7.1. SR 11-02-2020Request for Action
To
Item Number
Mayor and Council
7.1
Agenda Section
Meeting Date
Prepared by
Public Hearing
November 2, 2020
Jason Cook, P.E., Project Manager
Item Description
Reviewed by
Windsor Park 3rd Addition Sewer Extension
Justin Femrite, P.E., Public Works Director
Reviewed by
Assessment Hearing & Project Approvals
Cal Portner, City Administrator
Action Requested
Open the public hearing. At its conclusion, several actions are to be considered:
1. Approve, by resolution, the adoption of the special assessment roll.
2. Approve, by motion, Connection Agreement with Windsor Park 3T`` Homeowners Association.
3. Approve, by motion, lift station easement.
4. Adopt, by resolution, award of bid to G.F. Jedlicki, Inc.
Background/Discussion
The Windsor Park 3' Addition Homeowners Association (HOA) has a shared use, low pressure sewer system
with a failing treatment system. A feasibility report was completed and found the 88 homes in the HOA could
connect to the city system by running a new sewer line along Ranch Road from their existing shared drainage field
to the forcemain currently being constructed along the Great Northern Trail.
Seven competitive bids were received on October 5, 2020. G.F. Jedlicki, Inc. was the low responsible bidder with
a total bid of $1,094,582.00. Attached is the bid tabulation of all bids received.
Special Assessments
The public hearing on the proposed assessments should be opened with a statement to the public that any
property owner wishing to appeal the proposed assessments must file a written objection at or before the public
hearing tonight, and commence an appeal in district court within 30 days. The written objection can be handed to
the Mayor or City Clerk.
At the close of the public hearing, the Council should pass a resolution adopting the final assessment roll.
Adopting the assessment roll does not commit the Council to the project but is required in order to commence
the 30-day appeal period.
This public hearing on the special assessment is the final hearing required following the MS 429 special
assessment process. Based on the actual bid prices received, the final assessment amounts have been reduced by
$378.86 from the original estimates to a total of $22,587.04 per parcel. This total includes all costs associated with
the improvement, as well as the Sewer Access Charge and the Trunk Sewer Fee required to be paid per
connection to the city system.
The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional
service, and community engagement that encourages and inspires pi ospei l_ y.
M
TUREJ
Updated.• August 2020
Based on previous direction, Council requested staff to determine added value to the project based on
prospective city interests to provide future service to others from this extended sewer system. Based on the unit
prices bid, the increases to the project based on planning for future extended use comes out to an added cost of
$84,404.32 to the contract. Should the city elect to cover this cost, each assessment would be lowered by $959.14.
Connection Agreement
The attached Connection Agreement details agreement of where private to public ownership of the sewer
collection system. It has been reviewed and signed by the HOA.
Lift Station Easement
The project plans identify a location for the lift station that requires an easement adjacent to CR 33 for the
permanent placement. We have negotiated the purchase of this easement with the affected property owner.
Ordering the Project and Awarding of Bid
If no written objections to the proposed assessments are submitted, it is recommended the Council adopt a
resolution ordering the project and awarding the bid to G.F. jedlicki, Inc., including the Base Bid and Alternate
Bid for a total award amount of $1,094,582.00.
If written objections are received prior to or during the hearing, it is recommended the Council continue action
on a resolution ordering the project and awarding the bid to the December 7, 2020, Council meeting, to see if any
appeals of the proposed assessments are filed in district court. The Council can then determine at that time
whether to proceed with the project.
Financial Impact
All project costs will be rolled into the assessments. The improvement contract will be funded through the
Trunk Utility Fund and replenished with assessment payments.
Mission/Policy/Goal
Long Term Council Goal: Extend sanitary sewer service area to the north.
Attachments
■ Bid Tabulation
■ Notice to Residents
■ Assessment Roll
■ Resolution Adopting Assessment for the Windsor Park 3T`` Addition — Sewer Extension Project
■ Connection Agreement
■ Lift Station Easement
■ Resolution Awarding the Bid for the Windsor Park 3T`` Addition — Sewer Extension Project
N:APublic Bodies\Agenda Packets\11-02-2020\Fugal\x7.lsr Windsor III Assesment 1Nlemo.docx
BID TABULATION
Windsor Park 3d Addition — Sewer Extension
Elk River, MN
BMI Project No. R19.122405
Bids Taken: Monday, October 5, 2020 Addendum No. 1 9/24/2020
Time: 10:00 a.m. Addendum No. 2 9/30/2020
BIDDERS
BASE BID
ALTERNATE
TOTAL BID
1
G.F. Jedlicki, Inc.
$1,010,752.00
$83,830.00
$1,094,582.00
2
Northdale Construction
$1,230,783.45
$141,283.95
$1,372,067.40
3
S.M. Hentges & Sons
$1,361,399.44
$122,336.25
$1,483,735.69
4
Minger Construction
$1,393,979.50
$182,110.75
$1,576,090.25
5
Meyer Contracting
$1,480,482.76
$164,678.50
$1,645,161.26
6
New Look Contracting
$1,613,546.00
$225,390.00
$1,838,936.00
7
R.L. Larson Excavating
$2,433,158.76
$145,400.00
$2,578,558.76
8
9
10
11
12
13
14
BOLTON
• & MENK
H:\ELKR\Rl9l22405\6-PLANS-SPECS\B-DOCUMENT CONTROL\ BID\122405 BID TAB.DOC
Notice of Hearing on Proposed Assessment
City of Elk River
Windsor Park 3rd Addition — Sewer Extension
October 16, 2020
TO THE OWNER OF PROPERTY AT , P.I.D..
