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4.6 SR 12-07-2020 Request for Action To Item Number Mayor and City Council 4.6 Agenda Section Meeting Date Prepared by Consent December 7, 2020 Ron Nierenhausen, Chief of Police Item Description Reviewed by Body-Worn Camera Quote and Contract Cal Portner, City Administrator Reviewed by Action Requested Direct, by motion, the execution of the Elk River Police Department’s body-worn/fleet camera program quote and contract received from Axon Corporation. Background/Discussion On July 20, 2020, the Police Department presented to Council the desire to outfit the entire department with body-worn cameras along with the pricing, features, and data storage options offered by Axon Corporation. On July 27, 2020, Council approved the body worn camera program cost within the Police Department’s budget allowing the Police Department to proceed with the implementation of the body-worn camera program as well as retrofitting squad car cameras. On October 5, 2020, the Council directed the police department to seek public comment per state statute. Constituents had until October 18, 2020, to email City Administrator Cal Portner their opinion as to the merits of a body-worn camera program. Public comment was reviewed on October 19, 2020, and the model body-worn camera policy was approved by Council. Financial Impact The purchase price is budgeted for in the 2020 budget. Mission/Policy/Goal N/A Attachments  Body-worn camera quote and contract  Fleet camera quote and contract The Elk River Vision A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community engagement that encourages and inspires prosperity. Updated: August 2020 Elk River Police Dept. -MN AXON SALES REPRESENTATIVE Robbie Taylor (480) 502-6274 rtaylor@axon.com ISSUED 11/17/2020 Q-258198-44153.666RT 1 Q-258198-44153.666RT Issued: 11/17/2020 Quote Expiration: 11/30/2020 Axon Enterprise, Inc. Account Number: 110486 17800 N 85th St. Scottsdale, Arizona 85255 Payment Terms: Net 90 United States Delivery Method: Fedex -Ground Phone: (800) 978-2737 SALES REPRESENTATIVE Robbie Taylor SHIPTOBILL TO Phone: (480) 502-6274 Email: rtaylor@axon.com Darren McKernanElk River Police Dept. -MN Fax: Elk River Police Dept. -MNC/O Capt. McKernan C/O Sgt. Block13077 ORONO PKWY. PRIMARY CONTACT 13077 ORONO PKWY. ELK RIVER, MN 55330 Darren McKernan US ELK RIVER, MN 55330 Phone: (763) 635-1202 Email: dmckernan@elkrivermn.gov US Year 1 Term List Unit ItemDescriptionQuantityNet Unit PriceTotal (USD) (Months)Price Axon Plans & Packages 73746PROFESSIONAL EVIDENCE.COM LICENSE60 230.00 0.000.00 EVIDENCE.COM UNLIMITED AXON DEVICE 7368660 230.00 0.000.00 STORAGE 7368310 GB EVIDENCE.COM A-LA-CART STORAGE60 920.00 0.000.00 7368310 GB EVIDENCE.COM A-LA-CART STORAGE60 30.00 0.000.00 73746PROFESSIONAL EVIDENCE.COM LICENSE60 10.00 0.000.00 73680AWARE PLUS LICENSE60 230.00 0.000.00 Hardware SPPM, SIGNAL CONNECTED BATTERY PACK, 7011612104.50 103.451,241.40 X2/X26P 75015SIGNAL SIDEARM KIT23249.00 246.515,669.73 73202AXON BODY 3 -NA1023699.00 692.0115,916.23 74210AXON BODY 3 -8 BAY DOCK31,495.00 1,480.054,440.15 WALL MOUNT BRACKET, ASSY, 70033343.90 43.90131.70 EVIDENCE.COM DOCK 74028WING CLIP MOUNT, AXON RAPIDLOCK280.00 0.000.00 11534USB-C to USB-A CABLE FOR AB3 OR FLEX 2230.00 0.000.00 Other UNLIMITED EVIDENCE.COM TAP BUNDLE 7384212 231,068.00 19.33444.59 PAYMENT Q-258198-44153.666RT Protect Life. 2 Year 1 (Continued) Term List Unit ItemDescriptionQuantityNet Unit PriceTotal (USD) (Months)Price Other (Continued) EVIDENCE.COM PROFESSIONAL LICENSE 7383712 1468.00 468.00468.00 PAYMENT 73666AWARE PLUS PAYMENT12 23300.00 300.006,900.00 73827AB3 CAMERA TAP WARRANTY60 230.00 0.000.00 73828AB3 