4.8 SR 06-01-2020City of
Qk*'
River
Request for Action
To
Item Number
Mayor and City Council
4.8
Agenda Section
Meeting Date
Prepared by
Consent
June 1, 2020
Lauren Wipper, Human Resources Manager
Item Description
Reviewed by
Fire Department Position Descriptions
Mark Dickinson, Fire Chief
Reviewed by
Cal Portner, City Administrator
Action Requested
Approve, by motion, the attached fire department position descriptions.
Background/Discussion
As discussed at the May 18, 2020, work session, attached are position descriptions for three fire department
positions. The Assistant Chief of Operations and Training is very similar to the former Deputy Chief of
Operations position that we had. We will go to market to fill this position immediately. The other two
positions are awaiting approval from PERA for membership into the Police and Fire pension plan. Once
that approval is received, we will fill those positions.
Financial Impact
The funds budgeted for the Fire Marshal, Deputy Chief of Operations, and the Fire Prevention Specialist
positions will be used to fund these positions.
Attachments
Assistant Chief of Operations and Training Position Description
Deputy Chief of Administration Position Description
Deputy Chief of Community Risk Reduction Position Description
The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional,` 01 e
service, and community engagement that encourages and inspires pi ospei ly INAMIRE1
City of Elk River
Assistant Chief of
Operations and Training
Position Description
Department:
Immediate Supervisor:
Fire
Fire Chief
Pay Grade:
FLSA Status:
Last Updated:
5E
Exempt
6/2020
Positions Supervised:
As determined
Position Summary
The Assistant Chief of Operations and Training is responsible to manage all operational and
training initiatives of the department. Reporting to the Fire Chief, this position is responsible
for day-to-day management of fire and rescue services which include fire suppression
operations and training and development functions. Serves as a Deputy Director of
Emergency Management.
Essential Functions
Fire Suppression and Emergency Response
A. Formulates response strategies in accordance with predetermined standards; determines
the nature of the incident and facilitates the plan of action; assigns staff to specific tasks.
B. Fills incident management roles as necessary, as assigned, and/or as required/outlined by
department policies or procedures at fire, medical, hazardous materials, technical rescue
and/or largescale emergencies until relieved by a higher command authority.
C. Performs structure and wildland fire suppression, ventilation, rescue, salvage, overhaul,
extrication, emergency medical support, hazardous materials response and other
emergency response functions.
D. Responds to hazardous material emergencies; identifies potential hazardous materials
situation; determines strategy for dealing with incident; follows evacuation procedures,
including the proper handling of contaminated patients; supports mitigation and
decontamination activities.
E. Performs rescue efforts and determines tactics to use while ensuring the safety of all
rescue personnel and observers; participates in search operations and enters hazardous
environments; administers appropriate techniques to accomplish rescue.
F. Manages, directs, leads, supervises, and coordinates special programs, teams and
functions assigned under the operations division.
G. Ensures the investigation of all fires as outlined by department policy and state statute.
H. Maintains department in a continual state of readiness in order to effectively deal with
emergencies.
2. Department Operations
A. Assists in planning, organizing, and administering the activities of the department.
B. Prepares work schedules. Maintains and enforces discipline.
C. Participates in personnel selection, development, and promotion.
D. Provides technical assistance and interprets policy.
E. Assists in establishing the goals and objectives of the department. Organizes the
departmental operations to meet goals and objectives. Evaluates the organizational structure
and methods of service delivery. Recommends changes as necessary.
F. Performs research and development for uniform fire reporting systems, physical fitness
training, day-to-day operations, safety, and other areas as required.
G. Responds to multi -alarm and other incidents. Assumes command as required. Coordinates
with other city agencies at incident scenes.
H. Reviews emergency response records and reports. Initiates changes and submits reports to
the state.
I. Assists the chief with special projects as assigned. Researches data essential for budget
preparation. Makes presentations to groups and organizations.
