5.2. SR 01-04-2021
Request for Action
To Item Number
Mayor and City Council 5.2
Agenda Section Meeting Date Prepared by
Consent January 4, 2021 Jake Walz, IT Specialist
Item Description Reviewed by
Owner Cost Contracts for the Public Safety Brandon Wisner, Engineering Project Manager
Expansion Project.
Reviewed by
Cal Portner, City Administrator
Action Requested
Approve, by motion, contracts with the following vendors:
All State Communications for low voltage wiring at the Police Department - $33,446.87
All State Communications for low voltage wiring at the Fire Department - $10,100.55
Marco Technologies, LLC for security cameras and associated hardware - $12,241.41
Granite Electronics for ARMER 800MHZ Public Safety Radio Enhancements - $15,218.65
Granite Electronics for Cellular Networks Coverage Enhancements - $60,143.65
Granite Electronics for 800MHZ Radio PA Audio System Enhancements- $11,434.82
Pro-Tec Design for door security controls and door access readers - $46,563.39
Background/Discussion
Consistent with the approved Public Safety Expansion project; as the owner, the city is responsible for procuring
contracts/quotes for various items, one of which (Pro-Tec Design) is on a state purchasing contract. Owner items
include furniture, fixtures, and equipment.
Financial Impact
Budgeted in owner items.
Mission/Policy/Goal
Council Mid-term Goal: Public Safety Buildout
Responsibly Grow
Attachments
All State Communications Police Department
All State Communications Fire Department
Marco - Camera and associated hardware
Granite Electronics - ARMER
Granite Electronics - Cellular
Granite Electronics - PA
Pro-Tec Design for door security and controls
The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional
service, and community engagement that encourages and inspires prosperity.
Updated: August 2020
October 8, 2020
Jake Walz
Seth Calvin
Brandon Wisner
City of Elk River
Re: Budget proposal for low voltage cabling at the Public Safety Building Police Dept area
Material price $15,452.49
Labor price $17,094.38
Lift Rental $ 900.00
Total price $33,446.87
Scope of work includes:
Install 1 cat 6 plenum rated cable to each of the 5 new WAP locations
Install 1 cat 6 plenum rated cable to each of the 5 new camera location
Install 2 cat 6 plenum rated cables to each of the 6 dual locations
Install 4 cat 6 plenum rated cables to each of the 27 quad locations
o Quad locations will receive 1 green cable and 3 blue cables
Install 6 cat 6 plenum rated cables to a location in the far end of the squad bay
o This location will receive 1 green cable and 5 blue cables
Install of 1 cat 6 and 1 RG6 coax cable to the 8 television locations
Terminate cables with a jack and biscuit box at all WAP and camera locations
Terminate wall locations with jacks and faceplates
Install a 2’ wall mount swing rack in the radio room
Install 12” ladder rack and associated mounting hardware for cable pathways in the radio
room closet
Install 6 strand single mode fiber between the radio room closet and the main closet in the
building
Install a new rack mount fiber panel on each end
Terminate fiber with LC connectors
Terminate cables on new patch panels in the data closets
Testing of new cabling included
Patch cords and installation of them is not included
If you have any further questions on this pricing let me know,
Pete Helmin
All State Communications
320-333-8130
5114 Marson Drive Sauk Rapids, MN 56379
Business (320) 203-1511 Fax (320) 203-1510
October 8, 2020
Jake Walz
Seth Calvin
Brandon Wisner
City of Elk River
Re: Budget proposal for low voltage cabling at the Public Safety Building Fire Dept area
Material price $4,616.92
Labor price $4,883.63
Lift Rental $ 600.00
Total price $10,100.55
Scope of work includes:
Install 1 cat 6 plenum rated cable to each of the 4 new WAP locations
