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7.2 SR 12-21-2020it ci Elk* River Request for Action To Item Number Mayor and City Council 7.2 Agenda Section Meeting Date Prepared by Public Hearings December 21, 2020 Chris Leeseberg, Senior Planner Item Description Reviewed by Conditional Use Permit by Elk River Municipal Zack Carlton, Planning Manager Utilities for Expansion of Existing Government Reviewed by Facility Cal Portner, City Administrator Action Requested Approve, by motion, the Conditional Use Permit with the following condition to satisfy the standards set forth in Section 30-654: 1. The hours of operation shall be limited to 7:00 a.m. — 3:30 p.m., Monday through Friday, except for emergencies. 2. Dumpsters, recycling, and/or scrap metal shall be screened from view with materials that match the building. 3. Staff approval of all site, engineering, landscape, and utility plans. Background/Discussion Case No. CU 20-20 This application is part of the Elk River Municipal Utilities (ERMU ) building expansion project. Council approved a Zone Change (ZC 20- 03), Preliminary and Final Plat (P 20-13 & P 20-14), a Variance (V 20- 14), and an Easement Vacation (EV 20-05) for this site on November 16, 2020. This is the last applicant required for approval of the project. The subject site is at the southeast corner of the intersection of Main St. and Tipton Ave. The applicant is seeking a Conditional Use Permit (CUP) to construct a new detached 48,541 sgft maintenance facility and associated site improvements. Planning Commission The Planning Commission asked about the changes that required the project to come back for a second review. The applicant stated the big change came after they completed their final cost analysis associated with the civil work, the soil that must be removed, and the cost of the retaining wall. ERMU stated the updated plan will not require a retaining wall and will keep most of the soils on site. The Elk River Vision A n elcoming community with revolutionary and spirited resourcefulness, exceptional service, and community engagement that encourages and inspires prosperity. P I I E I 1 0 9Y NATURE Updated. August 2020 Traffic and noise impacts related to the expansion were also discussed. The applicant noted that the hours of operation will be the same as the existing use, and they do not expect that there will be any additional noise. The applicant also noted that employees will begin using the two northern entrances, and truck traffic will use the driveways along the west side of the site. ERMU does not anticipate significant traffic increases but that additional deliveries are expected as they will have more storage space on site. During the public hearing, a resident asked the city to look at further setbacks and screening to mitigate the traffic, noise, and lights to the neighboring homes. Since the Planning Commission meeting, a second resident shared some questions and concerns. The building exterior is very industrial and is not compatible with the homes that surround it. The landscape buffer will need to be carefully designed and installed to protect the integrity of the residential nature of the neighborhood. "If you were a homeowner living across the street from the proposed building, what would you want to see as a buffer?" The commission wanted to make sure any storage or dumpsters, especially on the west side of the building, be screened with materials that matched the building. The commission unanimously recommended approval of the request. Financial Impact None Mission/Policy/Goal Reflect the culture of citizens and what is important (continue service to residents) and meeting the changing needs of the city. Attachments ■ Updated Landscape Plan ■ Planning Commission Memo dated November 24, 2020 ■ Letter from Rita Johnson dated December 16, 2020 Request for Action Ciry nf Elk River To Item Number Planning Commission 4.2 Agenda Section Meeting Date Prepared by Public Hearings November 24, 2020 Chris Leeseberg, Senior Planner Item Description Reviewed by Elk River Municipal Utilities — 1643 Main St. NW Zack Carlton, Planning Manager Conditional Use Permit to allow a government Reviewed by facility in the R-lc zoning district, Case No. CU 20-20 Action Requested Recommend, by motion, approval of the Conditional Use Permit with the following condition to satisfy the standards set forth in Section 30-654: 1. The hours of operation shall be limited to 7:00 a.m. — 3:30 p.m., Monday through Friday, except for emergencies. 