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4.5. SR 11-16-2020Request for Action To Item Number Mayor and Ci T Council 4.5 Agenda Section Meeting Date Prepared by Consent November 16, 2020 Brandon Wisner, Engineering Project Manager Item Description Reviewed by Special Testing Contract for Public Safety Cal Portner, City Administrator Reviewed by Building Expansion Action Requested Approve, by motion, a contract with Independent Testing Technologies, Inc. (I.T.T.) in the amount of $26,560.00 for the Public Safety Building Expansion. Background/Discussion A request for proposal via email was sent to AET, Braun Intertec, and I.T.T. for special testing services for the Public Safety Building Expansion. Based on the three proposals that were received, I.T.T. is recommend. Financial Impact Budgeted amount of $26,560.00 Mission/Policy/Goal Opportunity to live, work, and play. Attachments ■ I.T.T. Special Testing Proposal The Elk River Vision A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community engagement that encourages and inspires pi ospei ly. M TUREJ Updated.• August 2020 INDEPENDENT TESTING TECHNOLOGIES V1337 315t Avenue South • Waite Park, MN 56387 • (320) 253-4338 • www.independenttestingtech.com PROPOSAL for Construction Testing Services for The City of Elk River's Public Safety Project Expansion Improvement GEOTECHNICAL ENGINEERING CONSTRUCTION MATERIALS TESTING SPECIALTY TESTING AR�IDI�pI��IDI�nM� �I���ONG �I�CMnMO��f��E�� 337 31 st Avenue South • Waite Park, MN 56387 • (320) 253-4338 • www.independenttestingtech.com November 4, 2020 Mr. Bradon Wisner — Engineering Project Manager City of Elk River 13065 Orono Parkway Elk River, MN 55330 Submitted Via Email: bwisner@elkrivermn.gov Due: November 4, 2020 at 4:30 PM RE: I.T.T. Proposal #11-01 Proposal for Construction Testing Services for Public Safety Project Expansion Improvement Dear Mr. Wisner: Thank you for the opportunity to submit a proposal for the above referenced project at the Armory in Elk River, Minnesota. COMPANY BACKGROUND Independent Testing Technologies, Inc. has offices at 337 31s' Avenue in Waite Park, Minnesota and 13021 Evergreen Drive, Suite A in Baxter, Minnesota. Our company was founded in 1991. At that time, our mission was to provide services of the highest quality in a timely manner to ensure quality construction - and that is still our mission today. We engage in projects with needs related to preliminary geotechnical explorations with detailed recommendations, on -site observations/test procedures with accompanying laboratory testing. Our services range from the testing and inspections of soils, reinforcing bar inspections, structural/nonstructural concrete testing and sampling, masonry wall construction, structural steel, bituminous paving, and quality control services for concrete and bituminous plant operations. Our main facility (Waite Park) includes the offices of all our professional and graduate engineers, project managers, engineering technicians and office support. In addition, we have three laboratories in-house: Our soil testing laboratory has updated and calibrated soil testing equipment such as automated proctor machines, sieve shakers and screens, permeability apparatus, ovens, and other equipment and supplies necessary to complete all soil tests. All personnel working in our soil laboratory are extensively trained and supervised by Chad Wolney, Vice President and the Soil Laboratory Manager. Our concrete laboratory consists of a climate -controlled steam room used to cure concrete, mortar, and grout samples cast at project sites as required by the American Society of Testing Materials (ASTM). In addition, we have two regularly calibrated and inspected compression machines used to determine the strength of the properly cured samples. The concrete laboratory technicians are directly supervised by Tyler Burkes, EIT. Our bituminous testing laboratory has a gyratory compactor, incinerator ovens, shakers, and various other equipment used to perform tests to determine the properties and verify specifications are met. The bituminous lab technicians are supervised directly by Kevin Reller, majority owner and President. Having all our personnel housed in one facility allows constant communication between our employees at the construction site, lab employees, project managers and engineers, and office personnel responsible for submission of test reports. We pride ourselves on procuring accurate test results in short order, allowing for proper project management of all the projects we provide services for. Over the past 29 years we have