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4.11 SR 10-05-2020Request for Action To Item Number Mayor and Ci r Council 4.11 Agenda Section Meeting Date Prepared by Consent October 5, 2020 Ron Nierenhausen, Chief of Police Item Description Reviewed by Authorize Execution of Grant Agreement for Cal Portner, City Administrator Toward Zero Deaths Grant Reviewed by Action Requested Adopt, by motion, a resolution authorizing execution of a grant agreement between the City of Elk River Police Department and the Minnesota Department of Public Safety. Background/Discussion The Elk River Police Department has been awarded $80,050 in grant money for Toward Zero Deaths (TZD) enforcement. The grant requires City Council approval, and signatures of the police chief and city clerk. The attached resolution will be sent to the Minnesota Department of Public Safety for finalization of the grant. Once the resolution is signed, the final draft of the grant agreement will be sent to the Elk River Police Department for signature and finalization. Financial Impact N/A Mission/Policy/Goal The Council -approved vision and mission statements include the following components: Responsible for every dollar — good stewards and nurture resourcefulness to leverage strengths and drive community prosperity. Attachments ■ Resolution Authorizing Execution of Agreement Document ■ Minnesota Department of Public Safety Grant Contract Agreement The Elk River Vision A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community engagement that encourages and inspires pi ospei ly. M TUREJ Updated.• August 2020 City of Elk River City of Elk River City Council Resolution 20- A Resolution of the City Council of the City of Elk River Authorizing Execution of Agreement WHEREAS, Be it resolved that the City of Elk River, on behalf of its police department, enter into a grant agreement with the Minnesota Department of Public Safety, for traffic safety enforcement projects during the period from October 1, 2020, through September 30, 2021; and WHEREAS, The City of Elk River Police Chief, Ron Nierenhausen, is hereby authorized to execute such agreements and amendments as are necessary to implement the project on behalf of the City of Elk River Police Department and to be the fiscal agent and administer the grant. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk River, Minnesota, as follows: The City of Elk River Police Department enter into a Grant Agreement with the Minnesota Department of Public Safety. Passed and adopted this 51h day of October 2020. John J. Dietz, Mayor ATTEST: Tina Allard, City Clerk Grant Contract Agreement Minnesota Department of Public Safety ("State") Office of Traffic Safety 445 Minnesota St. Suite 1620 St. Paul, MN 55101-2190 Grantee: Elk River Police Department 13077 Orono Parkway Elk River, MN 55330-7914 Grantee's Authorized Representative: Sergeant Dave Windels Elk River Police Department 13077 Orono Parkway Elk River, MN 55330-7914 Phone: (320) 309-3875 Email: dwindelsgelkrivermn.gov State's Authorized Representative: Shannon Grabow Office of Traffic Safety 445 Minnesota Street, Suite 1620 St. Paul, MN 55101-2190 Phone: (651) 201-7063 Email: shannon.grabow crstate.mn.us Page 1 of 2 Grant Program: 2021 Enforcement Project No: 21-04-01 Grant Contract Agreement No.: A-ENFRC21-2021-ELKRI VPD-019 Grant Contract Agreement Term: Effective Date: October 1, 2020 Expiration Date: September 30, 2021 Grant Contract Agreement Amount: Original Agreement $ 80,050.00 Matching Requirement $ 0.00 Federal Funding: CFDA #20.600, 20.608, 20.616 FAIN: 69A3 75193 00001640MNA, 69A3751830000405DMNL, 69A3751830000405BMNH, 69A3 75183 0000402 OMNO State Funding: None Special Conditions: None Under Minn. Stat. § 299A.01, Subd 2 (4) the State is empowered to enter into this grant contract agreement. Term: Effective date is the date shown above or the date the State obtains all required signatures under Minn. Stat. § 1613.98, subd. 7, whichever is later. Once this grant contract agreement is fully executed, the Grantee may claim reimbursement for expenditures incurred pursuant to the Payment clause of this grant contract agreement. Reimbursements will only be made for those expenditures made according to the terms of this grant contract agreement. Expiration date is the date shown above or until all obligations have been satisfactorily fulfilled, whichever occurs first. The Grantee, who is not a state employee will: Perform and accomplish such purposes and activities as specified herein and in the Grantee's approved 2021 Enforcement Application ("Application") which is incorporated by reference into this grant contract agreement and on file with the State at 445 Minnesota Street, Suite 1620, St. Paul, MN 55101-2190 The Grantee shall also comply with all requirements referenced in the 2021 Enforcement Guidelines and Application which includes the Terms and Conditions and Grant Program Guidelines(https://app.dps.mn.gov/EGrants), which are incorporated by reference into this grant contract agreement. Budget Revisions: The breakdown of costs of the Grantee's Budget is contained in Exhibit A, which is attached and incorporated into this grant contract agreement. As stated in the Grantee's Application and Grant Program Guidelines, the Grantee will submit a written change request for any substitution of budget items or any deviation and in accordance with the Grant Program Guidelines. Requests must be approved prior to any expenditure by the Grantee. Matching Requirements: (If applicable.) As stated in the Grantee's Application, the Grantee certifies that the matching requirement will be met by the Grantee. DPS Grant Contract Agreement non -state (Updated 6/2020) it Page 2 of 2 Payment: As stated in the Grantee's Application and Grant Program Guidance, the State will promptly pay the Grantee after the Grantee presents an invoice for the services actually performed and the State's Authorized Representative accepts the invoiced services and in accordance with the Grant Program Guidelines. Payment will not be made if the Grantee has not satisfied reporting requirements. Certification Regarding Lobbying: (If applicable.) Grantees receiving federal funds over $100,000.00 must complete and return the Certification Regarding Lobbying form provided by the State to the Grantee. 1. ENCUMBRANCE VERIFICATION Individual certifies that funds have been encumbered as required by Minn. Slat. § 16A.15. Signed: Date: Grant Contract Agreement No. A-ENFRC21-2021-ELKRIVPD-019 PO No. 3-69688 2. GRANTEE The Grantee certifies that the appropriate person(s) have executed the grant contract agreement on behalf of the Grantee as required by applicable articles, bylaws, resolutions, or ordinances. Signed: Print Name: Title: Date: Signed: Print Name: Title: Date: 3. STATE AGENCY Signed: Title: Date: (with delegated authority) Distribution: DPS/FAS Grantee State's Authorized Representative DPS Grant Contract Agreement non -state (Updated 6/2020)