Install 1 cat 6 plenum rated cable to each of the 1 new camera location
Install 2 cat 6 plenum rated cables to each of the 2 dual locations
Install 4 cat 6 plenum rated cables to each of the 6 quad locations
o Quad locations will receive 1 green cable and 3 blue cables
Install of 1 cat 6 and 1 RG6 coax cable to the television location
Terminate cables with a jack and biscuit box at all WAP and camera locations
Terminate wall locations with jacks and faceplates
Install 6 strand single mode fiber between existing IDF closet and the main closet
in the building
Install a new rack mount fiber panel on each end
Terminate fiber with LC connectors
Terminate cables on new patch panels in the data closets
Testing of new cabling included
Patch cords and installation of them is not included
If you have any further questions on this pricing let me know,
Pete Helmin
All State Communications
320-333-8130
5114 Marson Drive Sauk Rapids, MN 56379
Business (320) 203-1511 Fax (320) 203-1510
Prepared By
Adam Schefers
Technology Advisor
320.259.3001 x1879
adam.t.schefers@marconet.com
Document Number: 089664
October 14, 2020
JAKE WALZ
jwalz@elkrivermn.gov
CITY OF ELK RIVER
A Proposal for
SCHEDULE A - SCHEDULE OF PRODUCTS TO PRODUCT
AGREEMENT(S)
Version: 1
Date Issued: 10/14/2020
Expiration Date: 11/13/2020
Quote #: 089664
Quote Information:
City of Elk River - Public Safety Building Cameras
Prepared for:Prepared by:
Marco - St. Cloud
Adam Schefers
320.259.3001 x1879
adam.t.schefers@marconet.com
CITY OF ELK RIVER
13065 ORONO PKWY
ELK RIVER, MN 55330-5600
JAKE WALZ
763.635.1082
jwalz@elkrivermn.gov
Products
Description One-Time Qty Ext. One-Time
Arecont - SurroundVideo G5 Mini IP Camera - 12MP All-in-One 180-Degree
Panoramic IP Camera - 4 x 3MP - 8192 x 1536 Total Resolution - 4 x 5.4mm M12
Lenses - SNAPstream - Enhanced WDR - Day/Night - In/Outdoor IP66 Housing - IK-
10 Vandal Resistant - PoE
$1,754.51 1 $1,754.51
Arecont - SurroundVideo G5 Series - Pendant Cap for use with Wall Mount or
Ceiling Mount - 1.5" NPT Male
$70.87 1 $70.87
Arecont - Wall Mount Bracket with Junction Box - for SurroundVideo Omni Series
Cameras - 1.5" NPT Female - Mount Cap Not Included
$85.71 1 $85.71
March Networks - ME6 IR DuraBullet Camera - 6-MP Ruggedized Camera with
Intelligent Video - 3328 x 1872 - IR with 40m Range - 3.6-11mm Motorized P-Iris
Lens - 47.5- to 115-degree Horizontal FOV - Weather-resistant and Vandal-proof
Housing - 12VDC or PoE P
$675.00 6 $4,050.00
March Networks - Wall Back Box for SE4 or ME6 IR DuraBullet Camera - mounts to
any flat surface and provides a sealed junction for cables and connectors
$73.29 6 $439.74
March Networks - SE4 Indoor IR Dome - 4-Megapixel HDR Camera - 2688 x 1520 -
High Dynamic Range - 2.8-8mm Varifocal Lens with 110- to 51-degree FOV -
Integrated Smart IR with 100 ft Range -Remote Zoom & Focus - Flush Surface
Mount - PoE
$327.86 3 $983.58
March Networks - Command Enterprise Camera Channel License - for a Single
Camera - Requires 1-Year Software Maintenance Agreement
$135.00 13 $1,755.00
March Networks - 1-Year Advanced Software Support - 7:00 am - 6:00 pm CST,
Monday through Friday Telephone and Email Software Support
$20.25 13 $263.25
Installation Materials $50.00 1 $50.00
Subtotal:$9,452.66
Professional Services Labor
Description One-Time Qty Ext. One-Time
Marco Professional Services - Fixed Fee - Installation $2,788.75 1 $2,788.75
Subtotal:$2,788.75
Page: 2 of 4 Job #:Quote #089664 v1 CONFIDENTIAL | MARCO
SCHEDULE A - SCHEDULE OF PRODUCTS TO PRODUCT
AGREEMENT(S)
Description Amount
Quote Summary - One-Time Expenses
Products $9,452.66
Professional Services Labor $2,788.75
Total:$12,241.41
Page: 3 of 4 Job #:Quote #089664 v1 CONFIDENTIAL | MARCO
SCHEDULE A - SCHEDULE OF PRODUCTS TO PRODUCT
AGREEMENT(S)
Approval
·Client represents that it has reviewed and agrees to be legally bound by this Schedule of Products.
