4.9. SR 12-16-2019 EGty1� ,.,�� Request for Action
River
To Item Number
Mayor and City Council 4.9
Agenda Section Meeting Date Prepared by
Consent December 16, 2019 Tim Sevcik, Street and Park Superintendent
Item Description Reviewed by
YAC Dugouts and Playground Justin Femrite, Public Works Director
Reviewed by
Cal Portner, City Administrator
Action Requested
Approve,by motion, the purchase and installation of playground equipment and eight dugouts for the
Youth Athletic Complex.
Background/Discussion
As part of the Active Elk River Plan approved by the voters, $2 million was approved for improvements
to the Youth Athletic Complex to include the installation of a playground for $100,000. In addition,in
2019 the Park and Recreation Commission recommended $150,000 for the replacement of eight dugouts
on YAC fields 1-4. The dugout replacement came as a result of a dugout failure during a wind event in
2019 and a subsequent inspection which found all eight existing dugouts to be unsafe.
After reviewing the scope of both projects, staff recommends pairing the projects to achieve savings as
both require concrete work, fencing installation, and assembly of the individual components.
Staff recommends purchasing Landscape Structures Inc. (LSI) playground equipment utilizing the state
contract. Three dugout kit quotes were received and Dugouts USA are recommended. Their kits were
installed at Oak Knoll and YAC fields 5 and 6 in 2018.
Flagship Recreation is recommended as the certified installer for LSI's playground equipment,installation
of the playground, and dugouts. Flagship Recreation is the same vendor that installed the dugouts at Oak
Knoll and YAC in 2018.
Financial Impact
The total project cost for the playground is $94,876.96 from the LOST funds. The total cost for the
dugouts is $126,336.95 from the Park Improvement Fund budgeted in 2020. Additionally, staff will work
with vendors for the installation of the dugout fencing and overhead protection for the playground area
utilizing the remaining dollars budgeted for these projects via separate quotes.
Attachments
■ Dugout USA Quote
■ Landscape Structures Inc. Quote
■ Flagship Recreation Quote
■ Playground Conceptual Drawing
The Elk River Vision
A PehoMing community Pitb revolutionary and spirited resourcefulness, exceptional P,`01 W E H E 8 6 T
service, and community engagement that encourages and inspires prosperity INAWRE1
DUGOUTS USA
P.O. BOX 641538
BEVERLY HILLS, FLORIDA 34464
To: City of Elk River
19000 Proctor Road
Elk River, MN 55330
Attn: Tim Sevcik
PHONE: (352) 527-7500
PAX: (352) 527-7501
wwwAugoutsma.com
Tim,
Our company would like to offer the following Dugouts, as manufactured by DUGOUTS USA.
Eight(8) ST830N Dugouts come with unique One -Solt Design for easy installation, Primed & Powder
Coated All -Steel fames with Concealed Hardware, 26ga Multi -Rib Metal Roofing with a 40yr finish
warranty, and All Hardware for assembly. No Sales Tax Included. Unloading and installation is by
OTHERS. Please visit www.dugout5usa.com for a full display of our products and spec's. Our current
Lead Time is 6-8 weeks.
Eight(8) ST830N Dugouts: $47,760.00 ($5,970.00ea)
Freight: $7.,700.00
*PLEASE NOTE OUR TYPICAL MASTER, PLANS ARE NOT MEANT TO BE SITE SPECIFIC*
Sincerely,
MR
Bill Ragan
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Date
Expires
Quote:
Contact:
Phone:
Email:
Ship To:Please Make PO's & Contracts Out To:
Elk River Youth Athletic Complex
9950 165th Ave NW
Elk River, MN 55330
Bill To:Please Remit Payment To:
QTY ITEM #UNIT PRICE EXT. PRICE
1 $84,682.00
1 8.00%($6,774.56)
Subtotal $77,907.44
Freight $0.00
Sales Tax Tax Exempt Cert
Total $77,907.44
Page 1 of 2
Quotes from Flagship Recreatoin, Inc. are subject to current Flagship Recreation, Inc. policies as well as Terms & Conditions, Inclusions & Exclusions
outlined below unless noted otherwise on this quote. Changes are subject to price adjustment. Sales tax, if applicable, will be applied unless a
tax-exempt certificate is provided at the time of order entry. Customer deposits, if required, must be received before orders will be entered & installation
scheduled. Purchases in excess of $1,000.00 must be supported by a formal Purchase Order made out to Landscape Structures, Inc.