8 BAY DOCK TAP WARRANTY60 30.00 0.000.00 NORTH AMER POWER CORD FOR AB3 8- 7101930.00 0.000.00 BAY, AB2 1-BAY / 6-BAY DOCK Services 85144AXON STARTER12,750.00 2,750.002,750.00 Subtotal 37,961.80 Estimated 0.00 Shipping Estimated Tax 0.00 Total 37,961.80 Year 2 Term List Unit ItemDescriptionQuantityNet Unit PriceTotal (USD) (Months)Price Other UNLIMITED EVIDENCE.COM TAP BUNDLE 7384212 231,068.00 1,330.1630,593.68 PAYMENT EVIDENCE.COM PROFESSIONAL LICENSE 7383712 1468.00 468.00468.00 PAYMENT 73666AWARE PLUS PAYMENT12 23300.00 300.006,900.00 Subtotal 37,961.68 Estimated Tax 0.00 Total 37,961.68 Year 3 Term List Unit ItemDescriptionQuantityNet Unit PriceTotal (USD) (Months)Price Other UNLIMITED EVIDENCE.COM TAP BUNDLE 7384212 231,068.00 1,330.1630,593.68 PAYMENT 73309AXON BODY CAMERA REFRESH ONE230.00 0.000.00 EVIDENCE.COM PROFESSIONAL LICENSE 7383712 1468.00 468.00468.00 PAYMENT 73666AWARE PLUS PAYMENT12 23300.00 300.006,900.00 Q-258198-44153.666RT Protect Life. 3 Year 3 (Continued) Term List Unit ItemDescriptionQuantityNet Unit PriceTotal (USD) (Months)Price Other (Continued) 73689MULTI-BAY BWC DOCK MID REFRESH30.00 0.000.00 Subtotal 37,961.68 Estimated Tax 0.00 Total 37,961.68 Year 4 Term List Unit ItemDescriptionQuantityNet Unit PriceTotal (USD) (Months)Price Other UNLIMITED EVIDENCE.COM TAP BUNDLE 7384212 231,068.00 1,330.1630,593.68 PAYMENT EVIDENCE.COM PROFESSIONAL LICENSE 7383712 1468.00 468.00468.00 PAYMENT 73666AWARE PLUS PAYMENT12 23300.00 300.006,900.00 Subtotal 37,961.68 Estimated Tax 0.00 Total 37,961.68 Year 5 Term List Unit ItemDescriptionQuantityNet Unit PriceTotal (USD) (Months)Price Other UNLIMITED EVIDENCE.COM TAP BUNDLE 7384212 231,068.00 1,330.1630,593.68 PAYMENT 73310AXON BODY CAMERA REFRESH TWO230.00 0.000.00 EVIDENCE.COM PROFESSIONAL LICENSE 7383712 1468.00 468.00468.00 PAYMENT 73666AWARE PLUS PAYMENT12 23300.00 300.006,900.00 73688MULTI-BAY BWC DOCK FINAL REFRESH30.00 0.000.00 Subtotal 37,961.68 Estimated Tax 0.00 Total 37,961.68 Grand Total189,808.52 Q-258198-44153.666RT Protect Life. 4 Discounts (USD) Quote Expiration: 11/30/2020 190,084.70 List Amount 276.18 Discounts 189,808.52 Total *Total excludes applicable taxes Summary ofPayments PaymentAmount (USD) Year 137,961.80 Year 237,961.68 Year 337,961.68 Year 437,961.68 Year 537,961.68 189,808.52 GrandTotal Q-258198-44153.666RT Protect Life. 5 Notes Sourcewell Contract #010720-AXN used for pricing and purchasing justification Tax is subject to change at order processing with valid exemption. Sales Terms and Conditions nd Purchasing Agreement (posted at www.axon.com/legal/sales-terms-and-conditions), as well as the attached Statement of Work (SOW) for Axon Fleet and/or Axon Interview Room purchase, if applicable.Any purchase order issued in response to this Quote is subject solely to the above referenced terms and conditions. By signing below, you represent that you are lawfully able to enter into contracts. If you are signing on behalf of an entity (including but not limited to the company, municipality, or government agency for whom you work), you represent to Axon that you have legal authority to bind thatentity. If you do not have this authority, please do not sign this Quote. CustSIG Signature:Date:CustDate CustName Name (Print):Title:CustTitle PO# (Or write CustPo N/A): Please sign and email to Robbie Taylor at rtaylor@axon.com or fax to Thank you for being a valued Axon customer. For your convenience on your next order, please check out our online store buy.axon.com The trademarks referenced above are the property of their respective owners. ***Axon Internal UseOnly*** SFDC Contract#: OrderType: RMA#: AddressUsed: SO#: Review1Review2 Comments: Q-258198-44153.666RT