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06-06-2005 CC MIN MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER CITY HALL MONDAY, JUNE 6, 2005 Members Present: Mayor Klinzing, Councilmembers Dietz, Farber, and Gumphrey Members Absent: Councilmember Motin Staff Present: City Administrator Pat Klaers, Finance and Administrative Services Director Lori Johnson, Director of Planning Michele McPherson, Building and Environmental Administrator Steve Rohlf, Streets Superintendent Phil Hals, Assistant Street Superintendent Mark Thompson, City Engineer Terry Maurer, Parks and Recreation Director Bill Maertz, Director of Economic Development Catherine Mehelich, Assistant Director of Economic Development Heidi Steinmetz, Liquor Store Manager Dave Potvin, City Clerk Joan Schmidt, and Recording Secretary Tina Allard 1. Call Meeting To Order Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to order at 6:35 p.m. by Mayor Klinzing. 2. Consider 6/6/2005 Agenda MOVED BY COUNCILMEMBER FARBER AND SECONDED BY COUNCILMEMBER DIETZ TO APPROVE THE AGENDA. MOTION CARRIED 4-0. 3. Consider Consent Agenda MOVED BY COUNCILMEMBER GUMPHREY AND SECONDED BY COUNCILMEMBER FARBER TO APPROVE THE FOLLOWING CONSENT AGENDA: 3.1. 5/9/05 AND 5/16/05 COUNCIL MINUTES 3.2. CHECK REGISTER 3.3. PAY ESTIMATES 3.4. RENEWAL OF ANNUAL LIQUOR LICENSES 3.5. TRANSIENT MERCHANT LICENSE TO ALEX KEKULA, CHARTER COMMUNICATIONS 3.6. TRANSIENT MERCHANT LICENSE TO JAN CUMMINS, TAP ENTERPRISES 3.7. GENERAL PLANNING PERMIT AND A TRANSIENT MERCHANT LICENSE TO RAPID SPORT MARINE 3.8. HOLD A LIVE AUCTION AT PUBLIC WORKS GARAGE ON JULY 16, 2005, AND TO HIRE AUCTIONEER BARRY HUNT FOR 7.5% OF THE GROSS AUCTION PROCEEDS 3.9. ADVERTISE FOR WWTP LABORER 3.10. HIRE JOSEPH ROTZ AS WWTP SEASONAL EMPLOYEE AT $10.70 PER HOUR FOR 11 WEEKS City Council Minutes Page 2 June 6, 2005 ----------------------------- 3.11. EXCLUDED BINGO FOR ELK RIVER ROGERS VFW #5518 TO CONDUCT EXCLUDED BINGO AT ORONO PARK ON JULY 4, 2005 MOTION CARRIED 4-0. 4. Open Mike John Tokar Jr., 21185 Joplin Street-Stated his neighborhood association is considering allowing ATV’s to ride within the Windsor Park open spaces. He stated city ordinance does not allow this and he is opposed to allowing ATV’s in his neighborhood. He does not want the city to change the ordinance and is requesting the city amend the ATV map to include open space owned by associations as “no ATV” areas similar to the snowmobile map. He provided a handout to the Council. Council directed staff to work with Mr. Tokar on this issue. Mr. Raivala, 441 Upland Avenue-Stated he is opposed to sidewalks being installed on Upland Avenue. The Council informed Mr. Raivala that the Upland Avenue sidewalk issue is an item on the agenda. Mayor Klinzing closed Open Mike. ------------------------- Mayor Klinzing closed the regular meeting of the City Council at 6:45 p.m. in order for the Council to hold an executive session to discuss the builder’s association lawsuit. The Council reconvened its regular meeting at 7:15 p.m. ------------------------ 6.1. Presentation of City of Elk River’s Comprehensive Annual Financial Report for the Period Ended December 31, 2004 Finance and Administrative Services Director Lori Johnson and Steve McDonald of Abdo, Eick, and Meyers presented the city’s 2004 Comprehensive Annual Financial Report (CAFR). Mr. McDonald stated there were no instances of non-compliance and the Reserve Fund is within the range recommended by the State Auditor. The Fire Relief Association Financial Statements were also presented. MOVED BY COUNCILMEMBER DIETZ AND SECONDED BY COUNCILMEMBER GUMPHREY TO ACCEPT THE 2004 COMPREHENSIVE ANNUAL FINANCIAL REPORT. MOTION CARRIED 4-0. 