options in new city construction projects (solar, green roof, etc.). Continue working with ERMU and MMPA for community education, grant programs, public Expand and utilize partnership with MMPA and ERMUedcuation and more. Continue with Clean Energy Choice for purchase 100% renewable energy for all city buildings in 2020. Utilize ECC to further goals for the Action Plan by working closely with members, encouraging more Expand role of Energy City Commissionparticipation and providing guidance to other city departments. Partner with ERMU when applicable and promote their rebates and services. 2020 BUDGET DETAIL SHEET Dept:Energy City Acct.20162017201820192020 Explanation/Detail of Supplies or Services No.ActualActualActualBUDGETBUDGET Comments: PERSONAL SERVICES 4101Regular Pay9,19216,70918,98021,05015,050% 4103Part-time Pay -6,500 - - - 4104PERA7011,1331,4181,6001,150 4105FICA5791,0511,1741,300950 4107Medicare135250274300200 4108Insurance9951,8972,1402,2001,550 TOTAL PERSONAL SERVICES11,60227,54023,98626,45018,900 SUPPLIES 4219Operating Supplies2,37559471,0002,500 Electric bike TOTAL SUPPLIES2,37559471,0002,500 OTHER SERVICES & CHARGES 4319Other Professional Services529110 - - - 4331Conferences/Schools8864,6894,1323,0005,500 4359Publishing -652 -500500 4361Insurance - -102200150 4404Equipment Repair/Maint. - -1,725 - - TOTAL OTHER SERVICES & CHARGES1,4155,4515,9593,7006,150 TOTAL ENERGY CITY15,39233,05029,99231,15027,550 Division Performance Measures & Goals for 2020 Division:Planning Completed by:Zack Carlton Date:May 24, 2019 Performance Measure2018 Actual2019 Estimated2020 Projected Land Use Applications (Exclude Plats)778075 Plats162015 Building Permits Reviewed516450400 Division Goal Goal Objective/Task Expand interactive planning information segment on city's website. Integrate with county system when Customer experience available. Explore addition of a questionnaire after the land use application process. Continually evaluate ordinances for improvements to city Streamline processes and reduce regulation (i.e. Platting processes and reducing steps for residents and process and Home occup. permits) applicants. 2020 BUDGET DETAIL SHEET Dept:Planning Acct.20162017201820192020 Explanation/Detail of Supplies or Services No.BUDGETBUDGETComments: ActualActualActual PERSONAL SERVICES 4101Regular Pay196,678218,168249,058246,100259,500 Step 4103Part-time Pay - -11,16415,60015,600 Planning intern 4104PERA14,92416,36218,46219,65020,650 4105FICA11,48412,49015,61716,25017,050 4107Medicare2,6862,9213,6523,8004,000 4108Insurance23,27426,88631,16530,25031,600 4109Workers Comp8098198849501,150 TOTAL PERSONAL SERVICES249,855277,646330,002332,600349,550 SUPPLIES 4201Office Supplies2,6291,8591,6832,0503,450 Computer replacement 4212Fuels & Lubes6935545050 4219Operating Supplies1,9652,4022,170 -1,500 GIS software TOTAL SUPPLIES4,6634,2963,9072,1005,000 OTHER SERVICES & CHARGES 4321Telephone366360360350350 4322Postage1,1251,4436791,5001,500 4331Conferences/Schools1,5082,5471,8583,4002,400 4359Publishing12,7819,2406,04310,00010,000 4361Insurance565858100100 4404Equipment Repair & Maint1,9989009001,500 - Transition to CitizenServe 4433Dues/Subscriptions477878547500550 4440Miscellaneous417242331500500 TOTAL OTHER SERVICES & CHARGES18,72815,66810,77617,85015,400 TOTAL PLANNING273,246297,610344,685352,550369,950 Division Performance Measures & Goals for 2020 Division:Code Enforcement Completed by:Zack Carlton Date:May 24, 2019 Performance Measure2018 Actual2019 Estimated2020 Projected Inspections completed253300350 Division Goal Goal Objective/Task Proactively address highly visible code violations throughout the community to improve community Community Aesthetics aesthetics, reduce incidents of code violations reported by residents, and maintain/improve property values. Work with other city departments and community groups to increase awareness of common code violations. Community Education Expand community enhancement information on the website and social media accounts. Provide thorough, consistent, and fair enforcement of Promptly respond to and investigate complaints and ordinancesconcerns. 