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4.1. DRAFT MINUTES (4 SETS) 03-02-2020VA City of Elk Meeting of the Elk River City Council River Held at the Elk River City Hall Monday, February 3, 2020 Members Present: Mayor John Dietz, Councilmembers Garrett Christianson, Nate Ovall, Matt Westgaard, and Jennifer Wagner Members Absent: None Staff Present: City Administrator Calvin Portner, Planning Manager Zack Carlton, Recreation Manager Steve Benoit, Fire Chief Mark Dickenson, Assistant City Engineer Jenna Fabish, Stormwater Coordinator Brandon Wisner, Environmental Coordinator Amanda Erickson, and Recording Secretary Jennifer Green I . Call Meeting to Order Pursuant to due call and notice thereof, the meeting of ' e Elk River City Council 2. 3. was called to order at 6:33 p.m. by Mayor Dietz Pledge of Allegiance Pledge of Allegiance was recite( Consider Agenda Moved by Councilmember Westgaard and seconded by Councilmember Christianson to approve the agenda as presented. Motion carried 5-0. 4. Consent Age oved by Councilmember Wagner and seconded by Councilmember Ovall to approve: 4.1 January 21, 2020, Minutes. 4.2 Check register, check numbers 113350-113494 as outlined in the staff report. 4.3 Amendment to the Preliminary Development Agreement 2020-01 with Modern Construction extending the Term of Agreement from February 3, 2020, to June 1, 2020, as outlined in the staff report. 4.4 Resolution 20-08 acknowledging donations to the Police Department as outlined in the staff report. 4.5 Hire Park Maintenance Worker Jared DeBoer to the position of park maintenance worker effective Tuesday, February 4, 2020, part of the IUOE Local 49 and all pay and benefits are consistent with union City Council Minutes Page 2 February 3, 2020 ----------------------------- contract and city policy. 4.6 Hire Wastewater Operator Andrew Kitzman to the position of wastewater operator effective February 10, 2020, with a starting pay at Step B. Motion carried 5-0. S. Open Forum No one appeared for Open Forum. 6.1 County Prosecutor and City Attorney Report ,&* City Attorney Scott Baumgartner presented his report. He noted defendants who enter a guilty plea at arraignment aren't reflected in these statistics, such as the misdemeanor DWIs and thefts, which showed a decrease in cases from the prior year. He discussed the adult diversion program cases and while the numbers don't appear to be promising, he felt it was a good program for first time offenders. He commended the Elk River Police Department and felt the officer's report writing was excellent and thorough, which may indicate another reason for the decline in cases continuing past arraignment. Sherburne County Attorney Kathleen Heaney was unable to attend the meeting. 6.2 Retirement Recognition: Tim Marchiafava for 17 Year of Service Chief Dickenson highlighted the service of Tim Marchiafava at the Fire Department. Mayor Dietz presented him with a plaque. 6.3 Oath of Office for Firefighters Mayor Dietz administered the oath of office to Jena Murray, Jake DeMarre, and Gordon Myette. 7.1. Copart Phase II — 75-712-0010, 75-712-0030, & 75-712-0040 ■ Easement Vacation: Right of Way, Case No. ■ Simple Plat: Cascade Industrial Park Third Addition, Case No. Conditional Use Permit to Operate a Salvage Yard, Case No. CU 19-09 Mr. Carlton presented the staff report. Mayor Dietz opened the public hearing. There being no one to speak, Mayor Dietz closed the public hearing. Mayor Dietz asked for clarification on the traffic study and where vehicles would experience a decrease in traffic flow. Mr. Carlton indicated most of the traffic would be traveling from the Twin Cities. p 0 W I R 1 0 ®r NATUREI City Council Minutes Page 3 February 3, 2020 ----------------------------- He stated most of the traffic would experience increased wait times when leaving the facility to cross and turn left at Jarvis onto eastbound Highway 10. Councilmember Westgaard stated the environmental, stormwater pond and transportation connections to the property to the east have all been addressed. Moved by Councilmember Westgaard and seconded by Councilmember Christianson to adopt Resolution 20-09 vacating portions of the right-of-way dedicated with the plat of Cascade Industrial Park under the condition that the plat of Cascade Industrial Park Third Addition is approved by the City Council. Motion carried 5-0. Moved by Councilmember Wagner and seconded by Councilmember Westgaard to adopt Resolution 20-10 approving the plat of Cascade Industrial Park Third Addition with the following conditions: 1. The resolution vacating the right-of-way dedicated in the plat of Cascade Industrial Park must be recorded before the plat. 2. Park Dedication shall be paid prior to releasing the plat for recording — currently 6% of county assessed value or $65,681. 