6.2. Request to Change Fireworks Sales Location in Menard’s Parking Lot Director of Planning Michele McPherson stated that Fireworks Liquidators was approved for a General Planning permit with a condition that they move their tent site to a different City Council Minutes Page 3 June 6, 2005 ----------------------------- location in the Menard’s parking lot. She stated the applicant would like to change the alternate tent site location that was recommended in the conditions by staff back to the originally requested location. Ms. McPherson stated the site location was moved due to the amount of traffic entering the southern access point to Menards and the storage of building materials near this access. Staff was concerned about traffic conflicts between a variety of vehicles Sara Michielson, representing Fireworks Liquidators, LLC-Stated Menards would like the tent sales located at the original site due to traffic concerns in the alternate location recommended by staff. Ms. McPherson presented a third alternative to the applicant that would be near the north access point in the parking lot. Ms. Michielson stated it might work but she would need to present it to Menards. Councilmember Dietz stated the original south access point has less traffic and congestion and is where the tent sales should be located. MOVED BY COUNCILMEMBER DIETZ AND SECONDED BY COUNCILMEMBER FARBER TO APPROVE A GENERAL PLANNING PERMIT TO THE APPLICANT WITH THE FOLLOWING CONDITIONS: 1.NO ELECTRICAL SERVICES SHALL BE ACROSS ANY DRIVE OR WALKING SURFACE. 2.IF TRAFFIC BECOMES A PROBLEM AROUND THE TEMPORARY SITE, THE SALES AREA SHALL BE DELINEATED WITH A BARRIER TO RESTRICT TRAFFIC. 3.THE SALES TENT SHALL BE MAINTAINED FREE OF DEBRIS AND KEPT IN AN ORDERLY CONDITION. 4.THE LOCATION OF THE TENT IS CONSISTENT WITH THE SUBMITTED SITE PLAN AND MEETS ALL FIRE CODES. 5.THE TENT SHALL BE REMOVED WITHIN ONE WEEK OF THE END OF THE SALES PERIOD AND THE SITE BE RETURNED TO ITS PREVIOUS CONDITION. 6.THE TRAILER DISPLAY AREA ALONG EVANS STREET SHALL BE REMOVED. 7.THE TENT BE LOCATED AS SHOWN ADJACENT TO THE ISLAND IDENTIFIED AS HAVING ELECTRIC SERVICE AT THE ORIGINAL PROPOSED LOCATION MOTION CARRIED 4-0. 6.3. Interview and Appointments to Heritage Preservation Commission City Council Minutes Page 4 June 6, 2005 ----------------------------- MOVED BY COUNCILMEMBER FARBER AND SECONDED BY COUNCILMEMBER GUMPHREY TO ACCEPT THE RESIGNATION OF CYNTHIA OLSON. MOTION CARRIED 4-0. Building and Environmental Administrator Steve Rohlf stated there are two vacancies on the Heritage Preservation Commission (HPC) and introduced the two applicants that applied for these vacancies. Mayor Klinzing asked each applicant why they were interested in serving on the HPC. Matthew Christiaansen stated he would like to get more involved with the community and further stated he is trained as an anthropologist. Molly Nadeau stated she finished the Chamber leadership training program and would like to be more involved with the community. MOVED BY COUNCILMEMBER FARBER AND SECONDED BY COUNCILMEMBER GUMPHREY TO APPOINT THE FOLLOWING TWO REPRESENTATIVES TO THE HERITAGE PRESERVATION COMMISSION: 1.MOLLY NADEAU WITH A TERM TO EXPIRE FEBRUARY 28, 2006. 