8.1. SR 10-07-2019 Eclty1� ,.,�� Request for Action
River
To Item Number
Mayor and City Council 8.1
Agenda Section Meeting Date Prepared by
General Business October 7, 2019 Justin Femrite, P.E. Public Works Director
Item Description Reviewed by
Active Elk River - Update on the Multipurpose Cal Portner, City Administrator
Facility and Lion John Weicht Park Improvements Reviewed by
Action Requested
Approve,by motion, change order to the multipurpose facility contract for the addition of the private
lease space.
Background/Discussion
Our architect,Tom Betti of 292 Design Group will provide an update on the project's progress. Specific
items of detail will include revised layouts to the Lion John Weicht Park plaza area to meet project budget
and show how the plaza area could incorporate the Veterans Memorial.
Action requested will surround the approval of a Change Order to authorize the addition of the lease
space to the project. As originally bid, this piece was not awarded with the original contracts. Council
direction was to amend our plans and return to market for revised pricing to bring the scope of work
closer to original estimates. The attached memo from RJM further details this piece.
Financial Impact
The approval of the lease space addition Change Order,in the amount of$398,559.40, consists of costs
beyond the previously approved project budget. The cost for this additional space has always been
intended to be funded outside of the Active Elk River budget.
Attachments
■ Lion John Weicht Park Renderings
■ Change Order Memo from RJM
■ Change Order
The Elk River Vision
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service, and community engagement that encourages and inspires prosperity INAMIRE1
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CONSTRUCTION
October 3, 2019
Tom Betti
292 Design Group
3533 E. Lake Street
Minneapolis, MN 55406
Re: PR#2 — Lease Area Expansion
Tom —
Attached for discussion is RJMs' COR #8 covering the estimated cost to construct the lease area add-on
space at the Elk River Multipurpose Center as detailed within 292 Design Group's PR#2 plan set dated
9/5/19.
As a comparison to the costs for the original Alt #1 for a similar buildout at Bid Day, this new valuation
translates into a net reduction in cost of approximately $322,000. The biggest contributing factors that
I can tell by comparing the two designs are as follows:
• Simplification of the HVAC distribution system (only providing RTU unit with drops)
• Elimination of the concrete SOG
• Plumbing rough -in provision only/ elimination of restroom buildout
• Simplification of structural steel design
• Elimination of interior team room walls
• Electrical / lighting reductions (shifting scope to future TI phase)
• Precast panel fagade
Additionally, this new valuation also gets the lease space back under the $450,000 valuation initially
carried throughout the preliminary design/budget phase.
Should you have any further questions with respect to the costs associated with this proposed
expansion, please do not hesitate to call.
Thanks,
7
Tim Ryan
Project Executive
CHANGE ORDER REQUEST
City of Elk RiverTo : PCO:
From: Tim Ryan
PH: 952-232-6297
Email: tim.ryan@rjmconstruction.com
Date:
Project: Elk River Multi-Purpose Facility and Lion John Weicht Park
09/26/2019Description:PR#2 Lease Space
Owner-8
13065 Orono Parkway
Elk River, MN 55330
830 Boone Ave
Golden Valley, MN 55427
MINNEAPOLIS OFFICE
Details:
Cost to furnish and install all material, labor and equipment to provide new proposed lease shell space per PR#2 construction documents.
Item Subcontractor:Phase:
2,001.6001-10-05-General Conditions
24 hours of project engineer time to implement changes per PR
#2 including submittal management, solicitation, review, and
issuance of pricing.
1
33,996.00Crosstown Masonry, Inc.04-21-05-Concrete/Masonry
PR#2 Lease Space: Includes labor and material to provide
concrete and masonry systems scope of work per drawings and
specifications.
2
18,117.98Distinctive Iron, LLC 05-12-05-Structural Steel
PR#2 Lease Space: Furnish and deliver new steel beams and
columns per drawings and specifications. Includes tax.
3
4,190.00High Five Erectors II, Inc 05-12-10-Structural Steel Erection
PR#2 Lease Space: Provide labor and materials to unload and
install new steel columns and beams per drawings and
specifications.
4
2,060.00Top-All Roofing, Inc.07-53-05-Roofing
PR#2 Lease Space: Furnish all labor and materials to provide a
complete and functioning roofing assembly per drawings and
specifications.
5
43,100.00Murphy Window and Door Commercial Inc 08-81-05-Glass and Glazing
PR#2 Lease Space: Provide labor and materials to furnish and
install a complete and functioning storefront system including all
doors, hardware and glazing per drawings and specifications.
