03-06-2017 CBC MIN City of
Elk Meeting of the Elk River
River EDA City Beautification Committee
Held at the Elk River City Hall
Monday, March 6, 2017
Members Present: DJ Bakken,Ryan Hardin, Rhonda Magnussen,and Ann McCormick
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Members Absent: Tamara Ackerman
Staff Present: Economic Development Director Amanda Othoudt, and Executive
Secretary/Deputy Clerk Jessica Miller
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I. Call Meeting to Order
Pursuant to due call and notice thereof, the meeting of the EDA City Beautification
Committee was called to order at 10:11 a.m. by Ryan Hardin.
2. Consider 03/06/2017 Agenda
Moved by Member Magnussen and seconded by Member Bakken to approve
the March 6, 2017 agenda. Motion carried 4-0.
3. Consider Consent Agenda
There was no consent agenda.
4.1. Introductions
Ms. Othoudt introduced herself and explained her role and background. The other
members introduced themselves and provided brief backgrounds.
4.2 Attendance Policy
Ms. Othoudt reviewed the board/commission attendance policy approved by the
Council in January 2016.
4.3 Board and Commission Reference Guide
Ms. Othoudt reviewed the Board/Commission Reference Guide each committee
member received.
4.4 Beautification Policy and Application
Ms. Othoudt reviewed the Beautification Policy and application as outlined in her
staff report.
EDA City Beautification Committee Page 2
March 6,2017
Member McCormick questioned if criteria is in place for members to'score projects.
Ms. McCormick indicated she would like to see a scoring system in place to be fair to
all projects. Ms. Othoudt stated she will put something together and send to the
committee members,for review.
Member Magnussen questioned if non-winning applications roll over month to
month. Discussion took place and consensus was to send a letter thanking the
business for their submission and asking them to consider reapplying. The
committee also mentioned partnering with the Chamber of Commerce to assist with
nominations if not enough applications are received. Ms. Othoudt will discuss this
with the Chamber.
• Member McCormick questioned if an award will be given if there are not'enough
applications: Committee consensus was an award can be given no matter how many
applications are received as long as the application meets the criteria.
4.5 2017 Meeting Schedule
Ms. Othoudt proposed the committee meet at 10:00 a:m. on the second Monday of
each month May through October. She stated applications are due the first Monday
of the month by 4:30 p.m. and will be routed to the committee for review the next
morning. She stated committee members should review the applications prior to the
meeting.
Ms. Othoudt noted the award recipient will be recognized on the third Monday of
the month at the Economic Development Authority and City Council meetings.
5. Announcements
There were no announcements. •
6. Adjournment
There being no further business, Hardin adjourned the meeting of the EDA City
eautification Committee at 10:47 a.m.
inutes pr,.ared by Jessica Miller.
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.gfie'a Othoudt, Executive Director
4.(C
Tina Allard, City Clerk
POWERED Ill
EDA City Beautification Committee Page 3
March 6,2017
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