3.0 SR 08-10-2020
Request for Action
To Item Number
Mayor and City Council 3
Agenda Section Meeting Date Prepared by
General Business August 10, 2020 Lori Ziemer, Finance Director
Item Description Reviewed by
2021 Budget Cal Portner, City Administrator
Reviewed by
Action Requested
2021 budget discussion.
Background/Discussion
The following assumptions/estimates were used in preparation for the 2021 preliminary budget:
The budget was developed based on providing the same level of service as in 2020.
The 49ers and Sergeants unions have approved contracts for 2021 with cost of living increases of
2.75% with market rate adjustments based on our peer cities. The Patrol union will be negotiated
for 2021. Several of our peer cities are proposing the following cost of living adjustments:
o Ramsey – 2.75%
o Anoka – 3%
o Andover – 3%
o Savage – 3%
o Champlin – 3%
o Rosemount – 3%
o Farmington – 3%
In order to keep wages competitive with our peer cities, we are proposing a 3% cost of living
adjustment for non-union employees. The COLA and Step increases for the General Fund are:
COLA Step
Non-union $151,000 $53,200
Unions $129,000 $62,700
Total $280,000 $115,900
Medical insurance benefit – proposed 5% increase.
Workers comp insurance – the League is projecting a rate increase of approx. 9% for renewals
after January 1, 2020, the city’s renewal is October 1. The increase is related to claim costs for
post-traumatic stress disorder (PTSD).
Fuel costs - $2.25/gal.
Property/liability insurance – premium rates are projected to increase an average 4.5%.
The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional
service, and community engagement that encourages and inspires prosperity
+10%5%0%3%
Container2018201920202021
SizeRateRateRateRate
32B4.644.904.905.05
326.867.207.207.40
6011.2111.8011.8012.15
9017.0417.9017.9018.45
90 Addl15.0515.8015.8016.25
Recycling
Only4.004.204.204.30
Attached are the 2021 preliminary budget worksheets along with their department/division goals for the
following departments:
General Fund:
o Planning
o Code Enforcement
o Community Development
o Building Safety
o Environmental – Allocation of the Environmental Coord. remains the same at – 50%
Environmental, 20% Energy City, and 30% Garbage Fund.
o Energy City
o Fire
o Senior Programs
o Recreation
Special Revenue Funds:
o Library
Enterprise Funds: (funded by generated revenues)
o Garbage
o Liquor
Garbage Fund
We are proposing an incremental residential rate increase of 3% for 2021. In 2018 the residential
rates were restructured and was the first year there was an increase since at least 2010. The garbage
hauler agreement specifies a 3% rate increase in the even numbered years and are set to expire at the
end of 2022. The haulers have expressed concerns over the past couple of years regarding increased
disposal costs of recyclables since there is no longer a market for recycling. As a result, in
anticipation of increases in garbage hauler rates when the agreement expires, we are hedging against
significant residential rate increases.
Liquor Fund
The Liquor fund is utilized to provide funding resources for park improvements. The Park
Improvement Funding policy was adopted in 2008 and revised in 2012. The current policy states:
“The city may utilize up to 45% of operating income less budgeted transfers from its municipal
liquor stores to fund a Park Improvement Fund. The amount will be calculated after the prior year’s
audit is complete and will subsequently transferred via resolution from the City Council”.
N:\\Public Bodies\\Agenda Packets\\08-10-2020\\x3 sr 2021 Budget.docx
When the policy was updated it was expected to transfer an average around $250,000 annually to the
Park Improvement Fund (PIF). In recent years the amount transferred has been varied and
significantly less than expected due to the calculation method outlined in the policy. The calculation
is no longer conducive to the PIF transfer and has been affected by required GASB audit
adjustments to operating income and fluctuations in other budgeted transfers. This makes it difficult
to properly plan park improvement projects when the funding amount is unknown.
Based on the initial PIF funding expectations, it is proposed to set the Park Improvement Fund
transfer at $250,000 annually beginning 2021. The budgeted PIF transfer amount will be reviewed
annually during the Liquor Fund budget process to ensure the Liquor Fund has enough operating
and capital reserves. The $250,000 budgeted transfer to the PIF will provide funding stability and
allow for the accumulation of resources based on the current Park Improvement CIP.
General Fund Update
As we await NTC values from the county, the preliminary General Fund budget totals $17,613,600, which
is a 3.5% increase from the prior year.
Financial Impact
N/A
Attachments
Department Budgets/Goals
Personnel Request Summary
Capital Outlay Summary
Preliminary General Fund Summary
N:\\Public Bodies\\Agenda Packets\\08-10-2020\\x3 sr 2021 Budget.docx
Division:Library
Completed by:Robbie Schake
Performance Measure 2019 Actual 2020 Estimated 2021 Projected
Circulation: items checked out 240,920 100,000 170,000
Programs: people attending 9,606 1,500
Door Count: number through door 92,352 No door count in 2020
Division Goal
Space: Oversee physical
maintenance of facility,
promoting access to a
space for community
development.
Grounds: Oversee physical
maintenance of grounds.
Safety: Promote safety on
library grounds and
building.
Education: Focus on
community education about
grounds and building.
Access: Provide enhanced
programming through local
dollars.
Division Performance Measures & Goals for 2021
Goal/Objective Task
The Elk River Public Library Board
wants the library to be a welcoming,
engaging environment.
Anticipate scheduled replacements of building
components/furnishings.
Include foreseen costs in Budget, CIP and Goals
documents.
Promote community room use.
Follow established plan for grounds maintenance and
repair.
Sustain past and current beautification efforts.
Plan and position for future by remaining vigilant in
building and grounds oversight.
Promote best possible usage of all library resources, by
taking advantage of grounds and building as the learning
resources they are.
Provide enhanced programming to promote community
involvement and engagement.
*GRRL libraries closed March 16, 2020 due to COVID-19. Phased reopening with limited services and/or limited occupancy occurred through at least
August 2020. 2021 projections depend on whether the library is still under limited occupancy rules or is able to fully reopen. At this time, we hope to
reopen for full services but cannot predict when that will be.
Dept: Library - Special Revenue Fund
Acct.2017 2018 2019
No.Actual Actual Actual BUDGET BUDGET Comments:
REVENUES:
3111 Property Taxes 53,443 54,114 65,789 69,000 71,500
3621 Interest Income 8,379 8,845 8,225 8,100 7,000
3945 Transfers In - Utilities 28,350 28,350 28,000 28,000 28,000
TOTAL LIBRARY REVENUES 90,172 91,309 102,014 105,100 106,500
EXPENDITURES:
SUPPLIES
4219 Operating Supplies 6,004 8,373 9,130 8,500 10,000 Increase in bldg maint supplies
TOTAL SUPPLIES 6,004 8,373 9,130 8,500 10,000
OTHER SERVICES & CHARGES
4321 Telephone 1,101 1,102 1,108 1,100 1,100
4331 Conferences/Schools - - - 150 150
4359 Publishing - - - 500 500
4361 Insurance 2,483 2,762 2,686 3,000 3,200
4389 Utilities 27,857 29,716 27,608 30,700 30,000
4401 Building/Grounds Maint 23,442 11,157 19,638 17,150 17,550
4404 Equipment Repair & Maint - - 171 200 200
4405 Cleaning Services 14,940 23,655 29,880 30,000 30,000
4409 Contractual Services
Library programs 5,324 2,338 2,241 3,400 3,400
Additional library hours 9,800 10,000 10,300 10,300 Estimate (2020 - $10,200)
4433 Dues/Subscriptions - - - 100 100
TOTAL OTHER SERVICES & CHARGES 75,147 80,530 93,332 96,600 96,500
CAPITAL OUTLAY
4560 Equipment - 9,019 9,333
Furniture/shelving 10,000 10,000
TOTAL LIBRARY EXPENDITURES 81,151 97,922 111,795 115,100 116,500
NET CHANGE 9,021 (6,613) (9,781) (10,000) (10,000)
418,735 408,735CASH BALANCE - BEGINNING
CASH BALANCE - ENDING 408,735 398,735
2020 2021
2021 BUDGET DETAIL SHEET
Explanation/Detail of Supplies or Services
Division:
Completed by:
Performance Measure 2019 Actual 2020 Estimated 2021 Projected
Land Use Applications
(Exclude Plats)78 100 90
Plats 14 25 20
Building Permits Reviewed 443 400 400
Customer experience
Expand interactive planning information segment on
city's website. Integrate with county system when
available. Explore addition of a questionnaire after the
land use application process.
Streamline processes and reduce regulation (i.e. Platting
process and Home occup. permits)
Continually evaluate ordinances for improvements to city
processes and reducing steps for residents and
applicants.
