4.6 SR 12-07-2020
Request for Action
To Item Number
Mayor and City Council 4.6
Agenda Section Meeting Date Prepared by
Consent December 7, 2020 Ron Nierenhausen, Chief of Police
Item Description Reviewed by
Body-Worn Camera Quote and Contract Cal Portner, City Administrator
Reviewed by
Action Requested
Direct, by motion, the execution of the Elk River Police Department’s body-worn/fleet camera program quote
and contract received from Axon Corporation.
Background/Discussion
On July 20, 2020, the Police Department presented to Council the desire to outfit the entire department with
body-worn cameras along with the pricing, features, and data storage options offered by Axon Corporation.
On July 27, 2020, Council approved the body worn camera program cost within the Police Department’s budget
allowing the Police Department to proceed with the implementation of the body-worn camera program as well as
retrofitting squad car cameras.
On October 5, 2020, the Council directed the police department to seek public comment per state statute.
Constituents had until October 18, 2020, to email City Administrator Cal Portner their opinion as to the merits of
a body-worn camera program. Public comment was reviewed on October 19, 2020, and the model body-worn
camera policy was approved by Council.
Financial Impact
The purchase price is budgeted for in the 2020 budget.
Mission/Policy/Goal
N/A
Attachments
Body-worn camera quote and contract
Fleet camera quote and contract
The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional
service, and community engagement that encourages and inspires prosperity.
Updated: August 2020
Elk River Police Dept. -MN
AXON SALES REPRESENTATIVE
Robbie Taylor
(480) 502-6274
rtaylor@axon.com
ISSUED
11/17/2020
Q-258198-44153.666RT
1
Q-258198-44153.666RT
Issued: 11/17/2020
Quote Expiration: 11/30/2020
Axon Enterprise, Inc.
Account Number: 110486
17800 N 85th St.
Scottsdale, Arizona 85255
Payment Terms: Net 90
United States
Delivery Method: Fedex -Ground
Phone: (800) 978-2737
SALES REPRESENTATIVE
Robbie Taylor
SHIPTOBILL TO
Phone: (480) 502-6274
Email: rtaylor@axon.com
Darren McKernanElk River Police Dept. -MN
Fax:
Elk River Police Dept. -MNC/O Capt. McKernan
C/O Sgt. Block13077 ORONO PKWY.
PRIMARY CONTACT
13077 ORONO PKWY.
ELK RIVER, MN 55330
Darren McKernan
US
ELK RIVER, MN 55330 Phone: (763) 635-1202
Email: dmckernan@elkrivermn.gov
US
Year 1
Term List Unit
ItemDescriptionQuantityNet Unit PriceTotal (USD)
(Months)Price
Axon Plans & Packages
73746PROFESSIONAL EVIDENCE.COM LICENSE60 230.00 0.000.00
EVIDENCE.COM UNLIMITED AXON DEVICE
7368660 230.00 0.000.00
STORAGE
7368310 GB EVIDENCE.COM A-LA-CART STORAGE60 920.00 0.000.00
7368310 GB EVIDENCE.COM A-LA-CART STORAGE60 30.00 0.000.00
73746PROFESSIONAL EVIDENCE.COM LICENSE60 10.00 0.000.00
73680AWARE PLUS LICENSE60 230.00 0.000.00
Hardware
SPPM, SIGNAL CONNECTED BATTERY PACK,
7011612104.50 103.451,241.40
X2/X26P
75015SIGNAL SIDEARM KIT23249.00 246.515,669.73
73202AXON BODY 3 -NA1023699.00 692.0115,916.23
74210AXON BODY 3 -8 BAY DOCK31,495.00 1,480.054,440.15
WALL MOUNT BRACKET, ASSY,
70033343.90 43.90131.70