been in business, we have ensured quality construction on over 10,000 projects of various type including infiltration basins, housing developments, street rehabilitations, sewer and water installations, airport runways, schools, hospitals, water treatment plants, wind towers, solar farms, landfills, single-family residences, apartment building complexes, manure basins, and gravel explorations, and many commercial buildings such as this project. Although our clients vary from architects, engineers, developers, cities, counties, homeowners, and the State of Minnesota, our recommendations and services are always provided with the same goal of ensuring quality construction of all projects. PROJECT PERSONNEL All our laboratory and field technicians are extensively trained and certified by Minnesota Department of Transportation (MnDOT), American Concrete Institute (ACI), and American Welding Society (AWS). All testing is performed accurately and consistently with standards established by American Society of Testing and Materials (ASTM) and the State of Minnesota. We have reviewed the Project Specifications, Drawings, and Addenda for this project thoroughly and understand the scope and goal of this project. The following personnel will be working on this project: Chuck Ackerman, Senior Engineering Consultant, will be the lead engineering technician for this project. Chuck has over 25 years of experience in the testing field and over the years has focused on the testing needs for many government facilities, commercial buildings and general sitework operations. Other Senior Engineering Consultants that may conduct on -site testing and special inspection services will be Vince Burr who has over 19 years of experience and/or Bryan Fitzpatrick with 20 years of experience. These three key individuals will perform the necessary on - site soil testing and observations, concrete and masonry testing, and all special inspections. Laboratory Soil Testing will be provided by our Soils Lab Manager, Chad Wolney, who has managed our soils lab for 20 years. Chad takes great pride in providing accurate test results in short order, often within hours of receiving the samples to be tested. Tyler Burkes, EIT, is a graduate engineer and has been with our company for over 4 years while working towards becoming a licensed Professional Engineer. He will be conducting and verifying all lab concrete testing procedures and results for accuracy and aid in overall project management. Overall management of this project will be conducted Patrick A. Johnson, P.E. who has over 35 years of experience in construction engineering and testing. Pat's expertise in geological engineering and construction materials testing is based on his dedication to engineering and his passion for construction. His professional experience includes working for 5 years as a Senior Project Engineer for the State of Minnesota Department of Transportation in St. Cloud. Resumes for the office personnel and project management team are included with this proposal. PROJECT EXPERIENCE Below is a truncated list of various projects we have provided the testing and special inspection services for in 2020: Client Project Location Hy-Tec Construction The EkoMrkt Baxter BCI Construction Browerville Public Schools Addition Browerville Creative Custom Builders Mississippi Ridge Apartments Clearwater Eden Valley/Watkins Schools EVW Public Schools Facility Upgrades Eden Valley MN DMA Parking Lot Improvements Hutchinson St. Rosa Lumber Morrison County Public Safety Annex Little Falls Arrow Companies Fernbrook View Apartments Maple Grove Buchholz Properties Deephaven Apartments Monticello Nor -Son Construction Timberwood Church Addition Nisswa Mille Lacs Health System Mille Lacs Health System Expansion Onamia Rice Companies Coborn's Marketplace Otsego Pillager School District Pillager School Addition & Remodel Pillager Lyon Contracting Powers Second Addition Shakopee Anderson Companies VA Medical Clinic Shakopee City of St. Cloud 251" Ave & Upper Pan Improvements St. Cloud City of St. Cloud 33rd Street Improvements St. Cloud GCH Construction VA Health System Expand Optometry St. Cloud Hernandez Consulting VA Health System Relocate Rehab St. Cloud Heritage Construction Secured Retirement Financial Remodel St. Louis Park CMHP The Mills Townhomes Staples SPECIFIC PROJECT UNDERSTANDING PROJECT SCOPE: All construction material testing and inspection services will be conducted in accordance with the requirements outlined in the Request for Proposal dated November 4, 2020. We understand this project consists of remodeling and