2.3 ERMUSR 10-13-2020UTILITIES COMMISSION MEETING
TO:FROM:
ERMU Commission Michelle Canterbury– Executive Administrative Assistant
MEETING DATE: AGENDA ITEM NUMBER:
October 13, 20202.3
SUBJECT:
Data PracticesPolicy - Responsible Authority and Data Practices Compliance Official
Appointments
ACTION REQUESTED:
Adopt, by motion, a resolution appointing General Manager Theresa Slominski as the
Responsible Authority, and Executive Administrative Manager Michelle Canterbury as the Data
Practices Compliance Official.
BACKGROUND:
As part of our Data Practices Policy, ERMU is required by state statute to appoint an employee
as the Responsible Authority to administer the requirements of government data within the
utility, and a Data Practices Compliance Official whom persons may direct questions or
concerns regarding problems in obtaining access to data or other data practices problems. At
the March 13, 2018 commission meeting, the Commission appointed General Manager Troy
Adams as the Responsible Authority, and Executive Administrative Assistant Michelle
Canterbury as the Data Practices Compliance Official.
DISCUSSION:
With the resignation of Troy Adams, the previously appointed Responsible Authority, a new
employee should be appointed by the Board of Commissioners. Staff recommends the
appointment of General Manager Theresa Slominski as the Responsible Authority, and the
reappointment of Executive Administrative Manager Michelle Canterbury as the Data Practices
Compliance Official.
FINANCIAL IMPACT:
None
ATTACHMENTS:
Resolution No. 20-7 – Appointing the Responsible Authority and the Data Practices
Compliance Official
ERMU Management Policy – A.25 – Data Practices Policy – For Reference Only
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RESOLUTION NO. 20-7
BOARD OF COMMISSIONERS
ELK RIVER MUNICIPAL UTILITIES
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF ELK RIVER MUNICIPAL UTILITIES
APPOINTING THE RESPONSIBLE AUTHORITY AND THE DATA PRACTICES COMPLIANCE
OFFICIAL.
WHEREAS, Minnesota Statutes, Section 13.02, Subdivision 16, as amended, requires that Elk
River Municipal Utilities appoint an employee as the Responsible Authority to administer
the requirements for government data within ERMU; and
WHEREAS, Minnesota Statutes, Section 13.05, Subdivision 13, as amended, requires that
ERMU appoint an employee as the Data Practices Compliance Official to whom persons may
direct questions or concerns regarding problems in obtaining access to data or other data
practices problems; and
WHEREAS, the Utilities Commission shares the concern expressed by the Legislature on the
responsible use of all utility data and wishes to satisfy this concern by immediately
appointing an administratively qualified Responsible Authority and Data Practices
Compliance Official as required under the statute; and
WHEREAS, the duties of Responsible Authority have in the past been performed by the
General Manager; and
WHEREAS, with the resignation of General Manager Troy Adams, the previously appointed
Responsible Authority, a new Responsible Authority should be appointed by the Board of
Commissioners; and
WHEREAS, effective August 11, 2020, Theresa Slominski was promoted to General Manager
of Elk River Municipal Utilities;
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of Elk River Municipal
Utilities to appoint General Manager Theresa Slominski as the Responsible Authority, and
reappoint Executive Administrative Manager Michelle Canterbury as the Data Practices
Compliance Official for the purposes of meeting all requirements of Minnesota Statutes,
Chapter 13 and Minnesota Rules, Chapter 1205, as amended.
th
This Resolution Passed and Adopted this 13 day of October, 2020.
John J. Dietz, Chair
Theresa Slominski, General Manager
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MANAGEMENT POLICY
Section:Category:
ManagementAdministration Policies
Policy Reference:Policy Title:
A.25Data Practices Policy
POLICY:
It is the policy of Elk River Municipal Utilities (ERMU) to comply with the Minnesota
Government Data Practices Act (Minnesota Statutes, Chapter 13), which regulates all
government data collected, created, received, maintained, disseminated, or stored by all
government entities, regardless of its physical form, storage, media, or conditions of use. ERMU
also complies with Minnesota Rules, Chapter 1205.
Pursuant to Minnesota Statutes, Sections 13.025, Government Entity Obligation, and 13.03,
Access to Government Data, ERMU has established policies and procedures to ensure requests
for government data are received and complied with in an appropriate and prompt manner.
POLICY HISTORY:
Established March 13, 2018
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