Protect Life. 6 Elk River Police Dept. -MN AXON SALES REPRESENTATIVE Robbie Taylor (480) 502-6274 rtaylor@axon.com ISSUED 11/18/2020 Q-257981-44153.919RT 1 Q-257981-44153.919RT Issued: 11/18/2020 Quote Expiration: 11/30/2020 Axon Enterprise, Inc. Account Number: 110486 17800 N 85th St. Scottsdale, Arizona 85255 Payment Terms: Net 90 United States Delivery Method: Fedex -Ground Phone: (800) 978-2737 SALES REPRESENTATIVE Robbie Taylor SHIPTOBILL TO Phone: (480) 502-6274 Email: rtaylor@axon.com Darren McKernanElk River Police Dept. -MN Fax: Elk River Police Dept. -MNC/O Capt. McKernan C/O Sgt. Block13077 ORONO PKWY. PRIMARY CONTACT 13077 ORONO PKWY. ELK RIVER, MN 55330 Darren McKernan US ELK RIVER, MN 55330 Phone: (763) 635-1202 Email: dmckernan@elkrivermn.gov US Year 1 Term List Unit ItemDescriptionQuantityNet Unit PriceTotal (USD) (Months)Price Axon Plans & Packages 80217FLEET 2 UNLIMITED WITH TAP PAYMENT12 121,548.00 58.13697.56 Hardware FLEET ROUTER ANTENNA, COMPACT 5-IN-1, 7120012270.00 270.003,240.00 BLACK FLEET EVIDENCE.COM UNLIMITED 8021460 120.00 0.000.00 STORAGE 71088AXON FLEET 2 KIT120.00 0.000.00 TECH ASSURANCE PLAN FLEET 2 KIT 8706960 120.00 0.000.00 WARRANTY CRADLEPOINT IBR900-1200M-NPS+5 YEAR 11634121,509.00 1,509.0018,108.00 NETCLOUD ESSENT (PRIME) 74110CABLE, CAT6 ETHERNET 25 FT, FLEET120.00 0.000.00 Other No Custom No Custom Triggers (Declined)120.00 0.000.00 Triggers 87050FLEET VIEW XL ACCESS LICENSE60 120.00 0.000.00 Services STANDARD FLEET INSTALLATION (PER 74063121,200.00 0.000.00 VEHICLE) WiFi Offload 74066WI-FI DEVELOPMENT SERVICES11,000.00 1,000.001,000.00 WI-FI OFFLOAD, SOFTWARE LICENSE 8021860 10.00 0.000.00 MAINTENANCE Q-257981-44153.919RT Protect Life. 2 Year 1 (Continued) Term List Unit ItemDescriptionQuantityNet Unit PriceTotal (USD) (Months)Price WiFi Offload (Continued) WI-FI OFFLOAD, SOFTWARE MAINTENANCE 8021912 1600.00 600.00600.00 PAYMENT Subtotal 23,645.56 Estimated 0.00 Shipping Estimated Tax 0.00 Total 23,645.56 Year 2 Term List Unit ItemDescriptionQuantityNet Unit PriceTotal (USD) (Months)Price Axon Plans & Packages 80217FLEET 2 UNLIMITED WITH TAP PAYMENT12 121,548.00 1,920.4623,045.52 WiFi Offload WI-FI OFFLOAD, SOFTWARE MAINTENANCE 8021912 1600.00 600.00600.00 PAYMENT Subtotal 23,645.52 Estimated Tax 0.00 Total 23,645.52 Year 3 Term List Unit ItemDescriptionQuantityNet Unit PriceTotal (USD) (Months)Price Axon Plans & Packages 80217FLEET 2 UNLIMITED WITH TAP PAYMENT12 121,548.00 1,920.4623,045.52 WiFi Offload WI-FI OFFLOAD, SOFTWARE MAINTENANCE 8021912 1600.00 600.00600.00 PAYMENT Subtotal 23,645.52 Estimated Tax 0.00 Total 23,645.52 Year 4 Term List Unit ItemDescriptionQuantityNet Unit PriceTotal (USD) (Months)Price Axon Plans & Packages 80217FLEET 2 UNLIMITED WITH TAP PAYMENT12 121,548.00 1,920.4623,045.52 Q-257981-44153.919RT Protect Life. 3 Year 4 (Continued) Term List Unit ItemDescriptionQuantityNet Unit PriceTotal (USD) (Months)Price WiFi Offload WI-FI OFFLOAD, SOFTWARE MAINTENANCE 8021912 1600.00 600.00600.00 PAYMENT Subtotal 23,645.52 Estimated Tax 0.00 Total 23,645.52 Year 5 Term List Unit ItemDescriptionQuantityNet Unit PriceTotal (USD) (Months)Price Axon Plans & Packages 80217FLEET 2 UNLIMITED WITH TAP PAYMENT12 121,548.00 1,920.4623,045.52 Other FLEET CAMERA REFRESH (ONE FRONT 73335120.00 0.000.00 AND ONE REAR) WiFi Offload WI-FI OFFLOAD, SOFTWARE MAINTENANCE 8021912 1600.00 600.00600.00 PAYMENT Subtotal 23,645.52 Estimated Tax 0.00 Total 23,645.52 Grand Total118,227.64 Q-257981-44153.919RT Protect Life. 4 Discounts (USD) Quote Expiration: 11/30/2020 132,628.00 List Amount 14,400.36 Discounts 118,227.64 Total *Total excludes applicable taxes Summary ofPayments PaymentAmount (USD) Year 