6
23,308.52RTL Construction, Inc.09-29-05-Gypsum
PR#2 Lease Space: Provide labor and materials to provide new
metal stud framed gypsum wall assembly per drawing details
and specifications. Includes $13,500 to box out all steel
columns and beams to required 2-hour fire rating with insulation
and level 4 finish in lieu of intumescent paint.
7
4,000.0009-91-05-Painting
Allowance for painting new gypsum board walls in hallway, and
new HM frame and door at lease space.
8
11,955.00Summit Companies 21-10-05-Fire Protection
PR#2 Lease Space: Provide labor and materials to furnish and
install a complete and functioning sprinkler protection system
within new lease space per drawings, specifications and codes.
9
19520-0033
Page 1 of 2
7,430.00Weidner Plumbing & Heating Co.22-01-05-Plumbing
PR#2 Lease Space: Provide labor and materials to install new
overflow drain, 4" underground sanitary waste line piping and
necessary accessories to provide a complete and functioning
plumbing system per drawings and specifications.
10
49,987.00Sentra-Sota Sheet Metal Inc.23-30-05-HVAC
PR#2 Lease Space: Provide materials and labor to install all
mechanical equipment, controls, insulation, and piping
associated with new drawings and schedules to provide a
complete and functioning mechanical system. Excludes Ebtron
AFMS installation by SVL.
11
1,582.00Design Electric, Inc 26-01-05-Electrical
PR#2 Lease Space: Provide labor and materials to furnish and
install a complete and functioning electrical system per
drawings, schedules and specifications.
12
43,459.00Minnesota Utilities & Excavating, LLC 31-22-05-Multipurpose Earthwork
PR#2 Lease Space: Provide all labor, equipment and materials
to grade, excavate and backfill the site and foundations as
required per drawings and specifications. Includes an allowance
of $8974 for 4.5' soil corrections at lease space building site
utilizing on-site soils.
13
-1,570.47Ebert Construction 32-13-05-Site Concrete
PR#2 Lease Space: Deduct sidewalk concrete per drawings
and specifications.
14
4,249.30Metro Utilities, Inc.33-01-05-Site Utilities
PR#2 Lease Space: Provide labor, material and equipment to
relocate installed STRM 7A to align with modified invert
elevations and piping lengths per drawings and specifications.
15
85,000.00Wells Concrete Products 03-42-05-03B.2 Precast Wall Panels
PR#2 Lease Space: Provide labor and materials to furnish and
install a complete and functioning precast wall system per
drawings and specifications. Includes credit for eliminating west
precast wall as shown on drawings.
16
47,642.00Molin Concrete Products Co.03-41-15-03B.3 Precast Plank/Stadia/Raker Beams
PR#2 Lease Space: Provide labor and materials to furnish and
install precast roofing planks per drawings and specifications.
17
6,000.0006-40-15-Carpentry
PR#2 Lease Space: 6A Carpentry allowance to furnish and
install (1) new hollow metal door and frame, roof blocking,
fasteners, and metals.
18
3,671.85General Liability .95%
1,140.20Builders Risk .29%
7,239.42Contractor's Fee 1.85%
12,051.47
386,507.93Subtotal:
398,559.40Total For Change Order:
Signed: ____________________________
Approved By: City of Elk River Submitted By: RJM Construction, LLC
Date: _____________________________
Signed: ____________________________
Date: _____________________________
The work described in this Change Order Request consttutes a change in scope to the Contract Documents. Executon of this Change Order Request by the Owner acknowledges this change in
scope. Should the fnal project costs exceed the Guaranteed Maximum Price at the completon of the project, it is hereby agreed that a project change order will be executed by the Owner,
increasing the Contract value by the amount of this Change Order Request.
19520-0033
Page 2 of 2
Proposal
Distinctive Iron is WBE, SBE, and TGB Certified
Date 9/23/2019
Expiration Date 10/23/2019
Distinctive Iron, LLC.
19128 industrial Blvd NW
Elk River, MN 55330
Phone 763-441-8000
Fax 763-441-8056
nick@d-iron.com
TO RJM Construction
Job Location Terms Delivery Date Bid Due Date
Elk River Ice Arena Elk River, MN Progress Pmt
Qty Description Unit Price Line total
Furnish and Deliver - DI CO#3
PR#2 – Proposed Lease Space (Southeast corner of building) $16,952.50
- Qty 6 new column, 7 new beams
Total Discount
Subtotal $16.952.50
Sales Tax (6.875%) $1,165.48
Total $18,117.98
Quotation prepared by: Amanda Bass ___________________________________________________________
This is a quotation on the items listed only, subject to the conditions noted. To accept this quotation, sign here
and return: ________________________________________________________________________________
We look forward to working with you!
General Exclusions: Engineering, Hardware other than in direct relation with
our product, Grouting of base plates, Installation unless noted, Finish paint or
performance coatings, Stainless steel, aluminum, or brass. Galvanizing unless
noted.