·Client represents that it has reviewed and agrees to be legally bound by the Relationship Agreement, any Product Agreement(s)
referred to herein, and applicable policy(ies) (“Terms and Conditions”) which are located at www.marconet.com/legal for the
Products it is obtaining as identified in this Schedule of Products. If the parties have negotiated changes to the Terms and Conditions,
the modified version(s) of an such Terms and Conditions, that have not expired or been terminated, shall control.
·Client agrees to use electronic signatures, electronic communications, and electronic records to transact business under the above
documents.
·The pricing above does not include taxes. Taxes, fees and surcharges shall be paid by Client and will be shown on invoices to Client.
Marco Technologies, LLC
Prepared for:JAKE WALZ
Signature:
Signed by:
Title:
Date:
PO Number:
Email Address:
Signature:
Name:
Title:
Date:
CITY OF ELK RIVER
Page: 4 of 4 Job #:Quote #089664 v1 CONFIDENTIAL | MARCO
142001050
Elk River, City of
19000 Procter Rd
Elk River, MN 55330
Bill To:Ship To:
Elk River, City of
13065 Orono Pkwy
Elk River, MN 55330
St Cloud, MN 56303
Granite Electronics, Inc.
Phone: (320) 252-1887
535 31st Ave N
Jake Walz
763-670-3322Phone:
Email: jwalz@elkrivermn.gov
Attn:
Phone:
Email:
Cust Rep:Over The Counter
QUOTATION
11/10/2020DATE:
12\10\2020Quote Valid through:
11/10/2020
Qty
NET 10Terms:Date:
Line Description
COVERAGE ENHANCEMENT150
============================================
ARMER 800MHZ Public Safety Radio Communications and FirstNet Public Safety
Phone/Data Network Coverage Enhancement
-----------------------------
Equipment and Services to Replace old Nextel Amplifier with new Amplifier. Equipment
and Services add Antennas, Cables and Splitters to Cover EOC Area, Break Room, &
Lower Level as discussed during site visit with Customer. Add Coverage in New Building
Additions.
System Designed to provide -96dB of signal throughout Facility.
600-6500 MHz Grid Parabolic Antenna 15db2200
CLEARLINK POWER TAPPER 8DB 340-2.7K/N
PT8-N-NP
1260
CLEARLINK POWER TAPPER 7DB 340-2.7K/N1270
CLEARLINK POWER TAPPER 3DB 340-2.7K/N
PT3-N-NP
3280
CLEARLINK POWER TAPPER 8DB 340-2.7K/N
PT8-N-NP
1290
BI-DIRECTIONAL AMPLIFIER
PS51080-SNMP
1300
OMNI ANTENNA 698-960/1710-2690MHZ6400
CLEARLINK POWER TAPPER 7DB 340-2.7K/N1500
1/2" PLENUM COAXIAL CABLE250600
POSITIVE STOP 1/2" N-M LDF4, AL4, HL46700
TEFLON JUMPER CABLE 5' NM/NM1800
Cable Hangers11500
GROUND KIT 3/8" LMR400 3' LEAD61700
ANTENNA CABLE2001800
CONNECTOR, N MALE FOR LMR40081900
2Page 1 of
11/10/2020
Qty
NET 10Terms:Date:
Line Description
OMNIDIR, ANT, UNITY GAIN 806-960 MHZ22000
====================================12100
SERVICES:
---------------
Installation of New Bi-Directional Amplifier
Installation of New Donor Antenna
Installation of RF Distribution Network Coaxial Cables for Break Room Coverage
Installation of Distribution Antenna in Break Room
Installation of RF Splitters
Installation of Donor Antenna Coaxial Cable
Installation of All Necessary RF Connectors
System Optimization and Testing
System Coverage Mapping
System Documentation
All Necessary Travel
Replacement of all RF Cable & Connectors Currently not Rated for Outdoor Use
Replacement of 2 800MHZ Radio Antennas
Grounding of All New and Existing RF Cables
Equipment Totals :
Service Totals:$4,495.00
Subtotal :$15,218.65
$10,723.65
$0.00Taxes:
Grand Total:$15,218.65
Accepted By:
Signature:
2Page 2 of
216000244
Elk River, City of
19000 Procter Rd
Elk River, MN 55330
Bill To:Ship To:
Elk River, City of
13065 Orono Pkwy
Elk River, MN 55330
St Cloud, MN 56303
Granite Electronics, Inc.