2020 BUDGET DETAIL SHEET Dept:Code Enforcement Acct.20192020 201620172018 Explanation/Detail of Supplies or Services No.BUDGETBUDGETComments: ActualActualActual PERSONAL SERVICES 4101Regular Pay 70,621 72,086 74,178 76,100 78,400 4102Overtime Pay - - 27 - - 4103Part-time Pay - - - 16,200 16,200 Code Enforcement intern 4104PERA 5,378 5,406 5,565 5,700 5,900 4105FICA 4,608 4,618 4,771 5,750 5,850 4107Medicare 1,078 1,080 1,116 1,350 1,400 4108Insurance 3,600 3,654 3,650 3,700 3,700 4109Workers Comp 302 254 289 300 350 TOTAL PERSONAL SERVICES 85,587 87,098 89,596 109,100 111,800 SUPPLIES 4212Fuels & Lubes 1,213 1,073 1,210 1,600 1,600 4217Uniform Allowance 217 - 770 350 350 4219Operating Supplies 695 - 1,538 600 2,200 Computer replacement TOTAL SUPPLIES 2,125 1,073 3,518 2,550 4,150 OTHER SERVICES & CHARGES 4321Telephone 720 306 310 850 850 4322Postage 1,028 903 382 1,200 1,200 4331Conferences/Schools 770 - 663 800 800 4361Insurance 98 83 124 200 150 4404Equipment Repair & Maint 1,998 900 900 - - 4460Equipment Replacement Charge - - 900 1,000 1,200 TOTAL OTHER SERVICES & CHARGES 4,614 2,192 3,279 4,050 4,200 TOTAL CODE ENFORCEMENT 92,326 90,363 96,393 115,700 120,150 Performance Measures & Goals for 2020 Department:Community Development Completed by:Suzanne Fischer Date:5.23.2019 2018 Actual2019 Estimated2020 Projected Performance Measure % Citizenserve modules in use 5 (Bldg, Bus Lic, Code, P&Z, and N/A3 (Code, Bldg, P&Z) Permits) 7 # of Pre-Application Mtgs N/A5 # of online safety training courses assigned by managers 72312001500 to staff Division Goal Goal Objective/Task Oversee/support the divisions of Building, Planning and Research and implement process improvements to Environmental Services to ensure goals are achieved with streamline workloads and to ensure proper service available resources. delivery to the public. Provide quality customer service - Focus on the customer, be SMILE (Say hello; Make eye contact; Identify yourself; accessible, provide easy access to services & information & Listen; and Express thanks) provide equitable service. Ensure employees have the proper resources to effectively Implement Take-In mtgs on qualified applications and efficiently do their job. Provide them with the means to Conduct cross-functional team reviews improve service delivery levels. Use of iPlan tables and Citizenserve program Ensure safety training is provided citywide and completed as Empower Safety Committee members to proactively required. address safety issues in their respective divisions. 2020 BUDGET DETAIL SHEET Dept:Community Development Acct.20192020 201620172018 Explanation/Detail of Supplies or Services No.BUDGETBUDGET Comments: ActualActualActual PERSONAL SERVICES 4101Regular Pay 171,662 183,241 119,860 125,400 130,800 4102Overtime Pay 42 1,297 - - - 4104PERA 13,075 13,236 8,990 9,400 9,800 4105FICA 10,513 10,900 7,256 7,800 8,100 4107Medicare 2,459 2,549 1,697 1,850 1,900 4108Insurance 15,120 17,426 16,509 14,000 14,750 4109Workers Comp 758 707 716 600 650 TOTAL PERSONAL SERVICES 213,629 229,356 155,028 159,050 166,000 SUPPLIES 4201Office Supplies 872 1,106 558 500 2,900 Computer replacement TOTAL SUPPLIES 872 1,106 558 500 2,900 OTHER SERVICES & CHARGES 4321Telephone 752 800 829 800 400 4331Conferences/Schools 2,009 1,247 2,711 1,850 2,550 CitizenServe subscription 4404Equipment Repair & Maintenance - - - - 34,500 4433Dues & Subscriptions 607 1,161 611 550 350 TOTAL OTHER SERVICES & CHARGES 3,368 3,208 4,151 3,200 37,800 TOTAL COMMUNITY DEVELOPMENT 217,869 233,670 159,737 162,750 206,700 Performance Measures & Goals for 2020 Division: Building Safety Completed by: Bob Ruprecht Date: May 23, 2019 Performance Measure2018 Actual2019 Estimated2020 Projected New Comm/Ind'l & Institutional building 612 permits issued New Single, Multi & Townhome permits 130 