Comprehensive Plan Engage the community on the zoning and future
planning of the community
Division Performance Measures & Goals for 2021
Planning
Zack Carlton
Division Goal Goal Objective/Task
Dept:Planning
Acct.2017 2018 2019
No.Actual Actual Actual BUDGET BUDGET Comments:
PERSONAL SERVICES
4101 Regular Pay 218,168 249,058 247,601 259,500 271,700
4103 Part-time Pay - 11,164 4,606 - -
4104 PERA 16,362 18,462 18,570 19,700 20,400
4105 FICA 12,490 15,617 15,409 16,300 16,850
4107 Medicare 2,921 3,652 3,604 3,800 3,950
4108 Insurance 26,886 31,165 30,246 31,600 33,000
4109 Workers Comp 819 884 927 1,050 1,100
TOTAL PERSONAL SERVICES 277,646 330,002 320,963 331,950 347,000
SUPPLIES
4201 Office Supplies 1,859 1,683 1,628 3,450 2,150 2020 - computer
4212 Fuels & Lubes 35 54 33 50 -
4219 Operating Supplies 2,402 2,170 - 1,500 - Software - now part
of CitizenServe
TOTAL SUPPLIES 4,296 3,907 1,661 5,000 2,150
OTHER SERVICES & CHARGES
4321 Telephone 360 360 180 350 400
4322 Postage 1,443 679 1,182 1,500 1,500
4331 Travel/Conferences/Schools 2,547 1,858 184 2,400 4,500 National conference
4359 Publishing 9,240 6,043 6,716 10,000 7,500 Based on history
4361 Insurance 58 58 62 100 100
4404 Equipment Repair & Maint 900 900 978 - -
4433 Dues/Subscriptions 878 547 719 550 600
4440 Miscellaneous 242 331 46 500 400
TOTAL OTHER SERVICES & CHARGES 15,668 10,776 10,067 15,400 15,000
TOTAL PLANNING 297,610 344,685 332,691 352,350 364,150
^^^^^
2021 BUDGET DETAIL SHEET
Explanation/Detail of Supplies or Services 2020 2021
Division:
Completed by:
Performance Measure 2019 Actual 2020 Estimated 2021 Projected
Inspections completed 223 1,000 1,000
Division Performance Measures & Goals for 2021
Code Enforcement
Zack Carlton
Division Goal Goal Objective/Task
Community Aesthetics
Proactively address highly visible code violations
throughout the community to improve community
aesthetics, reduce incidents of code violations reported
by residents, and maintain/improve property values.
Community Education
Work with other city departments and community groups
to increase awareness of common code violations.
Expand community enhancement information on the
website and social media accounts.
Provide thorough, consistent, and fair enforcement of
ordinances
Promptly respond to and investigate complaints and
concerns.
Dept:Code Enforcement
Acct.2017 2018 2019
No.Actual Actual Actual BUDGET BUDGET Comments:
PERSONAL SERVICES
4101 Regular Pay 72,086 74,178 71,202 57,100 62,200
4102 Overtime Pay - 27 82 - -
4103 Part-time Pay - - - 16,200 - No intern for 2021
4104 PERA 5,406 5,565 4,969 4,300 4,700
4105 FICA 4,618 4,771 4,548 4,550 3,850
4107 Medicare 1,080 1,116 1,064 1,050 900
4108 Insurance 3,654 3,650 3,023 7,700 8,100
4109 Workers Comp 254 289 246 300 250
TOTAL PERSONAL SERVICES 87,098 89,596 85,134 91,200 80,000
SUPPLIES
4212 Fuels & Lubes 1,073 1,210 1,007 1,500 1,500
4217 Uniform Allowance - 770 548 350 350
4219 Operating Supplies - 1,538 1,993 2,200 600 2020 - computer
TOTAL SUPPLIES 1,073 3,518 3,548 4,050 2,450
OTHER SERVICES & CHARGES
4321 Telephone 306 310 305 850 550
4322 Postage 903 382 827 1,200 1,200
4331 Conferences/Schools - 663 480 800 600
4361 Insurance 83 124 164 150 200
4460 Equipment Replacement Charge - 900 1,000 1,200 1,300
TOTAL OTHER SERVICES & CHARGES 1,292 2,379 2,776 4,200 3,850
TOTAL CODE ENFORCEMENT 89,463 95,493 91,458 99,450 86,300
^^
2021
2021 BUDGET DETAIL SHEET
Explanation/Detail of Supplies or Services 2020
^^^
Department:
Completed by:
Performance Measure 2019 Actual 2020 Estimated 2021 Projected
% Citizenserve modules in
use 11 total (Bldg, Bus
Licensing, Code,
Environmental, Engr,
Planning, Rentals,
Stormwater, Shoreline,
Floodplain & Wetlands)
55%85%100%
# of Volunteer Pre-Application
Meetings 13
Consider requiring them
for new builders/more
complex applications
20-25
# of online safety training
courses taken by employees 746 775 800
Performance Measures & Goals for 2021
Community Development
Suzanne Fischer
Division Goal Goal Objective/Task
Ensure safety training is provided citywide and
completed as required.
Empower Safety Committee members to proactively
address safety issues in their respective divisions.
Oversee/support the divisions of Building, Planning and
Environmental Services to ensure goals are achieved
with available resources.
Research and implement process improvements to
streamline workloads and to ensure proper service
delivery to the public.
Provide quality customer service - Be accessible,
provide easy access to services & information; provide
equitable service.
SMILE (Say hello; Make eye contact; Identify
yourself; Listen; and Express thanks)
Ensure employees have the proper resources to
effectively and efficiently do their job. Provide them with
the means to improve service delivery levels.
Implement Take-In mtgs on qualified applications
Conduct cross-functional team reviews
Use of iPlan tables and Citizenserve program
Provide training opportunities for employees. i.e. customer service, communications, conflict
resolution; required building code certifications
Dept:Community Development
Acct.2017 2018 2019
No.Actual Actual Actual BUDGET BUDGET Comments:
PERSONAL SERVICES
4101 Regular Pay 183,241 119,860 126,057 130,800 134,750
4102 Overtime Pay 1,297 - - - -
4104 PERA 13,236 8,990 9,454 9,800 10,100
4105 FICA 10,900 7,256 7,665 8,100 8,350
4107 Medicare 2,549 1,697 1,793 1,900 1,950
4108 Insurance 17,426 16,509 14,034 14,750 15,500
4109 Workers Comp 707 716 557 600 600
TOTAL PERSONAL SERVICES 229,356 155,028 159,560 165,950 171,250
SUPPLIES
4201 Office Supplies 1,106 558 382 2,900 450 2020 - computer
TOTAL SUPPLIES 1,106 558 382 2,900 450
OTHER SERVICES & CHARGES
4321 800 829 684 400 400
4331 1,247 2,711 1,869 2,550 2,550
4404 - - - 34,500 34,500
4433
Telephone
Conferences/Schools
Equipment Repair & Maint
Dues & Subscriptions 1,161 611 359 350 350
TOTAL OTHER SERVICES & CHARGES 3,208 4,151 2,912 37,800 37,800
TOTAL COMMUNITY DEVELOPMENT 233,670 159,737 162,854 206,650 209,500
^^^^^
2021 BUDGET DETAIL SHEET
Explanation/Detail of Supplies or Services 2020 2021
Division:
Completed by:
Performance Measure 2019 Actual 2020 Estimated 2021 Projected
New Comm/Ind'l & Institutional
building permits issued 5 6 8
New Residential permits issued 118 120 120
Total number of permits issued 2,466 2,500 2,800
# of building inspections 6,613 6,800 7,200
Ensure that proposed construction complies with adopted
codes and ordinances
Conduct plan review, issue permits, perform
inspections, and investigate safety issues of
construction projects and/or existing buildings
Ensure that Building Safety practices and activities align with
the State Building Code and the Int'l Property Maintenance
Code
Stay abreast and implement any revisions to the
State Building Code and/or the IPMC.
Ensure first-class customer service
Become proficient with new permitting software and
equipment. Take advantage of new technology to
be more efficient.