3. The applicant must extend 163rd Ave. NW approximately 600 feet to provide access for the vacant developable parcel west of the project area. 4. A Development Agreement must be signed by the city and developer prior to releasing the final plat for recording. 5. A Letter of Credit shall be provided to the city in the amount of 100% of the costs of the public improvements. 6. Upon completion of all improvements and acceptance by the city, a security or warranty in a form acceptable to the Public Works Director must be secured. 7. Any item or condition found that indicates the site is likely to yield information important to pre -history or history shall be reported to the city immediately. Further, the city reserves the right to stop work authorized in its approval until the site is appropriately investigated and work is authorized. Motion carried 5-0. Moved by Councilmember Westgaard and seconded by Councilmember Christianson to approve the Conditional Use Permit authorizing operation of a salvage yard on PIDs 75-712-0010, 75-712-0030, & 75-712-0040, with the following conditions: 1. Staff approval of a site plan showing the presence of an approved surface (bituminous, class 5, or concrete) on all driving and parking areas. 2. All fencing shall be green in color in order to reduce visual impacts around the property. 3. Follow the 2015 Minnesota State Fire Code Appendix D for Fire p 0 W I R 1 0 ® Y NATUREI City Council Minutes February 3, 2020 Page 4 Apparatus Access Roads. 4. Follow all city stormwater management practices and procedures established as part of phase 1 of the Copart project. 5. Amend the current NPDES permit to include both phases. 6. Staff approval of a vehicle staging plan. Parking, stalling and staging will not be permitted on Jarvis Street, 163rd Ave., or 165th Ave. or any other rights -of -way. 7. City ordinance requires one tree per 40 linear feet of perimeter, plus three more. This results in a requirement for 134 trees (50% deciduous, 25% evergreen, and 25% ornamental). Credits will be given for any trees that will remain on the property after construction. Submit a landscape plan demonstrating compliance wih the ordinance. Motion carried 5-0. or 8.1 Lake Orono Drawdown Requirementevided Mr. Wisner presented the staff report and 'fte the a eNprelhin-uin50%design layouts from WSB. He discussed specific areas of the plan in detail and noted most of the work would be done in the upper area of the lake, where sand and other sediment initially fall out. He stated the plans show creating deeper basins in this area that will collect the sediment and thereby allowing those pools to be dredged intermittently every few years, allowing for long-term maintenance of the lake. He discussed a channel placed in front of Guardian Angels on the Lake, providing access along the shoreline which was suggested by the DNR. He said allowing the creation of channels will allow people to get out to the main lake while still protecting wildlife habitats. The northeast corner of the lake near Concord Street and Islandview Drive will be subject to a blanket dredge area, as it's extremely shallow and not easily navigable. The area south of Highway 10 near Simonet Point has experienced erosion over the past few years. He stated staff has not had direct contact with that property owner, but the owner has shown interest in doing some erosion control so there's a partnership potential to assist in stabilization of the point. Near the Highway 10/Simonet channel, he said the bay is also shallow and has springs flowing into this area. The area could receive some habitat improvements as well as potential dredging. He said one potential discussed with these plans is the idea to do significant habitat improvements such as rock cobble beds for spawning. The location of these improvements would be somewhere adjacent to public land and not in front of private lakeshore property. He noted these suggestions are a result of comments received over the past few years along with information from the 1998 dredging project. Mayor Dietz asked if the Department of Natural Resources (DNR) reviews these plans. Mr. Wisner stated the DNR does review the plans and indicated that while the permit application process isn't 100% clear, staff would like to submit this plan later this month and include any additional adjustments as needed, noting the review P O W E R E D a r 4A fUR City Council Minutes February 3, 2020 Page 5 process can take up