4.7. SR 11-04-2019 Eclty1� ,.,�� Request for Action
River
To Item Number
Mayor and City Council 4.7
Agenda Section Meeting Date Prepared by
Consent November 4, 2019 Justin Femrite, P.E. Public Works Director
Item Description Reviewed by
Active Elk River - Multipurpose Facility Bid Award Cal Portner, City Administrator
Reviewed by
Action Requested
Approve,by resolution, award of bid package 6A-Carpentary for the Multi-Purpose Facility to the low
bidder of Ebert,Inc. and reassign this contract to RJM.
Background/Discussion
On July 1,when considering bids for the Multi-Purpose facility,package 6A-Carpentary was not awarded
due to the apparent low bidder asking to pull their bid from consideration. At that time, a value was
carried, as part of Guaranteed Maximum Price (GMP) for the project which reflected the expected cost
for the work originally included in the 6A category. Since that time,RJM has reworked category 6A. The
rework to the package did not change any design elements of the project but instead separated some
quote packages for work that made more sense to stand on its own for more contractors to provide
competitive pricing. This work simplified the 6A category which was then rebid.
Bids were opened on October 23 with 2 bidders delivering bids. The low bidder was Ebert Construction
with a bid of$546,800. We are recommending award of this amount.
Financial Impact
The original bid category 6A was assigned an allowance value of$1,300,000 in the GMP. When adding
the costs for the revised category 6A bid and the quote category costs to complete the full intended scope
of the original 6A category, the numbers collectively result in a net position of$15,632 less than the
$1,300,000. We will track this cost savings in the project contingency summary.
Attachments
■ Resolution
The Elk River Vision
A PehoMing community 2a itb revolutionary and spirited resourcefulness, exceptional POWERED By
service, and community engagement that encourages and inspires prosperity INAMIRE1
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City of
Elk
River
Councilmember introduced the following resolution and moved its
adoption:
City of Elk River
City Council
Resolution 19-
A Resolution of the City Council of the City of Elk River Awarding Contracts
for the Multi-Purpose Facility and Lion John Weicht Park Improvements
WHEREAS, the City Council, and City staff have worked with 292 Design Group and
RJM Construction on the design plans for the Elk River Multi-Purpose Facility and Lion
John Weicht Park Improvements; and
WHEREAS, the City Council approved the plans and specifications for the Elk River
Multi-Purpose Facility and Lion John Weicht Park Improvements and authorized the taking
of bids for the project at its May 6, 2019, meeting; and
WHEREAS, bid Category 6A was not awarded as part of the original approvals at the July
1, 2019 meeting but was rather reconfigured and rebid for more competitive pricing: and
WHEREAS, pursuant to the re-advertisement for bids,bids were received for a revised
Category 6A-Carpentry and tabulated according to law; and
WHEREAS, RJM Construction is recommending the award of contract to the appropriate
responsible bidder in the category listed below:
Category Company Amount
6A Carpentry Ebert, Inc. $546,800.00
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk
River,Minnesota, as follows:
1. The prime contract to the recommended low bidder is hereby awarded for
Category 6A Carpentry.
2. The assignment of the prime contracts to RJM Construction is hereby NATUREJ
The motion for the adoption of the foregoing resolution was duly seconded by Member
and upon vote being taken thereon, the following voted in favor
thereof:
and the following voted against the same:
WHEREUPON, said resolution was declared duly passed and adopted this 4th day
of November,2019.
John J. Dietz,Mayor
ATTEST:
Tina Allard, City NATUREI