2.MATTHEW CHRISTIAANSEN WITH A TERM TO EXPIRE FEBRUARY 28, 2007. MOTION CARRIED 4-0. 6.4. Consider Rough Carpentry Bids for Westbound Steve Chuba, with Greystone Construction stated two quotes were received for the rough carpentry work for the construction of Westbound Liquor. He recommended the low bid of $29,900 by Crossroad Construction. He stated he is currently developing the bid package for the finish carpentry. MOVED BY COUNCILMEMBER DIETZ AND SECONDED BY COUNCILMEMBER FARBER TO AWARD THE ROUGH CARPENTRY BID FOR WESTBOUND LIQUOR IN THE AMOUNT OF $29,900 TO CROSSROAD CONSTRUCTION. MOTION CARRIED 4-0. Mr. Chuba provided an update on the construction progress of Westbound Liquor, which is progressing ahead of schedule. 7.1. Consider Resolution Request by City of Elk River to Vacate the Public Interest in Jackson Square-Public Hearing, Case No. EV 05-05 Director of Planning Michele McPherson submitted the staff report. Ms. McPherson stated the city needs to vacate the public interest in Jackson Square in order to transfer title to MetroPlains Development for the construction of Jackson Place. Mayor Klinzing opened the public hearing. There being no one to speak to this issue, Mayor Klinzing closed the public hearing. City Council Minutes Page 5 June 6, 2005 ----------------------------- MOVED BY COUNCILMEMBER DIETZ AND SECONDED BY COUNCILMEMBER GUMPHREY TO ADOPT RESOLUTION 05-59 TO VACATE THE PUBLIC INTEREST IN JACKSON SQUARE. MOTION CARRIED 3-1. Councilmember Farber opposed. (Councilmember Farber is opposed to the Jackson and Bluff Block projects.) 7.2. Consider Resolution for Final Plat Approval (Bluff Block-Metro Plains), Case No. P 04-19 Director of Planning Michele McPherson submitted the staff report. Ms. McPherson stated that MetroPlains Development is requesting final plat approval for Bluff Block. She reviewed the plat, the Parks and Recreation Commission’s recommendation, and the liability insurance issues as outlined in her staff report. MOVED BY COUNCILMEMBER GUMPHREY AND SECONDED BY COUNCILMEMBER DIETZ TO ADOPT RESOLUTION 05-60 GRANTING FINAL PLAT APPROVAL FOR BLUFF BLOCK, CASE NO. P 04-20 WITH THE FOLLOWING CONDITIONS: 1.A DEVELOPERS AGREEMENT BE PREPARED AND EXECUTED OUTLINING THE TERMS AND CONDITIONS OF THE PLAT APPROVAL PRIOR TO RELEASING THE PLAT FOR RECORDING. 2.SURFACE WATER MANAGEMENT FEE BE PAID IN THE AMOUNT REQUIRED BY THE CITY AT THE TIME OF FINAL PLAT PRIOR TO RELEASING THE PLAT FOR RECORDING. 3.WATER ACCESSIBILITY FEES IN THE AMOUNT DETERMINED BY THE CITY BE PAID TO ELK RIVER MUNICIPAL UTILITIES PRIOR TO RELEASING THE PLAT FOR RECORDING. 4.THE CITY ENGINEER’S COMMENTS BE INCORPORATED INTO THE PLANS. 5.ANY TREES OFF SITE OR ON SITE, NEAR THE LIMIT OF GRADING THAT ARE TO BE PRESERVED SHALL BE FENCED WITH A SNOW FENCE AT THE DRIP LINE TO PREVENT GRADING, COMPACTION, OR STORAGE OF EQUIPMENT, DEBRIS OR MATERIALS. STAFF SHALL INSPECT THE FENCING PRIOR TO GRADING COMMENCING. 6.ANY ITEM OR CONDITION FOUND THAT INDICATES THE SITE IS LIKELY TO YIELD INFORMATION IMPORTANT TO PRE- HISTORY OR HISTORY SHALL BE REPORTED TO THE CITY IMMEDIATELY. FURTHER, THE CITY RESERVES THE RIGHT TO STOP WORK AUTHORIZED IN ITS APPROVAL UNTIL THE SITE IS APPROPRIATELY INVESTIGATED AND WORK IS AUTHORIZED. 7.PARK DEDICATION SHALL BE PAID IN CASH FOR BOTH THE RESIDENTIAL UNITS AND 10,000 SQUARE FEET OF COMMERCIAL. AN EASEMENT FOR PUBLIC ACCESS SHALL BE GRANTED OVER City Council Minutes Page 6 June 6, 2005 ----------------------------- OUTLOT A TO ALLOW CONSTRUCTION AND USE OF THE RIVER WALK TRAIL. 