Notice is hereby given that the council will meet at 6:30 p.m. on November 2, 2020 at Elk River City Hall to consider,
and possibly adopt, the proposed assessment for the Windsor Park 3' Addition Sewer Extension improvement.
Adoption by the council of the proposed assessment may occur at the hearing. The Windsor Park 3' Addition
development is the area proposed to be assessed.
The maximum amount to be specially assessed against your particular lot, piece, or parcel of land is $22,587.04. The
total assessment includes the cost of the improvement, the Sewer Access Charge, and the Trunk Sewer Fee. The
improvement cost for the new sewer extension along Ranch Road from the Great Northern Trail to Joplin Street NW,
as well as the abandonment of the existing treatment system is $1,345,695.92, based on bids received. This amount
reflects $378.86 less per parcel than discussed at the Improvement Hearing and estimated in the Feasibility Report.
The fixed connection fees ($5,385.00 Sewer Access Charge and $1,910.45 Trunk Sewer Fee) are also included in the
total assessment. These fees are commonly required to be paid upfront, but the City will allow them to be financed
with the improvement assessment. The proposed assessment roll is attached.
Such assessment is proposed to be payable in equal annual installments extending over a period of 15 years, and will
bear interest at the rate of 2.50 percent per annum from the date of the adoption of the assessment resolution. To the
first installment will appear on your 2021 property tax statement.
You may at any time prior to certification of the assessment to the county auditor, pay the entire assessment on such
property, with interest accrued to the date of payment, to the City of Elk River. No interest shall be charged if the
entire assessment is paid within 30 days from the adoption of this assessment. You may at any time thereafter, pay to
the County of Sherburne the entire amount of the assessment remaining unpaid, with interest accrued to December 31
of the year in which such payment is made. Such payment must be made before November 15 or interest will be
charged through December 31 of the succeeding year. If you decide not to prepay the assessment before the date given
above the rate of interest that will apply is 2.50 percent per year. The right to partially prepay the assessment is
available prior to certification of the assessment to the county auditor.
Written or oral objections will be considered at the meeting. No appeal to district court may be taken as to the amount
of an assessment unless a written objection signed by the affected property owner is filed with the municipal clerk
prior to the assessment hearing or presented to the presiding officer at the hearing. The council may upon such notice
consider any objection to the amount of a proposed individual assessment at an adjourned meeting upon such further
notice to the affected property owners as it deems advisable.
Under Minn. Stat. §§ 435.193 to 435.195, the council may, in its discretion, defer the payment of this special
assessment for any homestead property owned by a person 65 years of age or older, one retired by virtue of a permanent
and total disability, or a member of the National Guard or other reserves ordered to active military service for whom
it would be a hardship to make the payments. When deferment of the special assessment has been granted and is
terminated for any reason provided in that law, all amounts accumulated plus applicable interest become due. Any
assessed property owner meeting the requirements of this law may, within 30 days of the confirmation of the
assessment, apply to the city clerk for the prescribed form for such deferral of payment of this special assessment on
his/her property.
An owner may appeal an assessment to district court pursuant to Minn. Stat. § 429.081 by serving notice of the appeal
upon the mayor or clerk of the city within 30 days after the adoption of the assessment and filing such notice with the
district court within ten days after service upon the mayor or clerk.
Justin Femrite, P.E.
City of Elk River Chief Engineer
Windsor Park 3rd Addition
Sewer Extension
Final Assessment Roll
Bolton & Menk Project # R19.122405
10/09/20
No.
PID
Block
No.
Lot
No.
Property Owner
Site Address
Trunk
Sewer
Fee
Sewer
Access
Charge
Sewer Extension
Improvement
Assessment
Total
Final
Assessment
EACH
EACH
EACH
EACH
Block 1
1
75-694-0102
1
1
LABREC, TONYA
21498 QUEEN ST NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
2
75-694-0104
1
2
SERACKI, THERESA
21488 QUEEN ST NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
3
75-694-0106
1
3
SHARIFF, RICHARD & NIKKI
21478 QUEEN ST NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
4
75-694-0108
1
4
KETLNER, BRANDON R & KELSEY
21468 QUEEN ST NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
5
75-694-0110
1
5
PANICK, KEITH
21458 QUEEN ST NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
6
75-694-0112
1
6
COUGHLIN, SHAUN
21448 QUEEN ST NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
7
75-694-0114
1
7
RUOTSALAINEN, JOEL & SARA
21438 QUEEN ST NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
8
75-694-0116
1
8
BYRNE, JEFFREY & ELISABETH
21428 QUEEN ST NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
9
75-694-0118
1
9
RIEDBERGER 1992 FAMILY TRUST
21418 QUEEN ST NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
10
75-694-0120
1
10
KHANG, JOSEPH & XONGI
21408 QUEEN ST NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
11
75-694-0122
1
11
DANIELS, ERIC J & JENNIFER
21398 QUEEN CT NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
12
75-694-0124
1
12
JACOBSON, CRISTINE MARY
21394 QUEEN CT NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
13
75-694-0126
1
13
LEEDS, BENJAMIN JOHN
21384 QUEEN CT NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
14
75-694-0128
1
14
BART, STEVEN & JENNIFER
21372 QUEEN CT NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
15
75-694-0130
1
15
CHRISTOPHERSON, BLAKE & CHRISTIANA
21356 QUEEN CT NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
16
75-694-0132
1
16
IH2 PROPERTY ILLINOIS, L.P.