to six months. He stated staff has worked enough with the DNR to know what they don't want to see in a plan and what they are in favor of seeing. Mayor Dietz asked what groups staff has been working with to gather information. Mr. Wisner stated city staff has worked with the Orono Lake Improvement District (OLID) and the Water Quality Committee, and there are two lake property owners who also sit on the Technical Advisory Panel (TAP) that gather comments from various lakeshore residents and provide those to staff. Most of those comments were incorporated with the plan. He stated there will be a public open house. He stressed from day one they wanted this project to remain transparent and the goal was to find an overall good project for everyone. Ms. Erickson discussed next steps in the permitting process with an updated timeline to include a public open house scheduled for March. WSB would then provide the city with 90% plans that will have incorporated the TAP and open house feedback. She stated because of no response from DNR Commissioner Strommen, after a formal letter requesting the drawdown was sent in August 2019, the city's local DNR Area Hydrologist felt the 75% support from Lakeshore property owners would probably be required. She reviewed the lakeshore groups' letter requesting the city again request direct approval from the commissioner and additionally to consider an opt -out direct mail option for the drawdown as seen in other DNR projects. Ms. Erickson explained the opt -out process with the city sending a direct mailing to each lakeshore property owner with language stating if they're not in support of the drawdown to mail it back saying they're not in support. She stated this route would be taken rather than going door-to-door collecting signatures in support of a drawdown. She said they would work with the city attorney to draft proper language and provide a proper deadlin Mayor Dietz asked if based upon the conversations she's had with the lake groups did she feel they were confident there was 75% of lakeshore property owners in favor of the drawdown. Ms. Erickson stated based upon their feedback she stated they are hopeful and confident there's enough in support of the drawdown. She indicated there have been numerous meetings both with the city and on their own and the topic of the drawdown itself has not been discussed as a negative. She indicated the drawdown would likely occur in September. Councilmember Christianson asked for clarification that without the 75% the drawdown would not occur and therefore the entire project would not happen. Ms. Erickson indicated in theory yes. She stated the DNR commissioner signing off would be most preferred. Mayor Dietz stated the council knows the DNR commissioner personally and is wondering why she's not responding. P O W E R E D 0 Y UREJ City Council Minutes February 3, 2020 Page 6 Ms. Erickson stated she's received no real direct reason why the city hasn't received a response which is the reason for tonight's resolution and letter of support from the city council, which would perhaps provide more weight. She indicated because of the tight deadlines, if it is required to gain signatures by doing door-to-door to obtain support, that's what would be done. Councilmember Wagner expressed her concerns with the opt -out method, stating she wondered if the message would be clear enough and if relying upon a mailing will be informative and reliable enough, as it could potentially kill the entire project. She felt gaining support by going door-to-door would provide a better outcome. Councilmember Westgaard stated the opt -out method shuts the responsibility to the property owners who don't want the project to happen. He stated all the planning and educating to discuss the benefits of this project improving the quality of Lake Orono could all be for nothing and much hinges on it. He was in support of asking the DNR commissioner to sign off on the permit with option two to approve the opt -out method and hopefully get a timely response. Mayor Dietz asked if the opt -out method didn't provide the necessary 75% response in support, can they still get signatures in support?.. _,.. Ms. Erickson stated no. Councilmember Christianson asked Patrick`Plant frorn3the OLID board if they feel confident that the groups have 75% in support. Mr. Plant stated yes, but as stated in the letter the signature collection process as done in previous drawn downs was slow and took over a year, which is why the opt - out option is appealing. Mayor Dietz asked if there's a segment of people against this that would mount a campaign to send out an