123,645.56 Year 223,645.52 Year 323,645.52 Year 423,645.52 Year 523,645.52 118,227.64 GrandTotal Q-257981-44153.919RT Protect Life. 5 STATEMENT OF WORK & CONFIGURATION DOCUMENT Axon Fleet In-Car Recording Platform This document details a proposed systemdesign Agency Created For:Elk River Police Dept. -MNQuote:Q-257981-44153.919RT SoldBy: Robbie Taylor DesignedBy: Ashlyn Frahm InstalledBy: Axon Target InstallDate: ΏЌ͵ЋЏ͵ЊБ vΏЋЎАВБЊΏЍЍЊЎЌ͵ВЊВw Џ VEHICLE OVERVIEW SITENAMECUSTOMERNAME HeadquartersElk River Police Dept. -MN Total ConfiguredVehicles Total Vehicles with thisConfiguration 12 Video CaptureSources AxonCamera Total CamerasDeployed 24 Axon Signal Unit(s) PerVehicle 1 Mobile Data Terminal PerVehicle SignalUnit Located In EachVehicle 1 Mobile Router PerVehicle Cradlepoint IBR900-1200 1 In-CarRouter Off loadMechanism Wi-Fi Evidence ManagementSystem BatteryBox Evidence.com SYSTEM CONFIGURATION DETAILS The following sections detail the configuration of the Axon Fleet In-Car System Vehicle Hardware 2Axon Fleet Cameras will be installed in each vehicle 2Axon Fleet Battery Boxes will be installed in each vehicle Vehicle Hardware 1Axon Signal Units will be installed in each vehicle Cradlepoint IBR900-1200router will be installed in each vehicle 1 The battery box provides power to its connected camera for up to 4 hours allowing for video offload while Axon Battery Boxes the vehicle ignition state is OFF and the MDT is connected and available. When triggered, the Axon Signal Vehicle (ASV) device will activate the recording mechanism for all Signal Activation Methods configured Axon cameras within 30 feet of the vehicle. Mobile Data TerminalEach vehicle will be equipped with a Mobile Data Terminal provided by the customer. Operating System: Windows 7 or Windows 10 -x32 or x64 with the most current service packs and updates Hard Drive: Must have 25GB+ of free disk space RAM/Memory: Windows 7 -4GB or greater | Windows 10 -8GB or greater Ethernet Port: The system requires the MDT to have one dedicated and available Ethernet port reserved Mobile Data Terminal for an Ethernet cable from router. The Ethernet port can be located on an electronic and stationary mobile Requirements docking station. If a docking station is used, it is the preferred location for the Ethernet port. Wi-Fi Card: The system requires an 802.11n compatible Wi-Fi card using 5Ghz band. USB Ports: If the computer is assigned to the officer and does not remain with the vehicle, then the number dongles ordered should equal the number of officers or the number of computers assigned. At least one dedicated and available USB 2.0 port for the Fleet USB dongle USB Port on MDT or Dock. vΏЋЎАВБЊΏЍЍЊЎЌ͵ВЊВw А If the customer has a MiFi hotspot, embedded cellular, or USB 4G, then the customer must purchase a Cradlepointrouter with an external antenna and Cradlecare. For agencies that use NetMotionMobility, Axon traffic must be passed through; such that it does not use the Mobility VPN tunnel. Customer must provide IT and / or Admin resources at time of installation Additional to ensure data routing if functional for Axon Fleet operation. Considerations In the event an Agency is unable to support the IT requirements associated with the installation, Axon reserves the right to charge the Agency for additional time associated with on-site work completed by an Axon Employee. Axon will provide the following router for allvehicles:Cradlepoint IBR900-1200 Hardware Provisioning The customer will provide a MDT for eachvehicle In-Car Network Considerations Cradlepoint IBR900-1200 will create a dedicated 5Ghz WiFi network within each vehicle. Thisnetwork NetworkRequirements will join the Axon Fleet cameras and