152140 issued Total number of permits issued 2,3202,3002,000 6,7017,000 # of building inspections6,500 Division Goal Goal Objective/Task Conduct plan review, issue permits, perform inspections, Ensure that proposed construction complies with adopted codes and investigate safety issues of construction projects and ordinances and/or existing buildings Ensure that Building Safety practices and activities align with the Stay abreast of and implement, any revisions to the State Building Code and the Int'l Property Maintenance CodeState Building Code and/or the IPMC. 2020 BUDGET DETAIL SHEET Dept:Building Safety Acct.20192020 201620172018 Explanation/Detail of Supplies or Services No.BUDGETBUDGETComments: ActualActualActual PERSONAL SERVICES 4101Regular Pay 455,029 457,409 475,526 363,650 383,750 Step increases 4102Overtime Pay - 87 41 - - 4103Part-time Pay 475 6,288 4,481 - - 4104PERA 41,293 41,193 42,780 27,300 28,800 4105FICA 21,904 21,770 23,576 22,550 23,800 4107Medicare 6,161 6,074 6,650 5,300 5,600 4108Insurance 79,056 82,391 83,124 69,250 59,650 Selection change 4109Workers Comp 1,956 1,667 1,889 1,400 1,650 TOTAL PERSONAL SERVICES 605,874 616,879 638,067 489,450 503,250 SUPPLIES 4201Office Supplies 5,950 1,395 3,522 2,000 5,300 Computer & Ipads 4212Fuels & Lubes 6,555 7,124 7,506 4,400 4,500 4217Uniform Allowance 1,770 1,474 1,265 1,700 1,750 4219Operating Supplies 6,955 6,079 6,296 700 700 TOTAL SUPPLIES 21,230 16,072 18,589 8,800 12,250 OTHER SERVICES & CHARGES 4321Telephone 2,957 4,627 3,965 3,200 2,100 4322Postage 336 240 124 250 250 4331Travel, Conferences/Schools 3,618 1,577 3,445 2,650 4,300 4361Insurance 500 496 620 550 300 4404Equipment Repair & Maint 2,474 3,784 2,785 4,000 500 4433Dues/Subscriptions 1,660 1,701 1,971 600 600 4460Equipment Replacement Fund transfer 3,250 3,400 3,000 4,000 4,500 TOTAL OTHER SERVICES & CHARGES 14,795 15,825 15,910 15,250 12,550 CAPITAL OUTLAY 4560Equipment - Plan review tables (2) - - - - 30,000 TOTAL BUILDING SAFETY 641,899 648,776 672,566 513,500 558,050 Division Performance Measures & Goals for 2020 Division:IT Completed by:Bob Pearson Date:May 24th 2019 Performance Measure2018 Actual2019 Estimated2020 Projected Number of Physical Servers899 Number of Virtual Servers404446 Number of Computers200205205 Number of Desk Phones290295300 Number of Cell Phones120125126 Number of Data Cards525455 Number of Tablets535555 Number of Wireless Access Points252627 ERMU Desktop PCs232525 ERMU Laptops313434 ERMU Tablets121212 Support Tickets700750800 Division Goal Goal Objective/Task This will include the technical and procedural changes necessary to implement the Security Policy. Such as Implementation of the Information Security Policy mandatory security training, change management, and incident management. Maintain network reliabilityTrained staff, updated systems, system redundancy Policy updates, business continuity, disaster recovery, Ensure network security/recovery incident response Create staff efficiencies through technology and improve Research and implement new technology and systems to customer/user experiencemeet service needs 2020 BUDGET DETAIL SHEET Dept:Information Technology Acct.20162017201820192020 Explanation/Detail of Supplies or Services No.BUDGETBUDGETComments: ActualActualActual PERSONAL SERVICES Step increases/ 4101Regular Pay 190,442 164,665 193,041 223,900 290,500 Phased retirement 4102Overtime Pay - - 26 - - 4104PERA 14,499 11,859 14,480 16,800 17,700 4105FICA 11,023 9,219 11,702 13,900 18,000 4107Medicare 2,578 2,157 2,737 3,250 4,200 4108Insurance 32,704 25,811 23,438 25,050 53,400 Selection change 4109Workers Comp 840 809 837 1,100 1,400 TOTAL PERSONAL SERVICES 252,086 214,520 246,261 284,000 385,200 SUPPLIES 4219Operating Supplies 14,089 21,919 16,915 14,300 21,800 Forensic computer TOTAL SUPPLIES 14,089 21,919 16,915 14,300 21,800 OTHER SERVICES & CHARGES 4319Other Professional Services 8,984 20,866 8,937 8,000 10,000 4321Telephone 823 2,027 6,565 2,200 1,300 