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06-12-2019 PRMMeeting of the Elk River Parks and Recreation Commission Held at the Elk River City Hall Wednesday, June 12, 2019 Members Present: Chair Anderson, Commission members, Loidolt, Niziolek, and Rathbun, and Williams Members Absent: Commissioner Members Holmgren and Soltvedt Council Liaison: Ms. Wagner Staff Present: Parks and Recreation Director, Michael Hecker, Street and Park Superintendent, Tim Sevcik, and Recreation Coordinator, Tonya Love 1. Call Meeting to Order Pursuant to due call and notice thereof, the meeting of the Elk River Parks and Recreation Commission was called to order at 6:30 p.m. by Chair Anderson. 2. Pledge of Allegiance 3. Consider 06/12/19 Agenda Mr. Hecker added Item 7.9 Rivers Edge Commons Rental Policy Moved by Commissioner Loidolt and seconded by Commissioner Rathbun to approve the June 12, 2019 Parks and Recreation Commission meeting agenda with the staff changes. Motion carried 5-0. 4.1 Consider 05/08/2019 Regular PRC Minutes Moved by Commissioner Niziolek and seconded by Commissioner Loidolt to approve the following May 8, 2019 Regular Parks and Recreation Commission minutes. Motion carried 5-0. 4.2 Consider 05/15/19 Special PRC Minutes Moved by Commissioner Williams and seconded by Commissioner Rathbun to approve the following May 15, 2019 Special Parks and Recreation Commission minutes. Motion carried 5-0. 5. Open Forum – None Parks & Recreation Commission Minutes Page 2 June 12, 2019 ----------------------------- 6. Presentation – Eagle Scout Project Gabriel Brendon, presented Eagle Scout project, installing 350 property line signs for Woodland Trails Regional Park. 7.1 Park Dedication Hilltop Woods Second Addition Mr. Benoit shared his staff report. Councilmember Wagner stated this was at council meeting and requested to come back. Chair Anderson asked why we are not asking for 45 feet for right of way. Mr. Sevcik stated that planning may have been looking at a private driveway Commissioner Niziolek asked about the private driveway becoming a city street and would this be a place for a trail. Concerned about how the roads are connected outside this site and how it will relate to future trails. Mr. Hecker stated that the private drive is a mistake on the map. Moved by Commissioner Williams and seconded by Commissioner Rathbun to recommend to City Council to accept park dedication for the Hilltop Woods Second Addition to be paid for one (1) dwelling unit at the rate applicable when the subdivision is released for recording. This will be $1,425.93/lot at the 2019 low-density rate. Motion carried 5-0. Chair Anderson asked to discuss a total of 90 feet for future right of way. Commissioner Niziolek to build outside the woods for environment. 7.2 Park Dedication LG Acres Mr. Benoit shared his staff report. Commissioner Niziolek stated he is concerned about a lack of trail in this area as it goes East and West. Need to address the issue of how dangerous this road is to travel by pedestrian or bicycling. Chair Anderson stated to combine it with the county’s trail plan. Mr. Sevcik stated that the properties road dead ends into Big Lake Township. Parks & Recreation Commission Minutes Page 3 June 12, 2019 ----------------------------- Moved by Commissioner Niziolek and seconded by Commissioner Rathbun to recommend to City Council to accept park dedication for the LG Acres to be paid for one (1) dwelling unit at the rate applicable when the subdivision is released for recording. This will be $1,425.93/lot at the 2019 low-density rate. Motion carried 5-0. 7.3 Deer Management Hunt Mr. Sevcik shared his staff report. Commissioner Niziolek asked to look into having an ordinance to not feeding deer. Moved by Commissioner Niziolek and seconded by Commissioner Loidolt to recommend to City Council to authorize controlled archery deer hunts within select park units. Motion carried 5-0. 