4.3. SR 01-21-2020City of
Elk*
River
Request for Action
To
Item Number
Mayor and City Council
4.3
Agenda Section
Meeting Date
Prepared by
Consent
January 21, 2020
Ron Nierenhausen, Chief of Police
Item Description
Reviewed by
Joint Powers Agreement with State of Minnesota
Cal Portner, City Administrator
for Funding
Reviewed by
Action Requested
Adopt, by motion, a joint powers agreement with the State of Minnesota to fund changes to the current
records management system.
Background/Discussion
The purpose of the joint powers agreement between the City of Elk River and the State of Minnesota is
to fund changes that need to be completed to our records management system (RMS). As of January 1,
2021, the police department will need to comply with the new National Incident Based Reporting System
(NIBRS), which will require programming changes to the current RMS.
The police department has received a quote for $8,000 from our RMS vendor to make the necessary
changes. The State of Minnesota has received federal funding for the project and by entering into a joint
powers agreement, the state will reimburse the police department the $8,000.
Financial Impact
None
Attachments
■ Resolution
The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional,` 01 e
service, and community engagement that encourages and inspires pi ospei ly INAWRE1
City of
Elk
River
City of Elk River
City Council
Resolution 20-
A Resolution of the City Council of the City of Elk River Approving State of
Minnesota Joint Powers Agreements with the City of Elk River on Behalf of
its Police Department
WHEREAS, the City of Elk River on behalf of its Police Department desires to enter into
a Joint Powers Agreement with the State of Minnesota, Department of Public Safety, Bureau
of Criminal Apprehension to receive funding to use to implement an adapter to make its
records management system compatible with Minnesota National Incident -Based Reporting
System requirements for which the City is eligible.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk
River, Minnesota, as follows: 1. That the State of Minnesota Joint Powers Agreement by
and between the State of Minnesota acting through its Department of Public Safety, Bureau
of Criminal Apprehension and the City of Elk River on behalf of its Police Department, is
hereby approved. A copy of the Joint Powers Agreement is attached to this Resolution and
made a part of it. 2. That the Chief of Police -, Ron Nierenhausen, or his successor, is
designated the Authorized Representative for the City of Elk River Police Department. The
Authorized Representative is also authorized to sign any subsequent amendment or
agreement that may be required by the State of Minnesota to maintain the agreement with
the State. To assist the Authorized Representative with the administration of the agreement,
Support Services Supervisor Marci Springsteen is appointed as the Authorized
Representative's designee. 3. That John Dietz-, the Mayor for the City of Elk River, and Tina
Allard, the City Clerk, are authorized to sign the State of Minnesota Joint Powers
Agreement.
Passed and adopted this 21st day of January 2020.
John J. Dietz, Mayor
ATTEST:
Tina Allard, City Clerk