EVIDENCE.COM DOCK
74028WING CLIP MOUNT, AXON RAPIDLOCK280.00 0.000.00
11534USB-C to USB-A CABLE FOR AB3 OR FLEX 2230.00 0.000.00
Other
UNLIMITED EVIDENCE.COM TAP BUNDLE
7384212 231,068.00 19.33444.59
PAYMENT
Q-258198-44153.666RT
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2
Year 1 (Continued)
Term List Unit
ItemDescriptionQuantityNet Unit PriceTotal (USD)
(Months)Price
Other (Continued)
EVIDENCE.COM PROFESSIONAL LICENSE
7383712 1468.00 468.00468.00
PAYMENT
73666AWARE PLUS PAYMENT12 23300.00 300.006,900.00
73827AB3 CAMERA TAP WARRANTY60 230.00 0.000.00
73828AB3 8 BAY DOCK TAP WARRANTY60 30.00 0.000.00
NORTH AMER POWER CORD FOR AB3 8-
7101930.00 0.000.00
BAY, AB2 1-BAY / 6-BAY DOCK
Services
85144AXON STARTER12,750.00 2,750.002,750.00
Subtotal
37,961.80
Estimated
0.00
Shipping
Estimated Tax
0.00
Total
37,961.80
Year 2
Term List Unit
ItemDescriptionQuantityNet Unit PriceTotal (USD)
(Months)Price
Other
UNLIMITED EVIDENCE.COM TAP BUNDLE
7384212 231,068.00 1,330.1630,593.68
PAYMENT
EVIDENCE.COM PROFESSIONAL LICENSE
7383712 1468.00 468.00468.00
PAYMENT
73666AWARE PLUS PAYMENT12 23300.00 300.006,900.00
Subtotal
37,961.68
Estimated Tax
0.00
Total
37,961.68
Year 3
Term List Unit
ItemDescriptionQuantityNet Unit PriceTotal (USD)
(Months)Price
Other
UNLIMITED EVIDENCE.COM TAP BUNDLE
7384212 231,068.00 1,330.1630,593.68
PAYMENT
73309AXON BODY CAMERA REFRESH ONE230.00 0.000.00
EVIDENCE.COM PROFESSIONAL LICENSE
7383712 1468.00 468.00468.00
PAYMENT
73666AWARE PLUS PAYMENT12 23300.00 300.006,900.00
Q-258198-44153.666RT
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3
Year 3 (Continued)
Term List Unit
ItemDescriptionQuantityNet Unit PriceTotal (USD)
(Months)Price
Other (Continued)
73689MULTI-BAY BWC DOCK MID REFRESH30.00 0.000.00
Subtotal
37,961.68
Estimated Tax
0.00
Total
37,961.68
Year 4
Term List Unit
ItemDescriptionQuantityNet Unit PriceTotal (USD)
(Months)Price
Other
UNLIMITED EVIDENCE.COM TAP BUNDLE
7384212 231,068.00 1,330.1630,593.68
PAYMENT
EVIDENCE.COM PROFESSIONAL LICENSE
7383712 1468.00 468.00468.00
PAYMENT
73666AWARE PLUS PAYMENT12 23300.00 300.006,900.00
Subtotal
37,961.68
Estimated Tax
0.00
Total
37,961.68
Year 5
Term List Unit
ItemDescriptionQuantityNet Unit PriceTotal (USD)
(Months)Price
Other
UNLIMITED EVIDENCE.COM TAP BUNDLE
7384212 231,068.00 1,330.1630,593.68
PAYMENT
73310AXON BODY CAMERA REFRESH TWO230.00 0.000.00
EVIDENCE.COM PROFESSIONAL LICENSE
7383712 1468.00 468.00468.00
PAYMENT
73666AWARE PLUS PAYMENT12 23300.00 300.006,900.00
73688MULTI-BAY BWC DOCK FINAL REFRESH30.00 0.000.00
Subtotal
37,961.68
Estimated Tax
0.00
Total
37,961.68
Grand Total189,808.52
Q-258198-44153.666RT
Protect Life.
4
Discounts (USD)
Quote Expiration: 11/30/2020
190,084.70
List Amount
276.18
Discounts
189,808.52
Total
*Total excludes applicable taxes
Summary ofPayments
PaymentAmount (USD)
Year 137,961.80
Year 237,961.68
Year 337,961.68
Year 437,961.68
Year 537,961.68
189,808.52
GrandTotal
Q-258198-44153.666RT
Protect Life.
5
Notes
Sourcewell Contract #010720-AXN used for pricing and purchasing justification
Tax is subject to change at order processing with valid exemption.
