3.1 ICESR 10-10-2017Request for Action
To
Item Number
Ice Arena Commission
3.1
Agenda Section
Meeting Date
Prepared by
General Business
October 10, 2017
Rich Czech, Arena Manager
Item Description
Reviewed by
Arena Update
Michael Hecker, Parks and Recreation Director
Reviewed by
Action Requested
Review Arena Remodeling Information.
Background/Discussion
At the August 7, 2017, City Council Meeting, Council directed staff to draft and advertise a Request for
Proposai (RFP) for the Elk River Arena and Lion John Weicht Park. The RFP included improvements
including schematic design, final architectural and site designs, construction documents, and bidding
construction administration. Three proposals were received and all three firms were interviewed.
■ JLG Architects $598,000
■ 292 Design Group $1,065,000
■ HTG Architects $1,320,000
All of the firms were well qualified to perform the work. Following the 'interviews, 292 Design Group
received the strongest support for the project due in part to their team, work deliverables, project
schedule, understanding the scope of the project, and their revised fee. Staff felt 292 Design Group
assembled an exceptionally strong and established team of experts with experience on several projects
throughout Minnesota and the country. In fact, the team just completed a $30.4 million Arena and
Community Center in Shakopee.
On Monday October 2, 2017, the City Council approved hiring 292 Design Group to complete
architectural services for the Arena and Lion John Weicht Park Facilities.
Councilmember Westgaard was appointed by the City Council to serve as the liaison between staff and
the City Council. Staff and Councilmember Westgaard will work with the 292 Design Group to quickly
begin schematic design to kick-off the proposed compressed schedule to meet the April construction
timeframe.
Financial Impact
N/A
Attachments
■ 292 Design Group Ice Arena Concept Plan
■ Draft Construction Schedule
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PROJECT APPROACH & SCHEDULE
We believe a successful project begins with a well-designed work plan. The 292 team proposes the following work plan and time
frame based upon the City's proposed milestone timeline. We believe that our prior planning experience with the Elk River Ice
Arena, our experience with compressed -schedule projects, and a team with a proven track record on such projects allows us
to maintain the aggressive design schedule. The graphic below illustrates the tight timeframe in which a complete design and
construction package needs to be prepared. Details for each stage of the work scope are included on subsequent pages.
Program Verihcation, Design CunStruction Bidding & !,ytruction
Schematic Design & Dev.-I Negotiation Administration
Preliminary Cost Estimating
One approach to gaining more design time within a schedule into issue multiple
bid packages. Multiple bid packages provide many benefits.
1. They help with acquiring long lead-time materials such as long -span bar
joists, precast wall panels, site work, and refrigeration systems.
2. By issuing bid packages early, the City of Elk River has the best opportunity to
get the most experienced contractors and suppliers. You get them on board
before their schedules fill up.
3. Also, byissuing bid packages early and securing contractors, the most
expensive items — long -span barjoists, precast wall panels — are bid early
and guarded against inflation.
4. Because time -critical items are accounted for, additional time can be allotted
to the design schedule to assist in working through the many interior details
and items, giving not only the designers but the City more time to review
things and make decisions.
The 292 team would be happy to discuss the alternative schedule approach In
more detail should the City be interested in this approach.
The construction industry is cur-
rently experiencing escalation in
construction cost so every month
the schedule slides in the design
and permitting phases, a project
of this size can lose upwards of
$50,000. To put that in perspective,
every month the project slides, the
project loses 1/3 of a Zombonil
Elk River Ice Arena & Lion John Welcht Park Facilities
The 292 Design Group team believes that the outlined schedule is achievable
s Softball Fields would be readyJune 2019
with focus and dedication by the Owner, Design Team, and Construction
• Ice arena would open in multiple stages
Manager. Construction would begin in spring, allowing the project to be
— New arena complete February 1019
completed as soon as possible and minimizing impact on the skating and softball
— Renovated arena complete June 2019
community.
One approach to gaining more design time within a schedule into issue multiple
bid packages. Multiple bid packages provide many benefits.
1. They help with acquiring long lead-time materials such as long -span bar
joists, precast wall panels, site work, and refrigeration systems.
2. By issuing bid packages early, the City of Elk River has the best opportunity to
get the most experienced contractors and suppliers. You get them on board
before their schedules fill up.
3. Also, byissuing bid packages early and securing contractors, the most
expensive items — long -span barjoists, precast wall panels — are bid early
and guarded against inflation.
4. Because time -critical items are accounted for, additional time can be allotted
to the design schedule to assist in working through the many interior details
and items, giving not only the designers but the City more time to review
things and make decisions.
The 292 team would be happy to discuss the alternative schedule approach In
more detail should the City be interested in this approach.
The construction industry is cur-
rently experiencing escalation in
construction cost so every month
the schedule slides in the design
and permitting phases, a project
of this size can lose upwards of
$50,000. To put that in perspective,
every month the project slides, the
project loses 1/3 of a Zombonil
Elk River Ice Arena & Lion John Welcht Park Facilities