Performance Measures & Goals for 2021
Building Safety
Bob Ruprecht
Division Goal Goal Objective/Task
Dept:Building Safety
Acct.2017 2018 2019
No.Actual Actual Actual BUDGET BUDGET Comments:
PERSONAL SERVICES
4101 Regular Pay 457,409 475,526 378,473 383,750 402,600
4102 Overtime Pay 87 41 1,334 - -
4103 Part-time Pay 6,288 4,481 - - -
4104 PERA 41,193 42,780 27,185 28,800 30,200
4105 FICA 21,770 23,576 22,437 23,800 24,950
4107 Medicare 6,074 6,650 5,248 5,600 5,850
4108 Insurance 82,391 83,124 56,958 59,650 55,200 Selection change
4109 Workers Comp 1,667 1,889 1,773 1,500 1,700
TOTAL PERSONAL SERVICES 616,879 638,067 493,408 503,100 520,500
SUPPLIES
4201 Office Supplies 1,395 3,522 3,159 5,300 3,000 2020 - iPads
4212 Fuels & Lubes 7,124 7,506 3,388 4,150 4,150
4217 Uniform Allowance 1,474 1,265 1,737 1,750 1,750
4219 Operating Supplies 6,079 6,296 1,731 700 300
TOTAL SUPPLIES 16,072 18,589 10,015 11,900 9,200
OTHER SERVICES & CHARGES
4321 4,627 3,965 1,105 2,100 2,000
4322 240 124 203 250 250
4331 1,577 3,445 2,686 4,300 6,300
4361 496 620 541 300 700
4404 3,784 2,785 2,433 500 500
4433 1,701 1,971 235 600 400
4460
Telephone
Postage
Travel, Conferences/Schools
Insurance
Equipment Repair & Maint
Dues/Subscriptions
Equipment Replacement Charge 3,400 3,000 4,000 4,500 4,800
TOTAL OTHER SERVICES & CHARGES 15,825 15,910 11,203 12,550 14,950
TOTAL BUILDING SAFETY 648,776 672,566 514,626 527,550 544,650
^^
2021 BUDGET DETAIL SHEET
Explanation/Detail of Supplies or Services 2020 2021
^^^
Division:
Completed by:
Performance Measure 2019 Actual 2020 Estimated 2021 Projected
Wetland Conservation Act
applications/decisions 16 10 10
Shoreland Permit Applications 3 5 10
Wetland and Shoreland resident
interactions (calls, emails, etc. but
not permits) new for 2020 40 50 55
Division Performance Measures & Goals for 2021
Environmental
Amanda Erickson
Division Goal Goal Objective/Task
Protect wetlands (and stormwater ponds) via adopt a park
program and public education
Continue utilizing volunteers to clean
wetlands/ponds to increase water quality and
function. Add more ponds as available. Education
public about wetland function and importance of
keeping buffer areas functioning.
Increase public education on environmental topics
Increase and improve communication via social
media, website and publications about city's natural
resource protection requirements. Provide tools for
developers, homeowners and concerned citizens for
wetland and shoreland topics. Continue to
participate in local initiatives with Sherburne SWCD
to improve water quality regionally and AIS plan for
2021.
Lake Orono Restoration and Enhancement (LORE) project
development (estimated start date fall 2020)
Continue working on LORE project in spring of 2021
as project finalizes, working closely with consultant
and lakeshore property owners to ensure a
successful outcome of the project. Work directly
with shoreline owners for private property
improvements in coordination with lake drawdown
Identify and create wetland bank site
Long-term goal to create wetland bank site for city
projects requiring wetland mitigation. Utilize existing
funding as needed. Work with EDA to identify
location and work to gain ownership to establish
bank site.
Dept:Environmental
Acct.2017 2018 2019
No.Actual Actual Actual BUDGET BUDGET Comments:
PERSONAL SERVICES
4101 Regular Pay 16,709 18,980 21,538 37,650 40,400 50% Environmental Coord.
4104 PERA 1,136 1,438 1,619 2,850 3,050
4105 FICA 1,048 1,190 1,341 2,350 2,500
4107 Medicare 245 279 314 550 600
4108 Insurance 1,897 2,140 2,198 3,850 7,750 Selection change
4109 Workers Comp 188 246 247 300 300
TOTAL PERSONAL SERVICES 21,223 24,273 27,257 47,550 54,600
SUPPLIES
4201 Office Supplies 1,679 110 143 - 100
4212 Fuels & Lubes 94 96 90 200 200
4219 Operating Supplies 738 72 - 200 200
TOTAL SUPPLIES 2,511 278 233 400 500
OTHER SERVICES & CHARGES
4321 Telephone 270 270 360 350 350
4322 Postage 25 - 369 500 - 2020 - OLID & LORE
4331 Travel, Conferences/Schools 1,331 671 829 1,400 900
4359 Publishing 418 - 1,476 1,000 - 2020 - OLID & LORE
4409 Contractual Services 2,437 16,951 1,953 1,750 1,750
4433 Dues/Subscriptions - - - 200 200
TOTAL OTHER SERVICES & CHARGES 4,481 17,892 4,987 5,200 3,200
TOTAL ENVIRONMENTAL 28,215 42,443 32,477 53,150 58,300
^^^^^
2021 BUDGET DETAIL SHEET
Explanation/Detail of Supplies or Services 2020 2021
Division:
Completed by:
Performance Measure 2019 Actual 2020 Estimated 2021 Projected
Energy City Tours 3 5 10
Energy City Tour Participants 780 250 800
BR&E Visits Est. 4 5 10
Energy City Insights - posts 12 12
Division Performance Measures & Goals for 2021
Energy City
Amanda Erickson
Division Goal Goal Objective/Task
Expand role of Energy City Commission
Utilize ECC to further goals for the Action Plan by
working closely with members, encouraging more
participation and providing guidance to other city
departments. Expand Energy City Insights program
to better educate our community and create
interactions. Partner with ERMU when applicable
and promote their rebates and services.
Increase education and outreach about Energy City.
Continue to increase Energy City Tours and local
partnerships including new partnership with MMPA
for education for high school students. Provide tours
when possible and find new ways to connect with
students. Attend BR&E visits to promote energy
programs and waste reduction.
Plan for city sustainability and climate mitigation projects and
programs, utilizing the partnerships gained from the Climate
Smart Municipalities program
Implement actions and track progress outlined in
Energy City Commission 10-year Action Plan by
working closely with other city departments.
Incorporate renewable energy or other conservation
options in new city construction projects (solar,
green roof, etc.). Work closely with Climate Smart
Municipalities program partners in Germany and
Minnesota to advance city sustainability and energy
efficiency. Although the program may end in 2020,
continue to utilize those partnerships.
Expand and utilize partnership with MMPA and ERMU
Continue working with ERMU and MMPA for
community education, grant programs, public
education and more. Continue with Clean Energy
Choice for purchase 100% renewable energy for all
city buildings in 2020.
Dept:Energy City
Acct.2017 2018 2019
No.Actual Actual Actual BUDGET BUDGET Comments:
PERSONAL SERVICES
4101 Regular Pay 16,709 18,980 20,942 15,050 16,150 20% Environmental Coord.
4103 Part-time Pay 6,500 - -
4104 PERA 1,133 1,418 1,569 1,150 1,200
4105 FICA 1,051 1,174 1,299 950 1,000
4107 Medicare 250 274 304 200 250
4108 Insurance 1,897 2,140 2,198 1,550 3,100 Selection change
TOTAL PERSONAL SERVICES 27,540 23,986 26,312 18,900 21,700
SUPPLIES
4219 Operating Supplies 59 47 202 2,500 6,000 Compostable products
for 2 public events
TOTAL SUPPLIES 59 47 202 2,500 6,000
OTHER SERVICES & CHARGES
4319 Other Professional Services 110 - - - -
4331 Conferences/Schools 4,689 4,132 2,771 5,500 5,500
4359 Publishing 652 - 88 500 500
4361 Insurance - 102 200 150 200
4404 Equipment Repair/Maint.- 1,725 - - -
TOTAL OTHER SERVICES & CHARGES 5,451 5,959 3,059 6,150 6,200
TOTAL ENERGY CITY 33,050 29,992 29,573 27,550 33,900
^^^^^
2021 BUDGET DETAIL SHEET
2021Explanation/Detail of Supplies or Services 2020
--
Division:
Completed by:
Performance Measure 2019 Actual 2020 Estimated 2021 Projected
Residential Recycling Participants
(%) (using service, not just paying
for cart)81.5 84 86
Organics participation 310 330 350
Organics (tons)23 24 25
Clean Up Day participation 647 350 700
Recycle Coach subscribers 4,575 4,700 4,900
Expand trash and recycling education for local businesses.
Continue working with EDA and attend BR&E site
visits to provide information and resources to local
businesses about proper recycling, waste reduction
and cost saving tools for waste management. Utilize
local partnerships and community connections to do
so. Continue discussing organics recycling where
feasible.
Decrease amount of waste going to landfill by 3% and increase
recycling participation by 3%
Increase residential recycling rates by improving
education, promote waste app and website
information via online promotion and handouts for
the Recycle Coach app and other programs.
