Loading...
7.2. SR 09-08-2020Request for Action To Item Number Mayor and Council 7.2 Agenda Section Meeting Date Prepared by Public Hearing September 8, 2020 Jason Cook, P.E., Project Manager Item Description Reviewed by Windsor Park 3rd Addition — Sewer Extension Justin Femrite, P.E., Public Works Director Reviewed by Improvement Hearing, Approve Plans and Ordering Advertisement for Bid Cal Portner, City Administrator Action Requested 1. Adopt, by motion, a resolution authorizing the improvement. 2. Adopt, by motion, a resolution approving the plans and ordering advertisement for bids. Background/Discussion The Windsor Park 3' Addition Homeowners Association (HOA) has a shared use, low pressure sewer system with a failing treatment system. A feasibility report was completed and found the 88 homes in the HOA could connect to the city system by running a new sewer line along Ranch Road from their existing shared drainage field to the force main currently being constructed along the Great Northern Trail. This public hearing on the improvement is the first hearing required following the MS 429 special assessment process. In order to obtain accurate pricing to base the final assessments and follow the MS 429 process, the plans and specifications need to be approved and ordered to be advertised for no less than 21 days to receive competitive bids. A final assessment hearing would then be held based on the actual bid prices received. The following is the current project schedule: - October 5, 2020 — Receive Bids, Call for Assessment Hearing - November 2, 2020 — Hold Assessment Hearing, determine if project will be awarded Financial Impact There are no financial impacts associated with this item. All project costs will be rolled into the assessments. Mission/Policy/Goal Council Long Term Goal: Extend sanitary sewer service area to the north. Attachments Title Page of the Plan Set Resolution Authorizing the Improvement Resolution Approve the Plans and Ordering Advertisement for Bids. The Elk River Vision A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community engagement that encourages and inspires pi ospei ly. M TUREJ Updated.• August 2020 RESOURCEUST c, 101L.P11 To V SCALES PLAN PROFILE vEaT INDEX MAP PROJECT LOCATION S'ITV OF ELK RIVER SHE RBURNE COU NTV, MN NOTE: EXISTING UTILITY INFORMATION SHOWN ON THIS PIN HAS BEEN PROVIDED BY THE UTILITY OWNER. THE CO NTRACTO R SHALL FIELD VERIFY EXACT LOCATIONS PRIOR TO COMMENCING CONSTRUCTIONAS REQUIRED BY STATE IW. NOTIFY GOPHER STATE ONE CALL, 1-800-252-1166 OR 651-454-0002. THE SUBSURFACE UTILITY INFORMATION IN THIS PIN IS UTILITY QUALITY LEVEL UNLESS OTHERWISE NOTED. THIS UTILITY LEVEL WAS DETERMINEDACCORDING TO THE GUIDELINES OF Cl/ASCE 3802, ENTITLED "STANDARD GUIDELINES FOR THE COLLECTION AND DEPICTION OF EXISTING SUBSURFACE UTILITY DATA." CITY OF ELK RIVER, MN CONSTRUCTION PLANS FOR WI N DSOR PARK 3RD ADDITION SEWER EXTENSION DIRECTIONALLY DRILLED SANITARY SEWER, SANITARY MANHOLES, AIR RELEASE MANHOLES, LIFT STATION AND DIRECTIONALLY DRILLED FORCEMAIN SEPTEMBER, 2020 PROJECT LOCATION11OR 3Fo. IRK \ moT' Rq CryBO W NW PtTNs � 3 2 � t r by EDLIFTSTATION z 3 H CITY OF ELK RIVER SHEET NUMBER SHEETTITLE GENERAL 1-2 TITLE SHEET, LEGEND 3 4 LIFTSTATION PLAN&SECTION, METER MANHOLE PLAN& ECTION 5-6 DETAILS, STRUCTURAL DETAILS&TYPICALSECTIONS J EXISTING CONDITIONS, REMOVALS PLAN 8-11 ERON IN CONTROL PIN, EROSION CONTROL DETAILS, W PPP 12 LIFTSTATION GRADING PIN &SITE PIN 13-21 SANITARY SEWER, FORCEMAIN PIN &PROFILE 22-30 ELECTRICALSITE PINS, DETAILS& SCADA COMMUNICATION DIAGRAM THISPINSETCONIINS 30 SHEETS. OFTUITATE v s IEE NO oT Mlrvrv¢oTn. on s os/oya�a� +BM=1000.461 PRO/Ea DATUM: 7106T(Mn DOT) HORIZONTAL: NAD83 (1986) SHERBURNE N 243499. 648 CO UNI CORDI NATE SYSTEM E 582255.751 UPET S&MENK BOLTON E 6o1 NNE1011'1 E�2 ELK RIVER, MINNESOTA oT e(71)412111 WINDSOR PARK 3RD.ADDITION-SEWER EXTENSIONso601 me�k�m TITLE SHEET 30 City of Elk River City of Elk River City Council Resolution 20- A Resolution of the City Council of the City of Elk River Authorizing the Improvement of the Windsor Park 3"d Addition Sewer Extension Project WHEREAS, pursuant to Resolution 20-45 of the City Council adopted August 3, 2020, fixed adate for a public hearing on the improvement of the Windsor Park 3rd Addition Sewer Extension project. The improvements shall consist of a sanitary sewer extension from the Great Northern Trail to the Windsor Park 3' Addition along Ranch Road. The improvement shall include gravity sanitary sewer, a lift station, and forcemain construction, and WHEREAS, ten days' mailed notice and two weeks' published notice of the hearing was given, and the hearing was held thereon on the 8th day of September, 2020, at which all persons desiring to be heard were given an opportunity to be heard thereon. