7.1. SR 06-20-2005
Item 7.1.
MEMORANDUM
TO: Mayor and City Council
FROM: Lori johnson, Finance and Administrative Services Director
DATE: June 20, 2005
SUBJECT: Consider Westbound Staffing Issues; Consider Liquor Clerk I
Pay Adjustment
Consider Westbound Staffing Issues:
As you know, Westbound Liquor is scheduled to open in October. In anticipation of that
opening, Liquor Store Manager Dave Potvin has reviewed the staffmg needs at Westbound
and prepared the attached memo with his recommendations. These changes are requested
now so that staff can be in place on September 1 to begin training, stocking, and getting
ready for the October opening.
The recommendations include promoting Steve Tillman from Liquor Clerk III to Assistant
Liquor Store Manager at Westbound. Mike Donais will remain Assistant Liquor Store
Manager at Northbound. Second, an additional full time liquor clerk is needed at
Westbound so staff is requesting authorization to add a full time liquor clerk 1. Up to five
part time clerks will be also be added; however, this will change if any current part time
clerks from Northbound want to work additional hours or if Westbound is busier than
projected.
Consider Liquor Clerk I Pay Adiustment:
Dave Potvin is also requesting a change to the part time liquor clerk pay; his memo
explaining this issue in more detail is attached. Currendy, part time liquor clerks are classified
as liquor clerk 1 which is pay grade one on the city's pay plan. Because of recent changes in
pay plan, the city's pay for retail clerk exceeds the current market for both private and public
retail operations. The request is to treat part time liquor clerks similar to other part time
employees in that their pay would be part of the annual compensation resolution approved
by the Council instead of being part of the pay plan. The suggested range for new part time
liquor clerks is $8.14 to $11.57 per hour. All current part time liquor clerks will continue to
be paid as liquor clerk 1 in the city's pay plan.
Further, the liquor clerk III position will be eliminated if Mr. Tillman is promoted. This
position was created to include the purchasing duties for which he was responsible; however,
those duties are included in the assistant liquor manager position so the liquor clerk III
position is no longer needed.
s: \ Council \Lori\2005\ Westbound Staff mg. doc
Action Requested
The City Council is asked to consider the following action:
1) Promote Steve Tillman to Assistant Liquor Store Manager effective September 1 at
Step C
2) Authorize an additional full time liquor clerk 1 for Westbound
3) Eliminate the liquor clerk III position on September 1, 2005
4) Create a new pay scale for new part time liquor clerks with a range of $8.14 per hour
to $11.57 per hour effective immediately and that this is incorporated in to the
annual compensation resolution in the future.
s: \ Council\Lori\2005 \ Westbound Staff mg. doc
MEMORANDUM
TO: Mayor and City Council
FROM: Dave Potvin, Liquor Store Manager
DATE: June 6, 2005
SUBJECT: Promotion of Steve Tillman, Hiring of Full-Time Liquor Clerk
With Westbound's opening drawing neat, the Liquor operation requires two staffing
changes:
1) Promote Steve Tillman to Assistant Liquor Store Manager. Steve has been with
the City for 20 years and is highly qualified and capable to :fill this position at
Westbound. I would like this to be effective September 1, 2005 at pay grade 3E,
Step C.
2) Hire an additional full-time liquor clerk for the operation. It has not been
determined if this person will be at Westbound or Northbound. Including me,
the operation will go from five to six full-time employees.
Action requested: Consider promotion of Steve Tillman and addition of one full-time clerk.
S:OFFSITE/LIQUOR/FT MGR POS.doc
MEMORANDUM
TO: Lori Johnson, Finance/Administrative Services Director
FROM: Dave Potvin, Liquor Store Manager
DATE: April 6, 2005
SUBJECT: Liquor Store Pay Plan
Over the last few years the Liquor Store Pay Plan has become out of line with the retail
liquor industry, both private and public. Although I recognize that the high wages help
attract and retain good employees, at some point it will become difficult to be competitive in
the marketplace if changes are not made.
I am proposing the following:
· Eliminate the Liquor Clerk III position when Steve Tillman is promoted to Assistant
Manager. (I anticipate this around September 2005.)
· All new full-time employees after July 1,2005 will be Liquor Clerk 1.
· All new part-time employees after July 1, 2005 will no longer be classified as Liquor
Clerk I but will be at a new pay grade for part-time liquor clerks with a range to be
20% lower than the current liquor clerk I range. This would create a range of $8.14
to $11.57. I believe this range will still be among the highest for this type of
position.
These proposed changes would help us remain competitive and avoid penalizing current
employees.
S:Offsite/Liquor/04 06 05 Pay Plan. doc