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4.1. DRAFT EDA MINUTES 11-16-2020 VA City of Elk Meeting of the Elk River River Economic Development Authority Held at the Elk River City Hall Monday, September 21, 2020 Members Present: President Dan Tveite, Commissioners Garrett Christianson, Matt Westgaard, Nate Ovall,Jennifer Wagner,Jeff Hartwig, and Charlie Blesener Members Absent: None Staff Present: Economic Development Director Amanda Othoudt, Economic Development Specialist Colleen Edd , and Deputy Clerk Jessica Miller I. Call Meeting to Order Pursuant to due call and notice thereof, the meeting of the Elk River Economic Development Authority was called to order at 5:30 p.m. by President Tveite. 2. Pledge of Allegiance Pledge of Allegiance was recited. 3. Consider Agenda Moved by Commissioner Hartwig and seconded by Commissioner Wagner to approve the agenda. Motion carried 7-0. I-IVk' 446' 4. :`.Consider Consent Agenda Moved by Commissioner Blesener and seconded by Commissioner Wagner to approve the following consent agenda: 4.1 August 17, 2020, Minutes 4.2 Check register as outlined in the staff report. 4.3 Balance sheet as outlined in the staff report. 4.4 Revenue/expenditure report as outlined in the staff report. 4.5 Director report as outlined in the staff report. Motion carried 7-0. Economic Development Authority NEnutes Page 2 September 21,2020 ----------------------------- 5. Open Forum No one appeared for Open Forum. 6.1 Sale of 17565 Tyler Street NW, Northstar Business Park and TIF Request Ms. Othoudt presented the staff report. President Tveite opened the public hearing. There being no one to speak, President Tveite closed the public hearing. Moved by Commissioner Hartwig and seconded by Commissioner Wagner to adopt resolution 20-10 approving a Purchase Agreement and conveyance of property located at 17565 Tyler Street NW, to Shoot Steel, Inc. Motion carried 7-0. Ae Moved by Commissioner Blesener and seconded by Commissioner Christianson to recommend approval to the City Council of TIF and application for assistance for,ShooI Steel in amount of$190,000. Motion carried 7-0. 7.1 Chamber of Commerce Business Survey Recap Ms. Othoudt presented the staff report. Commissioner Blesener stated concern #1 regarding renewable energy is being considered as part of the Comprehensive Plan and perhaps the recap should be amended to acknowledge this item will be reviewed as part of the plan. Commissioner Westgaard concurred and suggested including language that this item is taken under consideration in the new Comprehensive Plan. 7.2 Strategic Plan Update Ms. Eddy provided the update as outlined in her staff report. Commissioner Wagner questioned if the open house date of October 15 is set in stone. She explained she will be out of town noting this is the first day of MEA and it may not be a good time for people to attend the open house. Commissioner Blesener questioned if there is a way to post findings and invite public comments online. Ms. Eddy indicated she will work with communications staff to get a form online. NATURE Economic Development Authority Unutes Page 3 September 21,2020 ----------------------------- 7.3 2021 EDA Budget and Resolution Establishing EDA Levy Ms. Othoudt presented the staff report. Ms. Erickson presented an update on the Wetland Bank Creation. Commissioner Wagner indicated she believes $10,000 for WSB to provide drone footage for three parcels seems high and she is not in favor. She would be interested in working with Sherburne County on an economic development project and find out if they used a drone, do they have a drone, etc. Commissioner Blesener concurred. Ms. Othoudt explained the line item for the drone footage in the budget is $2,000 and has not changed. She stated there may be some cost savings with her position being vacant. Commissioner Wagner stated she has no problem paying$2,000 for marketing of these parcels but believes $10,000 for drone footage is too high even if there is cost savings from the vacant director position. . Moved by Commissioner Westgaard and seconded by Commissioner Christianson to adopt resolution 20-11 establishing the 2021 Economic Development Authority Tax Levy. Motion carried 7-0. 2l% 7.4 Orono Park Plat and EDA Owned Property Ms. Othoudt questioned if the EDA would like to continue with this item under the current time constraints. President Tveite indicated he would be in favor of waiting so there is more time to discuss. `Moved b Commissioner Christianson and seconded b Commissioner Y Y Wagner to postpone this item to the October 19 Economic Development Authority meeting. Motion carried 7-0. The EDA wished Ms. Othoudt the best of luck with her new position and thanked her for her work in Elk River. 