opt -out form. Mr. Plant stated he didn't feel that would be the case. He stated with the numerous information sessions, public hearing for the OLID board, the LORE was a dominant topic there, including people against the assessment, but they weren't ever against the drawdown. He stated the most cost-effective way to address the dredging project and to kill the curly leaf pond weed is best done by drawdown and freeze, but he noted a hydraulic removal could be pursued and that doesn't require a permit. Councilmember Ovall felt this is risky if this one-time vote doesn't pass and it could withhold future improvements. He wondered if there was a waiting period before taking future action. Mr. Plant didn't know how long a set of signatures were valid but thought perhaps a year. P O W E R E D 0 Y 4A fUR City Council Minutes February 3, 2020 8.2 8.3 Page 7 Mr. Wisner stated he also assumes a year makes the most sense, but they couldn't find anything in state statute. Councilmember Christianson asked how long a timeline would the lakeshore property owners have to respond to the opt -out letter. Mr. Wisner stated he wasn't sure but felt at least 30 days for a response. Ms. Erickson stated the DNR and the city attorney would assist staff in drafting those letters and time requirements. 10 Mayor Dietz stated he could see the doubt in this route, but he had faith in the OLID Board as they know the lake people better than we do._ Moved by Councilmember Westgaard and seconded by Councilmember Wagner to approve Resolution 20-11 to support the Request to the Department of Natural Resources Commissioner regarding the drawdown of Lake Orono. Motion carried 5-0. Discuss Work Session Items 14 Mr. Portner presented the staff report. Mayor Dietz received a request from` acey Sheetz, Elks Girls Softball Coach to request a softball field plaque discussion for Gwen Morehead, Faye Jacobson, and Loretta Moos who were heavily involved in the softball program and possibly naming the fields after them. Councilmember Westgaard asked to discuss modifications to the multipurpose facility advisory commission. Hillside Park Access Change Update Ms. Fabish presented the staff report and distributed a handout outlining and evaluating access comparing options for proposed Hillside Park access driveway relocation. Mayor Dietz stated Parks and Recreation Commissioner Dave Anderson would like to present and discuss another possibility. Mr. Anderson stated he and Commissioner Mike Niziolek spent time over the past weekend evaluating the possibility of using the powerline corridor which is owned by the city. He noted they visited the site and stated it's a very open, flat area. He expressed concerns with the suddenness of determining the best long-term solution for relocation of the Hillside Park access, noting there is no city funding available for P 0 W I R I D 9 Y 4 UREJ City Council Minutes February 3, 2020 Page 8 constructing a new access point and not much time to thoughtfully consider what is the best and most cost-efficient solution. He indicated he still prefers the Tyler Street option over the others, but he would really support the council asking Sherburne County officials for more time to make such a big decision. Ms. Fabish explained this powerline location and indicated the city owns the parcel located east of Tyler Street which would provide access to the powerline property. She stated it would also create a traffic pattern through the neighborhood. The council discussed the increase in traffic in the neighborhood for the powerline corridor option, and more traffic than the Tyler Drive option. Mayor Dietz was opposed to the Trott Brook option as it would have great impacts on the Area 4 mountain bike trails and tear down hundreds of trees in the upper end of the park, as well as impact three private property owners. ` Councilmember Ovall commented that perhaps the city doesn't hav h of a say in this and all this time, energy, and expense is for nothing as this may just be the way it may need to be. Councilmember Wagner askedVthcitycould request herburne County for more time to consider options.Ms. Fabish stated the council crovide to w th''the direction to request additional time for consideration of options. Mayor Dietz was in support of requesting more time to research the power line option to determine if it's feasible and legal. He stated if additional time isn't allowed or the city can't determine another feasible option, he would rather have the right -in right -out option be installed, at the county's expense, and that this allows the city more time to study other options. Ms. Fabish stated the