2. Dumpsters, recycling, and/or scrap metal shall be screened from view. Background/Discussion This application is part of the Elk River Municipal Utilities (ERMU) building expansion project. The project already received council approval for a Zone Change (ZC 20-03), Preliminary and Final Plat (P 20-13 & P 20-14), a Variance (V 20-14), and an Easement Vacation (EV 20-05). The subject site is at the southeast corner of the intersection of Main St. and Tipton Ave. The applicant is seeking a CUP to construct a new maintenance facility and associated site improvements. The site includes several parcels platted into one parcel. The existing homes will be removed, but the power plant and utility building will remain as part of the new maintenance complex. A new detached 48,541 sq. ft. building will be constructed roughly in the middle of the north half of the site and includes space for office and vehicle storage. The building exterior will be constructed using precast concrete panels, metal wall panels and face brick. The site currently has three access points on Main Street along the west side of property. They have proposed adding an additional access on Main Street on the north side of the property. This access, along with Figure I the northerly access on the west side, will be for those visiting the The Elk River Vision A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community engagement that encourages and inspires prosperity. pIIEIEI 11 NATUREI Updated. August 2020 office building. The two other access points will be for company vehicle circulation to and from the storage garage and yard. The larger paved area on the west side of the building may have dumpsters and scrap metal along the wall between the two garage doors. Plans add screening around the dumpsters to keep them out of sight from neighboring properties. Work vehicles would be within the gated area, south and east of the proposed building, and they should not have any parked in the western paved area throughout the day. Signage is not indicated on the submitted plans. A sign permit will be required prior to installation, and must comply with setback, size, and height requirements. The new building will operate under the same hours of operation as the current facility, Monday — Friday from 7:00 a.m. to 3:30 p.m. ERMU employs 30 people at this location and the new building will provide space for planned employment growth. The landscape plan shows 43 trees will be added to the site to partially screen the parking and building from the adjacent roadways. In addition, the vehicle operations are to the rear of the site screened by the buildings. Applicable Regulations In approving a Conditional Use Permit, the council may impose such specific conditions with regard to the development or operation of the proposed use as it considers necessary to satisfy the seven standards set forth in Section 30-654 and the requirements contained in this article and to promote compatibility with and minimize any potentially adverse effects upon adjacent properties, the neighborhood or the city. The issuance of a Conditional Use Permit can be ordered only if the use at the proposed location: 1. mill not endanger, injure or detrimentally affect the use and enjoyment of other property in the immediate vicinity or the public health, safety, morals, comfort, convenience orgeneral n elfare of the neighborhood or the city. The ERMU facility has been located on the site for many years. With the proposed grading, much of the site will be below the grade of Main Street and most of the outdoor areas will be screened from the public by trees, buildings, and elevation changes. The use will not endanger, injure or detrimentally affect the use and enjoyment of other property in the immediate vicinity or the public health, safety, morals, comfort, convenience, or general welfare of the neighborhood or the city. With the landscaping and site layout proposed, staff does not see a need to impose additional conditions to satisfy this standard. 2. mill be consistent with the Comprehensive Plan. The subject area has an underlying land us of Mississippi Connections which is consistent with the R1-c zoning district where Governmental Facilities are allowed. The use will be consistent with the Comprehensive Plan. Staff does not see a need to impose specific conditions to satisfy this standard. 3. mill not impede the normal and orderly development and improvement of surrounding vacantproperty. There is no vacant property in the vicinity and the site plan continues to provide access to land -locked parcels to the east. The use will not impede the normal and orderly development and improvement of surrounding vacant property. Staff does not see a need to impose specific conditions to satisfy this standard. 