Commercial Flat Roofing 100% CERTIFIED WBE AND DBE Architectural Sheet Metal
1
2657 32nd Ave. S. Suite B, Minneapolis, MN. 55406
An Equal Opportunity Employer
Date: 09/26/2019
Attn: Tom Druk Project: Elk River Multi-Purpose Facility
This proposal includes all material, taxes, labor and equipment necessary to complete the following sections and
scopes of work. All applications and details to be completed per manufacturer’s specifications.
Plans: 09/05/2019
PR#2
The cost for the revised items for this price request is $2,060.00 (Two Thousand Sixty Dollars)
Thank you for the opportunity to provide this proposal. Please feel free to call if you have questions or would like
further pricing.
Proposal submitted by:
Luis Amorrortu, Operations Manager
Office: 651-291-7663, Cell: 612-246-0757
Email: luis@topallroofing.com
Murphy Window & Door
M W D
12536 314th Ave NW
Princeton, MN 55371
Thank you
Project: Elk River Multi-Purpose Facility
Attn: RJM Construction
Re: PR #02
Per the attached PR, Murphy Window and Door (MWD) proposes to add the following work to the contract, for the sum of $43,100.00
Storefront, Doors, Hardware, and Glazing for Entrance 108BSF17 Storefront, Doors, Hardware, and Glazing For Entrances 109A & 109BSF18 Storefront and Glazing (x1)
Hank Thompson
Elk River Multi-Purpose Request for Change
1000 School Street NW
Elk River, MN 55330
To: RJM Construction RFC Number: RTL #001
Original Contract : $309,300.00 Other Approved Change Orders: $0.00
Total Contract to Date: $309,300.00 Other Pending Requests: $-15,000.00
This Request: $9,808.52 RTL Job # 19-255 Date:9/16/2019
_______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Detail Breakdown Below:
Labor Hours Rate Total
Add Walls 72 $80.00 $5,760.00
Labor Total 72 $5,760.00
Material Qty Unit Cost Tax Total
Materials for same 1 $2,923.00 $233.84 $3,156.84
Material Total $233.84 $3,156.84
The above work is subject to the same conditions as specified in the original contract unless otherwise stipulated.
Upon approval the sum of $9,808.52 will be added to the contract price.
Authorized Signature: _____________________________________________________ Date: _________
RJM Construction
COST SUMMARY
Description of Change: Add 2B Walls per PR 2
Cost Notes/Attachments
Labor $ 5,760.00
Material $ 3,156.84
Total Cost $ 8,916.84
Overhead and Profit $ 891.68 10%
Self-Performed Total $9,808.52
Subcontractors $ 0.00
Overhead and Profit on Subs $ 0.00
Subcontractor Total $0.00
Total Change in Contract $9,808.52
TO:RJM CONSTRUCTION
ATTN:TOM DRUK
PROJECT:ELK RIVER ICE ARENA PROJECT
DATE: 09/25/19
CO# :
29 Wilson Ave NE, St Cloud MN 56304
CONTACT NAME:NATE BEIER
Description Cost
Labor Total 3,999.60$
10 % Overhead & Profit 399.96$
Labor Total 4,399.56$
Materials & Equipment Total 1,520.07$
Tax on Materials & Equipment Only 119.71$
SubTotal 1,639.78$
10% Overhead & Profit 163.98$
Material & Equipment Total 1,803.75$
Subcontractors 1,168.30$
5% Overhead & Profit on Subs 58.42$
Subcontractor Total 1,226.72$
TOTAL COST OF CHANGE 7,430.00$
Labor By Task Hours Hourly Cost Total Cost
-$
ADDED OVERFLOW DRAIN LABOR 36 90.90$ 3,272.40$
ADDED 4" SANITARY WASTE UNDERGROUND 8 90.90$ 727.20$
-$
-$
Sub-Total 3,999.60$
Materials and Equipment By Task Total Cost
-$
1,216.04$
304.03$
-$
-$
Sub-Total 1,520.07$
Sub-Contractor Total Cost
-$
636.30$
532.00$
-$
Sub-Total 1,168.30$
PR 2 - ADD ROOF DRAIN, ADD 4"
UNDERGROUND SANITARY
EXCAVATE/BACKFILL
INSULATION
ADDED OVERFLOW DRAIN, SEE DETAILS ATTACHED
ADDED 4" SANITARY WASTE UNDERGROUND, SEE DETAILS ATTACHED
COST SUMMARY
P101, ADDED OVERFLOW DRAIN
6" DOWNSPOUT NOZZLE 1 179.04 179.04
6" OVERFLOW ROOF DRAIN 1 169.20 169.20
6" PVC PIPE 50 4.45 222.50
6" PVC 90'S LONG SWEEP 4 51.02 204.08
6" PVC 45'S 2 31.39 62.78
6" PVC Y 2 49.59 99.18
6" CLEANOUT ADAPTERS 2 21.31 42.62
6" PVC PLUGS 2 10.42 20.84
10" HANGERS/HARDWARE 10 21.58 215.80
1,216.04
ADDED 4" SANITARY WASTE UNDERGROUND
4" PVC PIPE 60.00 2.38 142.80
4" PVC COUPLINGS 3.00 4.58 13.74
4" PVC LS 90'S 1.00 11.94 11.94
4" FLOOR CLEAN-OUT 1.00 129.00 129.00
2" COPPER CAP 1.00 6.55 6.55
TOTAL 304.03
P101 TOTAL
TO: RJM Construction Date: 9/23/2019
ATTN: Tom Druk
PROJECT: Elk River Multi-Purpose
SUBJECT:PR #2
We herewith submit our proposal and description for changes requested
as follows:
See page 2 (back up tab) for break down.