Sales Terms and Conditions
nd Purchasing Agreement
(posted at www.axon.com/legal/sales-terms-and-conditions), as well as the attached Statement of Work (SOW) for Axon Fleet and/or Axon Interview
Room purchase, if applicable.Any purchase order issued in response to this Quote is subject solely to the above referenced terms and conditions. By
signing below, you represent that you are lawfully able to enter into contracts. If you are signing on behalf of an entity (including but not limited to the
company, municipality, or government agency for whom you work), you represent to Axon that you have legal authority to bind thatentity. If you do not
have this authority, please do not sign this Quote.
CustSIG
Signature:Date:CustDate
CustName
Name (Print):Title:CustTitle
PO# (Or write
CustPo
N/A):
Please sign and email to Robbie Taylor at rtaylor@axon.com or fax to
Thank you for being a valued Axon customer. For your convenience on your next order, please check out our online store buy.axon.com
The trademarks referenced above are the property of their respective owners.
***Axon Internal UseOnly***
SFDC Contract#:
OrderType:
RMA#:
AddressUsed:
SO#:
Review1Review2
Comments:
Q-258198-44153.666RT
Protect Life.
6
Elk River Police Dept. -MN
AXON SALES REPRESENTATIVE
Robbie Taylor
(480) 502-6274
rtaylor@axon.com
ISSUED
11/18/2020
Q-257981-44153.919RT
1
Q-257981-44153.919RT
Issued: 11/18/2020
Quote Expiration: 11/30/2020
Axon Enterprise, Inc.
Account Number: 110486
17800 N 85th St.
Scottsdale, Arizona 85255
Payment Terms: Net 90
United States
Delivery Method: Fedex -Ground
Phone: (800) 978-2737
SALES REPRESENTATIVE
Robbie Taylor
SHIPTOBILL TO
Phone: (480) 502-6274
Email: rtaylor@axon.com
Darren McKernanElk River Police Dept. -MN
Fax:
Elk River Police Dept. -MNC/O Capt. McKernan
C/O Sgt. Block13077 ORONO PKWY.
PRIMARY CONTACT
13077 ORONO PKWY.
ELK RIVER, MN 55330
Darren McKernan
US
ELK RIVER, MN 55330 Phone: (763) 635-1202
Email: dmckernan@elkrivermn.gov
US
Year 1
Term List Unit
ItemDescriptionQuantityNet Unit PriceTotal (USD)
(Months)Price
Axon Plans & Packages
80217FLEET 2 UNLIMITED WITH TAP PAYMENT12 121,548.00 58.13697.56
Hardware
FLEET ROUTER ANTENNA, COMPACT 5-IN-1,
7120012270.00 270.003,240.00
BLACK
FLEET EVIDENCE.COM UNLIMITED
8021460 120.00 0.000.00
STORAGE
71088AXON FLEET 2 KIT120.00 0.000.00
TECH ASSURANCE PLAN FLEET 2 KIT
8706960 120.00 0.000.00
WARRANTY
CRADLEPOINT IBR900-1200M-NPS+5 YEAR
11634121,509.00 1,509.0018,108.00
NETCLOUD ESSENT (PRIME)
74110CABLE, CAT6 ETHERNET 25 FT, FLEET120.00 0.000.00
Other
No Custom
No Custom Triggers (Declined)120.00 0.000.00
Triggers
87050FLEET VIEW XL ACCESS LICENSE60 120.00 0.000.00
Services
STANDARD FLEET INSTALLATION (PER
74063121,200.00 0.000.00
VEHICLE)
WiFi Offload
74066WI-FI DEVELOPMENT SERVICES11,000.00 1,000.001,000.00
WI-FI OFFLOAD, SOFTWARE LICENSE
8021860 10.00 0.000.00
MAINTENANCE
Q-257981-44153.919RT
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Year 1 (Continued)
Term List Unit
ItemDescriptionQuantityNet Unit PriceTotal (USD)
(Months)Price
WiFi Offload (Continued)
WI-FI OFFLOAD, SOFTWARE MAINTENANCE
8021912 1600.00 600.00600.00
PAYMENT
Subtotal
23,645.56
Estimated
0.00
Shipping
Estimated Tax
0.00
Total
23,645.56
Year 2
Term List Unit
ItemDescriptionQuantityNet Unit PriceTotal (USD)
(Months)Price
Axon Plans & Packages
