4.8. SR 04-06-2020Request for Action
To
Item Number
Mayor and City Council
4.8
Agenda Section
Meeting Date
Prepared by
Consent
Aril 6, 2020
Brandon Wisner, Stormwater Coordinator
Item Description
Reviewed by
Owner Cost Contracts for the Multipurpose Facility
Lori Ziemer, Finance Director
and Lion John Weicht Park Improvement Projects
Reviewed by
Cal Portner, City Administrator
Action Requested
Approve, by motion, contracts with the following vendors:
■ Marco Technologies, LLC for information technology network systems - $19,429.20
■ Marco Technologies, LLC for security cameras and associated hardware - $36,478.40
■ All State Communications (state contract) for low voltage wiring at multipurpose facility -
$64,556.00
■ All State Communications for low voltage wiring at the Lion John Weicht Park concession
facility - $5,000.00
■ Helix Solutions for fiber installation to the Lion John Weicht Park concession facility -
$11,830.00.
■ Automated Industrial Maintenance DBA AIM Electronics Inc. (Resource Training & Solutions
AEPA Cooperative) for scoreboards and associated items - $254,445.00.
Background/Discussion
Consistent with the approved multipurpose facility and Lion John Weicht Park improvement projects, as the
owner, the city is responsible for procuring contracts for various items, most of which are on state and
federal joint purchasing contracts.
The joint purchasing contracts provide pricing at lower costs than the contractors typically get and as a tax-
exempt entity, the city does not pay state sales tax. Other owner cost items include information technology
components, furniture/concession equipment, SAC/WAC fees, scoreboards and dasher boards/flooring.
Financial Impact
These items were approved by the City Council on 7/01/19 with the multipurpose facility and Lion John
Weicht improvement project contract. They have been carried in the project budget as "Owner Costs."
For the scoreboards - $105,373 will be paid from the Hockey Day MN Fund.
Attachments
■ Marco - City of Elk River - IT Network
■ Marco - Camera and associated hardware
■ All State Communications Multipurpose Facility
■ All State Communications LP
■ Helix Solutions for fiber work
■ Automated Industrial Maintenance DBA AIM Electronics Inc. - Scoreboards
The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional,` 01 e
service, and community engagement that encourages and inspires pi ospei ly INAWRE1
taking technology further
MANAGED SERVICES
CLOUD SERVICES
BUSINESS IT SERVICES
COPIERS & PRINTERS
March 24, 2020
A Proposal for
Prepared By
Adam Schefers
Technology Advisor
320.259.3001 x1879
adam.t.schefers@marconet.com
Document Number: 071464
MOT -co
marconet.com
mclrco.
CITY OF ELK RIVER - Networking Proposal - Multi Purpose Facility
Prepared by.
Marco - St. Cloud
Adam Schefers
320.259.3001 x1879
adam.t.schefers@marconet.com
Products
Prepared iu, .
CITY OF ELK RIVER
13065 ORONO PKWY
ELK RIVER, MN 55330
BOB PEARSON
763.635.1266
bpearson@elkrivermn.gov
Quote Information:
Quote #: 071464
Version: 2
Date Issued: 03/24/2020
Expiration Date: 03/29/2020
Special Pricing Program:
[PLEASE SELECT]
Description
One -Time
Qty
Ext. One -Time
Cisco Catalyst 9200L - Network Essentials - switch - L3 - managed - 8 x
100/1000/2.5G/5G/10GBase-T + 16 x 10/100/1000 (PoE+) x 10 Gigabit SFP+
(uplink) - rack -mountable - PoE+ (740 W)
$2,774.47
1
$2,774.47
SNTC-8X5X4 C9200L 24-p 8xmGig 16x1G 4x
$562.40
3
$1,687.20
Duration: 36
Cisco Digital Network Architecture Essentials - Term License (3 years) - 24 ports - foi
Catalyst 9200L
$251.10
1
$251.10
