4.7. SR 10-07-2019 Eclty1� ,.,�� Request for Action
River
To Item Number
Mayor and City Council 4.7
Agenda Section Meeting Date Prepared by
Consent October 7, 2019 Ron Nierenhausen, Chief of Police
Item Description Reviewed by
Authorize Execution of Grant Agreement for Cal Portner, City Administrator
Toward Zero Deaths Grant Reviewed by
Action Requested
Adopt,by motion, a resolution authorizing execution of a grant agreement between the City of Elk River
Police Department and the Minnesota Department of Public Safety.
Background/Discussion
The Elk River Police Department has been awarded$77,600 in grant money for Toward Zero Deaths
(TZD) enforcement. The grant requires City Council approval, and signature of the police chief and city
clerk.
The attached resolution will be sent to the Minnesota Department of Public Safety for finalization of the
grant. Once the resolution is signed, the final draft of the grant agreement will be sent to the Elk River
Police Department for signature and finalization.
Financial Impact
N/A
Attachments
■ Resolution Authorizing Execution of Agreement Document
The Elk River Vision
A PehoMing community 2a itb revolutionary and spirited resourcefulness, exceptional POWERED By
service, and community engagement that encourages and inspires prosperity INAWRE1
City of
Elk City of Elk River
Wver City Council
Resolution 19-
A Resolution of the City Council of the City of Elk River Authorizing
Execution of Agreement
WHEREAS, Be it resolved that the City of Elk River, on behalf of its police department,
enter into a grant agreement with the Minnesota Department of Public Safety, for traffic
safety enforcement projects during the period from October 1, 2019, through September 30,
2020; and
WHEREAS, The City of Elk River Police Chief, Ron Nierenhausen,is hereby authorized
to execute such agreements and amendments as are necessary to implement the project on
behalf of the City of Elk River Police Department and to be the fiscal agent and administer
the grant.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk
River,Minnesota, as follows: The City of Elk River Police Department enter into a Grant
Agreement with the Minnesota Department of Public Safety.
Passed and adopted this 7th day of October 2019.
John J. Dietz,Mayor
ATTEST:
Tina Allard, City NATUREJ
Grant Agreement Page 1 of 2
Minnesota Department of Public Safety ("State")
Grant Program:
Office of Traffic Safety
2020 Toward Zero Deaths (TZD) Enforcement
445 Minnesota St. Suite 1620
Project No.: 20-02-02, 20-03-04, 20-03-20, 20 -04 -
St. Paul, Minn. 55101-2190
01, 20-04-04
Grant Agreement No.:
A-ENFRC20-2020-ELKRf VPD -050
Grantee:
Grant Agreement Term:
Elk River Police Department
Effective Date: Oct. 1, 2019
13077 Orono Parkway
Expiration Date: Sept. 30, 2020
Elk River, Minn. 55330-7914
Grantee's Authorized Representative:
Grant Agreement Amount:
Sergeant Dave Windels
Original Agreement $ 77,600.00
Elk River Police Department
Matching Requirement $ 0.00
13077 Orono Parkway
Elk River, Minn. 55330-7914
Phone: (320) 309-3875
E-mail: dwindels ?i elkrivermn. ov
State's Authorized Representative:
Federal Funding: CFDA #20.600, 20.608, 20.616
Shannon Grabow
FAIN: 18X9205464MN17, 18X9204020MN17,
Office of Traffic Safety
18X920405BMN17, 18X920405DMN17
445 Minnesota St. Suite 1620
State Funding: None
St. Paul, Minnesota 55101-2190
Special Conditions: None
Phone: (651) 201-7063
E-mail: shannon. abow(d.state.mn.us
Under Minn. Stat. § 299A.01, Subd 2 (4) the State is empowered to enter into this grant agreement.
Term: Effective date is the date shown above or the date the State obtains all required signatures under Minn.
Stat. § 16B.98, subd. 7, whichever is later. Once this grant agreement is fully executed, the Grantee may claim
reimbursement for expenditures incurred pursuant to the Payment clause of this grant agreement.
Reimbursements will only be made for those expenditures made according to the terms of this grant agreement.
Expiration date is the date shown above or until all obligations have been satisfactorily fulfilled, whichever occurs
first.
The Grantee, who is not a state employee will:
Perform and accomplish such purposes and activities as specified herein and in the Grantee's approved 2020
Toward Zero Deaths (TZD) Enforcement Application ("Application") which is incorporated by reference into this
grant agreement and on file with the State at Office of Traffic Safety, 445 Minnesota St., Suite 1620, St. Paul,
Minn. 55101. The Grantee shall also comply with all requirements referenced in the 2020 Toward Zero Deaths
(TZD) Enforcement Guidelines and Application which includes the Terms and Conditions and Grant Program
Guidelines(htips://Ltpp.dps.nm.gov/EGrants), which are incorporated by reference into this grant agreement.
Budget Revisions: The breakdown of costs of the Grantee's Budget is contained in Exhibit A, which is attached
and incorporated into this grant agreement. As stated in the Grantee's Application and Grant Program Guidelines,
the Grantee will submit a written change request for any substitution of budget items or any deviation and in
accordance with the Grant Program Guidelines. Requests must be approved prior to any expenditure by the
Grantee.
Matching Requirements: (If applicable.) As stated in the Grantee's Application, the Grantee certifies that the
matching requirement will be met by the Grantee.
DPS Grant Agreement non -state (OTS 06/16)
Grant Agreement
Page 2 of 2
Payment: As stated in the Grantee's Application and Grant Program Guidance, the State will promptly pay the
Grantee after the Grantee presents an invoice for the services actually performed and the State's Authorized
Representative accepts the invoiced services and in accordance with the Grant Program Guidelines. Payment
will not be made if the Grantee has not satisfied reporting requirements.
Certification Regarding Lobbying: (If applicable.) Grantees receiving federal funds over $100,000.00 must
complete and return the Certification Regarding Lobbying form provided by the State to the Grantee.
1. ENCUMBRANCE VERIFICATION
Individual certifies that f nds have been encumbered as
required by Minn. Stat. §§ 16A.15 and 160.05.
Signed:
Date:
Grant Agreement No. A-ENFRC20-2020-ELKRIVPD-050
PO No. 3-62561
2. GRANTEE
The Grantee certifies that the appropriate person (s)
have executed the grant agreement on behalfof the Grantee
as required by applicable articles, bylaws, resolutions, or ordinances.
Signed:
Print Name:
Title:
Date:
Signed:
Print Name:
Title:
Date:
DPS Grant Agreement non -state (OTS 06/16)
3. STATE AGENCY
Signed:
(with delegated authority)
Title:
Date:
Distribution: DPS/FAS
Grantee
State's Authorized Representative
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