8.THE CITY COUNCIL ACKNOWLEDGES THAT CERTAIN PORTIONS OF THE BUILDING WILL ENCROACH INTO THE PUBLIC RIGHT OF WAY. THESE ENCROACHMENTS WILL BE ALLOWED FOR FOOTINGS, CANOPIES, AND DOOR SWINGS INTO THE PUBLIC RIGHT OF WAY, AS THE CITY IS AUTHORIZING ZERO LOT LINE CONSTRUCTION TO FURTHER THE TRADITIONAL DEVELOPMENT PATTERN OF THE DOWNTOWN AREA. THE BUILDING OWNER SHALL MAINTAIN LIABILITY INSURANCE TO INDEMNIFY THE CITY FOR ALLOWING THESE ENCROACHMENTS. MOTION CARRIED 3-1. Councilmember Farber opposed. (Councilmember Farber is opposed to the Jackson and Bluff Block projects.) 7.3. Consider Resolution for Final Plat Approval (Jackson Place-Metro Plains), Case No. P 04- 19 Director of Planning Michele McPherson submitted the staff report. Ms. McPherson stated that MetroPlains Development is requesting final plat approval for Jackson Place. She reviewed the plat, the Parks and Recreation Commission’s recommendation, and the liability insurance issues as outlined in her staff report. MOVED BY COUNCILMEMBER GUMPHREY AND SECONDED BY COUNCILMEMBER DIETZ TO ADOPT RESOLUTION 05-61 GRANTING FINAL PLAT APPROVAL FOR JACKSON PLACE, CASE NO. P 04-19 WITH THE FOLLOWING CONDITIONS: 1.A DEVELOPERS AGREEMENT BE PREPARED AND EXECUTED OUTLINING THE TERMS AND CONDITIONS OF THE PLAT APPROVAL PRIOR TO RELEASING THE PLAT FOR RECORDING. 2.SURFACE WATER MANAGEMENT FEE BE PAID IN THE AMOUNT REQUIRED BY THE CITY AT THE TIME OF FINAL PLAT PRIOR TO RELEASING THE PLAT FOR RECORDING. 3.WATER ACCESSIBILITY FEES IN THE AMOUNT DETERMINED BY THE CITY BE PAID TO ELK RIVER MUNICIPAL UTILITIES PRIOR TO RELEASING THE PLAT FOR RECORDING. 4.THE CITY ENGINEER’S COMMENTS BE INCORPORATED INTO THE PLANS. 5.ANY TREES OFF SITE OR ON SITE, NEAR THE LIMIT OF GRADING THAT ARE TO BE PRESERVED, SHALL BE FENCED WITH A SNOW FENCE AT THE DRIP LINE TO PREVENT GRADING, COMPACTION, OR STORAGE OF EQUIPMENT, DEBRIS OR MATERIALS. STAFF SHALL INSPECT THE FENCING PRIOR TO GRADING COMMENCING. City Council Minutes Page 7 June 6, 2005 ----------------------------- 6.ANY ITEM OR CONDITION FOUND THAT INDICATES THE SITE IS LIKELY TO YIELD INFORMATION IMPORTANT TO PRE- HISTORY OR HISTORY SHALL BE REPORTED TO THE CITY IMMEDIATELY. FURTHER, THE CITY RESERVES THE RIGHT TO STOP WORK AUTHORIZED IN ITS APPROVAL UNTIL THE SITE IS APPROPRIATELY INVESTIGATED AND WORK IS AUTHORIZED. 7.CASH SHALL BE PAID FOR PARK DEDICATION. 8.THE CITY COUNCIL ACKNOWLEDGES THAT CERTAIN PORTIONS OF THE BUILDING WILL ENCROACH INTO THE PUBLIC RIGHT OF WAY. THESE ENCROACHMENTS WILL BE ALLOWED FOR FOOTINGS, CANOPIES, AND DOOR SWINGS INTO THE PUBLIC RIGHT OF WAY, AS THE CITY IS AUTHORIZING ZERO LOT LINE CONSTRUCTION TO FURTHER THE TRADITIONAL DEVELOPMENT PATTERN OF THE DOWNTOWN AREA. THE BUILDING OWNER SHALL MAINTAIN LIABILITY INSURANCE TO INDEMNIFY THE CITY FOR ALLOWING THESE ENCROACHMENTS. MOTION CARRIED 3-1. Councilmember Farber opposed. (Councilmember Farber is opposed to the Jackson and Bluff Block projects.) 