Phone: (320) 252-1887
535 31st Ave N
Jake Walz
763-670-3322Phone:
Email: jwalz@elkrivermn.gov
Attn:
320-980-0094Phone:
Email: DanMcCoy@GraniteElectronics.com
Cust Rep:Dan McCoy
QUOTATION
11/09/2020DATE:
12\09\2020Quote Valid through:
11/09/2020
Qty
NET 10Terms:Date:
Line Description
RADIO PA-AUDIO SYSTEM1100
=======================================
BOGEN AMPLIFIER 250 WATT1200
BOGEN AUTO XFMR ATTENUATOR12300
BOGEN ATTENUATOR 57-4422-011400
BOGEN CEILING SPEAKER14500
BOGEN 15 W HORN SPEAKER W/ TRANSFORMER10600
-----------------------------------------------1800
NOTES:
-----------------------------------------------
All wiring needs to be 16 gauge 1 pair
Speaker volume controls will be installed into customer installed box (from All States)
locations with cabling installed.
-----------------------------------------------
MIsc Wall plates, and Low voltage box's121100
WALL Hangers11200
WALL Hangers
1000' spool 16Ga wire11300
=====================================11500
SERVICES:
------------------------------
MOVE OF EXISTING AUDIO AMPLIFER FROM PD AUDIO TO FD AUDIO
INSTALLATION OF NEW BOGEN 25WATT AUDIO AMPLIFIER FOR PD AUDIO
INSTALLATION OF 14 CEILING SPEAKERS
INSTALLATION OF 10 HORN SPEAKERS
INSTALLATION OF 13 VOLUME CONTROLS
2Page 1 of
Equipment Totals :
Service Totals:$7,162.00
Subtotal :$11,434.82
$4,272.82
$0.00Taxes:
Grand Total:$11,434.82
Accepted By:
Signature:
2Page 2 of
142001051
Elk River, City of
19000 Procter Rd
Elk River, MN 55330
Bill To:Ship To:
Elk River, City of
13065 Orono Pkwy
Elk River, MN 55330
St Cloud, MN 56303
Granite Electronics, Inc.
Phone: (320) 252-1887
535 31st Ave N
Jake Walz
763-670-3322Phone:
Email: jwalz@elkrivermn.gov
Attn:
Phone:
Email:
Cust Rep:Over The Counter
QUOTATION
11/10/2020DATE:
12\10\2020Quote Valid through:
11/10/2020
Qty
NET 10Terms:Date:
Line Description
COVERAGE ENHANCEMENT150
====================================
Cellular Network Coverage Enhancement
----------------------------------
Equipment and Services to Install New Cellular Signal Boosters to Cover Existing Facility
and New Addition as Discussed During Site Visit with Customer.