4331Conferences/Schools 3,915 11,922 11,127 9,750 12,900 Tuition reimbursement 4404Equipment Repair & Maint 61,048 90,874 74,797 121,750 125,400 TOTAL OTHER SERVICES & CHARGES 74,770 125,689 101,426 141,700 149,600 CAPITAL OUTLAY 4560Equipment - IT Infrastructure - - - - 190,000 TOTAL INFORMATION TECHNOLOGY 340,945 362,128 364,602 440,000 746,600 Division Performance Measures & Goals for 2020 Division:Fire Department Operations Completed by:Chief M./Dickinson/Deputy Chief A.Surratt Date:May 23, 2019 Performance Measure2018 Actual2019 Estimated2020 Projected Respond to emergency incidents in an efficient and timely manner480490500 45 paid on-call firefighters Maintain adequate paid on-call 43 paid on-call firefighters45 paid on-call firefighters(projected to potentially add staffing, taking future growth into more if Station 3 is developed) consideration Division Goal Goal Objective/Task Continue the growth and success of the Elk River Fire Academy Collaborate with regional fire departments to identify further program.training needs and potential revenue sources. Continue the process of building fire station #3 to be located on the east side of the city before the construction project of Ensure adequate coverage througout the enitre fire district. 169 Redefine to ensure adequate coverage and reduce response times. Expand the duty officer program to allow for shadow/mentoring positions and more officers. Develop a Continue to develop and enhance current and future leaders of successful leadership development program that will the organization strengthen our current leaders and provide a clear pathway for potential leaders from within the organization. This goal is outstanding from the 2013 to 2017 Strategic Plan adopted by Council and has been a continued goal for the Meet the increased training needs of an all hazards response fire department every year. There is a need to add an additional department. training chief position to meet the deficiencies and future growth of the training division. 2020 BUDGET DETAIL SHEET Dept:Fire - Administration Acct.20162017201820192020 Explanation/Detail of Supplies or Services No.BUDGETBUDGETComments: ActualActualActual PERSONAL SERVICES 4101Regular Pay 233,889 244,462 243,796 424,500 448,200 Step increase 4104PERA 35,037 35,879 30,570 60,550 66,550 .75% PERA increase 4105FICA 2,487 2,877 3,245 7,450 7,800 4106Other Retirement Contributions - City 30,000 30,000 30,000 30,000 30,000 4106Other Retirement Contributions - Fire State Aid 181,297 188,502 182,000 190,000 Fire state aid reimb. 4107Medicare 3,285 3,402 3,459 6,150 6,500 4108Insurance 29,842 28,901 28,852 51,450 65,950 Selection change 4109Workers Comp 9,091 9,963 9,297 13,100 12,000 4110Unemployment Insurance - 467 - - - TOTAL PERSONAL SERVICES 343,631 537,248 537,721 775,200 827,000 SUPPLIES 4201Office Supplies 3,089 1,332 642 1,300 4,500 Computer replacements (2) 4212Fuels & Lubes 3,866 3,726 3,242 9,000 9,200 4217Uniform Allowance 6,312 1,722 2,572 2,750 2,250 4219Operating Supplies 2,950 1,608 6,131 6,500 6,000 4221Equipment Parts - 6 48 500 - TOTAL SUPPLIES 16,217 8,394 12,635 20,050 21,950 OTHER SERVICES & CHARGES 4319Professional Services 5,659 225 5,354 2,000 1,000 4321Telephone 3,108 3,025 3,248 4,600 1,700 4322Postage 705 732 642 700 700 4331Conferences/Schools 2,161 5,949 2,137 4,300 4,000 4359Publishing 609 463 208 200 - 4361Insurance 10,588 8,583 7,142 7,350 7,200 4389Utilities 16,664 19,313 20,550 19,000 20,000 4401Building Repair & Maint 10,093 11,034 15,954 12,000 13,000 4404Equipment Repair & Maint 986 2,294 3,828 3,450 3,000 4433Dues/Subscriptions 1,834 2,064 2,303 3,100 2,900 4460Equipment Replacement Fund transfer 53,800 56,500 65,000 72,000 75,000 TOTAL OTHER SERVICES & CHARGES 106,207 110,182 126,366 128,700 128,500 TOTAL FIRE ADMINISTRATION 466,055 655,824 676,722 923,950 977,450 2020 BUDGET DETAIL SHEET Dept:Fire - Operations Acct.20162017201820192020 Explanation/Detail of Supplies or Services