7.5. Update on Upland Avenue Sidewalk Issue City Engineer Terry Maurer stated he contacted the five property owners on the west side of Upland Avenue to see how interested they were in adding a sidewalk along their property. He stated only one property owner expressed opposition: this owner’s home would be the closest to the sidewalk and he would lose one tree. Mr. Raivala, 441 Upland Avenue- Stated he is opposed to the sidewalk installation on Upland Avenue. He is concerned about who would have to maintain the sidewalk and the loss of three trees, which act as a buffer to the noise from Highway 10. Mr. Maurer stated that since Mr. Raivala’s home would be very close to the sidewalk, he suggested that the city could add a sidewalk to his porch entry at no additional expense. Rob Grandros, 1706 Main Street-Stated he is concerned about the sidewalk maintenance on his property as the city snowplow trucks tend to pile a lot of snow in this area. He is also concerned about losing the old growth trees in the neighborhood. Mr. Maurer stated the maintenance of the sidewalk would be the homeowner’s responsibility. He questioned the Street Department regarding the snow piled near Mr. Grandros’s property. Mark Thompson, Assistant Street Superintendent stated that Main Street and Upland Avenue are routes that have more traffic and therefore does get plowed more frequently by the city. He stated that typically on these types of routes, especially where the sidewalk is behind the curb, the city would maintain the sidewalk using the sidewalk plow. City Council Minutes Page 8 June 6, 2005 ----------------------------- Robert Schafer, 519 Upland Avenue-Stated he is in favor of the sidewalk. He stated safety concerns due to the amount of traffic and pedestrians using Upland Avenue. Mayor Klinzing questioned if just the northern three property owners could have sidewalks installed. Mr. Maurer stated the sidewalk would not serve a purpose as it would go nowhere. Councilmember Dietz stated the sidewalk should go on all or none of the properties. MOVED BY COUNCILMEMBER DIETZ AND SECONDED BY COUNCILMEMBER FARBER TO INCLUDE A SIDEWALK ALONG THE WEST SIDE OF UPLAND AVENUE WITH THE 2005 STREET RECONSTRUCTION PROJECT. MOTION CARRIED 4-0. Mr. Raivala asked if the sidewalk could be reduced in width. Mr. Maurer stated an issue with a smaller sidewalk is that if the city wanted to plow it they would not be able to as the sidewalk plow would be too wide. 7.4. Discussion on Jackson Square Flag Pole and Gazebo Director of Economic Development Catherine Mehelich discussed the following options available to relocate the flagpole from its current downtown location. ? American Legion-Expressed interest in locating the flagpole in the VFW memorial located in Mn/DOT right-of-way along Highway 10 or at the Legion Post. Mn/DOT would allow the flagpole on the VFW memorial site if it will not fall into the highway and create a liability. ? City Park-The Parks and Recreation Commission was not interested in locating the flag pole to any city park. The flagpole would be out of scale for the Downtown Rivers Edge Park. ? King Avenue Parking Lot-Would use up four much needed parking spaces. ? School District-Would be interested in locating the flagpole at the district office but at city expense. Ms. Mehelich stated the HRA would like the flagpole to remain downtown and would not be opposed to it being located in the King Avenue parking lot. She stated the HRA would be willing to use some of their funds for the expense of relocating the flagpole in the downtown area. Councilmember Dietz stated he would like the flagpole to remain in the downtown. Robert Kohler, representing the Legion-Stated the Legion would like the flagpole to remain in the downtown area. He stated the Legion does not want