Increase organics recycling via incentives for the
drop off program such as kitchen buckets and
containers (began in 2019 and continue as supplies
are available). Continue to provide information to
new residents on both items.
Promote and expand community Clean Up Day.
Host two events annually, expand list of item for
collection by program (carpet, mattresses, furniture).
Recycle more items and reduce amount sent to Elk
River Landfill (major change for 2019). Continue with
two events each year after spring 2020 event was
cancelled and we received many calls about other
disposal options. Promote other local recyclers
between events via social media and city website
(and resident phone calls).
Increase recycling in various aspects of the community
including local businesses, industries, events and schools.
Promote recycling for construction, remodeling and
new development in the city. Provide recycling at
community events as able and improve current
event recycling (Elk RiverFest). Continue to try and
connect with local schools about waste reduction.
Promote and educate about benefits of recycling to
local businesses focusing on larger trash generators
first, in coordination with BR&E visits when possible.
Utilize metro parameters for required commercial
recycling.
Division Performance Measures & Goals for 2021
Garbage
Amanda Erickson
Division Goal Goal Objective/Task
Dept:Garbage - Enterprise Fund
Acct.2017 2018 2019
No.Actual Actual Actual BUDGET BUDGET Comments:
REVENUES:
Charges for Services
3731 Customer Charges 1,348,001 1,550,274 1,643,598 1,666,000 1,735,000 3% rate increase
Other Revenue
3341 County Reimb/Grant - - 1,200 - -
3610 Special Assmts 3,783 2,674 1,517 2,000 -
3621 Interest Income 8,153 4,865 5,138 4,000 3,000
3629 Misc. Revenue 944 549 - - -
Transfers In
3925 Transfer-Landfill (Organics)44,030 45,000 - - -
TOTAL REVENUES 1,404,911 1,603,362 1,651,453 1,672,000 1,738,000
EXPENDITURES:
PERSONAL SERVICES
4101 Regular Pay 16,709 18,980 21,141 22,600 24,250 30% Environ. Coord.
4104 PERA 1,118 1,417 1,583 1,700 1,800
4105 FICA 1,032 1,174 1,312 1,400 1,500
4106 Other Retirement Contributions (2,429) 1,902 2,835 - -
4107 Medicare 241 274 307 350 350
4108 Insurance 1,897 2,140 2,198 2,300 4,650 Selection change
TOTAL PERSONAL SERVICES 18,568 25,887 29,376 28,350 32,550
SUPPLIES
4219 Operating Supplies 16,050 16,169 19,153 19,400 19,400
TOTAL SUPPLIES 16,050 16,169 19,153 19,400 19,400
OTHER SERVICES & CHARGES
4301 Audit Fees 1,728 1,545 1,563 1,650 1,650
4319 Other Professional Services 15,925 17,074 14,211 16,500 17,000
4322 Postage - - - 500 500
4331 Travel Conferences & Schools 210 307 413 350 350
4349 Advertising/Marketing - - - 1,000 1,000
4384 Waste Disposal 539,182 542,018 386,080 423,000 423,000
4409 Contractual Services 925,741 981,556 998,656 1,036,000 1,036,000
No hauler rate increase -
every even year
4440 Miscellaneous 4,400 4,400 4,400 4,400 4,400
TOTAL OTHER SERVICES & CHARGES 1,487,186 1,546,900 1,407,953 1,483,400 1,483,900
TRANSFERS OUT
4721 Transfer - General Fund 46,150 46,750 48,000 50,000 52,000
TOTAL EXPENDITURES 1,567,954 1,635,706 1,504,482 1,581,150 1,587,850
CHANGE IN NET POSITION (163,043) (32,344) 146,971 90,850 150,150
343,379 434,229 CASH BALANCE - BEGINNING
CASH BALANCE - ENDING 434,229 584,379
2021 BUDGET DETAIL SHEET
20212020Explanation/Detail of Supplies or Services
Division:
Completed by:
Performance Measure 2019 Actual 2020 Estimated 2021 Projected
Fire Incident Calls 497 515 530
Paid on-call firefighters 45 45 50
Continue to administer and coordinate activities of the fire
department.
Plan the department's needs for additional staffing,
facilities, and training.
Fire Department Administration & Operations
Chief M. Dickinson
Division Performance Measures & Goals for 2021
Division Goal Goal Objective/Task
Review and assess the 2013-2017 Strategic plan.
Determine if goals and objectives have been met and
are still applicable. Start a new five year strategic plan to
begin 2021.
Continue to develop and enhance current and future
leaders of the organization
Monitor the newly implemented Officer Development
Program to ensure we are meeting the goals of
developing our current firefighters into future officers and
leaders.
Meet the increased training needs of an all hazards
response fire department.
This goal is outstanding from the 2013-2017 Strategic
Plan adopted by Council and has been a goal for the
department every year. There is a need for a re-
organization at the management level to ensure that
goals and objectives for the fire department are met.
Enhance the fire prevention/public education program to
include a community risk reduction program
Expand the reach of the public information program to
include a more diverse population to protect our
community members, stakeholders, and department
members. Develop and implement a community risk
reduction program to enhance community outreach.
Continue the growth and success of the Elk River Fire
Academy program.
Utilize the Fire Academy for the continued development
of our current and future firefighters. Also, continue to
collaborate with outside fire departments towards
training as a regional fire academy.
Ensure adequate coverage throughout the entire fire
district.
Continue the process of building fire station #3 to be
located on the east side of the city before the
construction project of 169 Redefine to ensure adequate
coverage and reduce response times.
Dept:Fire Department
Acct.2017 2018 2019 2020 2021
No.Actual Actual Actual BUDGET BUDGET Comments:
PERSONAL SERVICES
4101 Regular Pay 244,462 243,796 393,823 434,800 440,900
4102 Overtime Pay - - 236 - -
4103 Part-time Pay 178,518 189,282 172,406 191,500 190,000
4104 PERA 35,879 30,570 54,168 56,450 72,300
4105 FICA 13,582 14,894 18,426 24,400 15,300
4106 Other Retirement Contributions - City 30,000 30,000 30,000 30,000 30,000
4106 Other Retirement Contributions - Fire State Aid 181,297 188,502 200,423 200,000 200,000 Offsetting revenue
4107 Medicare 5,961 6,192 8,057 9,100 9,150
4108 Insurance 28,901 28,852 62,184 67,450 65,450 Selection change
4109 Workers Comp 47,803 50,823 46,038 49,000 54,500
4110 Unemployment Insurance 467 - - - -
TOTAL PERSONAL SERVICES 766,870 782,911 985,761 1,062,700 1,077,600
SUPPLIES
4201 Office Supplies 1,407 712 1,592 4,500 6,300
4212 Fuels & Lubes 10,224 10,373 10,539 17,150 16,500
4217 Uniform Allowance 9,343 13,318 8,624 9,250 9,750
4219 Operating Supplies 83,085 100,769 79,426 80,250 70,050
4221 Equipment Parts 9,705 9,725 7,576 10,500 12,800
Computers
2020 - compressor
replacement
SCBA servicing/parts
TOTAL SUPPLIES 113,764 134,897 107,757 121,650 115,400
OTHER SERVICES & CHARGES
4319 Professional Services 225 5,354 5,716 1,000 -
4321 Telephone 7,639 9,124 10,844 6,050 6,700
4322 Postage 732 642 472 700 700
4331 Conferences/Schools 19,481 15,433 8,018 17,500 38,500 Outside dept. training
4359 Publishing 463 208 - - -
4361 Insurance 8,583 7,142 7,113 7,200 7,500
4389 Utilities 19,313 20,550 18,747 20,000 20,000
4401 Building Repair & Maint 11,034 15,954 8,143 13,000 5,000
4404 Equipment Repair & Maint 40,817 42,379 41,605 42,200 42,100
4409 Contractual Services 8,770 7,550 4,487 7,600 10,500
4433 Dues/Subscriptions 2,064 2,303 5,587 2,900 2,900
4460 Equipment Replacement Charge 56,500 65,000 72,000 75,000 80,000
TOTAL OTHER SERVICES & CHARGES 175,621 191,639 182,732 193,150 213,900
TOTAL FIRE DEPARTMENT 1,056,255 1,109,447 1,276,250 1,377,500 1,406,900
^^^^^
2021 BUDGET DETAIL SHEET
Explanation/Detail of Supplies or Services
Dept:Emergency Management
Acct.2017 2018 2019
No.Actual Actual Actual BUDGET BUDGET Comments:
SUPPLIES
4219 Operating Supplies 4,851 5,130 2,827 5,500 5,500
TOTAL SUPPLIES 4,851 5,130 2,827 5,500 5,500
OTHER SERVICES & CHARGES
4331 Conferences/Schools 602 - - 3,900 4,000
4389 Utilities 5,027 5,368 6,894 5,500 7,000
4404 Equipment Repair & Maint 3,800 16,885 3,525 5,950 5,950
4433 Dues/Subscriptions 260 - 200 250 250
TOTAL OTHER SERVICES & CHARGES 9,689 22,253 10,619 15,600 17,200
CAPITAL OUTLAY
4560 Equipment - Civil Defense Siren - - - - 40,000
TOTAL EMERGENCY MANAGEMENT 14,540 27,383 13,446 21,100 62,700
^^^^^
2021 BUDGET DETAIL SHEET
Explanation/Detail of Supplies or Services 2020 2021
Division:
Completed by:
Performance Measure 2019 Actual 2020 Estimated 2021 Projected
Customer Count 293,712 285,000 290,000
Avg. Sale per Customer $28.47 $25 $25
Gross Profit %29.0%29%29%
Labor Costs as % of Sales 9.82%11%11%
Promote community value of liquor operation to public
Communications positions have helped promote a
unified "message" paired with liquor transfers and a
better knowledge of where consumer dollars go. We
also do community projects
Improve customer experience/service
Employees will be tasting more products to increase
knowledge to share with customers. We will do more
customer drawings for items and will advertise them
better.