WilsonPro Enterprise 4300 Kit1200
WilsonPro Enterprise 1300 Kit1300
4G DOME ANTENNA 50 OHM15400
-10 dB TAP 700-2500 MHz W/0.514500
50 OHM LIGHTNING SURGE PROTECTOR
859902
4600
Wide Band Directional Antenna 50Ohm w/NF
Donor Antenna
4700
1/2" PLENUM COAXIAL CABLE3000800
TEFLON JUMPER CABLE 5' NM/NM10850
"N FEMALE 1/2"" FOAM 307941 FOR LDF4"1101000
"SureGround 1/2""~ 24"""
SG12-06B2A
61050
1/2" HELIAX CABLE6001100
#2 Stranded Bare Ground Wire
WSGW-2-7ST
601150
Coax Hangers11200
Coax Hangers
INSTALL HARDWARE41300
====================================12500
2Page 1 of
11/10/2020
Qty
NET 10Terms:Date:
Line Description
SERVICES:
------------------
Installation of Bi-Directional Amplifiers
Installation of Donor Antennas
Installation of RF Connectors
Installation of Distribution Network Coaxial Cables
Installation of Distribution Antennas
Installation of RF Splitters
Installation of RF Surge Protection
Installation of System Grounding
System Optimization and Testing
System Coverage Documentation
System Documentation
All Necessary Travel
Equipment Totals :
Service Totals:$22,004.20
Subtotal :$60,143.65
$38,139.45
$0.00Taxes:
Grand Total:$60,143.65
Accepted By:
Signature:
2Page 2 of
Proposal
Sold To:City of Elk River Ship To:City of Elk River
Jake W alz Jake W alz
13065 Orono Parkway
Elk River, MN 55330
United States
13077 Orono Parkway
Elk River, MN 55330
United States
Phone:(763) 635-1082 Phone:(763) 635-1082
Fax:Fax:
Email:jwalz@elkrivermn.gov Email:jwalz@elkrivermn.gov
Public Safety - Additions and Relocations Fall 2020
The following proposal outlines the necessary items to expand the City's existing DSX System, add additional doors
and reconfigure a couple of existing door within the DSX system
Date Quote Valid For Quote #Rep Terms
11/24/20 30 days PTDQ27326-01 Tony Vrooman Net 30 days
DescriptionLineQty
1
2 3 INCLUDES ONE 1040E ENCLOSURE, ONE 1042NV CONTROLLER, ONE 1040CDM COMMUNICATION DISTRIBUTION
MODULE, & ONE 1040PDP POW ER DISTRIBUTION PANEL. UP TO THREE ADDITIONAL CONTROLLERS CAN BE
ADDED TO THIS PACKAGE.
3 3 LPS 110VAC TO 28V DC5.4A, 150 W ATT LPS FOR 24V LOCKS
4 2 CONTROLLER MODULE, NON-VOLATILE, 2 READER, 8 INPUT, 4 OUTPUT
5 10 CARD READER, W ALL MOUNT, SEOS, ICLASS AND PROX, OSDP/W EIGAND OUTPUT, MOBILE READY
6 1 PUSH BUTTON, MOMENTARY, SURFACE MOUNT, SPDT, 4AMP
7 10 DOOR CONTACT, RECESSED, 1 INCH DIAMETER, W IDE GAP, CLOSED LOOP, UL FIRE RATED, BROW N, FOR
STEEL DOORS
8 6 ENCLOSURE/CABINET 12"W X 12" H X 3"D
9 6 LOCK AND KEY for MEIR CABINETS
10 2 RELAY. 24VDC DPDT 10AMP, W ITH LED INDICATOR LIGHT
11 2 BASE, RELAY, DPDT IDEC, DIN MOUNTABLE
12 1 ELECTRIC RETRACTION FIELD KIT FOR VON DUPRIN 98/99. QUIET OPERATION. 36" TO 48" EXIT DEVICE. 450MA
INRUSH, 180MA CONTINUOUS AT 24VDC. REQUIRES POW ER TRANSFER HINGE.
13 1 REX STATUS OR PUSHPAD/DOGGING STATUS KIT, FOR VON DUPRIN 98/99 & 33/35 . *REQUIRES CORRECT EL
OPTION
14 1 6 CONDUCTOR POW ER TRANSFER HINGE: (1x) -18AW G PAIR UP TO 16 AMP INRUSH, 4 AMP CONTINUOUS; (2x) -
28 AW G PAIRS 1 AMP MAX @ 12/24V
15 800 CABLE, 18/4, PLENUM, STRANDED, NON-SHIELDED
16 2,800 YELLOW CABLE PLENUM CMP, ALL-IN-ONE COMPOSITE ACCESS CONTROL, CMP 18/4 NS, 22/3PR SH, 22/2 NS,
22/4 NS, PER FOOT
17 100 10 AW G 19/.0234 THHN / MTW 600V BUILDING W IRE NOM
OD .164 GREEN RoHS, PER FT
5929 Baker Road - Suite #400 - Minnetonka, MN 55345
Phone: 763-553-1477 - Fax: 763-233-6855
solutions@pro-tecdesign.com - www.pro-tecdesign.com 1Page
1 of 5
18 600 COMPOSITE CARD ACCESS CABLE CMR PVC W ET LOCATION
19
20 1 MATERIALS, JUNCTIONS, HANGERS, SUPPORTS, FIRESTOP, CAULK, CONNECTORS, ETC.