to see it destroyed. The Council concurred that the school district office would be a good location for the flagpole and directed staff to contact the school district regarding the matter. --------------------- City Council Minutes Page 9 June 6, 2005 ----------------------------- Ms. Mehelich stated the only interest received for the gazebo was from Guardian Angels for the roof of the gazebo. MOVED BY COUNCILMEMBER DIETZ AND SECONDED BY COUNCILMEMBER FARBER TO GIFT THE GAZEBO TO GUARDIAN ANGELS. MOTION CARRIED 4-0. 7.6. Northstar Business Park Feasibility Study A. Resolution Accepting Feasibility Study and Ordering Public Hearing B. Resolution Ordering Preparation/Specifications and Platting City Engineer Terry Maurer presented the feasibility study for the Northstar Business Park. He stated the total costs for improvements to the Park are proposed at $1.3 million. He stated the EDA would like to balance the need to have the Park versus the risk the city would have to take of spending money without having prospects move into the site. He stated the EDA recommended spending $250,000 for preparing plans and platting the whole project, but only proceeding with construction of the underground utilities at this time. Director of Economic Development Catherine Mehelich stated that since the EDA meeting there have been three new prospects for the Park. She reviewed the three prospects. She stated that with these three prospects the Council and EDA may want to consider completing the whole Business Park project. Ms. Mehelich stated this item will be before the EDA and Council again within the next few months and hopefully the prospects will be more firm. MOVED BY COUNCILMEMBER GUMPHREY AND SECONDED BY COUNCILMEMBER FARBER TO ADOPT RESOLUTION 05-62 RECEIVING THE FEASIBILITY REPORT AND ORDERING A PUBLIC HEARING ON THE IMPROVEMENT IN THE MATTER OF THE NORTHSTAR BUSINESS PARK IMPROVEMENT OF 2005. MOTION CARRIED 4-0. MOVED BY COUNCILMEMBER DIETZ AND SECONDED BY COUNCILMEMBER GUMPHREY TO ADOPT RESOLUTION 05-63 ORDERING THE PREPARATION OF PLANS AND SPECIFICATIONS AND PLATTING IN THE MATTER OF THE NORTHSTAR BUSINESS PARK IMPROVEMENT OF 2005. MOTION CARRIED 4-0. C. Resolution for Business Development Public Infrastructure Grant Program Assistant Director of Economic Development Heidi Steinmetz stated grant funds are available through the Department of Employment and Economic Development to assist cities outside the metro area with public infrastructure projects for industrial parks. She reviewed the grant guidelines. Councilmember Dietz questioned if the city applied for the full amount would it be possible they would receive a lesser amount. Ms. Steinmetz and Ms. Mehelich stated the grants are based on a scoring system and proceeded to explain how the scoring system worked. City Council Minutes Page 10 June 6, 2005 ----------------------------- MOVED BY COUNCILMEMBER GUMPHREY AND SECONDED BY COUNCILMEMBER FARBER TO ADOPT RESOLUTION 05-64 AUTHORIZING AN APPLICATION TO THE BUSINESS DEVELOPMENT PUBLIC INFRASTRUCTURE GRANT PROGRAM AND CERTIFYING THE AVAILABILITY OF FUNDING FOR 50% OF THE PROJECT COSTS. MOTION CARRIED 4-0. 