No.BUDGETBUDGETComments: ActualActualActual PERSONAL SERVICES 4103Part-time Pay 170,752 178,518 189,282 188,700 191,500 4105FICA 10,278 10,705 11,649 11,700 11,900 4107Medicare 2,404 2,559 2,733 2,750 2,800 4108Insurance - - - 1,500 1,500 4109Workers Comp 32,381 37,840 41,526 36,000 38,500 TOTAL PERSONAL SERVICES 215,815 229,622 245,190 240,650 246,200 SUPPLIES 4201Office Supplies 145 75 70 200 - 4212Fuels & Lubes 6,601 6,498 7,131 8,500 8,900 4217Uniform Allowance 9,376 7,621 10,746 7,300 7,000 4219Operating Supplies 61,972 81,477 94,638 77,700 74,250 4221Equipment Parts 16,461 9,699 9,677 10,000 10,500 TOTAL SUPPLIES 94,555 105,370 122,262 103,700 100,650 OTHER SERVICES & CHARGES 4321Telephone 4,284 4,614 5,876 4,600 4,350 4331Conferences/Schools 15,055 13,532 13,296 13,500 13,500 4404Equipment Repair & Maint 39,039 38,523 38,551 38,700 39,200 4409Contractual Services 5,947 8,770 7,550 7,000 7,600 TOTAL OTHER SERVICES & CHARGES 64,325 65,439 65,273 63,800 64,650 TOTAL FIRE OPERATIONS 374,695 400,431 432,725 408,150 411,500 TOTAL FIRE DEPARTMENT 840,750 1,056,255 1,109,447 1,332,100 1,388,950 2020 BUDGET DETAIL SHEET Dept:Emergency Management Acct.20162017201820192020 Explanation/Detail of Supplies or Services No.BUDGETBUDGETComments: ActualActualActual SUPPLIES 4219Operating Supplies 8,460 4,851 5,130 6,500 5,500 TOTAL SUPPLIES 8,460 4,851 5,130 6,500 5,500 OTHER SERVICES & CHARGES 4331Conferences/Schools 784 602 - 3,900 3,900 4389Utilities 4,166 5,027 5,368 5,200 5,500 4404Equipment Repair & Maint 4,719 3,800 16,885 5,950 5,950 4433Dues/Subscriptions 260 260 250 250 TOTAL OTHER SERVICES & CHARGES 9,929 9,689 22,253 15,300 15,600 CAPITAL OUTLAY 4560Equipment - EOC audio/video upgrade - - - - 27,000 TOTAL EMERGENCY MANAGEMENT 18,389 14,540 27,383 21,800 48,100 2020 BUDGET REQUESTED POSITIONS Department: FireFireFire ResidentialOfficeDeputy Chief - Rental SpecialistAssistantTraining 4101Regular Pay 56,700 40,85080,000 - 95,000 4104PERA 4,250 3,05014,150 - 16,800 4105FICA 3,500 2,550 - 4107Medicare 800 6001,150 - 1,400 4108Insurance 14,750 14,750 14,750 4109Workers Comp 250 200 4,000 Total New Position Requests 80,250 62,000114,050 - 131,950 NOTE: THESE POSITIONS ARE NOT REFLECTED IN THE GENERAL FUND BUDGET Division Performance Measures & Goals for 2020 Division:Finance Completed by:Lori Ziemer Date:May 17, 2019 Performance Measure 2018 Actual2019 Estimated2020 Projected City Bond RatingAA+AA+AA+ Avg Rate of Return3.04%2.50%2.50% Accounts payable disbursements4,7844,8004,900 AP ACH vendors687585 Division Goal Goal Objective/Task Continued participation in CAFR & Budget award programs Provide meaningful and timely financial reports and Transparency of public finances information to Council and city departments Ensure compliance with applicable federal/state laws and GASB statements Review effectiveness of internal controls and implement auditor recommendations Efficient and effective processes Evaluate processes to take advantage of current technology to enhance efficiencies and streamline operations Work with Administration to develop a funding plan to Sustainable capital funding provide financial sustainability for capital needs. Enhance employee development for succession planning Employee development Continue with cross training of critical areas in finance (AP, payroll) 2020 BUDGET DETAIL SHEET Dept:Finance Acct.20162017201820192020 Explanation/Detail of Supplies or Services No.BUDGETBUDGETComments: ActualActualActual PERSONAL SERVICES 4101Regular Pay 297,146 303,245 325,155 348,800 361,550 Step increases 4103Part-time Pay 60,212 54,297 55,819 57,700 46,800 4104PERA 24,527 26,815 28,573 30,500 30,650 4105FICA 21,825 21,416 22,379 25,200 25,300 4107Medicare 5,104 5,009 5,234 5,900 5,950 4108Insurance 32,773 37,963 58,050 59,950 57,500 Selection change 4109Workers Comp 1,481 1,548 1,862 2,000 1,950 TOTAL PERSONAL SERVICES 443,068 450,293 497,072 530,050 529,700 SUPPLIES 4201Office Supplies 3,826 3,162 5,421 4,100 2,600 TOTAL