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3.6. SR 07-05-2005 Item # 3.6. MEMORANDUM TO: Mayor and City Council FROM: Stephen Rohlf, Building and Environmental Administrator .........'.-:~f) .~" DA TE: July 5,2005 SUBJECT: Request for Landfill Abatement Fund by Boys and Girls Club Attached to this memorandum is a request by the Boys and Girls Club for landfill abatelnent money to fund their recycling education progralll. The city pledged $12,000 in 2005 this towards effort. The cun4ent request, for cost incurred from April through June of2005, is for $3,065. The last page of their request gives details of their program and how tIle Inoney was spent. Staff recommends the City Council reimburse the Boys and Girls Club of Elk River $3,065. To: City of Elk River Building and Zoning Department, Rebecca Haug From: Boys & Girls Club of Elk River Executive Director, Duane Howard Director of Operations, Lana Huberty Re: Landfill Abatement Fund 2005 Quarterly Report Dates: April tlrrough June 2005 (13 weeks) Agai!l, allo}v liS to begill by sayillg tl,allk YOII for believillg ill our l1ZissiolZ to edllcate 1110re cllildrel1, specifically OIl ti,e topic of lal1dfill abatell1ellt alld recyclillg. Tllallk YOII for dOllatillg Illolley to tIt is prograll1, it JVOllld Ilot be SllC!' a Sllccess /1 ad YOII not givell liS tltis opportllllity! History: Our program was plalU1ed and implemented with the coordination of Chris J OPP, our Site Director, and COlll1ie Schwecke, our Program Director. Both of these individuals have education degrees and experience in teaching youth. They worked together to come up with interesting programs involving the landfill abatement and recycling philosophy for our youth. During the months of April through June the following programs were offered: 1. Earth Day- The highlight of this sessions' events was Earth Day on April 24. We celebrated environmental education and tree preservation by partnering with ALCOA Kama and Reynolds Food Packaging in planting nearly 1000 trees in our local parks. This day included an educational component from Tri-County Solid Waste Management Commission. The children were involved in the promotion of the event by making posters, as well as the day itselfby participating in the Earth Day activities. We were very fortunate to l1ave KARE 11 give us live coverage at the Club for our event. About 100 people helped make this day a success! 2. Environmental Art- Our staff created art projects with the members from items which would have simply been thrown away. The children used their creativity to put junk to use in a creative way! This program continues to be popular with the younger children. During the art programs the Program Assistant was able to promote the balance between industry and a clean enviromnent. Examples include mosaics and leaf rubbings. 3. Compost Bucket- Our Club members got the opportunity to sort through Club garbage cans to discover what items were biodegradable. This garbage was collected on a regular basis and kept on-site in our own Club compost bucket. The youth also learned the effect of littering on the environment. The compost bucket was dumped outside the Club this spring. We plan to start another new indoor compost bucket this summer. 4. Recycling Ink Jet Cartridges and Cell Phone- Our Program Staff educated the children as to why and how to recycle ink jet cartridges and cell phones, both at the Club and at home. This program inGludes participation by both the children and the staff and continues to be a year-round program. The ink cartridges collected are being turned in at Office Depot for a free ream of paper. 5. Recycling Pop Cans- Recycling cans is an on-going project for our Club. On a permanent basis, the visibility of our can trailer sets a good example for our members and community. 6. Teclmical Research- Our Program staff continued to utilize our technology center as a resource tool to teach children about recycling and the benefits of reducing the waste headed for the landfills. With the numerous websites available on recycling, the children were able to discover new ways to recycle even in their own homes. This program was offered as a piece of our on- going technology training and included topics such as smog and air pollution, environmental benefits, and how to "buy recycled". 7. Landfill Abatement Education-Ultimate Journey is our regularly scheduled curriculum piece for our students. (See attached handouts) This program included studies on recycling, which the students agreed they know about, but could do better at. 8. Recycling Trivia- This was a fun way to teach the members "the facts" about recycling and landfill abatement. Trivia is a regular part of our Power Hour program and is enjoyed by all ages! Landfill Abatement Education Program 2nd Quarter 2005 Review Administration Personnel records and payroll Marketing! Advertising Program Resource Development- related to this fund $325 *These tasks were performed by the Executive Director and Director of Operations and averaged 1 hour per week during the year. (1 hour/week*13 weeks * $25/hour= $325) Program Planning Personnel hiring, scheduling and evaluation Staff training Program evaluation $200 *These tasks were performed by the Program Director and averaged 1 hour per week during the year. (1 hour/week* $20/hour* 10 weeks= $200) Facilities/Supplies $600 Building "rental" (3 hours/week * $20/hour * 10 weeks= $600) Program Delivery $900 Hourly cost for teaching, coordinating, and supervising the program Record keeping of program and participants Participant Outreach Working with community partners *These tasks were performed by a Program Assistant at an average of 5 hours/week during the year. (5 hours/week *$18/hour *10 weeks=$900) Recycling Component (Cans for Kids) Can collection and recycling Trailer circulation to community events $1040 *These tasks were performed by a variety of staff members averaging 4 hours/week. (4 hours/week * 13 weeks * $20= $1040) TOTAL PROGRAM BUDGET $3065* *This is the amount being requested from the City of Elk River to help fund this project. The tota12005 amount pledged was $12,000, but the quarterly amount will vary from quarter to quarter depending upon the activities being offered during that time period.