80217FLEET 2 UNLIMITED WITH TAP PAYMENT12 121,548.00 1,920.4623,045.52
WiFi Offload
WI-FI OFFLOAD, SOFTWARE MAINTENANCE
8021912 1600.00 600.00600.00
PAYMENT
Subtotal
23,645.52
Estimated Tax
0.00
Total
23,645.52
Year 3
Term List Unit
ItemDescriptionQuantityNet Unit PriceTotal (USD)
(Months)Price
Axon Plans & Packages
80217FLEET 2 UNLIMITED WITH TAP PAYMENT12 121,548.00 1,920.4623,045.52
WiFi Offload
WI-FI OFFLOAD, SOFTWARE MAINTENANCE
8021912 1600.00 600.00600.00
PAYMENT
Subtotal
23,645.52
Estimated Tax
0.00
Total
23,645.52
Year 4
Term List Unit
ItemDescriptionQuantityNet Unit PriceTotal (USD)
(Months)Price
Axon Plans & Packages
80217FLEET 2 UNLIMITED WITH TAP PAYMENT12 121,548.00 1,920.4623,045.52
Q-257981-44153.919RT
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3
Year 4 (Continued)
Term List Unit
ItemDescriptionQuantityNet Unit PriceTotal (USD)
(Months)Price
WiFi Offload
WI-FI OFFLOAD, SOFTWARE MAINTENANCE
8021912 1600.00 600.00600.00
PAYMENT
Subtotal
23,645.52
Estimated Tax
0.00
Total
23,645.52
Year 5
Term List Unit
ItemDescriptionQuantityNet Unit PriceTotal (USD)
(Months)Price
Axon Plans & Packages
80217FLEET 2 UNLIMITED WITH TAP PAYMENT12 121,548.00 1,920.4623,045.52
Other
FLEET CAMERA REFRESH (ONE FRONT
73335120.00 0.000.00
AND ONE REAR)
WiFi Offload
WI-FI OFFLOAD, SOFTWARE MAINTENANCE
8021912 1600.00 600.00600.00
PAYMENT
Subtotal
23,645.52
Estimated Tax
0.00
Total
23,645.52
Grand Total118,227.64
Q-257981-44153.919RT
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4
Discounts (USD)
Quote Expiration: 11/30/2020
132,628.00
List Amount
14,400.36
Discounts
118,227.64
Total
*Total excludes applicable taxes
Summary ofPayments
PaymentAmount (USD)
Year 123,645.56
Year 223,645.52
Year 323,645.52
Year 423,645.52
Year 523,645.52
118,227.64
GrandTotal
Q-257981-44153.919RT
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5
STATEMENT OF WORK & CONFIGURATION DOCUMENT
Axon Fleet In-Car Recording Platform
This document details a proposed systemdesign
Agency Created For:Elk River Police Dept. -MNQuote:Q-257981-44153.919RT
SoldBy: Robbie Taylor
DesignedBy: Ashlyn Frahm
InstalledBy:
Axon
Target InstallDate:
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VEHICLE OVERVIEW
SITENAMECUSTOMERNAME
HeadquartersElk River Police Dept. -MN
Total ConfiguredVehicles
Total Vehicles with thisConfiguration
12
Video CaptureSources
AxonCamera
Total CamerasDeployed
24
Axon Signal Unit(s) PerVehicle
1
Mobile Data Terminal PerVehicle
SignalUnit
Located In EachVehicle
1
Mobile Router PerVehicle
Cradlepoint IBR900-1200
1
In-CarRouter
Off loadMechanism
Wi-Fi
Evidence ManagementSystem
BatteryBox
Evidence.com
SYSTEM CONFIGURATION DETAILS
The following sections detail the configuration of the Axon Fleet In-Car System
Vehicle Hardware
2Axon Fleet Cameras will be installed in each vehicle
2Axon Fleet Battery Boxes will be installed in each vehicle
Vehicle Hardware
1Axon Signal Units will be installed in each vehicle
Cradlepoint IBR900-1200router will be installed in each vehicle
1
The battery box provides power to its connected camera for up to 4 hours allowing for video offload while
Axon Battery Boxes
the vehicle ignition state is OFF and the MDT is connected and available.
When triggered, the Axon Signal Vehicle (ASV) device will activate the recording mechanism for all
Signal Activation Methods
configured Axon cameras within 30 feet of the vehicle.