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk River, Minnesota, as follows: 1. Such improvement is necessary, cost-effective, and feasible as detailed in the feasibility report. 2. Such improvement is hereby ordered as proposed. Passed and adopted this 8th day of September 2020. John J. Dietz, Mayor ATTEST: Tina Allard, City Clerk City of Elk River City of Elk River City Council Resolution 20- A Resolution of the City Council of the City of Elk River Approving Plans and Ordering Advertisement for bids for the Windsor Park 3"d Addition Sewer Extension Project WHEREAS, pursuant to Resolution 20-46 passed by the Council, Bolton & Menk, Inc. has prepared plans and specifications for the Windsor Park 3' Addition Sewer Extension Project. The improvement shall consist of a gravity sanitary sewer, a lift station, and forcemain construction from the Great Northern Trail to the Windsor Park 3' Addition along Ranch Road. WHEREAS, in order to obtain competitive bid pricing to base the final special assessment amounts, the project documents shall be advertised for no less than 21 days where they will be publicly read. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk River, Minnesota, as follows: 1. Such plans and specifications, copies of which are on file in the City Offices, are hereby approved. 2. Bolton & Menk, Inc. shall prepare and cause to be inserted in the official paper and on QuestCDN an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for no less than 21 days, shall specify the work to be done, shall state that bids will be received on QuestCDN until 10:00 am on October 5, 2020 at which time they will be publicly opened and read by the Project Manager. The bids will then be tabulated, and will be considered by the council at approximately 7:00 p.m. on November 2, 2020, in the Council Chambers of the City Hall. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless submitted on QuestCDN and include a bid bond payable to the City of Elk River for five percent (5%) of the amount of such bid. Passed and adopted this 8th day of September 2020. John J. Dietz, Mayor ATTEST: Tina Allard, City Clerk Presentation for Improvement Hearing to City of Elk River for Windsor Park 3rdAddition — Sewer Extension September 8, 2020 QBOLTON & MENK Real People. Real Solutions. Project Location • Ranch Road NW (CR 33) -Windsor Park 3rd Add to Great Northern Trail (Do Existing Conditions • Sanitary Sewer • 88 home shared sewer system installed in 2002 • 3-inch low pressure forcemain • Drain field and recirculating sand filter Currently in a failed state monitored by the MPCA Proposed Improvements • Sanitary Sewer along Ranch Road NW (CR 33) • 3,450 LF 8" Gravity Sanitary Sewer • Directionally Drilled from Low Pressure Forcemain discharge point • New Lift Station near Concord Street & Ranch Road • Sized to pump 2.6 miles to ultimate discharge point • 2,950 LF 6" Forcemain • Directionally Drilled to Great Northern Trail Forcemain from Waste Management. • Abandon existing drain field in Homeowners Association Has Mq 5m GAUT WWTI FPN TPA[ rDAr.rkAAIN MLY rTnrrq%. EEO FORCEIVAIP, SW ra"Iry 51 YLT R ,G LOW PWSSURE FDqCEPWAPIV I rl:S WINDSDR PARK AP Auair UN P, 10TS UN EXISTING LC3Vi : RESSU 3E FID RC. EMM N cc cc 4� I III IIAT 'All.D :LN 7S FT I r Y L6 1111 00ON4' 91 4 F T Sewer Extension Improvement Preliminary Cost Estimate • Sanitary Sewer Improvements • $1,379,000 • Sewer Access Charge (88 Connections) • $473,880 • Trunk Sewer Fee ($6,,000/acre) • $168,120 • Total Project Cost = $2,021,000 Sewer Extension Funding • 100% Assessed —Windsor Park 3rd Addition Homeowners Association (HOA): 88 Parcels • $15,670.45 Estimated Per Parcel in the HOA • Final Assessments Subject to Bid Results • Sewer Access Charge (SAC) (Connection Charge) • $5,385.00 Per Parcel in the HOA • Trunk Sewer Fee (Cost for System Trunk Improvements) • $1,910.45 Per Parcel in the HOA • TOTAL Estimated Assessment • $22,965.90 Per Parcel in the HOA (Do Proposed Project Schedule • September 8, 2020 • Conduct Public Hearing & Authorize Project • Approve Plans & Specs and Advertise for Bids • October 5, 2020 • Receive Bids • November 2, 2020 • Final Assessment Hearing/Award Bid • November 2020 — June 2021 • Estimated Construction Period (Do QUESTIONS?