county indicated they will be contacting property owners adjacent to the proposed road improvements to discuss anticipated permanent or temporary easement impacts that will be required as a part of the project and staff anticipates these easements being presented at a future Parks and Recreation Commission and City Council meetings for consideration. Councilmember Wagner stated she agrees with Mayor Dietz's comments. She asked about the option of a left -turn lane where the median is installed from County Road 12 into the Hillside Park entrance. Ms. Fabish indicated the county's access spacing guidelines wouldn't allow this due to safety and mobility concerns. Councilmember Wagner stated it also doesn't make sense to have traffic make a U- turn at County Road 12 to enter the park as it would be such a short distance to P 0 W I R I D 9 Y 4 UREJ City Council Minutes February 3, 2020 Page 9 make a right turn out of Hillside and move over three lanes of traffic to make a U- turn to return to Highway 169. She does like the idea of the powerline option, but the cost may be more than anticipated. Councilmember Christianson asked if the Tyler Street access would have to be paved or could be graveled to keep costs lower. Ms. Fabish stated past practice has been to pave unpaved lots and add curb and gutter when lots are improved. Mr. Portner stated if the Tyler Street option was chosen, the location of the lot would be closer to a neighborhood and traffic would create dust especially during heavy summertime park use. He explained gravel parking lots; can also be misused. Mayor Dietz asked if a parking lot could be paved using funds the pavement management fund. Mr. Portner stated he and City Engineer Justin Femrite have been disc sing a plan regarding a long-term solution to trail maintenance and to make parking lot improvements transparent. He noted council gave staff direction to utilize excess funds for repairs as collected through the pavement management program, but these funds didn't allow for building new parking lots. He stated there is a street improvement fund from past assessment collections with a fund balance which has already been utilized for parking -type improvements but asked for council consideration to utilize the fund to establish the base parking lot for this park and the Youth Athletic Complex. He stated an annual analysis would then be done to determine a management plan for sidewalks and trails and move those excess funds over for that use. He felt this would provide the transparency needed for use of these funds and be consistent with current city ordinances. Mayor Dietz asked staff to continue exploring the feasibility of the powerline option and bring the information to the council. He also suggested more time from County. Mr. Portner noted Sherburne County's final plan requires council approval. It was the consensus of the Council to request additional time from Sherburne County to develop plans to relocate the entrance to Hillside Park and for staff to continue researching the powerline easement option and bring back information to a future meeting. 9. Council Liaison Updates Council provided updates of various advisory board activities as noted in the respective boards' minutes. 10. Adjournment P O W E R E D 0 Y UREJ City Council Minutes February 3, 2020 Page 10 There being no further business, Mayor Dietz adjourned the meeting of the Elk River City Council at 8:02 p.m. Minutes prepared by Jennifer Green. John J. Dietz, Mayor Tin; POWERED 0Y 4A UR VA City ELt*� Special Meeting of the Elk River City Council River Held at the Elk River City Hall Wednesday, February 12, 2020 Members Present: Mayor John Dietz, Councilmembers Garrett Christianson, Nate Ovall, and Jennifer Wagner Members Absent: Councilmember Matt Westgaard Staff Present: City Administrator Calvin Portner, Parks and Recreation Director Michael Hecker, and Recreation Manager Steve Benoit I . Call Meeting to Order Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to order at 4:30 p.m. by Mayor Dietz. 2. Interview Naming Right Consultants for the Multi -Purpose Facility Council interviewed The Superlative Group, Kyle Canter, Chief Operating Officer followed by discussion. Council interviewed The Front Burner Sports and Entertainment, Chris Potenza, President followed by discussion. 3. Adjournment There being no further business, Mayor Dietz adjourned the meeting of the Elk River City Council at 6:30 p.m. Minutes I repared by Tonya Love John J. Dietz, Mayor Tina Allard, City Clerk VA City of Elk -� River Members Present: Members Absent: Staff Present: 2. 