Recruit and retain staff Explore new strategies to recruit and retain liquor store
employees.
Division Performance Measures & Goals for 2021
Liquor
Joe Audette
Division Goal Goal Objective/Task
Fund: Northbound Liquor
Acct.2017 2018 2019
No.Actual Actual Actual BUDGET BUDGET Comments:
REVENUES:
SALES
3781 Liquor 1,600,347 1,718,326 1,795,583 1,720,000 1,795,000
3782 Beer 2,346,053 2,429,946 2,567,036 2,450,000 2,567,000
3783 Wine 867,271 923,250 923,131 925,000 923,000
3784 Taxable sales 100,618 106,643 110,451 100,000 110,500
3785 Non-Taxable sales 73,127 82,323 90,309 75,000 90,000
COST OF SALES
4251 Liquor 1,067,885 1,161,883 1,179,721 1,160,000 1,180,000
4252 Beer 1,767,939 1,840,187 1,965,484 1,850,000 1,965,500
4253 Wine 562,529 591,428 571,906 590,000 572,000
4255 Other sales 107,966 119,444 130,108 115,000 130,100
4332 Freight 23,428 25,530 25,889 27,000 25,900
GROSS PROFIT 1,457,669 1,522,016 1,613,402 1,528,000 1,612,000
Other Revenue
3621 Interest 44,010 55,235 221,617 60,000 50,000
3629 Misc. Revenue 3,405 2,203 2,428 2,500 2,400
TOTAL NORTHBOUND REVENUE 1,505,084 1,579,454 1,837,447 1,590,500 1,664,400
EXPENDITURES:
PERSONAL SERVICES
4101 Regular Pay 261,471 259,442 283,488 281,450 301,950
4102 Overtime Pay - 34 622 - -
4103 Part-time Pay 98,190 106,114 98,156 118,000 118,000
4104 PERA 25,006 26,523 26,061 30,000 31,500
4105 FICA 21,944 22,150 23,275 24,850 26,050
4106 Other Retirement Contributions 14,988 (18,991) 49,965 -
4107 Medicare 5,132 5,180 5,443 5,800 6,100
4108 Insurance 38,837 44,749 45,436 38,150 53,200
4109 Workers Comp 9,454 10,776 10,868 10,650 10,600
4110 Unemployment Compensation - - 307 - -
TOTAL PERSONAL SERVICES 475,022 455,977 543,621 508,900 547,400
SUPPLIES
4212 Fuel & Lubes 170 36 - - 500
4217 Uniform Allowance 958 1,731 2,264 1,600 2,000
4219 Operating Supplies 6,934 9,078 29,191 10,000 10,000
TOTAL SUPPLIES 8,062 10,845 31,455 11,600 12,500
OTHER SERVICES & CHARGES
4301 Audit Fees 4,319 3,863 3,906 4,100 4,000
4319 Other Professional Services 1,943 - - - -
4321 Telephone 1,564 1,573 1,750 1,600 2,000
4331 Conferences/Schools 37 213 120 1,000 1,000
4349 Advertising/Marketing 11,469 7,961 5,890 9,000 10,000
4361 Insurance 8,657 9,716 9,440 10,000 10,000
4389 Utilities 30,108 34,325 31,994 34,800 34,300
4404 Repair & Maintenance 20,845 19,487 43,064 20,700 20,700
4420 Depreciation 49,825 49,825 53,925 52,000 54,000
4433 Dues & Subscriptions 4,040 4,040 2,850 4,000 3,000
4437 Taxes & Licenses 270 278 270 300 300
4438 Credit Card Fees 83,862 81,866 108,002 81,000 110,000 Based on history/usage
TOTAL OTHER SERVICES & CHARGES 216,939 213,147 261,211 218,500 249,300
TRANSFERS OUT
4721 General Fund 482,850 492,000 500,000 500,000 500,000
4720 Park Improvement Fund 228,016 197,174 214,855 200,000 250,000
TOTAL TRANSFERS 710,866 689,174 714,855 700,000 750,000
TOTAL NORTHBOUND EXPENDITURES 1,410,889 1,369,143 1,551,142 1,439,000 1,559,200
CHANGE IN NET POSITION 94,195 210,311 286,305 151,500 105,200
2021
2021 BUDGET DETAIL SHEET
Explanation/Detail of Supplies or Services 2020
Fund: Westbound Liquor
Acct.2017 2018 2019
No.Actual Actual Actual BUDGET BUDGET Comments:
REVENUES:
SALES
3781 Liquor 621,656 613,955 672,681 685,000 685,000
3782 Beer 962,973 955,166 1,051,713 1,100,000 1,100,000
3783 Wine 291,010 293,431 318,146 300,000 315,000
3784 Taxable sales 46,016 42,117 48,737 50,000 50,000
3785 Non-Taxable sales 35,974 33,023 34,925 36,000 35,000
COST OF SALES
4251 Liquor 418,958 410,573 442,907 460,000 450,000
4252 Beer 726,844 725,657 814,141 815,000 815,000
4253 Wine 187,594 186,687 205,472 200,000 200,000
4255 Other sales 54,650 49,093 54,619 52,000 54,000
4332 Freight 7,738 9,172 9,651 11,000 11,000
GROSS PROFIT 561,845 556,510 599,412 633,000 655,000
Other Revenue
3629 Misc. Revenue 2,943 2,770 2,650 2,400 2,400
TOTAL WESTBOUND REVENUE 564,788 559,280 602,062 635,400 657,400
EXPENDITURES:
PERSONAL SERVICES
4101 Regular Pay 109,204 113,813 176,169 235,200 251,150
4102 Overtime Pay 28 7 - - -
4103 Part-time Pay 94,500 88,647 91,409 62,000 71,000
4104 PERA 14,275 15,301 20,020 22,300 24,150
4105 FICA 12,572 12,640 16,584 18,450 19,950
4106 Other Retirement Contributions (15,722) (7,111) 5,813 - -
4107 Medicare 2,940 2,956 3,878 4,300 4,650
4108 Insurance 11,943 28,387 36,049 43,000 45,150
4109 Workers Comp 5,477 5,626 6,205 7,900 8,100
TOTAL PERSONAL SERVICES 235,217 260,266 356,127 393,150 424,150
SUPPLIES
4212 Fuel & Lubes 170 36 - - 500
4217 Uniform Allowance 1,164 1,473 1,567 1,600 1,600
4219 Operating Supplies 4,168 3,496 8,508 5,000 5,000
TOTAL SUPPLIES 5,502 5,005 10,075 6,600 7,100
OTHER SERVICES & CHARGES
4301 Audit Fees 4,319 3,863 3,906 4,100 4,100
4319 Other Professional Services 1,943 - - - -
4321 Telephone 1,080 1,088 370 1,100 1,100
4331 Conferences/Schools 16 213 755 1,000 1,000
4349 Advertising/Marketing 10,546 7,861 5,208 9,000 9,000
4361 Insurance 5,465 5,488 5,221 6,000 6,000
4389 Utilities 25,343 27,776 27,003 29,800 29,000
4404 Repair & Maintenance 10,950 19,832 12,232 15,300 13,300
4420 Depreciation 69,361 69,361 69,361 71,000 70,000
4433 Dues & Subscriptions 2,020 2,020 2,850 2,000 2,500
4437 Taxes & Licenses 170 178 170 200 200
4438 Credit Card Fees 33,490 31,126 42,953 33,000 45,000 Based on history/usage
- -
TOTAL OTHER SERVICES & CHARGES 164,703 168,806 170,029 172,500 181,200
CAPITAL OUTLAY
4530 Other Improvements - Monument Sign 20,000
TOTAL WESTBOUND EXPENDITURES 405,422 434,077 536,231 572,250 632,450
CHANGE IN NET POSITION 159,366 125,203 65,831 63,150 24,950
2021
2021 BUDGET DETAIL SHEET
Explanation/Detail of Supplies or Services 2020
Fund: Westbound Liquor Liquor Summary
Acct.2017 2018 2019 2020 2021
No.Actual Actual Actual BUDGET BUDGET Comments:
REVENUES:
Sales 6,945,045 7,198,180 7,612,712 7,441,000 7,670,500
Cost of Sales (4,925,531) (5,119,654) (5,399,898) (5,280,000) (5,403,500)
GROSS PROFIT 2,019,514 2,078,526 2,212,814 2,161,000 2,267,000
Other Revenue
Interest income 44,010 55,235 221,617 60,000 50,000
Misc. Revenue 6,348 4,973 5,078 4,900 4,800
