10.5 SR 10-05-2020
Request for Action
To Item Number
Mayor and City Council 10.5
Agenda Section Meeting Date Prepared by
Work Session October 5, 2020 Gary Lore, Building Maintenance Supervisor
Item Description Reviewed by
HVAC, Disinfection and Energy Efficiency Justin Femrite, P.E., Public Works Director
Upgrades to City Facilities
Reviewed by
Cal Portner, City Administrator
Action Requested
Discussion and staff direction on potential upgrades.
Background/Discussion
To update our Capital Improvement Plan and complete an inventory of the energy consumption and city facility
air handling components, we engaged Apex Companies to do a comprehensive evaluation of our public buildings
and their efficiency especially as it relates to the air handling components for compliance with new CDC
guidelines.
Apex provides facility assessments to determine efficiency and seeks solutions that basically pay for themselves
through reduced energy and operational costs. In their assessment, they identified some necessary upgrades to
meet the new limits for turnover of indoor air in occupied spaces at City Hall and the field house at the
multipurpose facility. They also recommend technology solutions to consider for all facilities to disinfect air prior
to flow into occupied spaces.
Upon consensus on potential improvements, contracts will be prepared and presented for approval on October
19, 2020.
Financial Impact
It is understood because some of these upgrades are necessary to meet CDC guidelines for preventing the spread
of COVID 19 and because they are not budgeted, the costs are eligible and recommended to be paid for with
CAREs Act funding. The project cost estimate for CAREs Act eligible components is $1,066,560.
Mission/Policy/Goal
Energy efficiency and meeting air handling standards in our public buildings.
Attachments
None
The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional
service, and community engagement that encourages and inspires prosperity.
Updated: August 2020
City of Elk River Rob Krukoski, PEGreg AckersonPresented By:SOLUTIONS, SBCFACILITYAPEX Efficiency Opportunities
AGENDA Next StepsEnergy EfficiencyCARES ActProject BreakoutCARES Act OverviewWho is ApexPresentation Agenda
About Apex:APEX Specific Benefit Corporation•Professionally focused on resource conservation•Passionate about making a difference•funding efficiency projects-over $100 Million in selfDeveloped•Over
150 years of combined industry experience•Located in Anoka, MN•Founded in 2012 by industry veterans•
CARES Act Outline Funds Must Be Spent By 11/15 Deadlineth November 15 o Important Dates:•19 public health emergency.-These units are being installed in response to the COVIDwhich all
serve public areas.technologies that we have included are specifically for sanitizing and disinfecting the air within those ventilation systems,viral -Additionally, the antiincrease
the amount of outdoor air CFM, thereby becoming more in line with the CDC guidelines.The units we are recommending will allow the City to CARES act funding all are incapable of meeting
that CDC guideline.The units we have identified as The CDC has issued guidance to increase the outdoor air CFM of all public indoor spaces.o•Expenses for disinfection for public areas
o Expenses for acquisition of sanitizing products o Eligible Expenditures:•
CARES Act Exceptions guidance recognizes this possibility.are allowed, even if not paid until after November15. Federal due to supply chain disruption receivedEligible items ordered
for delivery prior to November 15 (for cities/towns) that have not yet been CRF eligible payroll expenses incurred through November 15 (for cities/towns) are allowed, even if not There
are two exceptions to this rule:expended for state purposes.spent prior to November 15, 2020 to be considered In order to be considered eligible, funds must bementioned by both the
state and federal government. A potential delay in supply change because of increased ordering has been recognized and specifically
Project Breakout
Location Cost
Guaranteed
Utility Savings
Annual O&M
Savings
One Time
O&M Savings /
CARES Funding
Potential
Incentives Net Cost
Simple
Payback
Cares Act Funding
City Hall $23,859 $0 $0 $23,859 $0 $0 N/A
Public Safety $7,904 $0 $0 $7,904 $0 $0 N/A
Fire Station 1 $2,854 $0 $0 $2,854 $0 $0 N/A
Ice Arena $43,328 $0 $0 $43,328 $0 $0 N/A
Public Works $6,441 $0 $0 $6,441 $0 $0 N/A
Library $10,437 $0 $0 $10,437 $0 $0 N/A
NB Liquor $3,733 $0 $0 $3,733 $0 $0 N/A
WB Liquor $4,830 $0 $0 $4,830 $0 $0 N/A
All Buildings listed
Above $21,304 $0 $0 $21,304 $0 $0 N/A
City Hall $685,984 $696 $0 $685,984 $0 $0 0.0
Ice Arena $255,886 -$578 $0 $255,886 $0 $0 0.0