3. Meeting of the Elk River City Council Held at the Elk River City Hall Tuesday, February 18, 2020 Mayor John Dietz, Councilmembers Garrett Christianson, Nate Ovall, Matt Westgaard, and Jennifer Wagner None City Administrator Calvin Portner, Sr. Communications Coordinator Kaylin Clement, Economic Development Specialist Colleen Eddy, Parks and Recreation Director Michael Hecker, Senior Planner Chris Leeseberg, Planning Manager Zack Carlton, and Finance Director Lori Ziemer Call Meeting to Order Pursuant to due call and notice thereof, the "meeting oA Elk River City Council was called to order at 6:00 p.m. by Mayor Dietz Pledge of Allegiance Pledge of Allegiance was recite( Consider Agenda Moved by Councilmember Westgaard and seconded by Councilmember Ovall to approve the agenda. Motion carried 5-0. 4. Consent. A enda Moved by Councilmember Wagner and seconded by Councilmember Ovall to approve the following: 4.1 Hire Dawson Olson as community service officer I effective March 2, 2020. 4.2 Check register, check numbers 113495-113702 as outlined in the staff report. 4.3 Certification between the Minnesota Department of Natural Resources and the City of Elk River for General Obligation Bond Financed Property for the Lake Orono Restoration and Enhancement Project. 4.4 Consumption and Display Permit to Superior Studios, Inc. DBA Board and Brush Creative Studio valid through March 21, 2021. 4.5 Resolution 20-12, the 2020 Maintenance Agreement between City of Elk River and Wright County for routine maintenance on Parrish Avenue Bridge. City Council Minutes Page 2 February 18, 2020 ----------------------------- 4.6 Resolution 20-13 approving State of Minnesota Joint Powers Agreement with the City of Elk River on Behalf of its police department to fund changes to the current records management system. 4.7 Pay estimates as outlined in the staff report. 4.8 Hire Jacob Kuntz to position of street maintenance operator II effective February 24, 2020. 4.9 Resolution 20-14 consenting to the bank financing for the Elk River Branch of the Boys & Girls Clubs of 10,000 Lakes. Motion carried 5-0. S. Open Forum The following comments are regarding props improvements for County Road 12. Judith Free, 10807 180th Avenue, stated she is the secretary of the TrMt Brook Townhome Association. She discussed the dues collected and the work by the members to maintain a nice entrance. She expressed safety concerns with some of the options under consideration and feels the roundab t option with the right- in/right-out was the best solution. Curt Dahn 10843 180`t' Avenue stated he 1 s'the P resident of the Trout Brook Association. He stated he is concerned about the crime the traffic could bring to his neighborhood. He is in favor of the right-in/right-out option. Gerald Theiringer, 17913 Tyler Drive, asked the Council to keep them informed of the project and allow for an opportunity to comment. Jon Spencer, 17909 Tyler Street, expressed concerns with his child not being able to play in his front yard. He stated he would like to have his neighborhood to remain family oriented. David Lang, 10813 180`' Avenue, stated he concurs with the other speakers. He stated the entrance should be on County Road 12 and not routed through a residential area. He also expressed concern with having the entry located by the power lines. Mayor Dietz stated the group will be kept informed of the project. He questioned staff as to status of the project. Mr. Portner stated city staff reached out to the county and updates are in process but there is no news at this time. P O W E R E D 0 Y 4A fUR City Council Minutes Page 3 February 18, 2020 6.1 Mayor for a Day Winners Ms. Clement presented the staff report. Both students read their essays. Mayor Dietz discussed the adopt a park program and noted he and his wife both participate in it. 6.2 City of Elk River Volunteer of the Month Mayor Dietz presented the Februarys Volunteer of the Month award to Judy Thompson. He highlighted the following: ■ Community Aid Elk River (CAER) volunteer for more than 20 years for approximately 10 hours per month ■ CAER coordinator at United Methodist Church X_ ■ Work with kids' meals and providing a good shopping experience for CAER patrons ■ Election judge 6.3 Introduction of New Employees se Various staff introduced new empl ees at outlined in the staff report. 6.4 Manufacturing Week Video Ms. Eddy presented a local Minnesota Manufacturing Video. 