8.1. Consider Pay Plan and Pay Rate Adjustments City Administrator Pat Klaers stated that the city is concerned that it may be out of compliance with the state pay equity law. He provided a history of city comparable worth issues over the past few years as outlined in his staff report. Mr. Klaers stated the Personnel Committee is recommending a pay plan increase of 1.7%. Mr. Klaers stated he supports a pay plan and a wage increase but believes the increase should be 1.98% in order to eliminate any concerns regarding fairness and compliance with state law. MOVED BY COUNCILMEMBER DIETZ AND SECONDED BY COUNCILMEMBER FARBER TO ADJUST THE PAY PLAN BY 1.98% AND TO PROVIDE A WAGE INCREASES OF 1.98%, OR HAVE EMPLOYEES GO TO THE TOP OF THEIR PAY GRADE, WHICHEVER IS LESS, EFFECTIVE THE FIRST FULL PAY PERIOD IN AUGUST TO ALL EMPLOYEES WITH THE EXCEPTION OF THE HOUSING/BUILDING INSPECTORS. MOTION CARRIED 4-0. 8.2. Consider Approval of MN State Retirement System for Patrol Union Post Employment Health Savings Finance and Administrative Services Director Lori Johnson stated that the Patrol Union contract requires that a Post Retirement Health Care Savings Plan be established for the Union. Councilmember Dietz questioned if all city employees could access a post retirement plan. Ms. Johnson stated that all employees must commit the same contribution to the plan and that an employee committee is being formed to explore various employee contribution options so the plan would be attractive to most employees. MOVED BY COUNCILMEMBER FARBER AND SECONDED BY COUNCILMEMBER DIETZ TO ENTER INTO A HEALTH CARE SAVINGS PLAN WITH THE MINNESOTA RETIREMENT SYSTEM FOR THE PATROL UNION. MOTION CARRIED 4-0. 8.3. Parks and Recreation Update A. Consider Amendment to 2005 Parks Capital Improvement Budget, to Assist Financially with the Final Phase of Handke Stadium Renovation Director of Parks and Recreation Bill Maertz provided a history of the Handke Stadium renovation. He stated the Parks and Recreation Commission is recommending the City City Council Minutes Page 11 June 6, 2005 ----------------------------- Council amend the 2005 parks Capital Improvement Budget to include an additional $10,000 to help fund the renovation of Handke Stadium. MOVED BY COUNCILMEMBER DIETZ AND SECONDED BY COUNCILMEMBER GUMPHREY TO AMEND THE PARKS 2005 CAPITAL IMPROVEMENT BUDGET TO INCLUDE AN ADDITIONAL $10,000 TO HELP FUND THE HANDKE STADIUM RENOVATION. MOTION CARRIED 4-0. B. Parks and Recreation Staff Update Mr. Martz stated Lions Park would be a good location for providing teen programming. He outlined some of the options staff has been considering. Councilmember Dietz questioned if the teen programmer staff position would be full time. He also stated the city is already giving money to the Boys & Girls Club for teen programming and questioned the need for more programming in the same park. He questioned if the teens that are hanging out just need to be supervised. Mayor Klinzing questioned if staff has done a survey of the teens that hang out at Lions Park Center. Mr. Maertz stated City Recreation is looking at a different type of teen programming than what the Boys & Girls Club currently offers. He stated the teens hanging out at Lions Park Center have different interests then the teens at the Club. He stated this would be an outreach type program whereby the teens would be attending structured programming events such as rock climbing and snowboarding. Mayor Klinzing stated she is opposed to establishing a teen center where kids can hang out and would not want to see the current picnic area enclosed. She stated they are already hanging out in the area because that is what they like to do. She stated if City Recreation does