Minnesota State Contract #119795
*Terms: Net 30 days; 1.5% finance charge on balances over 30 days
Description
Design - Elk River-YAC Playground_082619
State of MN Contract Discount
Landscape Structures
601 7th St. S
Delano, MN 55328
City of Elk River Landscape Structures
13065 Orono Parkway 601 7th St. S
11/27/2019
2/25/2020
City of Elk River
Tim Sevcik
763-635-1123
TSevcik@elkrivermn.gov
Elk River, MN 55330 Delano, MN 55328
We are pleased to submit this proposal to supply the following products/services:
Terms & Conditions
- Bonding of Any Type
Please note, quotes including installation are based on site access and site conditions that have been conveyed to Landscape
Structures by the owner/owner's representative and based on ideal conditions required to complete the project as quoted.
Accepted By (Print)
Email:
Purchase Amount:
Page 2 of 2
Signature:TSevcik@elkrivermn.gov
Title:Phone:
Date: $77,907.44
- Permits of Any Kind
Unless addressed prior to the installation quote being issued or specifically documented herein, any issues encountered that impede
the progress or completion of the project as quoted will result in additional charges.
Acceptance of Quotation:
Tim Sevcik PO#:
- Offsite Removal of Spoils From Footing Holes or Other Excavation. Can be stockpiled for owner removal or left in play space
- Disposal of Packing Material. Can be Stockpiled for Owner Removal or Deposited in Owners Onsite Dumpster
- Removal of Existing Play Equipment, Border or Safety Surfacing Material
- Site Work of Any Kind. Exclusions include, site grading (owner to provide max slope of 1%), site restoration, drainage, etc.
- Border for Play Space
- Accepting & Unloading of Order Prior to Installation
- Storage or Security of Equipment
- Private Utility Locates (irrigation, low voltage, lighting, etc.)
- Additional Labor Due to Site Access. Require 8' Wide Clearance from Staging Area to Play Space.
- Additional Labor and/or Related Costs Due to Subsurface Conditions (Rock, Hardpan, Heavy Clay, Ground Water, etc.)
- Additional Labor and/or Related Costs Due to Working in Unstable Soils (Sand, Pea Rock, Mud, Poor Site Drainage, etc.)
- Standard Wage Rates
Exclusions (Unless Specifically Quoted):
- Placing, Digging or Surface Mounting Equipment (as specificed)
- Concrete for Play Equipment Footings
- Standard Insurance Offer (Detail Provided Upon Request)
- Standard Warranty Offer (Detail Provided Upon Request)
- Public Utility Locates
- Unpacking of Play Equipment
- Assembly of Play Equipment
Upon inspection, it is the Buyer's responsibility to notify Flagship Recreation if merchandise does not meet requirements of the order.
Project Scope (This Section For Quotes Including Installation)
Inclusions:
- One Mobilization
unless a different amount is first agreed to via Change Order. Changes are subject to price adjustment.
Pricing: Pricing is F.O.B factory. Current year pricing is honored on contracts completed prior to December 3, 2019. Contracts
completed after this date are subject to price change.
Responsibility: Landscape Structures shall be repsonsible for any loss or damage to merchandise until delivered to Buyer at F.O.B
destination point. Buyer is responsible for loss or damage thereafter.
Inspection: Merchandise shall be subject to Buyer's inspection within a reasonable time after the arrival at the ultimate destination.
Contract: Seller's Copy of signed quote represents the contract between Seller and Buyer. This form supercedes all previous
communications and negotiations and constitutes the entire agreement between the parties. Any changes to this contract
are not binding unless jointly agreed in writing via Change Order.