6.5 Pinewood Golf Course, Chris Singer Mr. Singer provided an overview of the 2019 golf season as outlined in his presentation. He discussed sales between 2018 and 2019 and goals for 2020. Mayor Dietz questioned the funding for the golf carts for 2020. He also questioned the net profit for the golf course. Mr. Singer stated it is a city -expected expenditure budgeted for 2019 but was pushed back a year by Council. He further stated profits were in the mid thirty thousand range, but the audit has not been completed so he doesn't have the final numbers. Mayor Dietz requested to see the final financials once the audit is completed. 7.1 Zone Change from Single Family Residential (R I C) to Residential Townhouse/Multi Family (113), Sogdiana LLC/Zafar Khamdamov, 732 Vernon Avenue Mr. Leeseberg presented the staff report and noted the application has been withdrawn. p 0 W I R 1 0 8 Y NATUREI City Council Minutes Page 4 February 18, 2020 7.2 Conditional Use Permit to Operate Cutting Tool Sharpening and Repair Home Occupation, Robert Kendrick, 931 Elk Lane Mr. Leeseberg presented the staff report. Mayor Dietz opened the public hearing. There being no one to speak to this issue, Mayor Dietz closed the public hearing. Moved by Councilmember Christianson and seconded by Councilmember Wagner to approve Conditional Use Permit, Case No, CU 20-02 with the condition all openings to the accessory structure be closed when the operation of tools associated with the business are utilized in accordance with Section 30-654. Motion carried 5-0. 7.3 ISD 728 Parking Lot Expansion Mr. Leeseberg presented the staff report. Mayor Dietz opened the public hearing. There being no one to speak to this issue, Mayor Dietz continued the public hearing to March 2, 2020. Moved by Councilmember Ovall and seconded by Councilmember Westgaard to continue the public hearing to March 2, 2020. Motion carried 5-0. 8.1 Information Security Committee Member Appointment Mr. Portner presented the staff report. Moved by Councilmember Ovall and seconded by Councilmember Wagner to appoint Councilmember Christianson as a member of the Information Security Committee. Motion carried 5-0. Representative Paul Novotny stated he met with MN/DOT to express concerns about the Highwayl0 & Highway 101 interchange. He stated they indicated to him the stop light would be eliminated. He further noted the pedestrian bridge is proposed to be kept in the 169 Redefine project. 8.2 Recreation Facility Naming Rights Consultant Mr. Portner presented the staff report. POW€R10 AY NATUREI Citv Council Minutes February 18, 2020 Page 5 Councilmember Christianson stated he felt it was important to go with a local company and selected Front Burner. He stated he sees more flexibility and ability to answer questions with a local company and noted they are the lowest bid. Councilmembers Wagner and Ovall concurred Councilmember Christianson stated he'd like the proceeds to go directly to the cost of paying down the Active Elk River project. Councilmember Westgaard concurred with Front Burner. He noted construction costs are covered by the Local Option Sales Tax and this opportunity for revenue capture should go to future expenses such as maintenance and expansion. Mayor Dietz agreed with Councilmember Westgaard and stated any proceeds should go into a sinking fund. Moved by Councilmember Wagner and seconded by Councilmember Westgaard to direct staff to work with Front Burner on an agreement for naming rights. Motion carried 5-0. Council recessed at 6:58 p.m. and reconvened at 71:04_,,,,m. j%j9.1 Advisory Group Interviews Council interviewed the applicants for various advisory board openings. Moved by Councilmember Wagner and seconded by Councilmember Ovall to make the following appointments to the Arena Commission with a term expiration of February 28, 2023. ■ Brian Balabon ■ Matt Westgaard ■ David Williams Motion carried 5-0. Moved by Councilmember Westgaard and seconded by Councilmember Ovall to make the following appointments to the Energy City Commission with a term expiration of February 28, 2023. ■ Aaron Brixius ■ Garrett Christianson ■ Becky Herbert Motion carried 5-0. p 0 W I R 1 0 8 Y NATUREI Citv Council Minutes February 18, 2020 Page 6 Moved by Councilmember Westgaard and seconded by Councilmember Ovall to make the following appointments to the Heritage Preservation Commission with a term expiration of February 28, 2023. Lance Lindberg Debra Mortensen Motion carried 5-0. Moved by Councilmember Wagner and seconded by Councilmember Westgaard to make the following appointments to the Parks and Recreation Commission with a term expiration of February 28, 2023. ■ Mike Niziolek ■ Andy Solvedt Motion carried 5-0. Moved by Councilmember Ovall and seconded tycouncilmember Wagner to make the following appointments to the Planning Commission with a term expiration of February 28, 2023._____ ■ Alexander Feinsteii ■ Jill Larson -Vito Motion carried 54 7u_ Moved by Councilmember Wagner and seconded by Councilmember Ovall to make the following appointments to the Utilities Commission with a term expiration of February 28, 2023. ■ Allan Nadeau ■ Matt Westgaard Motion carried 5-0. Council consensus was to retain the applications of Jeff Hendrickson and joy Goodwin for future consideration on the new commission regarding the multipurpose facility. 