4. mill be served adequately by and will not adversely affect essential public facilities and services including streets, police and fire protection, drainage, refuse disposal, water and sewer systems, parks and schools; and will not, in particular, create traf c congestion or interference with traffic on adjacent and neighboring public thoroughfares. The use will be served adequately by and will not adversely affect essential public facilities and services including streets, police and fire protection, drainage, refuse disposal, water and sewer systems, parks and schools; and will not, in particular, create traffic congestion or interference with traffic on adjacent and neighboring public thoroughfares. Staff does not see a need to impose specific conditions to satisfy this standard. 5. mill not involve uses, activities, processes, materials, equipment and conditions of operation that will be detrimental to any persons or property because of excessive traffic, noise, smoke, fumes, glare, odors, dust or vibrations. While the project is an expansion of the operations, the increase of traffic generated by the site will be minimal. The spacing of access points has been reviewed by the city engineer. Glare and noise generated from the site will be mitigated by vegetation, buildings, and elevations changes. The use will not involve uses, activities, processes, materials, equipment, and conditions of operation that will be detrimental to any persons or property because of excessive traffic, noise, smoke, fumes, glare, odors, dust, or vibrations. To ensure detrimental activities such as glare, noise, and traffic do not occur, the hours of operation shall be limited to Monday — Friday, 7:00 a.m. — 3:30 p.m., except for emergencies. 6. mill not result in the destruction, loss or damage of a natural, scenic or historic feature of major importance. Although trees will be removed and significant site work will be completed, the use will not result in the destruction, loss or damage of a natural, scenic or historic feature of major importance. Staff does not see a need to impose specific conditions to satisfy this standard. 7. WINfull comply with all other requirements of this Code, including any applicable requirements and standards for the issuance of a license or permit to establish and operate the proposed use in the city. The use will fully comply with all other requirements of this Code, including any applicable requirements and standards for the issuance of a license or permit to establish and operate the proposed use in the city. Staff does not see a need to impose specific conditions to satisfy this standard. If denial of such a permit should occur, it shall accompany recommendations or determinations by findings or a report stating how the proposed use does not comply with the standards set forth in Section 30-654. Financial Impact None Mission/Policy/Goal Reflect the culture of citizens and what is important (continue service to residents) and meeting the changing needs of the city. Attachments ■ Location Map ■ Concept Rendering ■ Site Plan ■ Architectural Plans/Elevations r ar is i .5 -4i2-ti'r=.? 4 4 to e N + f x 5 7. ... / J f E R Al U Conditional Use Per init 7? 8 s � Case No U20-20 El River Kodet Architectural Group, Ltd. © Copyright 2020 I ATO REMAIN D �2 2 i 4 \ TGREMa�N �allo NORNE GARAGE -- TORE - MAIN - - -_ _ - \�COVEREOBNs ------------ II EXIST BUILDING DEMO AFTERCONSTRUCTIll i ° II oa DOCK SECURITY �i 1KS1TINI TB v+ r TGR.aN G FF— BUILDING AAIN DRIVE- 5 General Notes s ; 1. SEE s °NRas."CILaN z. GONsTRUCTION ENFFloou OFFESIDENTIALSTREBTSASMU&€ a REs rosy i a y E @ d ollllll� NEVV MAIN ST. NW, s sETeacK E SURsSa�ouER C N E SECURII MAIN ST. NW. N a O a � N U F I m t � u 9 0 Y UJ Y e A0.1 as muE xqx Site Plan NOT FOR CONSTUCTION F_1 B C. A ,RE FEET: )RAGE 30,656 SF X SHOPS 17,034 SF VT./WASH BAY 12,900 SF 60,590 SF TWE NOT FOR CONSTUCTION "N" - a- -co -o U m C N C ><n>_ /W�u E 611 A1.1 First Floor Reference Plan e B c ■ TOTAL SQu FEET: VEHICLE STORAGE m,«e SF �! g o72b»oRK SHOPS 9,034 SF ° INVENT./MAINT./WASH BAY 2,900SF TOTAL 60,590 SF ) G § ! § | o ; , : � � wDN LM L�TDI`:` LLI , e! )! o z < LM » « { s ® c ! (02 2 \}j|} /\ �Emm� m�E��EP_ .�.� A1: � `® ,.. TME o GRc s=c a R.I.—~ A B C D 1 2 3 4 5 A3.,o Ej —.—.—.—.�.—.—.-------- ° °° - ,T ELEVATION DUUAR I � eAcrccaourvo FOREGROUND Py 6 (FLUE-o,v. al NOTE -=DEDE� REAR U.NUEAlEO SI MOUNG ETS O ELK RIVER LOGO DETAIL ----------------- ---- --- T.O. PARAPET WALL I 12g 1 I AREA LEVEL 2 [ 14' - 0' V FIRST FLOOR—-, —bottom o 118'-5 112' Key Plan WHOLE as ,9 i5 d 3 y :F qq o ` `� ge b s H Material Keying Legend o3.5ov� nl P.