4.12 SR 10-05-2020
Request for Action
To Item Number
Mayor and City Council 4.12
Agenda Section Meeting Date Prepared by
Consent October 5, 2020 Seth Calvin, IT Manager
Item Description Reviewed by
IT Infrastructure Upgrade Lori Ziemer, Finance Director
Reviewed by
Cal Portner, City Administrator
Action Requested
Approve, by motion, the purchase of IT equipment and installation services to upgrade the IT infrastructure.
Background/Discussion
The 2020 Technology Capital Improvement Plan identified IT infrastructure upgrades of $180,000, with ERMU
contributing $65,000 of the project costs. The infrastructure upgrades consist of servers, storage, and
network components. This includes disaster recovery and replication hardware and software.
Due to the age of the current IT infrastructure equipment we are no longer able to add hardware to keep them
operable.
Financial Impact
The quote from Marco for the project is $174,346.41.
Mission/Policy/Goal
Responsibly grow to meet changing needs in an ever-changing environment.
Attachments
Technology CIP
The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional
service, and community engagement that encourages and inspires prosperity.
Updated: August 2020
20202024
thru
Capital Improvement Plan
City of Elk River, Minnesota
Project #
TC-01
Project Name
Annual Technology Upgrades
DepartmentTechnology/Communications
Technology
Type
Useful LifeUnassignedContactIT Coordinator
Technology/Communiciations
Category
Description
Technology upgrades include:
2020 - Infrastructure upgrade ($180,000)
2021 - Network upgrades ($130,000), Enterprise backup ($25,000), Laptops/Council ($10,000)
2022 - Squad camera storage ($40,000), Virus software ($25,000), Wireless network ($30,000)
2023 - Microsoft server ($25,000)
2024 - Security camera system ($60,000)
Justification
Annual replacement and upgrade of information technology software/hardware.
Expenditures20202021202220232024Total
Software/Hardware 180,000165,00095,00025,00060,000525,000
180,000165,00095,00025,00060,000525,000
Total
Funding SourcesTotal
20202021202220232024
Capital Outlay Reserve 115,000165,00095,00025,00060,000460,000
ERMU 65,00065,000
180,000165,00095,00025,00060,000525,000
Total
2020-2024 CAPITAL IMPROVEMENT PLANPage 46