further construction of the existing Public Safety Building located in Elk River, MN. The project involves exterior improvements, including the removal and replacement of concrete slabs and curbs, bituminous pavement and sitework preparation. The interior improvement scope consists of building additions, removal and replacement of concrete slabs, masonry construction, implementation of structural steel members. A new concrete vault and mechanical penthouse will be constructed throughout the course of the project. During this time, upgrades will be made mechanical and electrical systems. We have examined the request for proposal and fully understand the scope of this project. PROJECT TASKS The scope of special testing and inspection services for the project (Cost Proposal) will consist of: SOIL TESTING: Four (4) soil samples are to be collected and returned to our soil laboratory for a standard laboratory proctor test (ASTM D698) to determine maximum dry density. One (1) grain size analysis test (Gradation) (ASTM C136) is to be conducted in accordance with the American Society of Testing and Materials' procedures. Our engineering technicians will be on -site to conduct observations of the excavation bottom to verify complete removal of unsuitable material to reach suitable material and that excavations are kept from freezing. Periodic observation of the backfill process and nuclear density tests (ASTM D6938) will be conducted to verify that all subgrade and backfill material used consists of suitable soils and is properly placed and compacted. A total of fifty- six (56) nuclear density tests are planned for the building and parking lot areas. CONCRETE TESTING AND INSPECTIONS: A representative from our agency will attend the pre - installation meeting for the cast -in -place concrete. The building related quality control services consisting of determining air content, temperature, and slump of the concrete placed on -site will be conducted on twenty (20) occasions (at a rate of one per 25 cubic yards and every 50 cubic yards thereafter). In addition, at the time of the on -site concrete tests, four (4) specimens of the concrete will be cast on -site, field cured for 24 hours, and then returned to our lab for standard curing and compression (two (2) at 7 days and two (2) at 28 days) with an additional four (4) specimens to be field cured and tested for compression (two (2) at 7 days and two (2) at 28 days) in our concrete lab. The specimens will then be compressed as required to determine that the strength of the in -place material is within MN/DOT and the American Concrete Institute standards and project specifications. Continuous inspection of the concrete formwork and steel reinforcement (rebar) will be conducted to verify that it is in accordance with the construction documents. Placement of the concrete will be conducted. Verification that proper cold and hot weather practices are followed will also be provided. MASONRY TESTING AND INSPECTIONS: A representative from our agency will attend the pre - installation meeting for masonry construction. Tests and inspections will be conducted to ensure compliance of masonry construction. Inspections related to masonry wall construction will include mortar preparation and placement, grout preparation and placement, embed plate installation, and reinforcing bar placement. The testing and inspection of non -load bearing walls and infills is not required for this project. The sampling and testing of masonry grout will follow the guidelines of ASTM C1019. Eight (8) grout tests and sets of specimens are planned to be taken throughout the duration of the project. A set of four (4) grout samples will be collected during each day of grout placement. These samples will be cured for 24 hours on site then collected by a representative to transport to our facility for curing and compression at 7 and 28 days. The sampling and testing of masonry mortar will follow the guidelines of ASTM C780. Three (3) mortar tests and sets of specimens are planned to be taken throughout the duration of the project. A set of three (3) mortar cubes will be collected at the time of each of the ordered tests. These samples will be cured for 24 hours on site then collected by a representative to transport to our facility for curing and compression at 7 and 28 days. STEEL INSPECTION: Inspections of the welded and bolted structural steel will be conducted to verify conformance with the drawings and industry standards. Structural steel members and decking will be periodically inspected for conformance of plan drawings and project specifications