Quantity: The quantity of merchandise and/or material to be delivered and/or installed shall not vary from the amount specified
Date
Expires
Quote:
Contact:
Phone:
Email:
Ship To:Please Make PO's & Contracts Out To:
Elk River Youth Athletic Complex
9950 165th Ave NW
Elk River, MN 55330
Bill To:Please Remit Payment To:
QTY ITEM #UNIT PRICE EXT. PRICE
1 $16,969.52
1 $500.00
1 $525.00
1 $57,564.95
8 x Dugout Foundations (Per Spec)
1 $22,312.00
Kits & Installation Hardware Provided by Owner
Owner
Subtotal $97,871.46
Freight $750.00
Sales Tax Tax Exempt Cert
Total $98,621.46
11/27/2019
2/25/2020
City of Elk River
Tim Sevcik
763-635-1123
TSevcik@elkrivermn.gov
Elk River, MN 55330 Lake Elmo, MN 55042
We are pleased to submit this proposal to supply the following products/services:
Description
Design - Elk River-YAC Playground_082619
Flagship Recreation
11123 Upper 33rd St N
Lake Elmo, MN 55042
City of Elk River Flagship Recreation
13065 Orono Parkway 11123 Upper 33rd St N
100 lf of 6' wide/6" thick Concrete Sidewalk over Class 5 Base
12"x6" Concrete Curb of Playground Plan Provided
Dumpster - 30 Yard
Installation by Landacape Structures Certified Installers
Mobilization
Site Work - Excavation & Site Grading to Include the Installation of:
Installation of 8 Dugout Kits
tax-exempt certificate is provided at the time of order entry. Customer deposits, if required, must be received before orders will be entered & installation
scheduled. Purchases in excess of $1,000.00 must be supported by a formal Purchase Order made out to Flagship Recreation, Inc.
Minnesota State Contract #119795
*Terms: Net 30 days; 1.5% finance charge on balances over 30 days
Page 1 of 2
Site Restoration
Quotes from Flagship Recreatoin, Inc. are subject to current Flagship Recreation, Inc. policies as well as Terms & Conditions, Inclusions & Exclusions
outlined below unless noted otherwise on this quote. Changes are subject to price adjustment. Sales tax, if applicable, will be applied unless a
Terms & Conditions
- Bonding of Any Type
Please note, quotes including installation are based on site access and site conditions that have been conveyed to Flagship
Recreation by the owner/owner's representative and based on ideal conditions required to complete the project as quoted.
Accepted By (Print)
Email:
Purchase Amount:
completed after this date are subject to price change.
Responsibility: Flagshi Recreation shall be repsonsible for any loss or damage to merchandise until delivered to Buyer at F.O.B
destination point. Buyer is responsible for loss or damage thereafter.
Inspection: Merchandise shall be subject to Buyer's inspection within a reasonable time after the arrival at the ultimate destination.
Upon inspection, it is the Buyer's responsibility to notify Flagship Recreation if merchandise does not meet requirements of the order.
Contract: Seller's Copy of signed quote represents the contract between Seller and Buyer. This form supercedes all previous
communications and negotiations and constitutes the entire agreement between the parties. Any changes to this contract
are not binding unless jointly agreed in writing via Change Order.
Quantity: The quantity of merchandise and/or material to be delivered and/or installed shall not vary from the amount specified
unless a different amount is first agreed to via Change Order. Changes are subject to price adjustment.
Pricing: Pricing is F.O.B factory. Current year pricing is honored on contracts completed prior to December 3, 2019. Contracts
- Unpacking of Play Equipment
- Assembly of Play Equipment
- Placing, Digging or Surface Mounting Equipment (as specificed)
- Concrete for Play Equipment Footings
Project Scope (This Section For Quotes Including Installation)
Inclusions:
- One Mobilization
- Public Utility Locates
Exclusions (Unless Specifically Quoted):
- Accepting & Unloading of Order Prior to Installation
- Storage or Security of Equipment
- Standard Insurance Offer (Detail Provided Upon Request)
- Standard Warranty Offer (Detail Provided Upon Request)
- Standard Wage Rates
- Removal of Existing Play Equipment, Border or Safety Surfacing Material
- Site Work of Any Kind. Exclusions include, site grading (owner to provide max slope of 1%), site restoration, drainage, etc.
- Border for Play Space
- Permits of Any Kind
Unless addressed prior to the installation quote being issued or specifically documented herein, any issues encountered that impede
- Private Utility Locates (irrigation, low voltage, lighting, etc.)
- Additional Labor Due to Site Access. Require 8' Wide Clearance from Staging Area to Play Space.
- Additional Labor and/or Related Costs Due to Subsurface Conditions (Rock, Hardpan, Heavy Clay, Ground Water, etc.)
- Additional Labor and/or Related Costs Due to Working in Unstable Soils (Sand, Pea Rock, Mud, Poor Site Drainage, etc.)
- Offsite Removal of Spoils From Footing Holes or Other Excavation. Can be stockpiled for owner removal or left in play space
- Disposal of Packing Material. Can be Stockpiled for Owner Removal or Deposited in Owners Onsite Dumpster
Title:Phone:
Date: $98,621.46
Page 2 of 2
the progress or completion of the project as quoted will result in additional charges.
Acceptance of Quotation:
Tim Sevcik PO#:
Signature:TSevcik@elkrivermn.gov
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