21 1 MATERIAL ACQUISTION AND SHIPPING
22 1 ONE YEAR W ARRANTY
23 IMPLEMENTATION SERVICES
24 32 ENG DESIGN SERVICES
25 28 PROJECT MANAGEMENT - SCHEDULE, MOBILIZE, AND QC
26 208 STATE CONTRACT- INSTALLATION AND PROGRAMMING
27 8 CAD DESIGN SERVICES - DRAW INGS AND DOCUMENTATION AND SYSTEM DESIGN
28 SubTotal
29
Total $46,563.39
All applicable sales tax has been included.
Statement of Work
On all new card reader doors, PTD will run new cable, install a card reader, door contact, and rex. PTD will also wire in the locking
hardware provided and installed by the City's provided door vendor. PTD assumes that the supplied and installed parts are valid, code
compliant for the application, and will be 24vdc. PTD assumes any re-used equipment is fully functional and code compliant. Any issues
found will be addressed and billed on a T&M change order.
Bldg A:
1.Expand HE-A with new DSX enclosure and 2 dual reader interfaces
2. Add reader to Storage 112 (to HE-A)
3. Add reader to SE Apparatus Bay door (to HE-A)
4. Add reader to NE Apparatus Bay door (to HE-A)
5. Re-locate & re-cable existing FD Admin Entry reader from HE-B to Closet HE-A
Bldg B:
1. Expand HE-B with a new DSX enclosure and 1 dual reader interfaces
2. Add new reader to interior interview lobby 150 to office door (to HE-B)
3. Add desk mounted Push button in PD reception to buzz people through the new Interview lobby interior 150 to office door
4. Add card reader to Main FL Elevator lobby to control/enable elevator call button (to HE-B)
5. Reconnect IT Admin office reader and add a second reader for in out functionality (to HE-B)
6. Expand HE-B2 with a new DSX enclosure and 2 dual reader interfaces
7. Add reader to LVL 2 Stairwell to Kitchenette door (to HE-B2). On this door only will we provide and install the EL conversion kit and RX
option.
8. Add card reader to 2nd FL Elevator lobby to control/enable elevator call button (to HE-B2)
9. Re-locate cabling (re-cable if needed) fence door reader. Underground pathway is changing due to construction being redone (to
HE-B2). Note: Pathway to be installed by electrical contractor
Bldg C:
1. Add reader to N. exterior squad garage entry door (to HE-B2)
2. Add reader to storage room 175 (to HE-B2)
3. Re-locate (re-cable if needed) Police to Motor Pool door (see print) (to HE-B2)
4. Re-locate (re-cable if needed) Gate reader to new location (to HE-B2). Note: Pedestal to be re-used and remounted by others. Pathway
to be installed by electrical contractor
All Door hardware, Electrified locks, power transfers (EPTs & Hinges) to be provided and installed by City supplied door vendor. All
supplied electrified locks are to be 24VDC. PTD will wire them into the card access system.
City to provide Elevator Vendor for card reader control/integration needs.
City to provide their electrician for any Power & Conduit needs.
Exclusions
OUTAGES: Customer understands that over the course of this project that there will be outages as doors are being cut over from the
5929 Baker Road - Suite #400 - Minnetonka, MN 55345
Phone: 763-553-1477 - Fax: 763-233-6855
solutions@pro-tecdesign.com - www.pro-tecdesign.com 2Page
2 of 5
existing panel to the new panel location.
STANDARD DOOR: Solution assumes a standard door deployment of a Card Reader, a Door Contact, an Electrified Lock, and a Rex.
Deployments beyond this standard will be billed on a T&M basis.
NETW ORK: Owner shall provide all network connectivity, infrastructure, not limited to and including, IP addresses, switches Router,
Gateway, Firewall, and POE (when applicable). Any programming of VLANs, Firewall exclusions, and port forwarding, if applicable shall be
provided by customer.
POW ER: 110VAC power and connection needs shall be provided by owner.
SUPPORT: Owner shall provide any technical assistance need during project. This includes IT staff providing access to workstations and
servers, and personnel to determine best cable-run routes.