TOTAL LIQUOR REVENUES 2,069,872 2,138,734 2,439,509 2,225,900 2,321,800
EXPENDITURES:
Personal Services 710,239 716,243 899,748 902,050 971,550
Supplies 13,564 15,850 41,530 18,200 19,600
Other Services & Charges 262,456 262,767 307,954 268,000 306,500
Depreciation 119,186 119,186 123,286 123,000 124,000
Capital Outlay - - - - 20,000
Transfers Out 710,866 689,174 714,855 700,000 750,000
TOTAL LIQUOR EXPENDITURES 1,816,311 1,803,220 2,087,373 2,011,250 2,191,650
CHANGE IN NET POSITION 253,561 335,514 352,136 214,650 130,150
^^^^^
CASH BALANCE - BEGINNING 4,649,254 4,986,904
CASH BALANCE - ENDING 4,986,904 5,241,054
2021 BUDGET SUMMARY
Explanation/Detail of Supplies or Services
Division:
Completed by:
Performance Measure 2019 Actual 2020 Estimated 2021 Projected
Memberships 353 412 500
Activity Center Attendance 27,591 12,617 30,000
Safe and clean facilities and programs Continually evaluate programs, and make necessary
adjustments to assure participant safety
Effective Membership Program
Analyze current membership program to determine
needed adjustments to function most productively in
new multi-purpose center
Increase access to public recreation
Engage in program and facility analysis to determine
ideal program offerings within available resources that
will engage and serve the community
Fiscal responsibility of public funds Balance recreation programs that are offered as a
service with programs that produce revenue
Promote the public health and wellness benefits of Parks
and Recreation
Engage in marketing analysis and implement
adjustments to most effectively communicate services to
the community
Division Performance Measures & Goals for 2021
Senior Programs
Tim Dalton/Natalie Anderson
Division Goal Goal Objective/Task
Dept:Senior Programs
Acct.2017 2018 2019
No.Actual Actual Actual BUDGET BUDGET Comments:
EXPENDITURES:
PERSONAL SERVICES
4101 Regular Pay 124,652 121,146 67,099 96,400 71,200
4102 Overtime Pay - 9 132 - -
4103 Part Time Pay 8,953 8,657 29,203 5,350 10,900
4104 PERA 9,349 8,102 5,742 7,650 5,350
4105 FICA 8,226 8,216 6,249 6,300 5,100
4107 Medicare 1,924 1,921 1,461 1,500 1,200
4108 Insurance 18,996 9,005 4,854 7,600 3,650 Selection change
4109 Workers Comp 590 616 392 500 400
TOTAL PERSONAL SERVICES 172,690 157,672 115,132 125,300 97,800
SUPPLIES
4219 Operating Supplies 8,163 8,771 10,359 9,600 6,000 Building-related
TOTAL SUPPLIES 8,163 8,771 10,359 9,600 6,000
OTHER SERVICES & CHARGES
4321 Telephone 1,317 1,333 1,288 1,400 - Building-related
4322 Postage 1,863 2,437 1,509 2,400 3,000
4331 Conferences/Schools 873 1,428 886 2,050 1,550
4361 Insurance 1,274 1,214 1,210 1,300 -
4389 Utilities 20,230 21,199 20,584 21,300 -
4401 Building Repair/Maint.17,094 18,974 22,171 24,850 -
4404 Equipment Repair/Maint.17 311 - - -
4409 Contractual Services - Programming 26,660 12,848 29,683 12,700 20,000
4433 Dues/Subscriptions 601 967 658 950 950
TOTAL OTHER SERVICES & CHARGES 69,929 60,711 77,989 66,950 25,500
TOTAL SENIOR PROGRAMS 250,782 227,154 203,480 201,850 129,300
^^^^^
2021 BUDGET DETAIL SHEET
Explanation/Detail of Supplies or Services 2020 2021
Building-related
Sr. Programmer toMultipurpose Fac.
Division:
Completed by:
Performance Measure 2019 Actual 2020 Estimated 2021 Projected
YMCA Hourly Gym Usage 12 15 15
Number of Community Events 41 18 42
Recreation Program
Participants 33,522 11,000 34,000
Safe and clean facilities and programs Continually evaluate programs, and make necessary
adjustments to assure participant safety
Responsible use of public rental facilities
Develop facility rental use policy and fee structure that
balances the needs of service groups and revenue
generating groups
Increase access to public recreation
Engage in program and facility analysis to determine
ideal program offerings within available resources that
will engage and serve the community
Fiscal responsibility of public funds Balance recreation programs that are offered as a
service with programs that produce revenue
Promote the public health and wellness benefits of Parks
and Recreation
Engage in marketing analysis and implement
adjustments to most effectively communicate services to
the community
Division Performance Measures & Goals for 2021
Recreation
Steve Benoit
Division Goal Goal Objective/Task
Dept:Recreation
Acct.2017 2018 2019 2020 2021
No.Actual Actual Actual BUDGET BUDGET Comments:
PERSONAL SERVICES Recreation Mgr to
4101 Regular Pay 305,029 319,312 338,993 310,000 329,900 Multipurpose Facility
4102 Overtime Pay 1,663 724 - - -
4103 Part Time Pay 121,166 147,662 157,019 157,600 105,400
4104 PERA 28,624 31,328 29,475 31,450 28,900
4105 FICA 25,604 27,933 29,442 28,500 26,450
4107 Medicare 5,988 6,532 6,885 6,800 6,350
4108 Insurance 42,096 54,179 64,936 58,500 54,250
4109 Workers Comp 3,643 3,910 3,455 2,000 3,500
TOTAL PERSONAL SERVICES 533,813 591,580 630,205 594,850 554,750
SUPPLIES
4219 Operating Supplies 25,520 19,329 36,150 27,600 26,300
TOTAL SUPPLIES 25,520 19,329 36,150 27,600 26,300
OTHER SERVICES & CHARGES
4321 Telephone 3,359 3,895 2,092 2,000 1,400
4322 Postage 760 263 323 - 300
4331 Conferences/Schools 8,097 9,906 10,551 9,000 7,600
4349 Advertising/Marketing 30,876 15,821 17,591 13,200 13,200
4361 Insurance 416 618 910 500 150
4389 Utilities 9,670 9,417 6,303 - -
4401 Building Repair & Maint.14,073 18,151 13,028 4,850 4,850
4404 Equipment Repair & Maint 7,800 9,406 10,089 8,800 16,300 Software hosting service
4409 Contractual Services 55,529 54,693 51,806 52,000 52,000
4412 Building Rent 587 1,861 1,670 1,800 1,800
4433 Dues/Subscriptions 2,575 1,875 2,481 2,900 2,400
4438 Credit Card Fees 3,172 3,167 4,135 3,600 4,350
TOTAL OTHER SERVICES & CHARGES 136,914 129,073 120,979 98,650 104,350
TOTAL RECREATION 696,247 739,982 787,334 721,100 685,400
^^^^^
2021 BUDGET DETAIL SHEET
Explanation/Detail of Supplies or Services
Human Included in
Resources GENERAL
HR Assistant FUND
4101 Regular Pay - -
4103 Part-Time Pay 23,500 23,500
4104 PERA 1,750 1,750
4105 FICA 1,450 1,450