Mobile Data Terminaltogether. IPAddressingTotal IPsRequired 24 Axon FleetCameras NetworkAddressing 12 Mobile DataTerminal48 12 Cradlepoint IBR900-1200 HardwareProvisioningCustomer to provide all IP addressing and applicable networkinformation Network ConsiderationAgreement Customer acknowledges the minimum requirements for the network to support this Statement of Work. All Axon employees performing services under this SOW are CJIScertified. Network Consideration If the network provided by Customer does not meet the minimum requirements, or in the event of a Agreement requested change in scope of the project, a Change Order will be required and additional fees may apply. Additional fees would also apply if Axon is required to extend the installation time for reasons caused by the customer or the customer network accessibility. vΏЋЎАВБЊΏЍЍЊЎЌ͵ВЊВw Б Professional Services & Training Axonwill assign a Project Manager that will provide the expertise to execute a successful Fleet camera deployment and implementation. The Project Manager will have knowledge and experience Project Managementwith all phases of the project management lifecycle and with all application modules being implemented. He/she will work closely with the customer's project manager and project teammembers and will be responsible for completing the tasks required to meet all contract deliverables. Axon will be performing the installation of all Axon Fleet vehicle hardware. Installation services -car system hardware. This does not additional fees. Axon provides basic Fleet operation overview to the customer lead and/or Admin at the time of install. Clip vs Rip installation removal: o It is necessary to differentiate between the type of equipment removal to be provided by Axon. Standard Fleet Installation includes hardware removal in a fashion considered Vehicle Installation panels, removing all wiring and parts from the old system.In the case Axon removes the hardware Axon is not responsible for the surplus of hardware or any devices that may have been physically integrated with the removed system.In some situations, radar systems are integrated with the in-car video system and have a cable that connects to the system, if Axon removes the old in car system then Axon is not responsible for the radar system as part of the removal. o ProLogicdirectly. The Rip would be similar to a complete and full removal, which is more common when they retire a vehicle from service. Axon Signal Units have multiple trigger configuration options. Any trigger configurations that include a An Axon representative has discussed with the Agency the standard triggers of the Fleet System. Custom Trigger Those standard triggers include light-bar activation, speed, crash and gun-locks. The light-bar must Installation have a controller to allow Axon to interface for the desired position, gun-locks must be installed with hardware and time for installation, typically requiring the door may need to be taken apart for the installation. End-user go-live training provides individual device set up and configuration assistance, training on Trainingdevice use, Evidence.com and AXON View XL. End-user go-live training and support is not included in the installation fee scope. vΏЋЎАВБЊΏЍЍЊЎЌ͵ВЊВw В WiFi Offload Considerations There will be a maximum of 6 concurrent vehicles offloading at any given time. 1 servers are required to facilitate the offload of in-car data to Evidence.com 2 wireless access point(s) are required to facilitate the offload of data to Evidence.com When in proximity, the Cradlepoint IBR900-1200 will connect to the agency's wireless access point(s) and initiate the upload of recorded video content