8. Adjournment There being no further business, President Tveite adjourned the meeting of the Elk River Economic Development Authority at 6:01 p.m. p 0 W I R 1 9 8Y NATURE Economic Development Authority Minutes Page 4 September 21,2020 ----------------------------- Minutes prepared by Jessica Miller. Dan Tveite,EDA President Tina Allard, City Clerk p 0 w I R 1 0 0Y UREJ VA City of Elk Meeting of the Elk River River Economic Development Authority Held at the Elk River City Hall Monday, October 19, 2019 Members Present: President Dan Tveite, Commissioners Garrett Christianson, Matt Westgaard, Nate Ovall (arrived at 5:33 p.m.),Jennifer Wagner,Jeff Hartwig, and Charlie Blesener Members Absent: None Staff Present: Economic Development Specialist Colleen Eddy, City Administrator/Acting Executive Director Cal Portner, and Records Specialist Katie Porath 1. Call Meeting to Order Pursuant to due call and notice thereof, the meeting of the Elk River Economic Development Authority was called to order at 5:30 p.m. by President Tveite. 2. Pledge of Allegiance Pledge of Allegiance was recited. 3. Consider Agenda Moved by Commissioner Hartwig and seconded by Commissioner Wagner to approve the agenda. Motion carried 6-0. 4. :`.Consider Consent Agenda Moved by Commissioner Blesener and seconded by Commissioner Wagner to approve the following consent agenda: 4.1 January 21, 2020, EDA Minutes 4.2 Check register as outlined in the staff report. 4.3 Balance sheet as outlined in the staff report. 4.4 Revenue/expenditure report as outlined in the staff report. 4.5 Appointment of Executive Director. 4.6 EDA Loan Report. Motion carried 6-0. Economic Development Authority Unutes Page 2 October 19,2020 ----------------------------- S. Open Forum No one appeared for Open Forum. 6. Public Hearings There were no public hearing items. 7.1 Public Art Contract with Milligan Studio Mr. Portner presented the staff report. A0 Moved by Commissioner Blesener and seconded by Commissioner Westgaard to approve a contract with The Milligan Studio for a public art installation in 2020-2021. Motion carried 7-0. 'X President Tveite asked about the deadline of October 21, 2020, to file the grant. Ms. Eddy responded that the contract must be approved before the grant can be submitted. 7.2 Public Art Grant Application Ms. Eddy presented the staff repo Ms. Eddy commented that this grant only covers half of the cost. Moved by Commissioner Wagner and seconded by Commissioner Westgaard to approve the public art grant application for the Slipstream sculpture created b _The Milli an Studio. Motion carried 7-0. 7.3 Discuss Orono Park Plat and EDA-Owned Property Mr. Portner presented the staff report. President Tveite asked if there were any legal ramifications. Mr. Portner responded that the EDA uses the same tax base and are a city entity. Commissioner Westgaard asked if it would affect any financing. Mr. Portner stated the bonds are paid and the EDA owns the property. p 0 W I R E O 0 Y NATURE Economic Development Authority Minutes Page 3 October 19,2020 ----------------------------- 7.4 Together Elk River Campaign Update Ms. Eddy presented the staff report. The Commission discussed adding new members to the Together Elk River subcommittee. The commission wished to have the positions of Executive Director and a Communications representative, as well as a representative from the Chamber of Commerce,held open. President Tveite suggested amending the committee structure to allow people in these positions or a substitute to fill the role as deemed required by vacancies. Moved by Commissioner Ovall and seconded ssioner Wagner to approve the Together Elk River Subcommitt Motion carried 7-0. Commissioner Wagner discussed an iZortcard program that would benefit local businesses. There are some questions from the legal counsel, but she wanted to discuss with the commission. She has contacted Sherburne County to see if they may be interested in participating as,�w 41k..I Commissioner Westgaard asked if it could be classified as CARES Act or stimulus funding. Mr. Portner explained that the CARESect d stimulus funding were set as a business subsidy, not as an individual subsidy. Commissioner Wagner asked if the EDA could use part of the $200,000 set aside for CQVID..mic�oloan r. Fortner explained it was still public money. Commissioner Christianson asked about a reimbursement program. Mr. Portner will discuss with legal counsel. President Tveite stated there would have to be parameters for who is eligible so that the commission is not in the position to pick winners or losers and there is no advantage toward any one person. He felt that,if the program were set up to promote holiday shopping,it would have to be decided before the November EDA meeting. Commissioner Ovall suggested giving local businesses a promotional grant that they could use to create awareness and decide how to spend the money. UREJ Economic Development Authority Minutes Page 4 October 19,2020 ----------------------------- 7.5 Strategic Plan Update Ms. Eddy presented the staff report. 7.6 COVID Emergency Loan Program and Sherburne County Business Relief Fund Update Mr. Portner presented the staff report. Ms. Eddy added that there is still money in the EDA CO microloan. 8. Adjournment There being no further business, President Tveite adjourned_. meeting of the Elk River Economic Development Authority at :01 p.m. Minutes prepared by Katie Porath. Dan Tveite,EDA President Tina Allard, City Cl p 0 w I R 1 0 0 Y UREJ