as the building is being constructed. EPDXY DOWEL INSPECTION: Inspections will be conducted during epoxy dowel placement operations. We will be on -site during various stages of construction to observe and verify the proper materials are utilized and placed according to the project specifications. The dowels and anchors will be inspected in various locations for conformance during both concrete and masonry construction. FIRESTOPPING/SEALANT INSPECTION: Inspections will be conducted on various assemblies for openings and penetrations to ensure proper firestopping and sealing is achieved. The construction documents will be reviewed and utilized during inspections and reporting. BITUMINOUS TESTING: The testing of bituminous will include mixture properties, asphalt binder content and core testing for density and thickness. Two (2) tests are to be conducted for each of the listed items. The sampling and test procedures will be carried in accordance with MnDOT Schedule of Materials Control (2018). INFILTRATION TESTING: One (1) Double Ring Infiltrometer Test will be conducted on the excavated subgrade in accordance with ASTM D3385 in the proposed infiltration pond area. ADDITIONAL SPECIAL INSPECTIONS: Special inspections related to EIFS and Floor Flatness will be conducted per the specifications and applicable code. Reports outlining our findings will be submitted upon completion of the installation of these various building components. PROJECT MANAGEMENT The lead project consultant for this project will be Chuck Ackerman. Chuck is based out of our Waite Park office and will head the project's daily operations. Tyler Burkes, EIT and Patrick Johnson, PE, who are also located at our main office in Waite Park, will aid Chuck as integral members of the project management team. The services provided for this project will be closely monitored by them as construction proceeds to ensure that necessary special inspection and testing procedures are conducted in accordance with project specifications. All laboratory testing and coordination will be based out of our Waite Park office. Reports of individual test results and various summaries of observations and inspections will be sent daily to the project owner, the construction general contractor (To Be Determined) and any other necessary parties within 24 hours. Reports can be submitted electronically and/or via USPS based on your preference. Any failing tests or issues encountered with project compliance will be reported immediately to the contractor, architect, and owner. Retests will be billed to the construction general contractor (To Be Determined). All testing and inspection services will be invoiced two times per month on a per pay item basis as detailed in our cost proposal. Mr. Wisner, we would be pleased to work with you on this project. If you have any questions about this proposal or the scope of services we offer, please feel free to contact me. Sincerely, Tyler T. Burkes, EIT, Assistant Geotechnical Engineer Independent Testing Technologies, Inc. CONFLICT OF INTEREST Independent Testing Technologies, Inc. has no conflict of interest regarding the following project: Construction Testing Services for The City of Elk River's Public Safety Project Expansion Improvement Signature: 7r-: eU41 Tyler Burkes, EIT, Assistant Geotechnical Engineer Independent Testing Technologies, Inc. fTINDEPENDEI V T TESTING TECHNOLOGIES 337 3151 Avenue South • Waite Park, MN 56387 • (320) 253-4338 • www.independenttestingtech.com November 4, 2020 Mr. Brandon Wisner - Engineering Project Manager City of Elk River 13065 Orono Parkway Elk River, MN 55330 Email: bwisner@elkrivermn.gov RE: I.T.T. Proposal #11-01 Public Safety Project Expansion Improvement Elk River, Minnesota Dear Mr. Wisner: Enclosed is our proposal to provide construction material testing services for the above referenced project in Elk River, Minnesota. We will provide, on an on -call basis, certified and experienced field and laboratory consultants to conduct the necessary testing services. Based upon our estimated quantities and scope of services, the cost to provide the necessary services will be $26,560.00. If all the tests estimated are not conducted, you will only be billed for the tests performed. Mr. Wisner, we would be pleased to work with you on this project. If you have any questions about our company or the scope of service we offer, please feel free to contact me. To authorize services for this project please sign and return page 3 of this proposal to us. Sincerely, Tyler T. Burkes, EIT Assistant Geotechnical Engineer/Project Estimator