J. Acts in the absence of the fire chief.
K. Assumes command at fire scenes and directs the response teams. Serves as liaison between
the department and other city leaders during significant incidents.
L. Monitors expenses and looks for opportunities to drive greater cost efficiency.
M. Supervises all paid on -call officers and firefighters.
3. Department Training
A. Develops short- and long-term training plans to ensure adequate and well -trained response
to calls for the entire spectrum of emergency service calls.
B. Ensures all firefighters meet or exceed state and federal standards for their respective
positions.
C. Establishes department standards and policies related to training. Addresses individual or
team performance issues.
D. Facilitates significant incident debriefings, identifies areas of improvements, and implements
subsequent changes.
E. Develops short -and- long term objectives to ensure the long-term safety and education of
residents and business owners.
F. Develops annual training and prevention budgets, works collaboratively with command staff
on department budget and participates in the capital planning process. Negotiates contracts
for related services or materials on behalf of the department.
G. Develops fire department leadership by establishing training and officer enrichment goals
and objectives, monitoring performance, and providing regular feedback and coaching.
4. Performs other essential job duties.
A. Regular and timely work attendance.
B. Follows all safety procedures.
C. Participates in fire and safety training.
Required Knowledge, Skills, and Abilities
■ Knowledge in all facets of the National Incident Management System.
■ Knowledge of firefighting equipment practices, principles, methods, and techniques
utilized in modern fire suppression.
■ Skilled in performing Incident Command/Safety Officer responsibilities at emergency
As^sl Chief of Op^s "9'rng
scenes.
■ Skilled in Fire Apparatus Driver Operator (FADO).
■ Skilled in providing work direction; identifies attributes of team members.
■ Skilled in assigning tasks based on employee strengths and experience.
■ Skilled in motivating direct reports, project members and a team; invites input and
encourages contribution.
■ Ability to perform as Deputy Emergency Management Director.
■ Ability to efficiently use MS Office and other database management software.
■ Ability to conduct and coordinate a wide variety hands-on and online fire training courses.
■ Ability to communicates clearly and concisely both in writing and in person.
■ Ability to handle stress & remain calm under pressure even under unexpected
circumstances
■ Ability to plan, organize, analyze problems and identify alternative solutions, project
consequences of proposed actions and implement recommendations in support of goals.
■ Ability to work with control sensitive and confidential information.
■ Ability to gather and analyze facts to make sound recommendations.
■ Ability to plan, initiate, and complete work assignments with a minimum of direction.
Minimum Qualifications
❑ Associates degree in Fire Science, Fire Administration, or related field.
❑ 4-year degree required within 4 years of hire.
❑ Seven years of experience working on a fire department of a similar size.
❑ Fire department rank of Captain or higher.
❑ MN Emergency Management certification
❑ Local Hazard Zone (Blue Card) Certified within 6 months of hire.
❑ Certified Minnesota State Emergency Medical Technician.
❑ Certified Firefighter I & II
❑ Licensed Fire Fighter by the state of Minnesota or ability to obtain within 6 mths of hire.
❑ Valid driver's license and good driving record.
Preferred Qualifications
❑ Bachelor's degree in fire science or related field.
❑ Management experience in supervision, administration, and training.
❑ ICS/NIMS Certification
This position Description is not intended to be all--inch€sine. It is within the City of Falk River's discretion
to assign additional duties and responsibilities or remove duties and responsibilities at any time.
This Positimi :Desoriptimi does iiot oomstitute a Cowract of Enipl.oyniew.
As^sl Chief of Op^s "9Tng
tuner
City of Elk River
Deputy Chief of
Administration
Position Description
Department:
Immediate Supervisor:
Fire
Fire Chief
Pay Grade:
FLSA Status:
Last Updated: (date)
2N
Non -Exempt
6/2020
Positions Supervised:
N/A
Position Summary
The Deputy Chief of Administration is a fulltime responder responsible for the administrative
functions of the City of Elk River Fire Department. This includes but is not limited to general and
confidential administrative support to the fire chief; records management system, facility, and fleet
maintenance, logistic management; and grant development. This individual serves as a member of
the department's management team, coordinates activities with other city, county, regional, and
state departments and the general public.