7.4 Picnic Pavilion Design Mr. Hecker shared his staff report. Chair Anderson and Commissioner Niziolek shared their reservations about the red roof color and that it does not blend in with the surrounding nature at Woodland Trails Regional Park. Mr. Hecker stated this is for the whole park system. Moved by Commissioner Niziolek and seconded by Commissioner Rathbun to recommend to City Council to accept a standardized picnic pavilion design and to consider the Woodland Trails Regional Park Nature Playground committees recommendation for Woodland Trails Regional Park. Motion carried 3-2’ 7.5 Rivers Edge Commons Park Master Plan Update Mr. Hecker shared his staff report and updated proposed dock location stating staff is looking for commission’s approval to update the master plan. Commissioner Loidolt agrees to move the dock to the east and that the area needs extensive cleanup and believes it will be a lot easier for a boat to dock and be accessible. Chair Anderson asked what will happen with the gangway when the water is low. Commissioner Niziolek has reservations to the location of entrances by the stage. Parks & Recreation Commission Minutes Page 4 June 12, 2019 ----------------------------- Moved by Commissioner Loidolt and seconded by Commissioner Williams to recommend to City Council to accept the updated Rivers Edge Commons Park Master Plan reflecting the new dock location on city property adjacent to the park. Motion carried 5-0. 7.6 Field Use Allocation Policy Mr. Benoit shared his staff report. Moved by Commissioner Williams and seconded by Commissioner Niziolek to recommend to City Council to approve the adoption of the revised Field Use Allocation Policies and Procedures. Motion carried 5-0. 7.7 Athletic Field Use Fees Policy Mr. Hecker shared his staff report. Commissioner Loidolt shared that the youth baseball stated that the house games do not play on the fields except for one time a year for a tournament until they are older about 150 kids. Chair Anderson stated it is paying it forward. Commissioner Williams shared that that policy does not state where the money goes such as the Athletic Field Improvement Fund. Commissioner Loidolt asked how this money will be managed. Mr. Benoit, will request enrollment data and invoice accordingly and manage the money through the commission. Council member Wagner asked to add the “why” to the policy; why the rates are what they are. Chair Anderson shared the fees were intentionally kept low for ease of participation and collaborations between the associations and the city. Moved by Commissioner Williams and seconded by Commissioner Loidolt to recommend to City Council to approve the adoption of the revised Athletic Field Use Fees Policy and to add the following:  City will request enrollment data to invoice accordingly  City will manage the money in a sinking fund called the Athletic Field Improvement fund Parks & Recreation Commission Minutes Page 5 June 12, 2019 -----------------------------  Add a section that states the rates were intentionally kept low to foster participation and collaboration between the youth sports associations and the city. Motion carried 5-0. 7.8 Public Art locations Mr. Hecker shared his staff report. Chair Anderson would like more background information. Councilmember Wagner shared that the Economic Development Authority is looking to get a grant. Chair Anderson stated commission is in support of public art but concerned they may narrow the focus of the location of future art. No Motion. 7.9 Rivers Edge Commons Park Rental Policy Mr. Benoit shared his staff report. Moved by Commissioner Loidolt and seconded by Commissioner Williams to recommend to City Council to approve the adoption of the revised Rivers Edge Commons Park Rental Policy. Motion carried 5-0. 8. William H. Houlton Conservation Area Friends Group Chair Anderson shared his report. 9. Parks and Recreation Director Update Mr. Hecker shared his staff report. Commissioner Niziolek requested an email regarding Woodland Trail Regional Park trail updates. Chair Anderson stated late summer and fall trail use is very high and has reservations regarding the disruption to the high school cross country team practices. Parks & Recreation Commission Minutes Page 6 June 12, 2019 ----------------------------- 10. Division Manager Updates Mr. Benoit shared his staff report. Highlighting Senior Day Out Event, held at Friendly Buffalo in Big Lake, sponsored by Seniors and Law Enforcement Together (SALT). Staff training going on this week and getting facilities ready for summer programs. 11. Announcements Chair Anderson wants staff to contact Hal Steward to look at dog ordinance to match the conservation rules. Chair Anderson asked to discuss the Master Trail Plan on connectivity to outside connections plans from adjacent cities and counties in the future. Chair Anderson asked staff to research deer feeding ordinance in the future and have a workshop to discuss. 12. Adjournment There being no further business, Chair Anderson adjourned the meeting of the Elk River Parks and Recreation Commission work session at 8:26 p.m. Minutes prepared by Tonya Love. ___________________ Dave Anderson, Chair _____________________ Tina Allard, City Clerk