Cisco Catalyst 9200L - Network Essentials - switch - L3 - managed - 48 x
10/100/1000 (PoE+) + 4 x 10 Gigabit SFP+ - rack -mountable - PoE+
$2,994.69
1
$2,994.69
Cisco Smart Net Total Care - Extended service agreement - replacement - 8x5 -
response time: 4 h - for P/N: C9200L-48P-4X-E, C9200L-48P-4X-E++, C9200L-48P-4X
E=, C9200L-48P-4X-E-RF
$608.00
3
$1,824.00
Duration: 36
Cisco Digital Network Architecture Essentials - Term License (3 years) - 48 ports - foi
Catalyst 9200L
$461.03
1
$461.03
Cisco - SFP (mini-GBIC) transceiver module - GigE - 1000Base-LX, 100013ase-LH -
LC/PC single -mode - up to 6.2 miles - 1310 nm - for Cisco 38XX, 39XX, 4451, 892;
Catalyst 29XX, 3650; ME 3600; Supervisor Engine 8; UCS 62XX
$422.34
3
$1,267.02
Cisco - SFP (mini-GBIC) transceiver module - GigE - 1000Base-SX - LC/PC multi-
mode - up to 0.6 miles - 850 nm
$213.23
3
$639.69
Cisco Catalyst 9200L - Network Essentials - switch - L3 - 24 x 10/100/1000 (PoE+) +
4 x Gigabit SFP (uplink) - rack -mountable - PoE+ (740 W)
$938.98
1
$938.98
Cisco Smart Net Total Care - Extended service agreement - replacement - 8x5 -
response time: NBD - for P/N: C9200L-24P-4G-E, C9200L-24P-4G-E++, C9200L-24P-
4G-E=, C9200L-24P-4G-E-RF
$158.40
3
$475.20
Duration: 36
Cisco Digital Network Architecture Essentials - Term License (3 years) - 24 ports - foi
Catalyst 9200E
$251.10
1
$251.10
Cisco Catalyst 9200L - Network Essentials - switch - L3 - 48 x 10/100/1000 (PoE+) +
4 x Gigabit SFP (uplink) - rack -mountable - PoE+ (1440 W)
$2,389.58
1
$2,389.58
Page: 2 of 5 Quote #071464 v2 Job #: CONFIDENTIAL I MARCO
mclr-co.
Cisco Smart Net Total Care - Extended service agreement - replacement - 8x5 -
response time: NBD - for P/N: C9200L-48P-4G-E, C9200L-48P-4G-E++, C9200L-48P-
4G-E=, C9200L-48P-4G-E-RF
$334.40
3
$1,003.20
Duration: 36
Cisco Digital Network Architecture Essentials - Term License (3 years) - 48 ports - foi
Catalyst 9200L
$461.03
1
$461.03
Cisco - SFP (mini-GBIC) transceiver module - GigE - 1000Base-LX, 1000Base-LH -
LC/PC single -mode - up to 6.2 miles - 1310 nm - for Cisco 38XX, 39XX, 4451, 892;
Catalyst 29XX, 3650; ME 3600; Supervisor Engine 8; UCS 62XX
$422.34
3
$1,267.02
Cisco IP Phone 8841- VolP phone - SIP, RTCP, RTP, SRTP, SDP - 5 lines
$211.99
1
$211.99
Cisco IP Phone 7811 - VolP phone - SIP, SRTP
$80.26
1
$80.26
Cisco IP Phone 7821- VolP phone - SIP, SRTP - 2 lines
$104.97
1
$104.97
Cisco Spare - Telephone wall mount kit - for IP Phone 7821, 7841
$29.75
1
$29.75
Cisco Unified Communications Manager Business Edition 6000 Enhanced User
Connect License - License - 1 user
$86.44
3
$259.32
Cisco SMARTnet Software Support Service - Technical support - for UCM-10X-ENH-
UCL - phone consulting - 1 year - 240
$19.20
3
$57.60
Duration: 12
$19,429.20
Page: 3 of 5 Quote #071464 v2 Job #: CONFIDENTIAL I MARCO
mclrc�
Quote Summary - One -Time Expenses
Description Amount
Products $19,429.20
$19,429.20
Payment Options
Description Payments Interval Amount
Marco Payment & Financing Options
One -Time Payment 1 One -Time $19,429.20
Summary of Selected Payment Options
Description Amount
Marco Payment & Financing Options: One -Time Payment
Page: 4 of 5 Quote #071464 v2 Job #: CONFIDENTIAL I MARCO
mclrco.
Approval
. Client represents that it has reviewed and agrees to be legally bound by this Schedule of Products.
. Client represents that it has reviewed and agrees to be legally bound by the Relationship Agreement, Product Agreement(s), and
applicable policy(s) ("Terms and Conditions") located at www.marconet.com/legal for the products it is obtaining as identified in this
Schedule of Products.