GEOTECHNICAL ENGINEERING CONSTRUCTION MATERIALS TESTING SPECIALTY TESTING ITT Proposal #11-01 City of Elk River Public Safety Project Expansion Improvement Elk River, Minnesota cost Proposal: Buildinq Scope Description Qty. Unit Rate Extension Project Management, hourly 8 $ 85.00 $ 680.00 Reinforcing Bar Inspection, each 20 $ 85.00 $ 1,700.00 Special Inspections & Site Observations, hourly 50 $ 85.00 $ 4,250.00 Excavation Observation Review & Report by P.E., each 1 $ 375.00 $ 375.00 Nuclear Density Tests, each 30 $ 30.00 $ 900.00 Laboratory Proctor Tests (Standard Method), each 3 $ 175.00 $ 525.00 Gradation, each _ $ 85.00 AS NEEDED Concrete (Field Tests, Casting/Curing/Compression of Cylinders), set of 8 20 $ 200.00 $ 4,000.00 Masonry Grout (Field Tests, Casting/Curing/Compression of Specimens), set of 4 8 $ 155.00 $ 1,240.00 Masonry Mortar (Field Tests, Casting/Curing/Compression of Cubes), set of 3 3 $ 155.00 $ 465.00 Structural Steel Visual Inspection Report, each 1 $ 300.00 $ 300.00 Epoxy Dowel Inspection Letter, each 1 $ 150.00 $ 150.00 Firestopping Inspection Report, each 1 $ 500.00 $ 500.00 EIFS Inspection Report, each 1 $ 500.00 $ 500.00 Floor Flatness (On -site Inspections and Documentation), lump sum 1 $1500.00 $ 1,500.00 Final Summary of Service Report, each 1 $ 300.00 $ 300.00 Trip Charges (Travel Time & Mileage), each 54 $ 90.00 $ 4,860.00 TOTAL: $22,245.00 Exterior Improvement Scope Description Qty. Unit Rate Extension Special Inspections & Site Observations, hourly 4 $ 85.00 $ 340.00 Nuclear Density Tests - Utilities/Subgrade, each 16 $ 30.00 $ 480.00 Nuclear Density Tests - Aggregate Base, each 10 $ 30.00 $ 300.00 Laboratory Proctor Tests (Standard Method) - Aggregate Base, each 1 $ 175.00 $ 175.00 Gradation, each 1 $ 85.00 $ 85.00 Concrete (Air, Slump, Casting, Curing, Compression of Cylinders), per set of 3 3 $ 145.00 $ 435.00 Bituminous Properties (Extraction, Gradation & Air Voids), each 2 $ 350.00 $ 700.00 Bituminous Nuclear Density Tests, each 4 $ 50.00 $ 200.00 Double Ring Infiltrometer Test (On -site Activities & Documentation), each 1 $ 700.00 $ 700.00 Trip Charges (Travel Time & Mileage), each 10 $ 90.00 $ 900.00 TOTAL: $ 4,315.00 PROJECT TOTAL: $26,560.00 Note: The scope of testing service is determined by reviewing the project plans and specifications and/or the report from previous site geotechnical explorations if made available to us. The quantities are derived based on the scope and the industry standard of minimum testing required. Deviations from our estimated quantities can occur if there are more soil corrections than expected or if construction progresses slower than normal due to weather, contractor's equipment issues, or other unforeseeable issues. Page 2 Authorization: AUTHORIZATION/ACCEPTANCE OFPROPOSAL Client: Signature: Printed Name: Date: Page 3 Resumes of Key Employees Summary of Professional Background Patrick A. Johnson, P.E. Geotechnical Division Manager Education/Licensure: BS Geological Engineering - Michigan Technological University, 1985 Registered P.E.: State of Minnesota — 22037 34 Years of Experience in Geological Engineering Experience: 2005 - Present Geotechnical Division Manager:_ Independent Testing Technologies, Inc., Waite Park, MN • Manage All Aspects of Geotechnical and Engineering Projects • Market Services and Prepare Proposals • Write and Review Geotechnical Reports • Oversee Technical Operation and Quality of Construction Materials Testing Laboratory 2001 - 2005 Engineer Senior: Minnesota Department of Transportation, St. Cloud, MN Project Engineer in Construction Resident Engineers Office Oversight & Contract Administration of State Highway Construction Projects including TH 10 Frontage Road in Big Lake, TH 47 Reconstruction in Ogilvie, TH 95 Mill & Overlay near Cambridge, Signal Systems, District Wide Guardrail, etc. 1992 - 2001 Geotechnical Division Manager: Independent Testing Technologies, Inc., Waite Park, MN See Position Responsibilities Above 1989 - 1992 Engineer II• Special Projects Branch - Fairfax County Dept. Of Environmental Management, Fairfax, VA Reviewed and Made Recommendations on Geotechnical Reports with Emphasis on Foundation Recommendations, Slope Stability Analysis & Earthworks Site Review Branch - Fairfax County, VA Reviewed and Made Recommendations for Approval of of Site Plans, Subdivision Plans, Easement Plats, Record Plats, & Rezoning Development Plans Based on Completeness & Compliance to County Codes, Standards, & Accepted Engineering Practices 1986 - 1989 Senior Engineering Inspector: Professional Services, Inc. - Fairfax, VA Worked in County