21346 QUEEN CT NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
17
75-694-0134
1
17
FOSTER, MARK& PATRICIA
21330 QUEEN CT NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
18
75-694-0136
1
18
SHERRETT, JIMMIE D & SERENA C
21317 QUEEN CT NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
19
75-694-0138
1
19
RISHOVD, THOMAS A & MARGARET K
21325 QUEEN CT NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
20
75-694-0140
1
20
JOHNSON, FAYE A
21331 QUEEN CT NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
21
75-694-0142
1
21
OSTERMAN, AARON M & JANETTE
21359 QUEEN CT NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
22
75-694-0144
1
22
GERMSCHEID, WARREN G & LISA L
21375 QUEEN CT NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
23
75-694-0146
1
23
PLASCH, MATTHEW R & JENNA G
21387 QUEEN CT NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
Block 2
24
75-694-0202
2
1
SANCHEZ, BERTHA & EDWIN
13878 213TH AVE NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
25
75-694-0204
2
2
GREENHOE, MATTHEW W & SARAA
13868 213TH AVE NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
26
75-694-0206
2
3
ILACHOWITZER, CHAD S & MELISSA
13848 213TH AVE NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
27
75-694-0208
2
4
BRICK, KELLY
13838 213TH AVE NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
28
75-694-0210
2
5
IFIALLEN, CORY M & AIMEE L
13828 213TH AVE NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
29
75-694-0212
2
6
IWESTERMEYER, KYNAN & ANGELA
13808 213TH AVE NW
$1,910.45
$5,385.00
$15,291.591
$22,587.04
Windsor Park 3rd Addition
Sewer Extension
Final Assessment Roll
Bolton & Menk Project # R19.122405
10/09/20
No.
PID
Block
No.
Lot
No.
Property Owner
Site Address
Trunk
Sewer
Fee
Sewer
Access
Charge
Sewer Extension
Improvement
Assessment
Total
Final
Assessment
(EACH)
(EACH)
(EACH)
(EACH)
Block 3
30
75-694-0302
3
1
KAELKE, BRIAN D & BRENDA M
13885 214TH AVE NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
31
75-694-0304
3
2
KLINGELHOFER, RYAN W & SARA E
13875 214TH AVE NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
32
75-694-0306
3
3
MARTINEZ, JAMIE E JR
13865 214TH AVE NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
33
75-694-0308
3
4
FELSKA, BRIAN & LINDA
13855 214TH AVE NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
34
75-694-0310
3
5
HANSON, JEFFREY & DAWN M
13845 214TH AVE NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
35
75-694-0312
3
6
BUERKE, PETER & FRANCENE
13 83 5 214TH AVE NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
36
75-694-0314
3
7
WEINMANN, DANIEL R & JENNIFER K
13 82 5 214TH AVE NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
37
75-694-0316
3
8
KITZROW, JOHN JR & ANGELA M
13815 214TH AVE NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
38
75-694-0318
3
9
ENOW, TAKANG
13805 214TH AVE NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
39
75-694-0320
3
10
BAUER, MICHAEL G & LYNETTE S
13791 214TH AVE NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
40
75-694-0322
3
11
BESCH, JESSICA & PLANKEY, KRISTOPHER
13779 214TH AVE NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
41
75-694-0324
3
12
KUHNE, KEVIN S & JENNIFER L
13763 214TH AVE NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
Block 4
42
75-694-0402
4
1
TJOSVOLD, RICHARD D JR & CYNTHIA E
13740 214TH AVE NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
43
75-694-0404
4
2
RUSTAD, LANE KOHN & KELLY NICOLE
13720 214TH AVE NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
Block 5
44
75-694-0502
5
1
IH2 PROPERTY ILLINOIS, L.P.