PROGRAMMING: Owner shall program all system information including, but not limited to, cardholder name, access privileges, and other
system information not stated in scope.
DOOR HARDW ARE: All door hardware shall be provided and installed by others unless stated otherwise.
NEC/NFPA/IBC: Project shall follow all applicable building and fire codes. This may require the client to coordinate with associated trades
not specified in this scope.
W ORK HOURS: This bid assumes technicians shall have access during an 8hr shift and be able to work between the core hours of 6am
and 4pm Monday through Friday. If after hours or weekend labor is required, a different rate shall apply.
PARTITIONS: If work is taking place in areas where partitions, negative air, or dust remediation is required, it shall be provided by others.
PERMITS: W ork in special areas that requires local permits are to be provided by others.
RACEW AY, PENETRATIONS, CORING, & SLEEVING: W here existing pathway does not exist or requires expansion, any firewall
penetrations, sleeving, concrete coring and conduit/raceway shall be provided by others.
DEMOLITION: Removal of cabling, where needed shall be done by others or can be quoted separately by request.
ELECTRICAL: Customer Shall provide an electrician to hardwire power if needed.
POW ER SUPPLIES: Existing power supplies are assumed to be sufficient to carry expected additional project load. If power supplies are
found to be inadequate PTD is not responsible for replacing them. A signed change order shall be required to remediate any issues found.
PATCHING: Any remediation, patching and painting of walls or other surfaces shall be provided by others.
POW ER DOOR OPERATORS: No power door operator intetegration with the card access system is inclueded in this proposal
CABLE: All conduit, wire mold, fiber, and junction/back boxes shall be provided and installed by others.
FIRE: Customer shall provide a Fire vendor for any fire tie-ins or related work that is needed or required.
LIFTS: Shall be provided by others
Thank you for your consideration and the opportunity to earn your business. If you need further clarification or have any
questions on our solution, please don't hesitate to reach out. If after evaluation of this proposal, you are ready to
proceed, please complete and sign the Acceptance Form and return the completed page to us. Once we have received
your signed Acceptance Form, we will reach out to notify you we have received it, and to discuss next steps.
W e look forward to working with you,
Tony Vrooman
Systems Engineer & Support Specialist
Pro-Tec Design
Main: (763) 553-1477
Direct: (612) 207-1962
Fax: (763) 233-6855
Email: tvrooman@pro-tecdesign.com
5929 Baker Road - Suite #400 - Minnetonka, MN 55345
Phone: 763-553-1477 - Fax: 763-233-6855
solutions@pro-tecdesign.com - www.pro-tecdesign.com 3Page
3 of 5
PROPOSAL ACCEPTANCE
Public Safety - Additions and Relocations Fall 2020
City of Elk River
Jake W alz
13065 Orono Parkway
Elk River, MN 55330
United States
City of Elk River
Printed Name and Title:
Signature:Date:
PO# / Reference # (optional):
Pro-Tec Design, Inc.
Printed Name and Title:Tony Vrooman Systems Engineer & Support Specialist
Signature:Date:
5929 Baker Road - Suite #400 - Minnetonka, MN 55345
Phone: 763-553-1477 - Fax: 763-233-6855
solutions@pro-tecdesign.com - www.pro-tecdesign.com 4Page
4 of 5
Standard Terms and Conditions
FINANCIAL
1. No provisions of this Proposal/Contract shall serve to void our rights under Mechanics' Lien Laws.
2. We do not accept back charges that have not been previously agreed to by us in writing.
3. Late payments of 60 days or more will bear interest at the standard prevailing commercial rate
4. Unless otherwise specified, you will be billed for 30% of the project total immediately after the receipt of an order. Prompt payment is required to order parts
and cover other costs associated with project start-up.
5. Progress billings will be issued monthly and unless specified in a separate contract all payments are due net 30.
6. Nothing in this Proposal/Contract shall be construed to require us to continue performance of work if we do not receive timely payment for properly performed
work and suitably stored materials.