Offices as Inspector Monitoring Various Construction Sites for Compliance to Approved Plans & County Codes (Street Construction, Sanitary & Storm Sewers, Silt & Erosion Controls) Professional Services, Inc. - Detroit, MI Monitored Construction Job Sites for Compliance to Job Specifications by Testing Soils, Concrete, Asphalt, & Other Construction Materials Summary of Professional Background Tyler T. Burkes Graduate Engineer Education/Certifications: * Youngstown State University, Youngstown, OH BS Civil Engineering, 2016 * MN Dept. of Transportation Cert. No. 20098 - Certified Concrete Field 1 - Certified Concrete Plant - Aggregate Production - Grading and Base 1 * American Concrete Institute - Certification * American Society for Non -Destructive Testing (ASNT) - Level II Certified (VT, MT, & PT) * MN Dept. of Health - Nuclear Materials Handling Experience: 8 Years Related Experience in Construction Materials Testing Including the Following: 2016 — Present Graduate Engineer (EIT) Independent Testing Technologies, Inc, Waite Park, MN Concrete Lab Manager Review and approve Concrete Test results. Level III Technician for Excavation Observations Soil Testing Concrete Testing Geotechnical Drilling Crew Assistant Level III Technician for Excavation Observations Qualifying Laboratory Technician Steel Inspection Special Inspection & Testing Concrete Reinforcement Inspection Summers, 2012-2016 Intern Inspector Pennsylvania Department of Transportation Roadway Reflector Inspector Inspected Roadway Developments Bridge Inspection Inspected Shoulders / Roadway Drainage Systems Summary of Professional Background Chad Wolney Soils Lab Manager Education/Certifications: " MN Dept. of Transportation Cert. No. 10347 - Certified Concrete Plant - Aggregate Production - Grading and Base 1 * American Concrete Institute - Certification Experience: 20 Years Related Experience in Construction Materials Testing Including the Following: 1999 — Present Soils Lab Manager, Independent Testing Technologies, Inc, Waite Park, MN • Review and approve tests results. • Ensure all tests are performed accurately in accordance with ASTM and MN/DOT specifications. • Strives to produce same -day test results. • Laboratory Tests: Gradations (Sieve Analysis) Proctors Hydrometers Permeabilities — Constant Head pH Content Organic Content Atterberg Limits Sand Equivalency Percent Crushed Moisture Content Soil Classification Topsoil Analysis Summary of Professional Background Bryan Fitzpatrick Senior Engineering Technicia n Education/Certifications: ' St. Cloud State University - General Studies • St. Cloud Technical College - Civil Engineering / Land Surveying, 2000 • MN Dept. of Transportation Cert. No. 10345 - Certified Concrete Field 1 - Certified Concrete Plant - Aggregate Production - Grading and Base 1 • American Concrete Institute - Certification " American Society for Non -Destructive Testing - Level If Certified (VT, MT, & PT) " MN Dept. of Health - Nuclear Materials Handling Experience: 21 Years Related Experience in Construction Materials Testing Including the Following: 2000 — Present Senior Engineering Technician Independent Testing Technologies, On -Site Project Management Excavation Observations Soil Testing Steel Inspections Concrete Testing Fireproofing Testing Paint Thickness Testing Geotechnical Drilling Crew Assistant Qualifying Laboratory Technician Inc, Waite Park, MN Summer, 1999 Surveyor Brown Herkenhoff Surveying, St. Cloud, MN Rod Man Inspector Surveying Crew Chief Summer, 1998 Surveying Technician Benton County Highway Department, Foley, MN Rod Man / Inspector Laboratory Testing of Soils Summary of Professional Background Vincent Burr Senior Engineering Technician Education/Certifications: * St. Cloud State University Technology Education, 1999 * MN Dept. of Transportation Cert. No. 11800 - Certified Concrete Field 1 - Certified Concrete Plant - Aggregate Production - Grading and Base 1 * American Concrete Institute - Certification * MN Dept. of Health - Nuclear Radiation Safety Officer - Nuclear Materials Handling * International Code Council Cert No. 81905711871 - Reinforced Concrete Special Inspector Experience: 19 Years Related Experience in Construction Materials Testing Including the Following: 2002 — Present Senior Enaineerina Technician Independent Testing Technologies, Inc, Waite Park, MN Soil Testing Concrete Testing Geotechnical Drilling Crew Assistant Level III Technician for Excavation Observations Qualifying Laboratory Technician Steel Inspection Special Inspection & Testing Nuclear Radiation Safety Officer Concrete Reinforcement Inspection