4.5. HRSR 02-03-2020
Request for Action
To Item Number
Housing and Redevelopment Authority 4.5
Agenda Section Meeting Date Prepared by
Consent February 3, 2020 Amanda Othoudt, EDD
Item Description Reviewed by
Attendance Policy Cal Portner, City Administrator
Reviewed by
Action Requested
Review the attendance policy and guidelines for commission members.
Background/Discussion
On August 6, 2018, the City Council approved changes to the Board & Commission Handbook, regarding
member attendance. Attendance is very important, and much needed in order to have good feedback and
decisions from a cross section of the community. Non-attendance can cause quorum issues and work delays.
The Attendance Policy reads as follows:
A member shall be expected to maintain a suitable attendance record. Attendance is vital to board service and City Council
expectations. Because attendance is important, the City Council has adopted the following attendance policy:
Members shall be automatically removed for lack of attendance. Lack of attendance is defined as:
Regularly scheduled monthly commissions – missing three (3) regularly scheduled meetings during a calendar year.
All other commissions – missing two (2) regularly scheduled meetings during a calendar year.
Participation for less than three-fourths of a meeting shall be the same as a failure to attend a meeting. Members removed
pursuant to this paragraph shall not continue to serve on the board and such removal shall create a vacancy. A member may
appeal the termination by requesting a hearing before the City Council within 10 days of notice of termination.
A standard commission attendance form shall be used by all commissions for the staff liaison to record attendance. The Office of
the City Clerk shall forward the attendance record to the City Council at the end of each June and December for the Council
review. Commission members shall notify the staff liaison of planned absences 72 hours prior to the meeting missed.
Financial Impact
N/A
Attachments
Board and Commissions Calendar 2020
The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional
service, and community engagement that encourages and inspires prosperity
Advisory Board/Commission Meeting Calendar2020
S M T W T F S S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 1 2 3 4 1 2 3 4 1 2 3
5 6 7 8 9 10 11 5 6 7 8 9 10 11 5 6 7 8 9 10 11 4 5 6 7 8 9 10
12 13 14 15 16 17 18 12 13 14 15 16 17 18 12 13 14 15 16 17 18 11 12 13 14 15 16 17
19 20 21 22 23 24 25 19 20 21 22 23 24 25 19 20 21 22 23 24 25 18 19 20 21 22 23 24
26 27 28 29 30 31 26 27 28 29 30 26 27 28 29 30 31 25 26 27 28 29 30 31
S M T W T F S S M T W T F S S M T W T F S S M T W T F S
1 1 2 1 1 2 3 4 5 6 7
2 3 4 5 6 7 8 3 4 5 6 7 8 9 2 3 4 5 6 7 8 8 9 10 11 12 13 14
9 10 11 12 13 14 15 10 11 12 13 14 15 16 9 10 11 12 13 14 15 15 16 17 18 19 20 21
16 17 18 19 20 21 22 17 18 19 20 21 22 23 16 17 18 19 20 21 22 22 23 24 25 26 27 28
23 24 25 26 27 28 29 24 25 26 27 28 29 30 23 24 25 26 27 28 29 29 30
31 30 31
S M T W T F S S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 5 6 7 1 2 3 4 5 6 1 2 3 4 5 1 2 3 4 5
8 9 10 11 12 13 14 7 8 9 10 11 12 13 6 7 8 9 10 11 12 6 7 8 9 10 11 12
15 16 17 18 19 20 21 14 15 16 17 18 19 20 13 14 15 16 17 18 19 13 14 15 16 17 18 19
22 23 24 25 26 27 28 21 22 23 24 25 26 27 20 21 22 23 24 25 26 20 21 22 23 24 25 26
29 30 31 28 29 30 27 28 29 30 27 28 29 30 31
EDA (5:30 p.m.) and City Council (6:00 p.m. or immed following EDA)Parks and Recreation Commission - 6:30 p.m.
Energy City Commission - 8:00 a.m.Planning Commission - 6:30 p.m.
Heritage Preservation Commission - 6:00 p.m.Library Board (5:30 p.m.) and Planning Commission (6:30 p.m.)
HRA (5:30 p.m.) and City Council (6:30 p.m.) Library Board (5:30 p.m.)
Ice Arena Commission - 6:00 p.m.Utilities Commission - 3:30 p.m.
Holidays
Jan 1 - New Year's Day Nov 11 - Veterans Day
Jan 20 - Martin Luther King Jr. Day Nov 26 - Thanksgiving Day
Feb 17 - Presidents' Day Nov 27 - Day after Thanksgiving
May 25 - Memorial Day Dec 24 - Christmas Eve
July 3 - Independence Day observed Dec 25 - Christmas Day
Sept 7 - Labor Day
Library Board meets at the Elk River Library, 13020 Orono Parkway.
Utilities Commission meets at Elk River Municipal Utilities, 13069 Orono Parkway
Unless otherwise noted, all other meetings are held at Elk River City Hall, 13065 Orono Parkway
EDA Beautification Committee - 10:00 a.m.
January
February
March
April
May
PRC meeting changed to 1/15
June
NOTE: ALL DATES ARE SUBJECT TO CHANGE.
Utilities Commission also meets 9/8
July
August
September
October
November
December
PRC meeting changed to 11/4
PRC meeting changed to 10/7