$1,066,560 $118 $0 $1,066,560 $0 $0 0.0
City Hall
City Hall $122,474 $9,672 $2,149 $0 $4,480 $117,994 10.0
City Hall $261,436 $3,313 $0 $0 $0 $261,436
Capital
Projects
City Hall $24,828 $4,685 $0 $0 $0 $24,828 5.3
$408,738 $17,670 $2,149 $0 $4,480 $404,258 20.4
Library $128,424 $3,684 $819 $0 $1,356 $127,068 28.2
Library $2,114 $761 $0 $0 $0 $2,114 2.8
Library $19,871 $1,452 $0 $0 $0 $19,871 13.7
Library $67,450 -$2,801 $0 $0 $0 $67,450
Capital
Projects
$217,859 $3,096 $819 $0 $1,356 $216,503 55.3
Public Safety $82,413 $8,537 $1,897 $0 $4,732 $77,681 7.4
Public Safety $1,449 $741 $0 $0 $0 $1,449 2.0
$83,862 $9,278 $1,897 $0 $4,732 $79,130 7.1
Public Works $118,594 $8,537 $1,897 $0 $8,960 $109,634 10.5
Public Works $50,268 $3,063 $0 $0 $0 $50,268 16.4
Public Works $3,607 $847 $0 $0 $0 $3,607 4.3
$172,470 $12,448 $1,897 $0 $8,960 $163,510 11.4
Liquor Stores
Northbound Liquor $1,397 $83 $18 $0 $0 $1,397 13.8
Northbound Liquor $4,703 $417 $0 $0 $0 $4,703 11.3
Northbound Liquor $7,528 $2,008 $0 $0 $0 $7,528 3.7
Westbound Liquor $36,291 $1,881 $418 $0 $452 $35,839 15.6
Westbound Liquor $1,791 $159 $0 $0 $0 $1,791 11.3
Westbound Liquor $7,528 $2,435 $0 $0 $0 $7,528 3.1
$59,238 $6,983 $436 $0 $452 $58,786 7.9
Fire Station 1
Fire Station 1 $21,509 $1,123 $250 $0 $1,212 $20,297 14.8
$21,509 $1,123 $250 $0 $1,212 $20,297 14.8
Ice Arena
Ice Arena $6,046 $645 $0 $0 $0 $6,046 9.4
Ice Arena $28,986 $0 $0 $0 $0 $28,986 N/A
$35,032 $645 $0 $0 $0 $35,032 54.3
Other
All $4,800 $0 $0 $0 $0 $4,800 N/A
$2,070,067 $51,360 $7,448 $1,066,560 $21,192 $982,315 16.7
Work Description
Microbiological Air Cleaning - Install
ionization technologies to kill airborne
viruses.
Microbiological Air Cleaning - Install
ionization technologies to kill airborne
viruses.
Totals
DES
Building Envelope - Seal roof/wall
connections and replace door weather-
stripping
Fire Station 1 - Sub Total
Building Envelope - Seal roof/wall
connections and replace door weather-
stripping
Ice Arena - Sub Total
Cx - Commissioning of the new building
addition
Control Addition - Add web-based
thermostats that will be controlled by the
city wide Alerton System
Liquor - Sub Total
Control Modifications - Modifications to
existing control for better building
operations
Public Safety - Sub Total
Public Works
Lighting Upgrade - Replace existing lighting
with LED retrofit technology.
Microbiological Air Cleaning - Install
ionization technologies to kill airborne
viruses.
Microbiological Air Cleaning - Install
ionization technologies to kill airborne
viruses.
City Hall - Sub Total
Lighting Upgrade - Replace existing lighting
with LED retrofit technology.
Boiler Plant Replacement - Replace existing
boiler plant with new high efficiency units
and new pumps
Control Replacement - Modify existing
controls with new updated DDC controls
CARES Act Funding - Sub Total
Lighting Upgrade - Replace existing lighting
with LED retrofit technology.
Microbiological Air Cleaning - Install
ionization technologies to kill airborne
viruses.
Microbiological Air Cleaning - Install
ionization technologies to kill airborne
viruses.
Microbiological Air Cleaning - Install
ionization technologies to kill airborne
viruses.
Air Handler Replacement - AHU-1, 2, 3, 4 &
RTU-7 with new units
Microbiological Air Cleaning Monitoring -
Have the technology on the Building
Automation System
Library
Microbiological Air Cleaning - Install
ionization technologies to kill airborne
viruses.
Lighting Upgrade - Replace existing lighting
with LED retrofit technology.
Control Addition - Add web-based
thermostats that will be controlled by the
city wide Alerton System
Building Envelope - Seal roof/wall
connections and replace door weather-
stripping
Unit Replacement - Replace existing
dehumidification unit with new heating and
cooling unit for the turf area
Control Modifications - Add Temperature
sensers on the well field
Lighting Upgrade - Replace existing lighting
with LED retrofit technology.
Public Safety
Duct Sealing - Seal ductwork to eliminate
gaps and wasted air loss
Boiler Plant Addition - Add a boiler to help
supplement the heating system
Library - Sub Total
Lighting Upgrade - Replace existing lighting
with LED retrofit technology.
Building Envelope - Seal roof/wall
connections and replace door weather-
stripping
Control Modifications - Modifications to
existing control for better building
operations
Public Works - Sub Total
Lighting Upgrade - Replace existing lighting
with LED retrofit technology.
Private and Confidential 10/6/2020 1 of 1
Next Steps Construction & Implementation•th Oct 19–Council Approval •Contract Review•Public Notice•
Contact Us Questions?0781-419-715co.us-CodyC@apexCody Capra