4107 Medicare 350 350
4109 Workers Comp 100 100
Total Personal Services 27,150 27,150
Additional Costs:
4219 Computer/phone 2,000 2,000
Total Additional Costs 2,000 2,000
Total New Position Requests 29,150 29,150
Start Date:2/1/2021
2021 BUDGET
REQUESTED POSITIONS
Department:
2021 CAPITAL OUTLAY
Requested General Capital
Department Item Amount Fund Reserve
Information Tech.IT infrastructure replacement 100,000 100,000
Emergency Management Civil defense siren 40,000 40,000
Equipment Services Vehicle Diagnostic Scanner 13,000 13,000
General Fund Departments 153,000$ 53,000$ 100,000$
Library Furniture/shelving 10,000
Multipurpose Facility Floor scrubber 15,000
Water softener 22,000
Wastewater Solids analyzer 13,000
Fox Haven lift station panel 40,000
Vaughn chopper pump 22,000
Liquor Stores Westbound monument sign 20,000
Total Other Funds 142,000$
Funding Source
2017 2018 2019 2021 INCREASE/%
EXPENDITURES:ACTUAL ACTUAL ACTUAL BUDGET 6/30/20 PROPOSED (DECREASE)CHANGE
PERSONAL SERVICES
FULL TIME SALARIES 7,455,512$ 7,746,587$ $8,258,390 $8,924,800 $3,810,850 $9,220,350 $295,550 3.3%
OVERTIME 196,009 224,635 241,940 210,500 61,194 236,500 26,000 12.4%
PART TIME SALARIES 652,432 711,624 729,576 810,700 352,467 742,050 (68,650) -8.5%
PERA 862,647 903,715 981,766 1,082,300 447,656 1,131,100 48,800 4.5%
FICA 304,840 320,275 347,126 384,550 163,993 388,600 4,050 1.1%
OTHER RETIREMENT CONTRIBUTIONS 211,297 218,502 230,424 230,000 1,000 230,000 - 0.0%
MEDICARE 115,463 123,172 130,963 143,600 59,318 147,950 4,350 3.0%
INSURANCE 896,203 999,523 1,083,843 1,209,900 543,283 1,219,400 9,500 0.8%
WORKERS COMPENSATION 210,420 230,499 228,410 243,400 165,762 266,450 23,050 9.5%
TOTAL PERSONAL SERVICES 10,904,823 11,478,532 12,232,438 13,239,750 5,605,523 13,582,400 342,650 2.6%
SUPPLIES
OFFICE SUPPLIES 29,859 40,624 41,256 48,350 21,900 44,600 (3,750) -7.8%
FUELS & LUBES 158,480 214,493 180,234 226,000 94,244 215,650 (10,350) -4.6%
UNIFORM ALLOWANCE 59,741 67,876 68,753 78,200 28,137 94,200 16,000 20.5%
OPERATING SUPPLIES 564,439 635,690 629,830 630,700 300,639 635,600 4,900 0.8%
EQUIPMENT PARTS 113,080 125,948 152,808 130,300 51,690 135,600 5,300 4.1%
STREET SIGNS 26,936 33,975 19,189 33,000 12,142 32,500 (500) -1.5%
TOTAL SUPPLIES 952,535 1,118,606 1,092,070 1,146,550 508,752 1,158,150 11,600 1.0%
OTHER SERVICES & CHARGES
AUDIT FEES 17,275 15,450 15,625 21,750 17,700 22,700 950 4.4%
ENGINEERING FEES - - - - 85,000 85,000 0.0%
LEGAL FEES 222,032 273,462 315,866 240,000 98,378 255,000 15,000 6.3%
PROFESSIONAL SERVICES 105,042 149,266 115,106 112,150 93,557 128,200 16,050 14.3%
TELEPHONE 80,233 90,510 78,615 77,700 30,819 77,400 (300) -0.4%
POSTAGE 11,910 8,431 12,063 12,600 4,837 10,200 (2,400) -19.0%
TRAVEL/CONFERENCES/SCHOOLS 113,567 128,013 118,917 178,150 39,538 188,400 10,250 5.8%
CAR ALLOWANCE 4,800 4,800 4,800 4,800 2,400 4,800 - 0.0%
ADVERTISING/MARKETING 30,876 15,821 17,591 13,200 7,530 13,200 - 0.0%
PUBLISHING 14,353 10,723 13,004 17,100 5,895 12,200 (4,900) -28.7%
PROPERTY/LIABILITY INSURANCE 148,182 149,129 158,535 162,050 123,001 175,350 13,300 8.2%
UTILITIES 377,784 394,022 360,765 405,950 154,385 366,300 (39,650) -9.8%
BLDG REPAIR/MAINT 131,098 154,050 137,984 161,850 60,378 139,750 (22,100) -13.7%
EQUIP REPAIR/MAINT 371,359 398,308 439,792 487,550 271,855 558,200 70,650 14.5%
CONTRACTUAL SERVICES 215,730 165,795 183,948 221,750 47,245 239,350 17,600 7.9%
BUILDING RENT 587 1,861 1,670 1,800 1,112 1,800 - 0.0%
EQUIPMENT RENTAL 29,091 33,551 36,182 29,200 13,021 33,000 3,800 13.0%
DUES & SUBSCRIPTIONS 48,077 50,397 53,046 56,350 22,233 54,750 (1,600) -2.8%
TAXES & LICENSES 227 711 220 700 750 700 - 0.0%
CREDIT CARD FEES 11,506 12,235 16,105 13,100 7,012 17,350 4,250 32.4%
MISCELLANEOUS 68,875 76,379 74,993 67,550 15,258 64,400 (3,150) -4.7%
EQUIPMENT REPLACEMENT CHARGE 289,450 310,000 332,000 348,000 174,000 372,000 24,000 6.9%
TOTAL OTHER SERVICES & CHARGES 2,292,054 2,442,914 2,486,827 2,633,300 1,190,904 2,820,050 186,750 7.1%
CAPITAL OUTLAY - 12,900 - - - 53,000 53,000 -
TRANSFERS OUT 307,897 - 237,813 - - - - -
TOTAL GENERAL FUND EXPENDITURES $14,457,309 $15,052,952 $16,049,148 $17,019,600 $7,305,179 $17,613,600 594,000 3.5%
CITY OF ELK RIVER
2021 PRELIMINARY BUDGET
GENERAL FUND EXPENDITURES
2020
2017 2018 2019 2021 INCREASE/%
REVENUES:ACTUAL ACTUAL ACTUAL BUDGET 6/30/2020 PROPOSED DECREASE CHANGE
TAXES
Property Taxes 9,943,268 10,508,700 11,171,848 11,938,300 4,183,844 12,536,100 597,800 5.0%
Gravel Tax 144,132 137,532 158,232 140,000 13,186 150,000 10,000 7.1%
TOTAL TAXES 10,087,400 10,646,232 11,330,080 12,078,300 4,197,030 12,686,100 607,800 5.0%
LICENSES & PERMITS
Liquor License 73,069 76,170 76,440 76,000 38,853 76,000 - 0.0%
Amusement License (465) - - - - - -
Cigarette License 3,475 3,075 3,000 3,000 - 3,000 - 0.0%
Rental License 66,565 54,156 67,279 65,000 38,327 65,000 - 0.0%
Mining License 18,604 25,227 24,836 25,000 25,761 25,000 - 0.0%
Garbage Hauler License 2,100 2,090 1,805 2,000 360 2,000 - 0.0%
Other Business License/Permit 15,470 10,635 18,355 12,000 8,910 15,000 3,000 25.0%
NPDES Permit 19,600 26,600 19,425 20,000 8,078 20,000 - 0.0%
Building Permit 541,994 468,632 457,246 475,000 166,995 450,000 (25,000) -5.3%
Plumbing/Heating Permit 246,991 106,573 136,723 110,000 33,076 110,000 - 0.0%
Permit Surcharge 930 271 550 500 653 500 - 0.0%
Animal License 4,500 3,592 800 - - - -
Other Non-Business Lic/Permit 14,710 13,810 16,440 10,000 8,458 12,000 2,000 20.0%
TOTAL LICENSES & PERMITS 1,007,543 790,831 822,899 798,500 329,471 778,500 (20,000) -2.5%
INTERGOVERNMENTAL REVENUE
MV Credit 5,930 5,788 6,136 5,500 - 5,500 - 0.0%
PERA Aid 13,984 13,984 13,984 - - - -
Fire State Aid 181,297 188,502 200,423 200,000 1,000 200,000 - 0.0%
Police State Aid 273,612 269,703 294,632 295,000 - 305,000 10,000 3.4%
Police Training Reimb 11,174 30,624 31,814 30,000 - 32,000 2,000 6.7%
State Crime Prevention Grant 60,365 62,473 59,831 60,000 9,323 60,000 - 0.0%
Other Grants - 7,250 500 21,000 11,570 - (21,000) -100.0%