Essential Functions
Fire Suppression and Emergency Response
A. Formulates response strategies in accordance with predetermined standards; determines the
nature of the incident and facilitates the plan of action; assigns staff to specific tasks.
B. Fills incident management roles as necessary, as assigned, and/or as required/outlined by
department policies or procedures at fire, medical, hazardous materials, technical rescue
and/or largescale emergencies until relieved by a higher command authority.
C. Performs structure and wildland fire suppression, ventilation, rescue, salvage, overhaul,
extrication, emergency medical support, hazardous materials response and other emergency
response functions.
D. Responds to hazardous material emergencies; identifies potential hazardous materials
situation; determines strategy for dealing with incident; follows evacuation procedures,
including the proper handling of contaminated patients; supports mitigation and
decontamination activities.
E. Performs rescue efforts and determines tactics to use while ensuring the safety of all rescue
personnel and observers; participates in search operations and enters hazardous
environments; administers appropriate techniques to accomplish rescue.
F. Manages, directs, leads, supervises, and coordinates special programs, teams and functions
assigned under the operations division.
G. Ensures the investigation of all fires as outlined by department policy and state statute.
2. Fire Department Logistics
A. Ensures the department is in a continual state of readiness.
B. Develops and implements plans for equipment repair, replacement, and preventative
maintenance.
C. Monitors building systems and ensures operability.
D. Establishes and maintains an inventory control system and manages the procurement,
inventory, storage, and distribution of all commodities including office supplies.
E. Serves as the department's Uniform Manager.
F. Researches vendors, pricing, and service agreements for recommendation to the fire chief.
3. General Administration
A. Provides administrative support functions for all fire stations.
B. Prepares reports, correspondence, staff reports, ordinances, and resolutions.
C. Manages the departments Records Management System and other departmental software
programs.
D. Develops and coordinates procedures for the management of all administrative activities.
E. Conducts research as directed by the fire chief; prepares reports/special projects.
F. Provides administrative support for the fire chief, admin staff, and chief officers including
work involving computer and communications systems support and statistical data.
G. Completes fire incident input and verifies data for federal, state, and local agencies.
H. Evaluates and recommends changes for Minnesota Fire Incident Reporting System.
I. Compiles and prepares statistical information for annual reports.
J. Assists in development and implementation of NFPA 1500 standard on Fire Department
Occupational Safety and Health Programs, including firefighter health initiatives.
4. Financial and Working Activities
A. Assists with budget development, financial reporting, and contract management.
B. Monitors budgets, approves invoices and purchase orders; reviews monthly expense reports.
C. Prepares and submits department payroll.
D. Maintains accurate records of special funds, including grants and Fire District -specific fees;
responsible for collecting and tracking of District development fees.
E. Facilitates City Safety Committee.
5. Communication and Community Involvement
A. Establishes positive working relationships with representatives of community organizations,
state/local agencies and associations, city management, staff, and the public.
B. Assists departmental staff with public communication efforts.
C. Represents the department to other departments, agencies, community groups and/or the
general public; participates in meetings, conferences, workshops, trainings, etc., as assigned;
attend City Council meetings as needed.
6. Performs other essential job duties.
A. Regular and timely work attendance.
B. Follows all safety procedures.
C. Participates in fire and safety training.
Required Knowledge, Skills, and Abilities
■ Knowledge of firefighting equipment practices, principles, methods, and techniques
utilized in modern fire suppression.
■ Knowledge of principles and practices of organization, and administration.
■ Knowledge of general administrative processes.
Deputy Admin Chief
■ Knowledge of principles and practices of budget preparation, accounting, and
administration in a municipal government or similar industry.
■ Skilled in performing Incident Command/Safety Officer responsibilities at emergency
scenes.