13747 214TH AVE NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
45
75-694-0504
5
2
MELICH, PATRICKJ & CHERYLA
13 73 5 214TH AVE NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
Block 6
46
75-694-0602
6
1
TUKEY, LORI J & DAVID P
21373 NAPLES ST NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
47
75-694-0604
6
2
BEARSON, ROSS W & SONJA M
21363 NAPLES ST NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
Block 7
48
75-694-0702
7
1
MONTAGUE, DEREK & STEPHANIE
21407 NAPLES ST NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
49
75-694-0704
7
2
ANDERSON, CHRISTOPHER & NATALIE
21417 NAPLES ST NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
50
75-694-0706
7
3
MILLER, JOSHUA & PIPPIN, MADISON
21429 NAPLES ST NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
51
75-694-0708
7
4
COX, JOHN R & CLARICE M
21437 NAPLES ST NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
Block 8
52
75-694-0802
8
1
KUPCZYNSKI, LEE R & KIMBERLY J
21458 NAPLES ST NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
53
75-694-0804
8
2
BAMMERT, CHARLES & BAMMERT-REILLY, C
13701 214TH CT NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
54
75-694-0806
8
3
OLDAKOWSKI, JEFFREY & MICHELLE
13721 214TH CT NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
55
75-694-0808
8
4
BAILEY, JASON P & LISA
13731 214TH CT NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
56
75-694-0810
8
5
ROUNCE, BENJAMEN C & JODI M
13741 214TH CT NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
57
75-694-0812
8
6
CHINIKAYLO, VLADIMIR & DELCASTILLO
13746 214TH CT NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
58
75-694-0814
8
7
IGOODMANSON, GARY & PATRICIA TRUST
13736 214TH CT NW
1 $1,910.45
$5,385.00
$15,291.59
$22,587.04
59
75-694-0816
8
8
1 SCHOOLMEESTERS, MICHAEL S & SOPHIA
113726 214TH CT NW
1 $1,910.451
$5,385.001
$15,291.59
$22,587.04
60
75-694-0818
1 8
1 9
1COLE, TERRY J & KRISTEN M
113716 214TH CT NW
1 $1,910.451
$5,385.001
$15,291.591
$22,587.04
Windsor Park 3rd Addition
Sewer Extension
Final Assessment Roll
Bolton & Menk Project # R19.122405
10/09/20
No.
PID
Block
No.
Lot
No.
Property Owner
Site Address
Trunk
Sewer
Fee
Sewer
Access
Charge
Sewer Extension
Improvement
Assessment
Total
Final
Assessment
EACH
EACH
EACH
EACH
Block 9
61
75-694-0902
9
1
BITZAN, BRIAN B & ERIKA J
13614 214TH LN NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
62
75-694-0904
9
2
GUSTAFSON, BENJAMIN C
13590 214TH LN NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
63
75-694-0906
9
3
JOHNSON, DOUGLAS A & TAMERA A
13580 214TH LN NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
64
75-694-0908
9
4
HRYTSKEVICH, VICTAR & LIUBOU
13570 214TH LN NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
65
75-694-0910
9
5
NISSEN, BRADLEY T & CINDY R
13560 214TH LN NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
66
1 75-694-0912
1 9
1 6
ASBECK, STEPHANIE M & CHRISTOPHER T
13550 214TH LN NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
67
75-694-0914
9
7
UCHE, ANTHONY & EUCHARIA
13 53 0 214TH LN NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
68
75-694-0916
9
8
BECKER, JAMIE D & LISA M
13520 214TH LN NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
Block 10
69
75-694-1002
10
1
ANDERSON, BRIAN D
13490 214TH LN NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
70
75-694-1004
10
2
FRAMPTON, JAYME L
13480 214TH LN NW
$1,910.451
$5,385.00
$15,291.59
$22,587.04
71
75-694-1006
10
3
HARRISON, ADAM J
13470 214TH LN NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
72
75-694-1008
10
4
PAULSEN, JEREMY M & CARRIE A
13460 214TH LN NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
73
75-694-1010
10
5
CHANDLER, BONNETT & RICHARD
13450 214TH LN NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
Block 11
74
75-694-1102
11
1
JANSONS, KAREN
21309 JOPLIN ST NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
75
75-694-1104
11
2
COLE, JUSTIN
21317 JOPLIN ST NW
$1,910.45
$5,385.001
$15,291.59
$22,587.04
76
75-694-1106
11
3
WATSON, PHILLIP J & GUTIERREZ, M
21327 JOPLIN ST NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
Block 12
77
75-694-1202
12
1
ELLINGSON, CHRISTOPHER & ANGELA DEE
21335 JOPLIN ST NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
78
75-694-1204
12
2
BAKER, LINDSAY
21349 JOPLIN ST NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
79
75-694-1206
12
3
IH2 PROPERTY ILLINOIS, L.P.
21361 JOPLIN ST NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
Block 13
80
75-694-1302
13
1
KILPELA, GREGG & KATHLEEN
13477 214TH LN NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
81
75-694-1304
13
2
LAGESON, BRIANNA L
13467 214TH LN NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
82
75-694-1306
13
3
SERIF, PATRICIA
13449 214TH LN NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
83
75-694-1308
13
4
BROWN, ROBERT E & DECKER, RITA A
21306 JOPLIN ST NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
84
75-694-1310
13
5
JOHNSON, TRAVIS L & JENNIFER L
21314 JOPLIN ST NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
85
75-694-1312
13
6
SEPEDA, AMANDA & JAMES
21330 JOPLIN ST NW
$1,910.45
$5,385.00
$15,291.59
$22,587.04
86
75-694-1314
13
7
OLUND, RONALD P & LORI F
21354 JOPLIN ST NW
$1,910.45
$5,385.00
$15,291.591
$22,587.04
87
75-694-1316
13
8
HOLMES, SHAWN R & NICOLE R
121370 JOPLIN ST NW
$1,910.45
$5,385.00
$15,291.591
$22,587.04
88
75-694-1318
13
9
IREINKING, GARY R REVOCABLE TRUST
121390 JOPLIN ST NW
$1,910.45
$5,385.00
$15,291.591
$22,587.04
Total Assessment $1,987,659.52
*INFORMATION FROM 2020 TAX STATEMENT FROM SHERBURNE COUNTY BEACON 10/9/2020
City of
Elk
River
City of Elk River
City Council
Resolution 20-
A Resolution of the City Council of the City of Elk River Adopting
Assessment for the Windsor Park 3"d Addition Sewer Extension Project
WHEREAS, pursuant to proper notice duly given as required bylaw, the City Council
has met, heard and considered any and all objections to the proposed assessment for the
Windsor Park 3rd Addition Sewer Extension Project. The improvements shall consist of a
sanitary sewer extension from the Great Northern Trail to the Windsor Park 3rd Addition
along Ranch Road. The improvement shall include gravity sanitary sewer, a lift station, and
forcemain construction. The proposed assessments are for the above described work as well
as the Sewer Access Charge and the Trunk Sewer Fee.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk
River, Minnesota, as follows:
Such proposed assessment, a copy of which is attached hereto and made a part hereof, is
hereby accepted and shall constitute the special assessment against the lands named
therein, and each tract of land therein included is hereby found to be benefited by the
proposed improvement in the amount of the assessment levied against it.