anything, the programs need to be structured and supervised. ---------------------- Mr. Maertz stated the Parks and Recreation Commission is considering making a recommendation to amend the Trail Master Plan to specify that separate trails be established on certain roads within the city rather than creating wider shoulders on these roads. He stated the Commission is recommending these changes due to safety issues, winter usage of the trails, and aesthetics along the roads. Mayor Klinzing stated the city is currently in negotiations to take back certain roads from Sherburne County and is concerned about losing their cost participation. Mr. Maertz stated the city engineer is working with the county on this issue. 8.4. Street Department Building Project A. Request to Hire Structural Engineer for Sand/Salt and Cold Storage Facilities B. Authorization to Advertise for Bids for Buildings and Paving of Site City Council Minutes Page 12 June 6, 2005 ----------------------------- Street Superintendent Phil Hals stated he received bids for the foundation drawings for the public works improvements. He also provided a schedule of the improvement project. MOVED BY COUNCILMEMBER DIETZ AND SECONDED BY COUNCILMEMBER FARBER TO HIRE ULTEIG ENGINEERING TO PROVIDE FOUNDATIONS DRAWINGS FOR A FEE NOT TO EXCEED $2,500. MOTION CARRIED 4-0. MOVED BY COUNCILMEMBER FARBER AND SECONDED BY COUNCILMEMBER DIETZ TO ADVERTISE FOR BIDS FOR CLASS 5 AND BITUMINOUS PAVING. MOTION CARRIED 4-0. MOVED BY COUNCILMEMBER DIETZ AND SECONDED BY COUNCILMEMBER GUMPHREY TO SECURE QUOTES FOR CONCRETE CURB AND GUTTER, CONCRETE SLABS, FENCE REMOVAL AND INSTALLATION, BUILDING DEMOLITION AND STORM SEWER INSTALLATION. MOTION CARRIED 4-0. 8.5. Building and Environmental Update A. Clean Up Events (Financials) Building and Environmental Administrator Steve Rohlf provided an update of the revenue generated and the disposal costs for the Clean Up Week events held in April. Councilmember Dietz suggested the city consider recycling the scrap metal for some additional revenue. B. Review Permit Fees for Habitat for Humanity House Mr. Rohlf reviewed the permit fees for the Habitat for Humanity House. MOVED BY MAYOR KLINZING AND SECONDED BY COUNCILMEMBER FARBER TO WAIVE THE PLUMBING, HVAC, AND SEPTIC FEES FOR THE HABITAT FOR HUMANITY HOUSE. MOTION CARRIED 4-0. C. Gas Line Update (CenterPoint Energy Project) Mr. Rohlf updated the Council on the CenterPoint Energy gas line repair project. He stated around 500-600 homes in Elk River will need to have their service lines replaced. He stated CenterPoint Energy hopes to have the project done prior to winter freeze up. D. Lake Orono Update Mr. Rohlf provided an update of Lake Orono Water Quality Task Force projects as outlined in his staff report. He stated that there is no need to draw down the lake for curly leaf pondweed in 2005. 8.6. Community Development Director-Sathe Executive Search Update . . . City Council Minutes June 6, 2005 Page 13 would like a representative from MetroPlains to attend their July 11 worksession to provide an update. Councilmember Gumphrey suggested a YMCA financial update be on the July 11 agenda. 9. Other Business There was no Other Business. 10. Staff Updates There were no staff updates. 11. Adjournment There being no further business, Mayor Klinzing adjourned the meeting of the Elk River City Council at 9:30 p.m. Minutes prepared by Tina Allard \..\~ 1M ~ ~/~ Jlan $chmidt Cityjtlerk \./