SUPPLIES 3,826 3,162 5,421 4,100 2,600 OTHER SERVICES & CHARGES 4301Audit Fees 20,100 17,275 15,450 16,000 21,750 4319Other Professional Services 54,615 55,456 54,070 56,000 55,500 4321Telephone 468 480 747 900 400 4322Postage 2,809 2,837 1,717 2,900 2,900 4331Conferences/Schools 376 1,658 2,218 4,400 5,300 4359Publishing 337 152 152 200 200 4404Equipment Repair & Maint 19,258 16,424 17,228 18,600 18,100 4433Dues/Subscriptions 1,495 1,494 1,608 1,600 1,600 4438Credit Card Fees 6,583 8,334 9,067 8,500 9,500 4440Miscellaneous 1,213 1,161 1,183 1,300 1,300 TOTAL OTHER SERVICES & CHARGES 107,254 105,271 103,440 110,400 116,550 TOTAL FINANCE 554,148 558,726 605,933 644,550 648,850 2020 BUDGET DETAIL SHEET Dept:Legal Acct.20162017201820192020 Explanation/Detail of Supplies or Services No.BUDGETBUDGETComments: ActualActualActual OTHER SERVICES & CHARGES 4304Legal Fees 219,137 222,032 273,462 230,000 240,000 TOTAL OTHER SERVICES & CHARGES 219,137 222,032 273,462 230,000 240,000 TOTAL LEGAL 219,137 222,032 273,462 230,000 240,000 2020 BUDGET REQUESTED POSITIONS Department: PolicePoliceIncluded inFireFireFire InvestigativeJuv. DetectiveGENERALResidentialOfficeDeputy Chief - AssistantSergeantFUNDRental SpecialistAssistantTraining 4101Regular Pay 45,250 8,000 53,250 56,700 40,85080,000 - 95,000 4102Overtime Pay - 4103Part-Time Pay - 4104PERA 3,400 1,400 4,800 4,250 3,05014,150 - 16,800 4105FICA 2,800 - 2,800 3,500 2,550 - 4107Medicare 650 100 750 800 6001,150 - 1,400 4108Insurance 13,500 - 13,500 14,750 14,750 14,750 4109Workers Comp 200 300 500 250 200 4,000 Total Personal Services 65,800 9,800 75,600 80,250 62,000114,050 - 131,950 Additional Costs: 4217 Uniform Allowance 650 - 650 - - - 4219 Computer/phone 2,500 - 2,500 - - - Total Additional Costs 3,150 3,150 - - - Total New Position Requests 68,950 9,800 78,750 80,250 62,000114,050 - 131,950 Not included in General Fund Budget Start Date:2/1/20203/1/2020 2020 CAPITAL OUTLAY Funding Source RequestedGeneralCapital DepartmentItemAmountFundLibraryReserve Elections Election Equip. - City contrib. 15,600 15,600 Information Tech.IT infrastructure replacement 190,000 190,000 Emergency ManagementAudio/video upgrade 27,000 27,000 Building SafetyiPlan Review Tables (2) 30,000 30,000 Equipment ServicesVehicle Diagnostic Scanner 13,500 13,500 General Fund Departments$ 276,100$ 260,500$ - $ 15,600 LibraryFurniture/shelving 10,000 10,000 Total$ 286,100 $ 260,500 $ 10,000 $ 15,600 CITY OF ELK RIVER 2020 BUDGET GENERAL FUND REVENUES 201720182019YTD2020 REVENUES:ACTUALACTUALBUDGET6/30/2019PRELIMINARY% CHANGE TAXES Property Taxes$9,943,268$10,508,700$11,187,400$3,982,565$12,605,90012.7% Gravel Tax144,132137,532150,00014,740140,000-6.7% TOTAL TAXES10,087,40010,646,23211,337,4003,997,30512,745,90012.4% LICENSES & PERMITS Liquor License73,06976,17075,00076,40076,0001.3% Amusement License-465 - - - - - Cigarette License3,4753,0753,000 -3,0000.0% Rental License66,56554,15665,00044,99765,0000.0% Mining License18,60425,22725,00024,83625,0000.0% Garbage Hauler License2,1002,0902,0001202,0000.0% Other Business License/Permit15,47010,63514,0008,94012,000-14.3% NPDES Permit19,60026,60018,00011,90020,00011.1% Building Permit541,994468,632480,000185,399475,000-1.0% Plumbing/Heating Permit246,991106,573160,00044,845110,000-31.3% Permit Surcharge9302711,000274500-50.0% Animal License4,5003,5925,000450 --100.0% Other Non-Business Lic/Permit14,71013,8109,0005,38010,00011.1% TOTAL LICENSES & PERMITS1,007,543790,831857,000403,541798,500-6.8% INTERGOVERNMENTAL REVENUE MV Credit5,9305,7885,500 -5,5000.0% PERA Aid13,98413,98414,000 - --100.0% Fire State Aid181,297188,502182,000 2,000190,0004.4% Police State Aid273,612269,703275,000 -270,000-1.8% Police Training Reimb11,17430,62430,000 -30,0000.0% State Crime Prevention Grant60,36562,47365,00010,12760,000-7.7% Other Grants - 7,250 - -0.0% TOTAL INTERGOVTL REVENUE546,362578,324571,50012,127555,500-2.8% CHARGES FOR SERVICES Planning & Zoning Fees33,98526,79332,0009,89330,000-6.3% Plan