—t im Goa a ,A_SG Reml Peo. sy �^ F 8 General Notes a a USE ax"°o MaBUILDING FFE MEr�is pNS DETAILS SHOP ORAw NGS ' MEIGIONS aao iNE SIiE � � I LONomoNs of PN S. TOON. 1.AN CTORK qq y�y J E $ ` S { COrvCOSRACTOwo�EA1,DESHA ITIINI OOG H CONi— ossusco�UTO1 O.1 1 sE U� H •. PAINT ALL ESTERIOR EXPOSED sreEE wnH a U 5 CONTwuous. GRIND SMOOTH. Q m g o Graphic Scale D 4 e is D 0 E J N U m C > in > € v X E Y N Y z A3.1 Elevations NOT FOR CONSTUCTION /_ B 1 2 3 4 5 Graphic Scale General Notes Material Keying Legend Key Plan Q q Q g1a P sIONS, ETAILLs s~ —INGS gsAEoo P ; —1 Pie.. 4 i tFiOFRIEL—ONTFRACTNOREHAUVERIFYALL OT B—AS Melel Cpping(Cep RepM1ing) UMENSIOUS AND CONDRIONE OF THE SITE U.=G as o,aoo.m ftA slaw+se meR..e AND EXISTING BUILDING, AND REPORT ANY GC11PANITTHEARHwTEC WORK WIrAND ANY ✓i 1 S GENERALCOMMENDING ALL CONTRACTORS GHALL BECOME SUB— T.O. PARAPET ono ea oEea _ s �! 9 - TiONsouRNo— WALL Il BUNM TT NG ABD FOR TH SIORnKODG ill 9 129'-0" V conDTloTowsuecoraiRacroR or TYt,esE <. PANT ALL EXTERpR EXPOSED siEEL WRH EPDXYFANrL. rvn s. CONnNGssD wRIND sMO-NE ALLEX" OUE GRIND SMOOTH `E § •: AREA A LEVEL 2 n wH 1 114'-0" V OLE m ss g m 4 FIRST FLOOR o a o 0 Ai ENLARGED WEST ELEV AT OFFICES 7 to taso.et oT smo.As B S { FINISH t. ttP. FIrvISH z.rvP. T.O. PARAPET NA a° m " _ 29'-0 V �❑❑❑ _ I �. ❑❑❑ p, t ARF�I A LEVEL2- 114 0' ti — g a $ E ❑❑❑.' MIOII➢1® OILS ❑❑❑ ❑ s ❑❑❑ i M - FIRSTFLOOR n 100' - 0" V c1 ENLARGED WEST ELEV. AT STORAGE g W 8 n O ' } Y N P > <N > € Y N Y z A3.2 Elevations T Graphic Scale T eral Material Keying Legends KlkV�en Gen-NOOBNote�sA1 < �aE FOR ILI-- ING DR WINGS N NE, g M�I.�A2n w FAND ON nOR OT R—AS MlCpinng(Cpp FI-1,,g) WHOLE 4 �IEL�cONTRACTSNAU VERCV ALL AND EX STING BLLDNG AND REPORT PNV U1<Og N, ,IAC TC THE ARCHTEC WORK_oR e as _ � . AND ALL ONTRACTRE SHALL BECOME_ e 9 e - - UND RS AND GBVTHEa SU NMTT NG A BNBCONERACTOROFTHESE �t CONRAC ORISU AEPDXYPANTRTY➢pR EXPOSED STEEL WITH $, — F A g CONTM.IOUS GRIND SMOOTH. pgRTp TML S g6 g' Lu H] E] WHOLE _ {{A L b N Ssy ----L ------ J—T 7-77:: a !Ai ENLAR EAST ELEV. AT OFFICES a g.g Tra" = r-aGED ¢ i gT�gg B 2`.'A' g�aSH , o �a � F o� € J � E as H ❑ ❑❑❑ El El LLJ ¢ = d 8 ❑❑ D1 ❑❑❑❑ L) '� W EAST ELEV. AT STORAGE EEESDHEDDLE,TrP. sEEGCHEDDLE,TYP. p `ec'�M1IENLARGED Ira" = 1'A" � ,al (sl Q 3 3 C - T.O. PARAPET WALL P P D N E m v o �ca a ❑❑❑ --F FH L E❑❑❑❑❑❑LH AREA ALEVEL 2 ,. U1 Y -❑❑❑❑ ❑❑❑❑ ❑❑❑❑ - i LL W o i ❑❑❑ .-���E ea = � =III III=III=III=III=III— III IIIIIIIIIIIIIIIIIIIII—III �_� � �= --❑❑❑ IIII—III. ! _ ,s, III= �=III=III �_� IIII I. IIII—III - = � =� III —III =III=III=III=III III=� IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII—III ^iru =III=� � =III=III=III=III—III= � ❑III=� � �=III IIIIIIIII—III I =III=III=III= IIIIIIIII—III FIRSTF OR Il V i� A3.3 � �_� IIIIIIIIIIIIIIIIIIIIIIIIIII—III =� � �_� —� =III=III—III=III= of SOUTH ELEVATION Elevations a ira"=r-o" NOT FOR CONSTUCTION December 16, 2021 To: Elk River City Council From: Rita Clark -Johnson 508 Tipton Avenue NW Elk River, MN 55330 Re: Elk River Municipal Utilities Proposed Expansion As a homeowner in the neighborhood where the ERMU has proposed its expansion project, I submit the following items for your consideration. I have discussed these items with Chris Kerzman, ERMU engineer, and also mentioned them to Chris Leeseberg, City of Elk River Senior Planner. Both the ERMU and the City Planning Department have been helpful to me. *Section 30-654 "...requirements contained in this article ... to promote compatibility with and minimize any potentially adverse effects upon adjacent properties, the neighborhood or the city." Standard 1. The issue of detrimentally affecting the use and enjoyment of other property in the neighborhood... -The proposed building is very large (48,541 sq. ft.) and the exterior design is industrial. The size and design are not compatible with the homes in this residential zone. -The landscape buffer is extremely important in meeting this standard and it will need to be carefully designed and installed in order to protect the integrity of the residential nature of the neighborhood. The proposed expansion will replace two existing homes. My concern is that the amount allocated for the buffer design and installation is adequate to cover the total cost, including potential changes and adjustments. I appreciate the opportunity offered to me by planning staff to be included in the process as things move forward. It's very important to me as a long term resident of the neighborhood. Standard 5. The issue of the detrimental activities such as glare, noise and traffic, has already been addressed by the hours of operation limit cited by staff.