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5.3 ERMUSR 08-13-2019Elk River Municipal Utilities UTILITIES COMMISSION MEETING TO: FROM: ERMU Commission Theresa Slominski — Finance & Office Man MEETING DATE: AGENDA ITEM NUMBER: August 13, 2019 5.3 SUBJECT: r 2020 Annual Business Plan: Schedule; Travel and Training; Dues, Subscriptions, and Fees Budget ACTION REQUESTED: No action is required. DISCUSSION: Staff has begun the 2020 budgeting process. The budgeting process schedule is as follows: August Meeting: Travel and Training Dues, Subscriptions, and Fees September Meeting: 20 Year Capital Projections Capital Projections Conservation Improvement Program October Meeting: Projected Purchased Power Costs Projected Sales Revenues Projected Expenses November Meeting: Completed Budget with Rate Analysis December Meeting: Adopt Budget with Rate changes (if any) FINANCIAL IMPACT: The Travel and Training Budget is a 19% increase from the prior year. This increase is a result of growth in size of the organization with new employees, and in participation with American Public Power Association (APPA). Some of the proposed key items are as follows: • Additional training in all departments that was identified as a need in our Organizational Effectiveness Survey: $6,750 (distributed among all departments) • Increased participation at the APPA rodeo for two teams rather than one: $3,400 • An additional staff person attending the APPA Legislative Round -up: $1,458 • A commissioner to attend the APPA National Conference for both the pre -conference and the regular conference: $3,050 • An additional meeting for RP3 participation: $2,500 • Additional training for the new OT and Human Resources positions: $5,250 Page 1 of 2 . • The Dues, Subscriptions, and Fees budget has a 27.5% increase, and is also a result of growth. These increases are as follows: • Monthly increases in our software support with NISC as we implement Mobile Workforce & AppSuite: $5,995 (there is also a one-time cost associated with this of $17,800, and some of it should be capitalizable) • New Motorola radios that have a per radio per month cost much like a cell phone: $16,200 • Mandated increase in connection fees for water from the MN Dept. of Health: $20,000 • Increased licensing cost for adding licenses to view maps remotely: $22,248 • Professional memberships for HR position: $500 ATTACHMENTS: • Proposed 2020 Travel and Training Budget • Proposed 2020 Dues, Subscriptions, and Fees Budget Page 2 of 2 100 ELECTRIC MMU. Overhead Hot Litre School 2 people MMUA Underground Sdopl 2 people MMUA Tmnsknner School 2 people MMUA Substation Worlahop 2 people list Lina Supervision (person Advanoad Slaking Workshop 1 person Apprenticeship 2 people MMUA Ma@r Sdvol 2 people MMUALocator Workshop 2 Regional Workshop 10 people Infrared Camera training 1 Person Competent Person training 2people GPS 1,650.00 APPA Linemen Rodeo team 6 people Crow Training SchoollDiesel Workshop 2people PCB Training 1 Person Member lndormadon Conf(NISC) Iperson MMUAT8O Confereme 2 People Leadersfnp T-raru g 750.00 Additional Trani g 750.00 WATER new Water CerKtoal- Continuing Education 3People Was bor Certif=tion Cpnfindng Education 3 people Prefessiprvl Opereto-ol Davalapment ( person Leadership Trsnn9 Additional Training CAL SERVICES ELK RIVER MUNICIPAL UTILITIES TRAINING AND TRAVEL BUDGET FOR 2020 Budge( Budget Budget 2018 2019 2020 3,165.00 3,165.00 2,110.00 3,165.00 3,165.00 2,110.00 3,510.00 3,510.1 2,110.00 2,110.00 2,110.00 2,110.00 1.700.00 1.700.00 1,700.00 1 Person APPA E&O Cerh.