Check Fee262,578227,767200,00089,788215,0007.5% Special Assessment Search1,050300800470500-37.5% Copies2,9063,2832,5009643,00020.0% Other General Govt Services3,0911,1281,5006521,5000.0% Lockout Fees6,1255,2806,0002,9005,500-8.3% Police Services16,7609,95810,0002,89410,0000.0% School Liaison123,624130,084130,00068,273149,00014.6% Animal Impound Fee4,5004,5004,0001,0754,0000.0% Fire Contracts252,362274,936275,000269,829277,0000.7% Fire Services1,9068,9042,000202,0000.0% Street Services13,20622,78812,0009,12318,00050.0% Engineering Services Reimb134,13165,923130,00024,31675,000-42.3% Recreation Fees60,68268,91478,00062,60070,000-10.3% Sr Center Activities43,67331,85844,00019,74244,0000.0% Park Use Fee27,06631,31727,0009,91520,000-25.9% Building Rent2,4002,4002,400600 --100.0% Sewer Inspection Fee11,44012,92511,0004,44011,0000.0% Contractor License Check1,0351,2351,0006001,0000.0% TOTAL CHARGES FOR SERVICES1,008,303930,293969,200578,094936,500-3.4% 201720182019YTD2020 REVENUES:ACTUALACTUALBUDGET6/30/2019PRELIMINARY% CHANGE FINES & FORFEITS Court Fines173,236126,079145,00056,786135,000-6.9% Parking Fines5,36010,4609,5001,2605,000-47.4% Ordinance Violations75 575 - - - - TOTAL FINES & FORFEITS178,671137,114154,50058,046140,000-9.4% OTHER REVENUE Interest Income119,225128,952100,00051,577115,00015.0% Refunds & Reimbursements130,003114,548130,000 -130,0000.0% Contributions16,00021,33623,00024,00025,0008.7% Miscellaneous Revenue4,9128,9636,5002,0186,5000.0% TOTAL OTHER REVENUE270,140273,799259,50077,595276,5006.6% TRANSFERS IN Transfers12,437 422 - 112 - - Transfer-Landfill56,00056,00050,000 - --100.0% Transfer-Capital Outlay Reserv13,25013,60014,000 - --100.0% Transfer-GRE Reserve45,00045,00050,000 - --100.0% Transfer-Development14,00014,00010,600 -10,6000.0% Transfer-WWTS130,000150,000150,000 -155,0003.3% Transfer-Liquor482,850492,000500,000 -500,0000.0% Transfer-Garbage46,15046,75048,000 -50,0004.2% Transfer-Utilities1,035,0001,159,3631,165,000420,6451,195,0002.6% Transfer-Stormwater15,00015,00015,000 -15,5003.3% Transfer-EDA34,80036,60038,000 -39,5003.9% Transfer-HRA24,75030,00031,500 -32,7003.8% TOTAL TRANSFERS IN1,909,2372,058,7352,072,100420,7571,998,300-3.6% TOTAL GENERAL FUND REVENUE$15,007,656$15,415,328$16,221,200$5,547,465$17,451,2007.6% CITY OF ELK RIVER 2020 BUDGET GENERAL FUND EXPENDITURES 20192020INCREASE/ EXPENDITURES:BUDGETPRELIMINARY(DECREASE)% CHANGE PERSONAL SERVICES FULL TIME SALARIES$8,518,050$9,047,700$529,6506.2% OVERTIME 199,500 210,500 11,0005.5% PART TIME SALARIES 751,000 823,400 72,4009.6% PERA 1,012,700 1,102,950 90,2508.9% FICA 362,950 388,350 25,4007.0% OTHER RETIREMENT CONTRIBUTIONS 212,000 220,000 8,0003.8% MEDICARE 136,850 145,850 9,0006.6% INSURANCE 1,097,050 1,199,050 102,000 9.3% WORKERS COMPENSATION 235,300 268,550 33,25014.1% TOTAL PERSONAL SERVICES 12,525,400 13,406,350 880,9507.0% SUPPLIES OFFICE SUPPLIES 41,800 48,350 6,55015.7% FUELS & LUBES 230,000 237,000 7,0003.0% UNIFORM ALLOWANCE 74,650 78,200 3,5504.8% OPERATING SUPPLIES 589,600 630,700 41,1007.0% EQUIPMENT PARTS 126,300 130,300 4,0003.2% STREET SIGNS 32,500 33,000 5001.5% TOTAL SUPPLIES 1,094,850 1,157,550 62,700 5.7% OTHER SERVICES & CHARGES AUDIT FEES 16,000 21,750 5,75035.9% LEGAL FEES 230,000 240,000 10,0004.3% PROFESSIONAL SERVICES 117,150 112,150 (5,000) -4.3% TELEPHONE 91,000 77,700 (13,300)-14.6% POSTAGE 13,600 12,600 (1,000) -7.4% TRAVEL/CONFERENCES/SCHOOLS 169,700 178,150 8,4505.0% CAR ALLOWANCE 4,800 4,800 -0.0% ADVERTISING/MARKETING 18,700 13,200 (5,500) -29.4% PUBLISHING 15,800 17,100 1,3008.2% PROPERTY/LIABILITY INSURANCE 156,900 162,050 5,1503.3% UTILITIES 396,200 405,950 9,7502.5% BLDG REPAIR/MAINT SERVICES 178,600 161,850 (16,750)-9.4% EQUIP REPAIR/MAINT SERVICES 446,350 487,550 41,2009.2% CONTRACTUAL SERVICES 231,900 200,250 (31,650)-13.6% BUILDING RENT 1,400 1,800 40028.6% EQUIPMENT RENTAL 31,500 29,200 (2,300) -7.3% DUES & SUBSCRIPTIONS 54,300 56,350 2,0503.8% TAXES & LICENSES 700 700 -0.0% CREDIT