DESCRIPTION OF CHANGE:
Changes to sheet E201,E211,E212,E221,E400,E401
CHANGES INCLUDED LIGHTING, FIRE ALARM AND PANELBOARD MODIFICATIONS WITH
ASSSOCIATE WIRING FOR EACH ITEM.
AMOUNT:Sub Contractor -$
Material 1,221.40$
Labor 269.94$
Sub Total 1,566.34$
Bond 15.66$
Total 1,582.00$
This proposal will be valid until:
For 30 days
We retain the right to adjust commodity items that increase in price by more than 5% before approval.
Normal working hours unless noted otherwise.
No winter conditions unless noted
Add all of the hours to final completion date of the project
Delays in approval----All pricing is based on the condtions of the project on the date of the pricing request and may require additional
hours and/or material if the job has progressed beyond the assumption of the conditions of when it was priced.
Additional Comments:
See attached breakdown.
If you have any questions, please feel free to contact us.
Thank you very much.
Clarence Cronin
ELECTRIC, INC.
4807 HEATHERWOOD ROAD | PO BOX 1252 | ST. CLOUD, MN 56302-1252
Design Electric, Inc.
Corcoran, MN 55357
23350 County Road 10
Ph : 763-498-7844
Change Proposal
Phone:
Job:6968 Elk River Ice Arena-Lion John
Number:
Date:
4
9/24/19
To:City of Elk River
Building Department
13065 Orono Parkway
Elk River, MN 55330
Ph: 763/635-1060 Fax: 763/635-1090
Description:PR #2
We are pleased to offer the following specifications and pricing to make the following changes:
Deduct sidewalks per PR #2.
The total amount to provide this work is .................................................................................................. $-1,570.47
(Please refer to attached sheet for details.)
If you have any questions, please contact me at (763)498-7844.
Submitted by:Approved by:
Date:
David Swanson, Project Manager
Ebert Constuction
Page 1 of 2
Corcoran, MN 55357
23350 County Road 10
Ph : 763-498-7844
Change Proposal 4 Price Breakdown
Continuation Sheet
Description:PR #2
Description PriceMaterial Subcontract OtherEquipmentLabor
Concrete Sitework $-1,570.47$-454.47$-1,116.00
Subtotal:$-1,570.47
Total: $-1,570.47
Page 2 of 2
UTILITIES, INC.
9656 161st Avenue NW
Elk River, MN 55330
Phone (763) 633-3656
Fax (763) 633-3659
September 26, 2019
** VIA EMAIL **
tom.druk@rjmconstruction.com
Tom Druk
RJM Construction
Re: Elk River Multi-Purpose Facility – Elk River
Change Order Request - PR 2 3003/4249.30
Tom,
I am requesting a change order in the amount of $ 4,249.30 as Extra to Contract for additional costs to make changes per PR #2.
Relocate STRM 7A that has already been installed.
Following is a breakdown of these costs;
Description Qty Unit Unit Cost Total
Modify CB 7A (remove and reinstall) 1 ls $ 375.00 $ 375.00
490 excavator w/operator 6 hr $ 210.00 $ 1,260.00
Skid loader w/operator 1 hr $ 180.00 $ 180.00
RT82 trench roller 1 dy $ 320.00 $ 320.00
Labor 18 hr $ 96.00 $ 1,728.00
Total $ 3,863.00
Add 10% overhead & profit $ 386.30
Total Change order amount $ 4,249.30
Please forward the necessary change order documentation in this amount at your earliest convenience, as we require prior to work
being completed. Should you have any questions or need additional information, please contact me.
Sincerely,
Ryan Van Nurden
METRO UTILITIES, INC.