- 1,900 DO 2,200.00 1,650.00 1,100.00 1 940.00 940.00 1,94 1,940.00 720.00 720.00 720.00 650.00 650.00 650.00 750.00 750.00 aPVlm 750.00 750.00 new 4,254.00 41284.00 6LQftM Kansas City KS 2020 2teams 1,910.00 1,910.00 1,810.00 1,428.00 1,426.00 1,426.00 1,800.00 1,800.00 2,135.00 1,000.00 850.00 650.00 809.00 800.00 2.00000 Identified need in Survey 2000.00 2000.00 2000.00 32 082.00 32.382.00 34 525.00 7% 2,000.00 2,000.00 2,600.00 1, 500.00 1, 500.00 1, 500.00 75000 50000 IderNfied treed in Survey 2500.00 2.500.00 2500.00 6000.00 610.1 7.250.00 21% MMUA Locator Workshop 1 stag 750.00 750.00 Water Utility Management Insttuta Advancad Shaking Workshop 1 person 750.00 750.00 1,900.00 MMUA Diesel Warkshap 1 Person 750.00 750.00 750.00 Englneadrg seminar 1 person 2.000.00 2,00.00 2,000.00 Engineering MPSYCON 1 Person APPA E&O Cerh.- 875.00 875.00 UMMA Meter Workshop (person 00 903.03.00 9 903.00 CAD Workshop JGPS 1 staff APPA Training (Mgmt, CS, Fin, Eng, CIA, e4) 2,000.00 APPA Board Vamber and RP3 Travel ESRI User Cardereme AP.A Cyberae-my Summit 2,845.00 Human Resources Training/C-f- 1staff Substation School 1 person890.00 Additional T.i ng 890.00 890.00 Powsr QralitytrainirG 2peopte 750.00 751.00 1,000.00 Infrared Camera training 1.7n 2,50.00 1,01.00 1,000.00 UMMAwirrtar mlg 2peopk 809.00 800.00 800.00 UMMA summer mg 1 parann 400.00 400.00 400.00 1 at Lina Supernsien 5,000.00 5,000.00 5,009.00 1 000.00 Elachiwl Licansirg 1 peson 360.00 361.00 365.00 Cross Training School 1 person 890.00 890.00 890.00 Apprentice Mater Program (2) L.eade:sh,p Tnenrp 1,1MOU Identified need n Survey Additional Training 1.000.00 1 (1(10.00 1,017J0p DMINISTRATIO AWWA We: Cerff-bon Continuing Educal 1 staff MRWA Water Cor5floation Continuing Educal l staff Wastewater Certification Continuing Education (staff MV -RS Me(erlSoflware training 1 stag AWWA National Conference 1 staff Water Utility Management Insttuta 1staff Engneedrg MPSYCON 1 stag MMUAAnnual Summer Meedrg 3stiff, 5 mmm MMUA Legislative Rove -up 2-ff/l comm APPA Legislative Rounddlp 2staff/'. mmm MMUAT8O Confereme 4staff Advanced Training 1staff Clerks Conference 1staff MMUA Leadership Academy 1 stag APPA E&O Cerh.- 3 staff APPA NaBoral Dorf-- - -'III mmm lot Lire Supervision 2 stay Member Infprma5on COnf (NISC) 3 stag APPA Training (Mgrs , CS, Fin. Eng, CIP, etc) 1 staff APPA Training (Mgmt, CS, Fin, Eng, CIA, e4) 1 stag APPA Board Vamber and RP3 Travel 1 slag AP.A Cyberae-my Summit (staff Human Resources Training/C-f- 1staff Maragemed Training 8,155.00 Missoud 2020 Additional T.i ng 1,800.00 OFFICE Member Information Cort(NISC) 2staff Customer Service Pubfshing aryl Design Soft-. tmg 1 staff Chamber Leadnahip Program 1 person FinandallAcmuntirg (APA CPA, SHRM 8 General) LeademhlpT inng Additional Training SAFETYTRAINING Safe Dri-Training 7staff Additional Training Haarirg Test MMUA MorMty Safety Meetings EDUCATION 13,088m 14.120.00 13.773.00 � -2% 1,700.00 1,700.00 1,700.00 3,500.00 500.00 100.0 100.00 500.00 2,100.00 - 2. W,.Q Attendance paid by AWWA 2019n 400.00 505.0 2,925.0 575.00 875.00 7,090.00 7,090.00 7,090.00 870.00 870.00 1 305 00 2. 95000 2,950.00 437500 2.400.00 2,400.00 2,400.00 1.900.00 95.00 500.00 800.00 6,220.00 3,110.00 3.110.00 4,140.00 5,155.00 8,155.00 Missoud 2020 1,80000 1,800.00 5.'