Mobile Data TerminalEach vehicle will be equipped with a Mobile Data Terminal provided by the customer.
Operating System: Windows 7 or Windows 10 -x32 or x64 with the most current service packs and
updates
Hard Drive: Must have 25GB+ of free disk space
RAM/Memory: Windows 7 -4GB or greater | Windows 10 -8GB or greater
Ethernet Port: The system requires the MDT to have one dedicated and available Ethernet port reserved
Mobile Data Terminal
for an Ethernet cable from router. The Ethernet port can be located on an electronic and stationary mobile
Requirements
docking station. If a docking station is used, it is the preferred location for the Ethernet port.
Wi-Fi Card: The system requires an 802.11n compatible Wi-Fi card using 5Ghz band.
USB Ports: If the computer is assigned to the officer and does not remain with the vehicle, then the
number dongles ordered should equal the number of officers or the number of computers assigned. At least
one dedicated and available USB 2.0 port for the Fleet USB dongle USB Port on MDT or Dock.
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If the customer has a MiFi hotspot, embedded cellular, or USB 4G, then the customer must purchase a
Cradlepointrouter with an external antenna and Cradlecare.
For agencies that use NetMotionMobility, Axon traffic must be passed through; such that it does not
use the Mobility VPN tunnel. Customer must provide IT and / or Admin resources at time of installation
Additional
to ensure data routing if functional for Axon Fleet operation.
Considerations
In the event an Agency is unable to support the IT requirements associated with the installation, Axon
reserves the right to charge the Agency for additional time associated with on-site work completed by
an Axon Employee.
Axon will provide the following router for allvehicles:Cradlepoint IBR900-1200
Hardware Provisioning
The customer will provide a MDT for eachvehicle
In-Car Network Considerations
Cradlepoint IBR900-1200 will create a dedicated 5Ghz WiFi network within each vehicle. Thisnetwork
NetworkRequirements
will join the Axon Fleet cameras and Mobile Data Terminaltogether.
IPAddressingTotal IPsRequired
24
Axon FleetCameras
NetworkAddressing
12
Mobile DataTerminal48
12
Cradlepoint IBR900-1200
HardwareProvisioningCustomer to provide all IP addressing and applicable networkinformation
Network ConsiderationAgreement
Customer acknowledges the minimum requirements for the network to support this Statement of Work.
All Axon employees performing services under this SOW are CJIScertified.
Network Consideration
If the network provided by Customer does not meet the minimum requirements, or in the event of a
Agreement
requested change in scope of the project, a Change Order will be required and additional fees may
apply. Additional fees would also apply if Axon is required to extend the installation time for reasons
caused by the customer or the customer network accessibility.
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Professional Services & Training
Axonwill assign a Project Manager that will provide the expertise to execute a successful Fleet
camera deployment and implementation. The Project Manager will have knowledge and experience
Project Managementwith all phases of the project management lifecycle and with all application modules being
implemented. He/she will work closely with the customer's project manager and project teammembers
and will be responsible for completing the tasks required to meet all contract deliverables.
Axon will be performing the installation of all Axon Fleet vehicle hardware. Installation services
-car system hardware. This does not
additional fees. Axon provides basic Fleet operation overview to the customer lead and/or Admin at
the time of install.
Clip vs Rip installation removal:
o It is necessary to differentiate between the type of equipment removal to be provided by
Axon. Standard Fleet Installation includes hardware removal in a fashion considered
Vehicle Installation
panels, removing all wiring and parts from the old system.In the case Axon removes
the hardware Axon is not responsible for the surplus of hardware or any devices that
may have been physically integrated with the removed system.In some situations,
radar systems are integrated with the in-car video system and have a cable that
connects to the system, if Axon removes the old in car system then Axon is not
responsible for the radar system as part of the removal.
o ProLogicdirectly. The Rip would be
similar to a complete and full removal, which is more common when they retire a
vehicle from service.
Axon Signal Units have multiple trigger configuration options. Any trigger configurations that include a
An Axon representative has discussed with the Agency the standard triggers of the Fleet System.
Custom Trigger Those standard triggers include light-bar activation, speed, crash and gun-locks. The light-bar must
Installation have a controller to allow Axon to interface for the desired position, gun-locks must be installed with
hardware and time for installation, typically requiring the door may need to be taken apart for the
installation.