2. Such assessment shall be payable in equal annual installments extending over a period of
fifteen (15) years, the first of the installments to be payable on or before May 15, 2021,
and shall bear interest at the rate of 2.50 percent per annum from the date of the
adoption of the assessment resolution. To the first installment shall be added interest on
the entire assessment from January 1, 2021 until December 31, 2021. To each
subsequent installment when due shall be added interest for one year on all unpaid
installments.
The owner of any property so assessed may, at any time prior to certification of the
assessment to the County Auditor, pay the whole of the assessment on such property,
with interest accrued to the date of payment, to the City Treasurer, except that no
interest shall be charged if the entire assessment is paid within 30 days and may, at any
time thereafter, pay to the County of Sherburne the entire amount of the assessment
remaining unpaid, with interest accrued to December 31 of the year in which such
payment is made. Such payment must be made before November 15 or interest will be
charged through December 31 of the next succeeding year.
4. The City Clerk shall forthwith transmit a certified duplicate of this assessment to the
County Auditor to be extended on the property tax lists of the county. Such
assessments shall be collected and paid over in the same manner as other municipal
taxes.
Passed and adopted this 2nd day of November 2020.
John J. Dietz, Mayor
ATTEST:
Tina Allard, City Clerk
i
SANITARY SEWER CONNECTION AGREEMENT
THIS SANITARY SEWER CONNECTION AGREEMENT ("Agreement") entered
into this day of , 2020, by and between the WINDSOR PARK
THIRD ADDITION HOMEOWNERS ASSOCIATION, INC. ("HOA") and the CITY OF
ELK RIVER ("City").
BACKGROUND
Windsor Park Third Addition (the "Subdivision") is an 88-lot residential subdivision
located outside of the City's Urban Service Area, with no current access to City Sanitary Sewer
Services. Sanitary Sewer Service is currently provided to the 88 lots in the Subdivision by means
of a shared low-pressure subsurface sewer treatment system ("SSTS"), which has reached the end
of its useful life and must be replaced. In lieu of replacing the SSTS, the HOA Board of Directors
has requested the City to connect the Subdivision to the City's Sanitary Sewer System. In response
to this request, the City has initiated a public improvement project (the "Project") to install an fl-
inch gravity sewer line to connect the SSTS to the City Sanitary Sewer System, and to assess the
costs of the Project to the 88 lots in the Subdivision. The purpose of this Agreement is to set forth
the terms and conditions for connection of the HOA-owned SSTS to the City -owned Sanitary
Sewer System.
AGREEMENT
I. The Project. The parties agree that the Project will include installation of a new
8-inch gravity sewer pipe across Outlot C of the Subdivision, connection of this pipe to the
Subdivision's existing 3-inch PVC low-pressure force main, and abandonment of the
Subdivision's drain field and recirculating sand filter, all as provided in the plans and specifications
for the Project dated . The HOA consents to the City including in the Project,
and completing, all work, including any upgrades or improvements to HOA-owned infrastructure,
necessary, in the City's sole discretion, to connect the Subdivision's SSTS to the City Sanitary
Sewer System.
2. Assessments. The HOA agrees that all City costs related to the Project shall be
assessed to the 88 properties included in the Subdivision. Costs to be assessed will include all City
costs to complete the Project describe in the plans and specifications, any additional costs to
upgrade or replace HOA-Owned Infrastructure, any additional City costs for consultant and staff
time related to the Project, and the Trunk Sewer fees and Sewer Service availability charges for
88 single family residential Sanitary Sewer Services, as provided in the City fee schedule.
Ownership, repair, maintenance and replacement of City -Owned Infrastructure.
A. City will own all infrastructure installed in the Project beginning with the
connection to the HOA's 3-inch low-pressure force main, and extending downstream from
that point (the "City -Owned Infrastructure").
B. City will be responsible for the repair, maintenance and replacement of the
City -Owned Infrastructure. The cost to repair, maintain and/or replace the City -Owned
Infrastructure shall be borne by the City or the HOA, according to then -existing City
policies applicable to all other properties served by the City's Sanitary Sewer System.