Axon will not assume any responsibility for the management of/or configuration of an Axon Fleet compatible 3rd party router purchased by the Agency Upon completion of solution connectivity, meaning Axon Fleet is operational and appropriately connected to workflow. In the event the Agency has a VPN/APN, Axon requires the appropriate Administrator of the Agency be present during the entire installation of Fleet. In the event the Agency is using Wi-Fi Offload and a WOS server is being used, Axon requires the WiFi Offload Standards appropriate Administrator of the Agency be present for the installation of Fleet in the initial vehicle. Customer will provide all wireless access points for installation. Customer will provide all server(s) for this installation. Customer will provide the data switch for this installation. Customer will provide the server rack for this installation. Customer will provide the KVM, monitor and mouse for this installation. Customer will provide the Uninterruptible Power Supply (UPS) for this installation. Servers will maintain a Sustained Disk Write Speed of Mbps. An Axon representative will provide the Agency detailed instructions for the WOS server setup and configuration (to include racking the server, setup of the server, and configuration of Axon WOS Software and Microsoft IIS Server). It is the responsibility of the Agency to ensure the WOS Server(s) are request. Network Considerations Camera Bitrate (see Comments) 12 Mbps Shifts per Day 3 Shifts Maximum Offline Time 0 Days Agency Provided Metrics Hours Of video Recorded Per Shift 4 Hours Number of Vehicles per Shift at Site 6 Vehicles Max Concurrent Vehicles Offloading 6 Vehicles Available Internet Upload Bandwidth 250 Mbps Vehicle Offload Time 120 Minutes Wi-Fi Overhead 0 Percent Variables Network Protocol Overhead 10 Percent Max Storage Utilization % 90 Percent Results Data Size per Vehicle / Shift 21600 MB vΏЋЎАВБЊΏЍЍЊЎЌ͵ВЊВw ЊЉ Network Considerations Required Throughput Per Verhicle 24 Mbps Minimum Wi-Fi Speed 24 Mbps Total Data per Shift 126.56 GB Total Data per Day 379.69 GB Total Offload Bandwidth 144 Mbps Results Total Storage 0 GB Required Sustained Network Bandwidth 180 Mbps Sustained Disk Write Speed 18 Mbps Min. Supportable Throughput to E.com 36 Mbps E.com Throughput Difference 214 Mbps vΏЋЎАВБЊΏЍЍЊЎЌ͵ВЊВw ЊЊ Notes Sourcewell Contract #010720-AXN used for pricing and purchasing justification Tax is subject to change at order processing with valid exemption. Sales Terms and Conditions nd Purchasing Agreement (posted at www.axon.com/legal/sales-terms-and-conditions), as well as the attached Statement of Work (SOW) for Axon Fleet and/or Axon Interview Room purchase, if applicable.Any purchase order issued in response to this Quote is subject solely to the above referenced terms and conditions. By signing below, you represent that you are lawfully able to enter into contracts. If you are signing on behalf of an entity (including but not limited to the company, municipality, or government agency for whom you work), you represent to Axon that you have legal authority to bind thatentity. If you do not have this authority, please do not sign this Quote. CustSIG Signature:Date:CustDate CustName Name (Print):Title:CustTitle PO# (Or write CustPo N/A): Please sign and email to Robbie Taylor at rtaylor@axon.com or fax to Thank you for being a valued Axon customer. For your convenience on your next order, please check out our online store buy.axon.com The trademarks referenced above are the property of their respective owners. ***Axon Internal UseOnly*** SFDC Contract#: OrderType: RMA#: AddressUsed: SO#: Review1Review2 Comments: Q-257981-44153.919RT Protect Life. 12