9.2 Ordinance Updates: Code Enforcement Violations Mr. Carlton presented the staff report. Vehicle Parking & Storage There was discussion over the definition of storage. p 0 W I R 1 0 er NATUREI City Council Minutes February 18, 2020 Page 7 Councilmember Wagner expressed concern limiting vehicles to two in driveways in front yard. She stated some neighborhoods don't have a side yard and there may be kids in the family who also drive. She also discussed summer recreation of Minnesotans. She stated it could be difficult to track time such as whether something has sat for a weekend versus a longer time period. Councilmember Westgaard stated it can be a gray area differentiating between operable and stored vehicles, which should be more clearly defined. Councilmember Christianson stated the recommendations are too restrictive. He stated the term Operable is a key word to define better. Mr. Carlton stated vehicles could be exempted from the ordinance with the focus more on recreational type vehicles. He questioned seasonal storage and asked if parking an RV from October through April would be an issue. Mayor Dietz stated yes. Or, N Councilmember Westgaard noted seasonal vehicles will vary depending on the time of year. He also questioned at what point a yard goes from storage to looking like a junk yard. He stated boats should be on trailers and vehicles should have full tires and not be on blocks. He noted regulations can vary throughout the city and the issue may be in the neighborhoods where the lots are much smaller. Council liked the seasonal approach Mr. Carlton questioned if parking in the rear yard would be okay. Councilmember Wes and stated he is okay with allowing it and not requiring an approved surface. Mr. Carlton suggested establishing maintenance standard so tall grass and trees don't grow in and around the stored items. Council concurred. Councilmember Christianson stated he is stuck on the seasonal aspect. He stated he is not sure it's right to tell people they can't use their driveway as they see fit, but the give would be allowing use of the back yard. He questioned if Council is going to tell people they can't store their recreational vehicles in their driveway, when they are operable, on an approved surface, and in good repair. Tams Councilmember Wagner stated she would be surprised if the city approached her and said she couldn't have a tarp in her front yard in an urban area. She stated they should not be permitted for covering junk and debris. P O W E R E D 0 Y 4A UR City Council Minutes February 18, 2020 John J Page 8 Councilmember Christianson felt they were acceptable for operable cars, boats, and RV's. Councilmember Westgaard questioned the type of tarp allowed, such as a manufacturer cover versus the generic type sold in home stores. He stated tarps should be defined. He is okay with allowing them in the front yard, but they should look nice. Attorney Beck noted definitions need be very clear for the city prosecutor. He stated the clearer and more specific the ordinance, the more success e city will have in addressing the issues. Temporary Structures Council consensus was to allow them, but they must be in good condition. Adjournment There being no further business, Mayor djou the meeting o e Elk River City Council at 8:07 p.m. Tina Allard, City Clerk P O W E R E D 0 Y 4A UR VA City of Elk Meeting of the Elk River City Council River Held at the Elk River City Hall Tuesday, February 18, 2020 Members Present: Mayor John Dietz, Councilmembers Garrett Christianson, Nate Ovall, Matt Westgaard, and Jennifer Wagner Members Absent: None Staff Present: City Administrator Calvin Portner, Public Works Director Justin Femrite, Parks & Recreation Director Michael Hecker and Arena Manager Rich Czech I . Call Meeting to Order 400 Pursuant to due call and notice thereof, the meeting of the Elk River City Council `vas called to order at 4:00 p.m. by Mayor Dietz. 2. Tour Multi -Purpose Facility Council toured the multipurpose facili construction site that is part of the Active Elk River project. 3. Adjournment There being no further business, River City Council at 5:00 p.m. John Tina Allard, City adjourned the meeting of the Elk