4. Ownership, repair, maintenance and replacement of HOA-owned infrastructure.
A. The HOA will install, to the specifications required by the City in its sole
discretion, and own, all infrastructure (the "HOA-Owned Infrastructure") necessary to
connect the 88 lots in the Subdivision to the 8-inch gravity sewer pipe installed by the
City across Outlot C, up to the connection point. The HOA and/or the individual lots in
the Subdivision will be responsible for all costs associated with installation of the HOA-
Owned Infrastructure, and for the costs to repair, maintain and/or replace the HOA-Owned
Infrastructure in the future. Installation and all future repairs or replacement to HOA-
Owned Infrastructure shall be subject to City approval and inspection.
B. By executing this Agreement, the HOA authorizes the City to install or
replace any portion of the HOA-Owned Infrastructure which the HOA has failed to install
as required by this Agreement and the Project specifications, and to add the costs of such
additional work to the Project costs for assessment to the properties in the Subdivision.
C. By executing this Agreement, the HOA authorizes the City to enter on the
Subdivision to repair or replace any component of the HOA-Owned Infrastructure which
the HOA has failed to repair or replace after notice from City; and to assess the costs of
such repair or replacement to the HOA pursuant to Minnesota Statutes, Section 429.101.
5. Discharge to City Sanitary Sewer System. This Agreement authorizes the HOA to
connect 88 single family residential lots to the City Sanitary Sewer System. Neither the HOA, nor
any individual lot within the Subdivision, shall discharge any effluent to the system other than
wastewater from single family residential uses.
6. User Charges. Upon connection of the HOA-Owned Infrastructure to the City
Sanitary Sewer System, each lot within the Subdivision shall pay ongoing sewer use charges at the
House Unit Flat Charge rate set forth in the City's fee schedule for residential properties not served
by the City water utility.
7. Miscellaneous Provisions.
A. Entire Agreement. This Agreement incorporates the entire understanding
between the parties and supersedes all prior understandings and agreements related to the
subject matter. This Agreement cannot be amended, altered or modified, and no
provisions can be waived, unless the amendment, change or modification is in writing and
signed by both parties.
B. Benefit. This Agreement shall bind and inure to the benefit of the parties
and their respective successors and permitted assigns.
C. No Waiver. No waiver of any breach or any agreement, covenant or
restriction contained herein shall be construed to be a waiver of any other or future breach
of the same or other covenants or restrictions.
2
D. Notice Addresses. All notices shall be sent by registered or certified mail
addressed as follows:
City: City Engineer
City of Elk River
13065 Orono Parkway
Elk River, MN 55330
HOA:
Either parry may, by such notice, designate a new or other address to which notice may be
mailed.
E. Heading and Captions. The headings and captions of the paragraphs and
subparagraphs of this Agreement are inserted for convenience and reference only and shall
not constitute a part of this Agreement or a limitation on the scope of any paragraph or
subparagraph.
F. Severability. Whenever possible, each provision of this Agreement shall be
interpreted in such manner as to be effective and valid under applicable law, but if any
provision of this Agreement is held to be invalid, illegal or unenforceable under any
applicable law or rule, such provision will be ineffective only to the extent of such
invalidity, illegality or unenforceability without invalidating the remainder of this
Agreement.
G. Counterparts. This Agreement may be executed in two or more
counterparts, each of which shall be deemed an original, but all of which together shall
constitute one and the same document.
H. Governing Law. This Agreement shall be construed in accordance with and
governed by the laws of the State of Minnesota.
I. Authority. The parties each warrant and represent that the person executing
this Agreement on its behalf has the authority to do so and to bind said parry to the terms
of this Agreement.
3
IN WITNESS WHEREOF, the parties have executed and delivered this Agreement as of
the date first written above.
CITY OF ELK RIVER
By: John J. Dietz, Mayor
By: Tina Allard, City Clerk
WINDSOR PARK THIRD ADDITION
HOMEOWNER'S ASSOCIATION, INC.
By:
Its:
By:
Its:
S-1
(Reserved for recording)
GRANT OF PERMANENT EASEMENT
FOR PUBLIC UTILITY PURPOSES
CHRISTINE M. KRAJSA, a single person, ("Grantor"), in consideration of One Dollar
($1.00) and other good and valuable consideration, the receipt and sufficiency of which is hereby
acknowledged, does hereby grant unto the CITY OF ELK RIVER, a Minnesota municipal
corporation, the Grantee, hereinafter referred to as the "City", its successors and assigns, forever, a
permanent easement for public utility purposes over, on, across, under and through the land situated
in the County of Sherburne, State of Minnesota, legally described on the attached Exhibit "A" and
depicted on the attached Exhibit "B" (the "Easement Premises").
INCLUDING the rights of the City, its contractors, agents, servants, and assigns, to enter upon
the Easement Premises at all reasonable times to construct, reconstruct, inspect, repair, and maintain
said public utility systems over, across, on, under, and through the Easement Premises, together with
the right to grade, level, fill, drain, pave, and excavate the Easement Premises, and the further right to
remove trees, bushes, undergrowth, and other obstructions interfering with the location, construction,
and maintenance of said public utility systems.
The above -named Grantor, for herself, her heirs, successors, and assigns, does covenant with
the City, its successors and assigns, that she is well seized in fee title of the Easement Premises; that
she has the sole right to grant and convey the easement to the City; that there are no unrecorded
interests in the Easement Premises; and she will indemnify and hold the City harmless for any breach
of the foregoing covenants.
1
212315v2
IN TESTIMONY WHEREOF, the Grantors hereto have signed this easement this
day of , 2020.