.100 Cafdomia 2020 3,4DO00 3,400.00 3,400.1 3,600.00 5,400.00 5,405.00 New OT position atllnding 2,50.00 2,50.00 1,5285 ac TOMS Customer Cmatiorr 3, 01.1 1115.50 JannieN Customer Conrectiere 3.000.1 2,5000 2'150.00 New OT position attending 144 865.00 143,96200 25000 5,000.00 5,000.00 5,009.00 1 000.00 1 000.00 -l-(K 00 45 820.00 457M.00 65139.00 42% 5,400.00 3,60000 4.27000 3,500.00 1,75.00 25W 00 Identified need in Survey 1,000.0 1,000.00 400.00 400.00 400.00 2,925.0 2,925.00 3,125.00 1 50.00 Identified need in Survey 1,000.00 1.000.00 1 D00.1 13,22500 10,67500 13795.00 29% 2,100.00 2,100.00 2,100.00 1,000,00 Identified need in Surrey 700.00 7100 70 1 28.85.1 29.21.1 30.10.1 31 65.00 32.01.1 33.800.1 6% 3, 01.1 3, 000.1 3.000.1 19% 144 865.00 143,96200 171 262,13 10.8% -0.6% 19.0% Page 1 101 ELK RIVER MUNCIPAL UTILITIES DUES/SUBSCRIPTIONS/FEES BUDGET FOR 2020 278,749.33 304,638.20 388322.10 1.3% 9.3% 27.5% Page 1 102 Budget Budget Budget 2018 2019 2020 MMUA Membership Dues 28,850.00 30,679.20 30,679.20 MMTG Dues 5,942.33 6,550.00 6,550.00 APPA Dues 15,500.00 15,500.00 15,500.00 APPA DEED Program Dues 3,100.00 3,100.00 3,100.00 APPA Customer Survey Benchmarking 1,200.00 1,200.00 Rotary 300.00 300.00 300.00 Drug and Alcohol Random Testing 961.00 961.00 961.00 Software Support 135,600.00 135,600.00 141,595.00 Mobile Workforce & AppSuite monthly costs included Bond Administrative & Management Fees 1,350.00 1,700.00 1,700.00 Miscellaneous 1,000.00 1,000.00 1,000.00 SCADA OSI Fee (GRE) 14,000.00 25,000.00 26,250.00 800 Mhz Radio Licensing 3,675.00 3,675.00 3,675.00 Motorola Wave Radios 16,200.00 Publications 387.00 387.00 387.00 Quarterly MN Dept of Health Water Connection Fee 32,000.00 32,000.00 52,000.00 Increase in Connection Fee cost per MN Dept of Health MRWA Annual Fee 250.00 270.00 270.00 AWWA Annual Fee (Dues and Updates) 1,082.00 2,126.00 2,444.90 Annual Report on Water Use - DNR (WTP) 11,260.00 11,755.00 12,225.00 MPCA Permit Fee - WTP 345.00 345.00 345.00 MPCA Permit Fee - Engines 586.00 586.00 586.00 Homeland Security (Hazardous Chemical Fee) 700.00 725.00 725.00 SUSA Membership 125.00 125.00 125.00 Annual Report on Water Use - DNR (Engines) 140.00 140.00 140.00 Elk River Chamber Membership 500.00 500.00 500.00 Economic Development Association 295.00 295.00 295.00 GASB Subscription 250.00 265.00 265.00 ESRI Maintenance Support 2,281.00 2,752.00 - Support included in the enterprise agreement ESRI Small Govt Enterprise agreement 25,000.00 Increased license count for GIS access required enterprise agreement AutoCAD Maintenance Support 1,590.00 2,150.00 2,600.00 Inframap Software Maintenance 3,200.00 3,200.00 Itron Software for Metering Billing 12,705.00 13,165.00 13,625.00 Vistapoint Phone System Support 1,010.00 1,010.00 1,010.00 Charging Station Warranty & Service 1,000.00 3,860.00 1,319.00 Adobe Creative Cloud software 900.00 1,800.00 1,800.00 Adobe software 52.00 260.00 Border States Electric Bercoding Support 550.00 550.00 875.00 Resource Training & Solutions membership 190.00 190.00 190.00 Munici-pals Membership 25.00 25.00 25.00 Survey Monkey 300.00 300.00 300.00 Partnership Safe Water 300.00 300.00 Drive Electric 500.00 500.00 Mobile Workforce & AppSuite - implementation 2020 17,800.00 February 3, 2020 Live date - one time cost HR professional membership(s) 500.00 New staff 278,749.33 304,638.20 388322.10 1.3% 9.3% 27.5% Page 1 102