CARD FEES 12,100 13,100 1,0008.3% MISCELLANEOUS 82,250 82,550 3000.4% EQUIPMENT REPLACEMENT CHARGE 332,000 348,000 16,0004.8% TOTAL OTHER SERVICES & CHARGES 2,600,950 2,626,800 25,850 1.0% CAPITAL OUTLAY - 260,500 260,500- TOTAL GENERAL FUND EXPENDITURES$16,221,200$17,451,200 1,230,0007.6% CITY OF ELK RIVER GENERAL FUND BUDGET 2020 2019YTD2020% BUDGET6/30/19PRELIMINARYCHANGE General Fund Revenues: Property taxes$11,187,400$3,982,565$12,605,90012.7% Other taxes150,00014,740140,000-6.7% Licenses & Permits857,000403,541798,500-6.8% Intergovernmental Revenues571,50012,127555,500-2.8% Charges for Services969,200578,094936,500-3.4% Fines154,50058,046140,000-9.4% Other Revenues259,50077,595276,5006.6% Transfers In2,072,100420,7571,998,300-3.6% Total General Fund Revenues16,221,2005,547,46517,451,2007.6% General Fund Expenditures General Government: Mayor & Council149,05049,282150,5501.0% Communications326,350122,877328,9500.8% Administrative Services531,850247,623560,4505.4% Human Resources280,500133,058305,8509.0% Elections 6,800 6,30062,200814.7% Finance644,550348,614648,8500.7% Information Technology440,000201,566746,60069.7% Legal230,000124,932240,0004.3% Community Development162,75075,943206,70027.0% Planning352,550154,864369,9504.9% Building Maintenance 726,550329,864769,3005.9% Energy City31,15012,63127,550-11.6% Total General Government3,882,1001,807,5544,416,95013.8% Public Safety: Police5,856,6502,539,9806,225,8006.3% Fire1,353,900563,3331,437,0506.1% Building Safety513,500259,207558,0508.7% Code Enforcement115,70046,207120,1503.8% Environmental32,45014,12953,15063.8% Total Public Safety7,872,2003,422,8568,394,2006.6% Public Works: Street Maintenance1,418,150606,7541,389,000-2.1% Snow Removal279,600229,205307,50010.0% Equipment Services 221,40096,212245,05010.7% Engineering357,750137,765385,5007.8% Total Public Works2,276,9001,069,9362,327,0502.2% Culture & Recreation: Parks Maintenance 1,147,600479,4681,277,55011.3% Recreation792,000349,772792,6000.1% Sr. Citizen Programs250,40086,786242,850-3.0% Total Culture & Recreation2,190,000916,0262,313,0005.6% Total General Fund Expenditures$16,221,200$7,216,372$17,451,2007.6% DĻƓĻƩğƌ CǒƓķ wĻǝĻƓǒĻƭ ĬǤ {ƚǒƩĭĻ /ŷğƩŭĻƭ ŅƚƩ {ĻƩǝźĭĻƭ CźƓĻƭ hƷŷĻƩ wĻǝĻƓǒĻƭ ƩğƓƭŅĻƩƭ LƓ υВЏВͲЋЉЉ υЊЍЉͲЉЉЉ υЋАЏͲЎЉЉ υЊͲВВБͲЌЉЉ LƓƷĻƩŭƚǝƷƌ wĻǝĻƓǒĻ υЎЎЎͲЎЉЉ \[źĭĻƓƭĻƭΉtĻƩƒźƷƭ υАВБͲЎЉЉ hƷŷĻƩ ğǣĻƭ υЊЎЉͲЉЉЉ tƩƚƦĻƩƷǤ ğǣĻƭ υЊЋͲЏЉЎͲВЉЉ DĻƓĻƩğƌ CǒƓķ 9ǣƦĻƓķźƷǒƩĻƭ ĬǤ /ğƷĻŭƚƩǤ /ğƦźƷğƌ hǒƷƌğǤ {ĻƩǝźĭĻƭ ε /ŷğƩŭĻƭ υЋЏЉͲЎЉЉ υЋͲЏЋЏͲБЉЉ Њі ЊЎі {ǒƦƦƌźĻƭ υЊͲЊЎАͲЎЎЉ Аі tĻƩƭƚƓğƌ {ĻƩǝźĭĻƭ υЊЌͲЍЉЏͲЌЎЉ ААі /ƚƒƦƚƓĻƓƷƭ ƚŅ DĻƓĻƩğƌ CǒƓķ LƓĭƩĻğƭĻ tĻƩƭƚƓğƌ {ĻƩǝźĭĻƭʹ COLA increase - nonunion$148,000 Union contracts: Police80,000 49er's39,000 Step increases: Non-union141,500 Police38,000 Unions40,500 New positions - Investigative Asst.65,800 Juvenile Detective9,800 Phased retirement64,000 PERA Police & Fire28,000 Insurance 5%57,000 Overtime11,000 Seasonal employees20,000 Workers comp insurance33,250 hƷŷĻƩʹ Elections55,400 Computer replacements48,250 Software subscription service41,250 Capital outlay260,500 $1,181,250 /źƷǤ ƚŅ 9ƌƉ wźǝĻƩ\[ĻǝźĻķtƩĻƌźƒźƓğƩǤ ğǣ \[ĻǝǤtğǤ ЋЉЊВtğǤ ЋЉЋЉ General Fund$11,187,400$12,605,900 Library 66,000 69,000 DĻƓĻƩğƌ tƩƚƦĻƩƷǤ ğǣ \[ĻǝǤ ЊЊͲЋЎЌͲЍЉЉ ЊЋͲЏАЍͲВЉЉ Special Levies: 2010 GO CIP Bonds 470,130 619,920 Economic Development Tax Abatement 160,235 138,550 Government Building Reserve 55,000 21,685 Lake Orono Dredging - 100,000 ƚƷğƌ \[ĻǝǤυЊЊͲВЌБͲАЏЎυЊЌͲЎЎЎͲЉЎЎ General Fund Change from Previous Year$1,418,500 Percentage Change from Previous Year12.7% ƚƷğƌ 5ƚƌƌğƩ /ŷğƓŭĻ ŅƩƚƒ tƩĻǝźƚǒƭ ĻğƩυЊͲЏЊЏͲЋВЉ і /ŷğƓŭĻЊЌ͵Ўі Note: This will be adjusted as we go thru the budget process and do updates. b/ ğƌǒĻυЋЏͲЉЉЏͲЏЊЏυЋАͲЍЉЉͲЉЉЉ *Estimate ğǣ wğƷĻЍЎ͵ВЉАіЍВ͵ЍАЊі 1PIan"Tables Helping You Sas the Big pleturo • Estimating • Collaboration • Job Site • Conference Room • Project Management • Plan Review • Training • Archiving • Client Turnover -Archive Flat Sh I'rewx I iplantables.com - 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