GRANTOR:
Christine M Krajsa
STATE OF MINNESOTA )
) ss.
COUNTY OF SHERBURNE )
The foregoing instrument was acknowledged before me on this day of
, 2020, by Christine M. Krajsa, a single person.
Notary Public
THIS INSTRUMENT WAS DRAFTED BY:
CAMPBELL KNUTSON
Professional Association
Grand Oak Office Center I
860 Blue Gentian Road, Suite 290
Eagan, Minnesota 55121
Telephone: (651) 452-5000
AMP/smt
2
212315v2
EXHIBIT "A"
LEGAL DESCRIPTION OF EASEMENT AREA
A 35.00 foot wide perpetual easement for drainage and utility purposes over, under, and across
that part of the East Half of the Northeast Quarter of Section 17, Township 33, Range 26,
Sherburne County, Minnesota, lying adjacent to and to the right of the following described line:
Commencing at the most southerly corner of Parcel 6, SHERBURNE COUNTY
HIGHWAY RIGHT OF WAY PLAT NO. 25, according to the recorded plat thereof,
Sherburne County, Minnesota; thence on an assumed bearing of South 49 degrees 31
minutes 23 seconds East, along the south line of Parcel 7, said SHERBURNE COUNTY
HIGHWAY RIGHT OF WAY PLAT NO. 25, a distance of 170.17 feet, to the point of
beginning of the line to be described; thence continue along said south line South 49
degrees 31 minutes 23 seconds East, a distance of 85.00 feet and said line there terminating.
3
212315v2
EXHIBIT B Page 2
SURVEYOR'S CERTIFICATION Nw
11 hereby certify that thins sLi rwey, plan„, or report was prepared lby me or
under my direct sluperwision and that I am a clLily ILiceinsed Land Surweyor -SOUTH LANE
under the laws of the State of Minnesota. OF PARCEL 7
09/24/2M
Zd' rew Hlilll Date
License Numbe r 57632
PRO,ROSED DESCREPTIGN:
A35,00 foot wide Iperpetual e�aser,nentfDirdiraiii,i,agearid utiliftypuirposes over, uridpir,arid alcross,that part of the East
Half of the Northeast Quarter of Section, 17, Townshillj, 33, Ranige 26, Sherburne Counity, Minnesota, lylhg adjacent to
and to the right of the following described kine:
Commencing at the most southlei1y corneir of Parcel 6, SHERIBURNE CO UNITY HIGHWAY RIGHT OF WAY PLAT
NO. 25, according to the recorded plat thereof, Sherl),urne Colunty, Minnesota; thenice On an assumed
bearing of South 49 degrees 31 minutes 23 seconds East, allang the south line of Parcel 7, said SHERBURNE
COUINTY HIGHWAY MIGHT OF WAY PLAT NO. 25, a distaince of 170.17 feet, to, the point of beginning of the
line to be described; thence continue along said south line South 413 degrees 31 rrililnutes 23, seconds East, a
distanice of 85.,00 feet and said Rhine there terminatin, ,g.
SURVEYOR'S NOTES:
1. This SLIIFVe'y Was performed, and the aUrveymap prepared, without beinefit of either a title inzurarice commitment of an attorney's title
opemon. The record Ibouuinddary and easement informawn (if any) showin hereon is based oin information Iproviiidoed, lby the client. Research of
dncuments affecting title to the 1pralperty surveyed or adjorning prDperties has been himited, to a rursory review of record mfuirmation and it is
recommended Chat all title matters affecting this property and SLErvey be irevieuwaed by an attumey nrntheir We iprofwassi,raurnall.
.'� I @Bolton & Men1k, IInrc.. 202G, All Rights IReseirwed
EAS,EMENT EXHIBIT EAST HALIF OF THE NORTHEAST QUARTER OF
209,70 CONCORD STREET, ELK RIVER, M ININ ES,OTA 553,301 SICTION 17, TOWNGH111"33, RANGE 16,
SHERBURNE COUNTY, M11 NNESOTA
B
7533 SUNWOOD DR NV , SUIITE �206 OLTON
&RAP431Y7f33) 43 3-,P01NNE32&51 GTA 55303 IFOAR: C17e OF ELKIRIVER MENK (
JOBNUMBER: R15.122405 FIELD BOOK::: DRAWN IBY: IFIRD
4
212315v2
MORTGAGE HOLDER CONSENT
TO
GRANT OF EASEMENT FOR UTILITY FACILITIES
MIN 100032412200565973
MORTGAGE ELECTRONIC REGISTRATION SYSTEMS, INC., as nominee for the
Lender NATIONSTAR MORTGAGE LLC, a Delaware limited liability company, its successors
and assigns, which holds a mortgage on all or part of the property more particularly described in
the foregoing Grant of Permanent Easement, which mortgage is dated February 11, 2020, and filed
February 19, 2020 as Document No. 886987 with the office of the County Recorder for Sherburne
County, Minnesota, for good and valuable consideration, the receipt and sufficiency of which is
hereby acknowledged, does hereby join in, consent to, and is subject to the foregoing Grant of
Permanent Easement.
Dated this day of , 2020.
MORTGAGE ELECTRONIC
REGISTRATION SYSTEMS, INC.
its
STATE OF )
ss.