End-user go-live training provides individual device set up and configuration assistance, training on
Trainingdevice use, Evidence.com and AXON View XL.
End-user go-live training and support is not included in the installation fee scope.
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WiFi Offload Considerations
There will be a maximum of 6 concurrent vehicles offloading at any given time.
1 servers are required to facilitate the offload of in-car data to Evidence.com
2 wireless access point(s) are required to facilitate the offload of data to Evidence.com
When in proximity, the Cradlepoint IBR900-1200 will connect to the agency's wireless access point(s) and
initiate the upload of recorded video content
Axon will not assume any responsibility for the management of/or configuration of an Axon Fleet compatible
3rd party router purchased by the Agency
Upon completion of solution connectivity, meaning Axon Fleet is operational and appropriately connected to
workflow.
In the event the Agency has a VPN/APN, Axon requires the appropriate Administrator of the Agency be
present during the entire installation of Fleet.
In the event the Agency is using Wi-Fi Offload and a WOS server is being used, Axon requires the
WiFi Offload Standards
appropriate Administrator of the Agency be present for the installation of Fleet in the initial vehicle.
Customer will provide all wireless access points for installation.
Customer will provide all server(s) for this installation.
Customer will provide the data switch for this installation.
Customer will provide the server rack for this installation.
Customer will provide the KVM, monitor and mouse for this installation.
Customer will provide the Uninterruptible Power Supply (UPS) for this installation.
Servers will maintain a Sustained Disk Write Speed of Mbps.
An Axon representative will provide the Agency detailed instructions for the WOS server setup and
configuration (to include racking the server, setup of the server, and configuration of Axon WOS Software
and Microsoft IIS Server). It is the responsibility of the Agency to ensure the WOS Server(s) are
request.
Network Considerations
Camera Bitrate (see Comments) 12 Mbps
Shifts per Day 3 Shifts
Maximum Offline Time 0 Days
Agency Provided Metrics Hours Of video Recorded Per Shift 4 Hours
Number of Vehicles per Shift at Site 6 Vehicles
Max Concurrent Vehicles Offloading 6 Vehicles
Available Internet Upload Bandwidth 250 Mbps
Vehicle Offload Time 120 Minutes
Wi-Fi Overhead 0 Percent
Variables
Network Protocol Overhead 10 Percent
Max Storage Utilization % 90 Percent
Results Data Size per Vehicle / Shift 21600 MB
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Network Considerations
Required Throughput Per Verhicle 24 Mbps
Minimum Wi-Fi Speed 24 Mbps
Total Data per Shift 126.56 GB
Total Data per Day 379.69 GB
Total Offload Bandwidth 144 Mbps
Results
Total Storage 0 GB
Required Sustained Network Bandwidth 180 Mbps
Sustained Disk Write Speed 18 Mbps
Min. Supportable Throughput to E.com 36 Mbps
E.com Throughput Difference 214 Mbps
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ЊЊ
Notes
Sourcewell Contract #010720-AXN used for pricing and purchasing justification
Tax is subject to change at order processing with valid exemption.
Sales Terms and Conditions
nd Purchasing Agreement
(posted at www.axon.com/legal/sales-terms-and-conditions), as well as the attached Statement of Work (SOW) for Axon Fleet and/or Axon Interview
Room purchase, if applicable.Any purchase order issued in response to this Quote is subject solely to the above referenced terms and conditions. By
signing below, you represent that you are lawfully able to enter into contracts. If you are signing on behalf of an entity (including but not limited to the
company, municipality, or government agency for whom you work), you represent to Axon that you have legal authority to bind thatentity. If you do not
have this authority, please do not sign this Quote.
CustSIG
Signature:Date:CustDate
CustName
Name (Print):Title:CustTitle
PO# (Or write
CustPo
N/A):
Please sign and email to Robbie Taylor at rtaylor@axon.com or fax to
Thank you for being a valued Axon customer. For your convenience on your next order, please check out our online store buy.axon.com
The trademarks referenced above are the property of their respective owners.
***Axon Internal UseOnly***
SFDC Contract#:
OrderType:
RMA#:
AddressUsed:
SO#:
Review1Review2
Comments:
Q-257981-44153.919RT
Protect Life.
12