. Client agrees to use electronic signatures, electronic communications, and electronic records to transact business under the above
documents.
. The pricing above does not include taxes. Taxes, fees and surcharges shall be paid by Client and will be shown on invoices to Client.
Marco Technologies, LLC
Signature
Name
Date
CITY OF ELK RIVER
Prepared for: BOB PEARSON
Signature:
Signed by:
Title:
Date:
PO Number:
Email Address:
Page: 5 of 5 Quote #071464 v2 Job #: CONFIDENTIAL I MARCO
taking technology further
MANAGED SERVICES
CLOUD SERVICES
BUSINESS IT SERVICES
COPIERS & PRINTERS
March 31, 2020
A Proposal for
Jeremy Kirt
Technology Advisor
320.259.3001 x3024
jeremyk@marconet.com
Document Number: 044234
MOT -co
marconet.com
mclrc�a
City of Elk River - New Elk River Ice Arena
, epared by.
Prepared for:
Marco - St. Cloud
CITY OF ELK RIVER
Jeremy Kirt
13065 ORONO PKWY
320.259.3001 x3024
ELK RIVER, MN 55330
jeremyk@marconet.com
BOB PEARSON
763.635.1260
bpearson@elkrivermn.gov
Ice Arena Cameras
Quote Information:
Quote #: 044234
Version: 3
Date Issued: 03/31/2020
Expiration Date: 03/06/2020
Description
One -Time
Qty
Ext. One -Time
Equipment
March Networks - SE4 IR MicDome - 4-Megapixel HDR - 2688 x 1520 - 2.8mm Fixed
$366.43
18
$6,595.74
Lens with 100-degree FOV - Built-in Microphone - Dynamic IR with 15m Range -
Flush Surface Mount - IP66 Weatherproof & IK10 Vandal -Resistant Enclosure -
12VDC or PoE Power
Wall Bracket for SE4 IR MicDome
$50.14
8
$401.12
March Networks 1.5" NPT Mount Adaptor
$57.86
10
$578.60
Winic - 8MP WDR Varifocal Network Dome Camera - 3840 x 2160 Resolution -
$443.20
2
$886.40
Motorized 2.8-12mm Varifocal Lens - IR up to 30 meters - True WDR - 12V DC or
PoE Power
Liberty - Cat6 Patch Cable - Green - 5ft
$2.79
22
$61.38
Liberty - Cat6 Patch Cable - Green - 7ft
$3.34
22
$73.48
Miscellaneous Parts
$642.86
1
$642.86
Professional Installation Services
$4,200.00
1
$4,200.00
Professional CES Config. Services
$2,600.00
1
$2,600.00
Installation Notes:
. CatSe or cat6 cable and cabling installation to be provided by General Contractor (GC) or Low Voltage Contractor (LVC)
. Marco will mount, aim, and focus cameras
. Lobby and hallways are assumed to be drop ceiling
$16,039.58
NVR Recording
Description
One -Time
Qty
Ext. One -Time
9264 - All IP NVR supporting up to 64 camera channels. 400Mb/s recording rate,
3x8TB (24TB) of internal storage.
I $11,855.45
1
$11,855.45
$11,855.45
Page: 2 of 5 Quote #044234 v3 Job #: CONFIDENTIAL I MARCO
mclr-co.
Lions Park Cameras
Description
One -Time
Qty
Ext. One -Time
Lions Park Equipment
March Networks - SE4 IR MicDome - 4-Megapixel HDR - 2688 x 1520 - 2.8mm Fixed
$366.43
2
$732.86
Lens with 100-degree FOV - Built-in Microphone - Dynamic IR with 15m Range -
Flush Surface Mount - IP66 Weatherproof & IK10 Vandal -Resistant Enclosure -
12VDC or PoE Power
Winic - 81VIP HD Network Bullet IR Camera - 3840 x 2160 Resolution - Motorized 2.8
$548.96
6
$3,293.76
-12mm Varifocal Lens - IR up to 30 meters - True WDR - IP66 Rated All -in -One
Housing - 12V DC or PoE Power
MARCH NETWORKS COMMAND ENTERPRISE CRS CAMERA CHANNEL LICENSE (EDI)
$135.00
8
$1,080.00
MARCH NETWORKS ADV SUPPORT SOFTWARE MAINTENANCE AGREEMENT 1 YR
$20.25
8
$162.00
(EDI)
Liberty - Cat6 Patch Cable - Green - 5ft
$2.79
8
$22.32
Liberty - Cat6 Patch Cable - Green - 7ft
$3.34
8
$26.72
Miscellaneous Parts
$535.71
1
$535.71
Professional Installation Services
$2,730.00
1
$2,730.00
Installation Notes:
. CatSe or cat6 cable and cabling installation to be provided by General Contractor (GC) or Low Voltage Contractor (LVC)
. Marco will mount, aim, and focus cameras
. Lobby and hallways are assumed to be drop ceiling
$8,583.37
Page: 3 of 5 Quote #044234 v3 Job #: CONFIDENTIAL I MARCO
mclrco.