COUNTY OF )
The foregoing instrument was acknowledged before me this
2020, by
of MORTGAGE ELECTRONIC
SYSTEMS, INC., a Delaware corporation, on behalf of the entity.
Notary Public
THIS INSTRUMENT WAS DRAFTED BY:
CAWBELL KNITTSON
Professional Association
Grand Oak Office Center I
860 Blue Gentian Road, Suite 290
Eagan, Minnesota 55121
Telephone: (651) 452-5000
AMP/smt
5
212315v2
[print name]
[title]
day of
the
REGISTRATION
City of
Elk
River
City of Elk River
City Council
Resolution 20-
A Resolution of the City Council of the City of Elk River Accepting Bid for
the Windsor Park 3rd Addition Sewer Extension Project
WHEREAS, pursuant to an advertisement for bids for the Windsor Park 3rd Addition
Sewer Extension project, for the improvement of a gravity sanitary sewer, a lift station, and
a forcemain from the Great Northern Trail to the Windsor Park 3rd Addition along Ranch
Road. Bids were received, opened, and tabulated according to the law, and the following
bids were received complying with the advertisement:
BIDDERS
BASE BID
ALTERNATE
TOTAL BID
1
G.F. Jedlicki, Inc.
$1,010,752.00
$83,830.00
$1,094,582.00
2
Northdale Construction
$1,230,783.45
$141,283.95
$1,372,067.40
3
S.M. Hentges & Sons
$1,361,399.44
$122,336.25
$1,483,735.69
4
Minger Construction
$1,393,979.50
$182,110.75
$1,576,090.25
5
Meyer Contracting
$1,480,482.76
$164,678.50
$1,645,161.26
6
New Look Contracting
$1,613,546.00
$225,390.00
$1,838,936.00
7
R.L. Larson Excavating
$2,433,158.76
$145,400.00
$2,578,558.76
and,
WHEREAS, it appears that G.F. Jedlicki Inc. of Chanhassen, MN is the lowest
responsible bidder,
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk
River, Minnesota, as follows:
The mayor and clerk are hereby authorized and directed to enter into the attached
contract with G.F. Jedlicki Inc. of Chanhassen, MN in the name of the city of Elk
River for the improvement of a gravity sanitary sewer, a lift station, and a forcemain
from the Great Northern Trail to the Windsor Park 3rd Addition along Ranch Road
according to the plans and specifications therefor approved by the city council and on
file in the office of the city clerk.
i
2. The city clerk is hereby authorized and directed to return forthwith to all bidders the
deposits made with their bids, except that the deposits of the successful bidder and the
next lowest bidder shall be retained until a contract has been signed.
Passed and adopted this 21id day of November 2020.
John J. Dietz, Mayor
ATTEST:
Tina Allard, City Clerk
Presentation
for
Final Assessment Hearing
to
City of Elk River
for
Windsor Park 3rdAddition — Sewer Extension
November 2, 2020
QBOLTON
& MENK
Real People. Real Solutions.
Project Location
• Ranch Road NW (CR 33) -Windsor Park 3rd Add to Great Northern Trail
(Do
Existing Conditions
• Sanitary Sewer
• 88 home shared sewer system installed in 2002
• 3-inch low pressure forcemain
• Drain field and recirculating sand filter
Currently in a failed state monitored by the MPCA
Proposed Improvements
• Sanitary Sewer along Ranch Road NW (CR 33)
• 2/3 mile 8" Gravity Sanitary Sewer — Directional Drilled
• New lift Station near Concord Street & Ranch Road
• 2/3 mile 6" Forcemain — Directional Drilled
• To Great Northern Trail Forcemain
• Abandon existing drain field in Homeowners Association
Has Mq
5m GAUT WWTI FPN TPA[ rDAr.rkAAIN MLY rTnrrq%.
EEO FORCEIVAIP,
SW ra"Iry 51 YLT R
,G LOW PWSSURE FDqCEPWAPIV
I rl:S
WINDSDR PARK AP
Auair UN
P, 10TS UN EXISTING LC3Vi
: RESSU 3E FID RC. EMM N
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Sewer Extension Improvement
Project Cost
• Sanitary Sewer Improvements
• $1,345,659.92
• Sewer Access Charge (88 Connections)
• $473,880.00
• Trunk Sewer Fee ($6,,000/acre)
• $168,119.60
• Total Project Cost = $1,987,659.52
(Do
Sewer Extension Funding
• 100% Assessed —Windsor Park 3rd Addition Homeowners
Association (HOA): 88 Parcels
• $15,291.59 Per Parcel in the HOA
• Final Assessments $378.86 less than Improvement Hearing
• Sewer Access Charge (SAC) (Connection Charge)
• $5,385.00 Per Parcel in the HOA
• Trunk Sewer Fee (Cost for System Trunk Improvements)
• $1,910.45 Per Parcel in the HOA
• TOTAL Estimated Assessment
• $22,587.04 Per Parcel in the HOA
• 15-year Property Tax Payment Schedule
• 2.5% Interest
Project Schedule
September 8, 2020
• Conducted Public Hearing & Authorize Project
• Approved Plans & Specs and Advertise for Bids
October 5, 2020
• Received Bids
November 2, 2020
• Final Assessment Hearing/Award Bid
November 2020 — June 2021
• Estimated Construction Period
(Do
QUESTIONS?