TOTAL INTERGOVTL REVENUE 546,362 578,324 607,320 611,500 21,893 602,500 (9,000) -1.5%
CHARGES FOR SERVICES
Planning & Zoning Fees 33,985 26,793 25,462 30,000 12,374 25,000 (5,000) -16.7%
Plan Check Fee 262,578 227,767 223,094 215,000 67,957 220,000 5,000 2.3%
Special Assessment Search 1,050 300 780 500 270 500 - 0.0%
Copies 2,906 3,283 1,771 3,000 497 1,500 (1,500) -50.0%
Other General Govt Services 3,091 1,128 731 1,500 13 500 (1,000) -66.7%
Lockout Fees 6,125 5,280 6,000 5,500 2,265 5,500 - 0.0%
Police Services 16,760 9,958 28,514 15,000 4,464 15,000 - 0.0%
School Liaison 123,624 130,084 141,808 149,000 73,536 151,000 2,000 1.3%
Animal Impound Fee 4,500 4,500 2,500 4,000 550 2,500 (1,500) -37.5%
Fire Contracts 252,362 274,936 269,829 277,000 155,767 286,000 9,000 3.2%
Fire Services 1,906 8,904 6,400 2,000 6,138 6,000 4,000 200.0%
Street Services 13,206 22,788 26,508 18,000 14,816 25,000 7,000 38.9%
Engineering Services Reimb 134,131 65,923 34,425 75,000 5,802 25,000 (50,000) -66.7%
Recreation Fees 60,682 68,914 59,089 70,000 14,900 60,000 (10,000) -14.3%
Sr Center Activities 43,673 31,858 43,748 40,000 8,058 30,000 (10,000) -25.0%
Farmer's Market - - 10,267 10,000 9,860 12,000 2,000 20.0%
Elk RiverFest - - 7,947 - - 10,000 10,000
Park Use Fee 27,066 31,317 22,745 20,000 4,935 20,000 - 0.0%
Building Rent 2,400 2,400 600 - - - -
Sewer Inspection Fee 11,440 12,925 9,720 11,000 6,760 12,000 1,000 9.1%
Contractor License Check 1,035 1,235 1,125 1,000 510 1,000 - 0.0%
TOTAL CHARGES FOR SERVICES 1,008,303 930,293 923,063 947,500 389,472 908,500 (39,000) -4.1%
FINES & FORFEITS
Court Fines 173,236 126,079 133,233 135,000 43,197 120,000 (15,000) -11.1%
Parking Fines 5,360 10,460 1,260 5,000 150 - (5,000) -100.0%
Ordinance Violations 75 575 - - - - -
TOTAL FINES & FORFEITS 178,671 137,114 134,493 140,000 43,347 120,000 (20,000) -14.3%
OTHER REVENUE
Interest Income 119,225 128,952 221,966 115,000 37,271 75,000 (40,000) -34.8%
Refunds & Reimbursements 130,003 114,548 224,635 130,000 1,080 130,000 - 0.0%
Contributions - Concert Sponsorships 16,000 21,336 25,000 25,000 - 25,000 - 0.0%
Miscellaneous Revenue 4,912 8,963 24,288 6,500 3,657 6,500 - 0.0%
TOTAL OTHER REVENUE 270,140 273,799 495,889 276,500 42,008 236,500 (40,000) -14.5%
TRANSFERS IN
Transfers 12,437 422 112 - - - -
Transfer-Landfill 56,000 56,000 - - - - -
Transfer-Capital Outlay Reserv 13,250 13,600 - - - - -
Transfer-GRE Reserve 45,000 45,000 - - - - -
Transfer-Development 14,000 14,000 10,600 10,600 - 10,600 - 0.0%
Transfer-WWTS 130,000 150,000 150,000 155,000 - 160,000 5,000 3.2%
Transfer-Liquor 482,850 492,000 500,000 500,000 - 500,000 - 0.0%
Transfer-Garbage 46,150 46,750 48,000 50,000 - 52,000 2,000 4.0%
Transfer-Utilities 1,035,000 1,159,363 1,129,445 1,364,000 474,332 1,355,000 (9,000) -0.7%
Transfer-Stormwater 15,000 15,000 15,000 15,500 - 121,000 105,500 680.6%
Transfer-EDA 34,800 36,600 38,000 39,500 - 41,000 1,500 3.8%
Transfer-HRA 24,750 30,000 31,500 32,700 - 41,900 9,200 28.1%
TOTAL TRANSFERS IN 1,909,237 2,058,735 1,922,657 2,167,300 474,332 2,281,500 114,200 5.3%
TOTAL GENERAL FUND REVENUE 15,007,656 15,415,328 16,236,401 17,019,600 5,497,553 17,613,600 594,000 3.5%
2021 BUDGET
GENERAL FUND REVENUES
CITY OF ELK RIVER
2020
2017 2018 2019 2020 2021 %
ACTUAL ACTUAL ACTUAL BUDGET PRELIMINARY Change
General Fund Revenues:
Property taxes $9,943,268 $10,508,700 $11,171,848 $11,938,300 $12,536,100 5.0%
Other taxes 144,132 137,532 158,232 140,000 150,000 7.1%
Licenses & Permits 1,007,543 790,831 822,899 798,500 778,500 -2.5%
Intergovernmental Revenues 546,362 578,324 607,320 611,500 602,500 -1.5%
Charges for Services 1,008,303 930,293 923,063 947,500 908,500 -4.1%
Fines 178,671 137,114 134,493 140,000 120,000 -14.3%
Other Revenues 270,140 273,799 495,889 276,500 236,500 -14.5%
Transfers In 1,909,237 2,058,735 1,922,657 2,167,300 2,281,500 5.3%
Total General Fund Revenues 15,007,656 15,415,328 16,236,401 17,019,600 17,613,600 3.5%
General Fund Expenditures
General Government:
Mayor & Council 131,450 149,224 142,390 163,050 174,700 7.1%
Communications 97,917 253,786 274,801 328,950 336,000 2.1%
Administrative Services 572,320 490,436 540,930 568,850 595,850 4.7%
Human Resources 219,419 255,559 281,080 305,800 355,750 16.3%
Elections 6,300 37,614 6,300 83,200 6,800 -91.8%
Finance 558,727 605,933 632,392 648,700 655,850 1.1%
Information Technology 362,127 364,601 419,605 556,300 530,750 -4.6%
Legal 222,032 273,462 315,866 240,000 255,000 6.3%
Community Development 233,669 159,737 162,854 206,650 209,500 1.4%
Planning 297,610 344,685 332,691 352,350 364,150 3.3%
Building Maintenance 624,186 670,808 711,842 767,750 789,000 2.8%
Energy City 33,051 29,992 29,573 27,550 33,900 23.0%
Total General Government 3,358,808 3,635,837 3,850,324 4,249,150 4,307,250 1.4%
Public Safety:
Police 5,015,950 5,462,953 5,647,822 6,186,750 6,464,600 4.5%
Fire 1,070,797 1,136,830 1,289,696 1,398,600 1,469,600 5.1%
Building Safety 646,877 672,567 514,626 527,550 544,650 3.2%
Code Enforcement 89,462 95,493 91,458 99,450 86,300 -13.2%
Environmental 28,216 42,443 32,477 53,150 58,300 9.7%
Total Public Safety 6,851,302 7,410,286 7,576,079 8,265,500 8,623,450 4.3%
Public Works:
Street Maintenance 1,384,149 1,213,910 1,323,279 1,386,700 1,465,850 5.7%
Snow Removal 182,674 279,936 334,574 305,900 347,800 13.7%
Equipment Services 184,600 208,273 232,155 231,200 254,050 9.9%
Engineering 222,770 206,926 330,734 385,500 492,800 27.8%
Total Public Works 1,974,193 1,909,045 2,220,742 2,309,300 2,560,500 10.9%
Culture & Recreation:
Parks Maintenance 1,018,081 1,130,649 1,152,105 1,272,700 1,307,700 2.8%
Recreation 696,248 739,982 808,606 721,100 685,400 -5.0%
Sr. Citizen Programs 250,780 227,153 203,479 201,850 129,300 -35.9%
Total Culture & Recreation 1,965,109 2,097,784 2,164,190 2,195,650 2,122,400 -3.3%
Transfers Out 307,897 - 237,813 - -
Total General Fund Expenditures $14,457,309 $15,052,952 $16,049,148 $17,019,600 $17,613,600 3.5%
CITY OF ELK RIVER
GENERAL FUND BUDGET