■ Skilled in communicating clearly and concisely, both orally and in writing, and exhibiting
experience with public presentations.
■ Ability to function and develop solutions in a strict fiscal environment.
■ Ability to plan, organize, and analyze facts to identify alternative solutions, project
consequences of proposed actions, and implement recommendations in support of goals.
■ Ability to develop, manage, and implement an inventory control system.
■ Ability to work with sensitive and confidential information.
■ Ability to plan, initiate, and complete work assignments with minimal direction.
■ Ability to efficiently use information systems and procedures (word processing,
spreadsheet and presentation software) in an effective and efficient manner.
■ Ability to respond professionally to stressful situations with good stress management
skills.
■ Understands and effectively applies rules and regulations pertaining to local government
agencies/special districts, including municipal fire departments and fire districts.
Minimum Qualifications
❑ Five years training and experience as a firefighter and holding a fire officer position of
lieutenant or higher.
❑ Demonstrated experience and competence with Microsoft Office Suite.
❑ Five years of increasingly responsible technical, administrative, or analytical experience in a
public agency/special district or any combination of experience and training that would
likely provide the required knowledge and abilities.
❑ Valid driver's license with good driving record.
❑ Certified Firefighter I & II
❑ Licensed Fire Fighter by the state of Minnesota or ability to obtain within 6 mths of hire.
❑ Certified First Responder
Preferred Qualifications
❑ Associate's or Bachelor's Degree in fire science or equivalent.
❑ Management experience in supervision, administration, and training.
❑ ICS/NIMS Certification.
This Position Description is not intended to be all-inclusive. It is within the City of Elk River's discretion
to assign additional duties and responsibilities or remove duties and responsibilities at any time.
This Position Description does not constitute a Contract of Employment.
Deputy Admin Chief
City of Elk River
Deputy Chief of Community
Risk Reduction
Position Description
Department:
Immediate Supervisor:
Fire
Fire Chief
Pay Grade:
FLSA Status:
Last Updated:
2N
Non -Exempt
6/2020
Positions Supervised:
N/A
Position Summary
The Deputy Chief of Community Risk Reduction (CRR) is responsible to promote fire
prevention activities consisting of building inspections, fire investigations, and outreach activities
that protect the welfare of the community. This individual is a fulltime responder and responsible
for Fire Marshal duties. The CRR Specialist develops and manages a comprehensive community
risk reduction program with community focus on fire prevention and building safety which
prevents or mitigates the loss of life, property and resources associated with life safety, fire, and
other disasters. This individual is responsible to understand/ comply and monitor all applicable
federal, state, and local codes and ordinances.
Essential Functions
Fire Suppression and Emergency Response
A. Formulates response strategies in accordance with predetermined standards;
determines the nature of the incident and facilitates the plan of action; assigns staff
to specific tasks.
B. Fills incident management roles as necessary, as assigned, and/or as
required/outlined by department policies or procedures at fire, medical, hazardous
materials, technical rescue and/or largescale emergencies until relieved by a higher
command authority.
C. Performs structure and wild land fire suppression, ventilation, rescue, salvage,
overhaul, extrication, emergency medical support, hazardous materials response and
other emergency response functions.
D. Responds to hazardous material emergencies; identifies potential hazardous materials
situation; determines strategy for dealing with incident; follows evacuation
procedures, including the proper handling of contaminated patients; supports
mitigation and decontamination activities.
E. Performs rescue efforts and determines tactics to use while ensuring the safety of all
rescue personnel and observers; participates in search operations and enters
hazardous environments; administers appropriate techniques to accomplish rescue.
F. Ensures the investigation of all fires as outlined by department policy and state
statute.
G. Assists with maintaining department in a continual state of readiness in order to
effectively deal with emergencies
2. Community Risk Reduction Activities
A. Ensures fire code enforcement, fire prevention, investigation, and community
outreach.