Quote Summary - One -Time Expenses
Description
Amount
Ice Arena Cameras
$16,039.58
NVR Recording
$11,855.45
Lions Park Cameras
$8,583.37
$36,478.40
Page: 4 of 5 Quote #044234 v3 Job #: CONFIDENTIAL I MARCO
mclrco.
Approval
. Marco's standard Payment Terms, Warranty, and Return Policy ("Terms") can be found at: https://www.marconet.com/terms-
conditions/.
. In the event of a conflict between those Terms and the Proposal and Agreement documents in this document package "Package
Documents," the terms in the Package Documents shall control.
. Taxes, shipping, handling and other fees may apply where applicable. We reserve the right to cancel orders arising from pricing or
other errors.
Marco Technologies, LLC
Signature
Name
Date
CITY OF ELK RIVER
Prepared for: BOB PEARSON
Signature:
Signed by:
Title:
Date:
PO Number:
Email Address:
Page: 5 of 5 Quote #044234 v3 Job #: CONFIDENTIAL I MARCO
ALL STATE
COMMUIVICATIOIVS
March 05, 2020
Brandon Wisner
City of Elk River
Re: Adjusted budget proposal for low voltage cabling at the multipurpose building
Material price $29,775.00
Labor price $34,781.00
Total price $64,556.00
Scope of work includes:
• Install 1 cat 6 plenum rated cable to each of the 52 new WAP locations
• Install 1 cat 6 plenum rated cable to each of the 49 new camera locations
• Install 1 cat 6 plenum rated cable to each of the 14 single locations
• Install 2 cat 6 plenum rated cables to each of the 61 dual locations
• Install 2 cat 6 plenum rated cables to the elevator equipment room
• Install 1 RG6 coax and 1 cat 6 cable to each of the 7 television locations
o Upper lobby, lower lobby, and above fire place in the senior center
• Install of cabling between score boards and score keepers table (type to be
determined)
• Terminate cables with a jack and biscuit box at all WAP and camera locations
• Terminate wall locations with jacks and faceplates
• Install a 2 post rack with vertical and horizontal wire management in the main
closet
• Install a wall mount cabinet in storage room
• Install 6 strand single mode fiber and RG- I I backbone cabling between data
closets
• Re-route existing city owned fiber to new main closet
• Terminate fiber with LC connectors
• Terminate cables on new patch panels in the data closets
• Testing of new cabling included
• Patch cords and installation them is not included
If you have any further questions on this pricing let me know,
Pete Helmin
All State Communications
320-333-8130
800 Industrial Drive • Suite 204 • Sauk Rapids, MN 56379
Business (320) 203-1511 • Fax (320) 203-1510
ALL STATE
COMMUIVICATIOIVS
February 26, 2020
Brandon Wisner
City of Elk River
Re: Budget proposal for low voltage cabling at the Lion John Weicht Park
Material price $2,100.00
Labor price $4,900.00
Total price $5,000.00
Scope of work includes:
• Install 1 cat 6 plenum rated cable to each of the 8 new camera locations
• Install 2 cat 6 plenum rated cables to each of the 2 dual locations
• Install 4 cat 6 plenum rated cables to the quad location
• Install a wall mount cabinet in mechanical room
• Terminate cables on new patch panels in the data closets
• Testing of new cabling included
• Patch cords and installation them is not included
If you have any further questions on this pricing let me know,
Pete Helmin
All State Communications
320-333-8130
800 Industrial Drive • Suite 204 • Sauk Rapids, MN 56379
Business (320) 203-1511 • Fax (320) 203-1510
&(mL HeLIXS0LUGIOU
superior service. Proven ResuL6s.
