8.4 SR 12-21-2020
Request for Action
To Item Number
Mayor and City Council 8.4
Agenda Section Meeting Date Prepared by
General Business December 21, 2020 Mark Dickinson, Fire Chief
Item Description Reviewed by
Authorize Purchase and Additional Expenditure Cal Portner, City Administrator
for 800 MHz Radios
Reviewed by
Lori Ziemer, Finance Director
Action Requested
Approve, by motion, the purchase and additional expenditure from the GRE Reserve Fund to purchase
replacement 800 MHz radios.
Background/Discussion
At the October 19, 2020, Capital Improvement Plan (CIP) discussion, the City Council was made aware of a need
to replace the city’s 800 MHz radios. These radios are used primarily by police and fire using a dedicated
frequency that will not be interrupted in a large-scale emergency. The city also issues 800 MHz radios to public
works staff to ensure uninterrupted communication during emergencies. These radios are also compatible with all
Minnesota public safety providers.
Motorola is no longer supporting repair and replacement of the radio models we own. The Council approved the
replacement of our radio sets in the 2021 CIP with funding from the GRE Reserve Fund. Unfortunately, in our
replacement planning we did not account for the public works radio replacement.
In the CIP, $600,000 was allocated for the purchase. Chief Dickinson has negotiated discounts with our Motorola
sales representative that includes a 2020 commitment for a 2021 purchase of $949,160.04, which includes the
additional radios needed for public works. To get the discounts, the order must be placed this year. Elk River
Ambulance will reimburse the city $13,901.83 for the purchase of their radios.
Financial Impact
The GRE Reserve Fund has unallocated reserves that were received by the city under a host fee agreement with
Great River Energy for the operation of their municipal household waste to energy power plant. None of these
funds were received from a city tax levy. The current cash balance of the GRE Reserve Fund is $1,928,048.
Mission/Policy/Goal
This request is consistent with the Council-approved mission and values.
Attachments
Motorola Radio Quote
The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional
service, and community engagement that encourages and inspires prosperity.
Updated: August 2020
$13,901.83$20,145.68
Discount
$101,628.92$457,278.81$356,204.80
$949,160.04
Price after Extra
$15,101.83$21,345.68
$109,428.92$479,878.81$373,404.80
& Trade-In
$999,160.04
Price after State
Contract Discount,
MN Save Big Promo
$23,301.20$33,047.20
$158,960.30$742,400.40$591,945.65
$1,549,654.75
Regular Price
0606
201931823155
250
Order Placed by Dec 10, 2020 - Order to be Invoiced after 1/1/2021
Radio Counts
APX4000APX4500 Dash MountAPX4000APX6000eAPX6500e Remote MountAPX6000XEAPX6500e Remote MountAPX6000e
Total Radios
Mobile RadiosHandheld RadiosMobile RadiosHandheld RadiosMobile RadiosHandheld RadiosMobile RadiosHandheld RadiosMobile RadiosHandheld Radios
ELK RIVER MOTOROROLA RADIO EQUIPMENT QUOTES - Dec 7th, 2020
Fire
EOC
Police
Entity
Ambulance
Public Works
13727941374311137349913728121356849
Quote #
12345