B. Prepares reports and presentations tailored to specific audiences.
C. Evaluates community risks and develops/advocates strategies to prevent or mitigate
the risk to life, property, and resources.
D. Evaluates and ensures operation meets Insurance Service Office (ISO), NFPA and
other industry standards.
E. Assists the fire chief with daily administration of the department including program
development, planning, and performance management.
F. Executes life safety programs including building pre -plans, lock box program, and
areas with an impact on firefighter's life safety at commercial buildings.
G. Provides ongoing evaluation and modification of a community outreach program.
H. Ensures customer service is maintained at a high level throughout the division.
3. Serves as Deputy Fire Marshal
A. Implements all aspects of NFPA1730 Standard.
B. Conducts rental inspections for the Rental Dwelling Program prior to the issuance of
rental licenses.
C. Reviews and confirms Tier II chemical inventories via annual site inspections.
Retains records as required by Minnesota Department of Health.
D. Conducts existing food service establishment hood and duct inspections to ensure
compliance with the Minnesota State Fire Code.
E. Ensures transparent project communication by clearly vetting and documenting all
issues/outcomes with city building safety staff and other affected parties.
F. Performs fire inspections for existing commercial buildings.
G. Performs fire scene investigation to determine potential causes of fire.
H. Enforces public safety laws and codes to minimize loss of life and property,
including record management of past inspection reports and data.
I. Investigates fire safety regulation violations and issues corrective orders as
appropriate.
J. Acts as the DNR Fire Warden for the city. Reviews and permits recreational fire
burns.
K. Develops and communicates specific departmental policies for new construction to
building division.
L. Participates in new development site plan review.
4. Community Outreach
A. Develops short- and long-term objectives to ensure the safety and education of
residents and businesses.
B. Participates in community events to preserve and enhance the image of the
department.
C. Develops cooperative working relationships with residents, property owners,
contractors, and neighboring municipalities.
D. Oversees social media activity and provides pertinent safety information and events.
2
Comm Risk Reduction
5. Performs other essential job duties
A. Regular and timely work attendance.
B. Follows all safety procedures.
C. Participates in safety training.
Required Knowledge, Skills, and Abilities
❑ Knowledge of firefighting equipment practices, principles, methods, and techniques utilized
in modem fire suppression.
❑ Knowledge of building and fire codes, fire prevention laws, ordinances, and statutes.
❑ Understanding of human resource laws, policies, and procedures to assist with department
personnel issues.
❑ Skilled in performing Incident Command/Safety Officer responsibilities at emergency
scenes.
❑ Ability to effectively communicate with the public, city staff, City Council and other
governmental agencies.
❑ Ability to identify and implement efforts to streamline delivery services as well as revising
policies and standard operating procedures as needed.
❑ Ability to effectively manage data retention, release, and disposal.
❑ Ability to efficiently use a computer including MS Office and record management systems.
❑ Ability to work independently and work a flexible schedule including evenings and
weekends.
Minimum Qualifications
❑ One year of community risk reduction experience.
❑ Five years training and experience as a firefighter.
❑ Certified Firefighter I
❑ Certified Firefighter II
❑ Certified First Responder
❑ Certified Fire Inspector I
❑ Certified Fire Inspector II or the ability to obtain within 1 year of hire
❑ Licensed Fire Fighter by the state of Minnesota or ability to obtain within 6 mths of hire.
❑ One-year field experience as a fire inspector.
❑ Demonstrated experience and competence with Microsoft Office Suite.
❑ Valid driver's license and good driving record.
Preferred Qualifications
❑ Post -secondary training in the field of fire prevention and code enforcement.
❑ Associate Degree in Fire Science, Fire Administration, or related field.
❑ Management experience in supervision, administration, and training.
This Position Description is not intended to be all-inclusive. It is within the City of Elk River's discretion
to assign additional duties and responsibilities or remove duties and responsibilities at any time.
This Position Description does not constitute a Contract of Employment.
Comm Risk Reduction