March 10, 2020
City of Elk River
Attn: Bob Pearson & Jake Walz
13077 Orono Pkwy
Elk River, MN 55330
RE: Quote for 2-1.25" conduit installation at Lions Park new facility
Dear Mr. Pearson & Mr. Walz:
Helix Solutions would like to thank you for the opportunity to bid on the above mentioned project. The bid
is as follows:
• Provide and place 2-1.25" conduits from each end of existing 1.25" conduits (crossing School St. &
going south to new Lions Park Building) approx. 495' total
• Provide and place 1-30"x36"x36" storage vault
• Provide and place approx. 1,200' 12F fiber thru new and existing conduit (from existing splice case
on School St to D-mark in new Lions Park building)
• Delash/Relash existing aerial splice case & slack loop
• Terminate 16 total fibers (4 in existing case, 12 in building in City provided FTP)
• City of Elk River/Elk River Schools to locate all private utilities
• No permitting fee's included in pricing
Labor total: $9,730.00
Material total: $2,100.00
Project total: $11,830.00
Please feel free to give me a call if you have any questions or require additional information, at
(763) 310-5505. We look forward to hearing from you.
Sincerely,
Eric Graning
President/Owner
Helix Solutions
eric@helixsolutions.us
info@helixsolutions.us
l♦�e� Ft1 Automated Industrial Maintenance
ELECTRONICS irrc.
7655 Washington Ave. So.
Z
Phone: 952-941-9830
Edina, MN 55439
Fax: 952-941-7139
www.aimele.corn
Rich Czech,
Elk River Tee Arena
Resource Training & Solutions AEPA
Cooperative Price Quotation
February 25, 2020
Daktronics Deluxe DVN Video Hockey Scoreboards
Description uant. Price
Total _
I. Daktronics DVN-240x432-6mm (LED) @a 3 1 $174,682.00
$174,682.00
Sided video/1 side illuminated sponsor panel
6'H x 10'w four sided hockey scoreboard.
Includes floor frame with shrouding, single
Input video system, hockey animation, sponsor
Animation, camera kit, computer, RTD, fiber
And horn. (Size CH x 12'-8"W x 12'-8"D)
2. Canvas floor artwork 10'x10' 1 630.00
630.00
3. Corner shroud artwork 4 135.00
540.00
4. Daktronics H-2104-13 Hockey scoreboard 2 6,741.00
13,482.00
Includes wireless console, horn and border
Stripe. (Size 5'H x 10'W x 6"D)
5. Daktronics H-2106-13 Hockey scoreboard 2 6,467.00
12,934.00
Includes wireless console, horn and border
Stripe. (Size 5'H x 10'W x 6"D)
6. Daktronics MS-2002-11 Multisport scoreboard 2 6,935.00
13,870.00
Includes RC200 wireless control, horn and
Border stripe. (Size 4'-6"H x 16'W x 8"D)
7. Daktronics TI-2101-13 Four digit timer/clock 3 3,285.00
9,855.00
Display. Includes AS 1600 wireless controller.
(Size 2'14 x 4' W x 6"D)
8. Daktronics TI-2031-13 Locker room clock 4 563.00
2,252.00
9. Netting protection 2 sides 1 3,400.00
3,400.00
Estimated Freight
3,250.00
Installation and Training*
19,550.00
Total $254,445.00
Automated Industrial Maintenance
ELECTR�NlCS inc.
7655 Washington Ave. So. Phone: 952-941-9830
Edina, MN 55439 Fax: 952-941-7139
www.aimele.com
*Includes assembly frame and mounting of 4 side suspended video scoreboard, mounting scoreboards
to railing in rink A, mounting scoreboard in rink B, mounting scoreboards in turf field, mounting
clocks in rinks, mounting locker room clocks and install wireless control.
Rink A video scoreboard install new sling, follow up adjustment to sling, control room set up, camera
set up, RTD frames, fiber terminations and operator training. Electrical installation and fiber/signal
wire install must be provided by customer and be installed by licensed electrician, AIM will provide an
airlift for installation.
Options
ID panels 24"h x 12'-8"W (quant 4) non backlit includes artwork $TBD
Other Information.
Warranty (1) One year parts
Lead time (8) eight weeks
Payment 30% with order, 60% prior to shipping, balance due net (30) thirty days
Prices valid (60) sixty days
Prices do not include MN State and City Sales Taxes
Prices reflect Resource Training & Solutions AEPA Cooperative Pricing IFB# 016-I
Brian Grandstrand
AIM Electronics, Inc.
Rich Czech
Elk River Ice Arena