7. We retain title to all equipment until installation is complete and all payments due Pro-Tec Design have been paid in full. W e reserve the right to retake
possession of the same or any part thereof at your cost if default is made by you in any payment. If customer fails to follow the payment schedule(s) above or if
Pro-Tec Design anticipates Customer may be unable to perform hereunder, Pro-Tec Design may terminate this contract, defer, discontinue or suspend work, or
demand adequate assurance of Customer's performance. If a Customer's account must be placed with an attorney for collection, whether a lawsuit is filed or
otherwise, or if the services of an attorney are required to protect Pro-Tec Design's interest, Customer agrees to pay all collection costs, including reasonable
attorney's fees.
8. Alterations or modifications of the original quotation or specifications, including changes in quantity, material, design or other features, must be communicated
in writing by Customer to Pro-Tec Design and accepted by Pro-Tec Design in writing, it being understood any change may increase prices. Customer shall be
liable for an reimburse Pro-Tec Design for any and all work in process at the time of Pro-Tec Design's receipt of notice of changes.
SITE CONDITIONS AND W ORK PERFORMANCE
9. We are not responsible for protection of our work in place.
10. We will dispose of debris created by our work into Owner-furnished trash bins or container at the site.
11. You shall furnish and make available to us at the site reasonable storage and parking facilities, and convenient delivery access to our work.
12. You shall provide uncluttered and safe access for us to perform our work. The schedule of any other contractors involved in this project shall be made in
consultation with us, and unless otherwise agreed to, shall provide time for us to perform our work on an 8-hour day, 40-hour week basis. This Proposal/Contract
does not include provision for our being required to perform overtime work for any reasons unless otherwise stated. An additional charge to the contract shall be
made for any mutually agreed upon overtime.
13. We are not responsible for delays or defaults that are occasioned by causes of any kind beyond our control, Including but not limited to delays or defaults of
Architects, the Owner, the Contractor, any Subcontractors, other third parties, civil disorders, labor disputes, and Acts of God. We shall be entitled to equitable
adjustment for delays caused by any Architect, Engineer, Contractor, or Owner.
14. If any drawings, Illustrations, or descriptive matter are furnished with this Proposal/Contract, they are approximate and submitted only to show the general
style, arrangement, and dimensions of equipment offered.
15. All work will be done during standard business hours, Monday through Friday unless otherwise noted.
W ARRANTY
16. No liquidated damages will be due.
17. THERE ARE NO W ARRANTIES THAT EXTEND BEYOND PRO-TEC DESIGN'S STATED SPECIFICATIONS. PRO-TEC SPECIFICALLY EXCLUDES
ALL W ARRANTIES, EXPRESS OR IMPLIED, INCLUDING ANY IMPLIED W ARRANTY FO MERCHANTIBILITY, IMPLIED W ARRANTY OF FITNESS,
IMPLIED W ARRANTY OF DESIGN, AND ALL OTHER IMPLIED WARRANTIES. Customer's sole remedy in any action at law based hereunder (other than an
action based on breach of warranty, which warranties are expressly excluded except as set forth herein) shall be limited to the repair or replacement of
nonconforming goods ore parts, or, at Pro-Tec Design's option, refund of the applicable quote. IN NO EVENT SHALL PRO-TEC DESIGN BE RESPONSIBLE
FOR ANY CONSEQUENTIAL ORE ECONOMIC DAMAGES OR LOSS, LOST PROFITS OR CONSEQUENTIALDAMAGES FOR PERSONAL INJURY.
CUSTOMER AGREES THAT THIS PROVISION IS CONSCIONABLE.
18. Pro-Tec Design will warranty the labor and materials covered under this quotation for one year from the date of first beneficial use of the system provided the
Owner is current in their payments to Pro-Tec Design, Inc. Accounts that are not current shall not receive warranty work until said accounts are made current.
Pro-Tec Design will respond during normal business hours Monday through Friday. W eekends, Holidays and after hours warranty support will be billable at
standard overtime rates. W arranty does not include replacement or repair of equipment damaged by Misuse, Negligence, Over or Under Voltage, or "Acts of
God" such as lightning or other weather related incidents. W arranty only covers the repair or replacement of any parts supplied by Pro-Tec and any labor and
travel to and from the site to execute said repairs for one (1) year from the date the Owner has beneficial use of the system. No warranty is extended to not in
contract (NIC) equipment. NIC equipment is defined as any equipment not supplied by Pro-Tec or existing equipment that is re-used. The troubleshooting,
repair or replacement of NIC equipment will be provided by Pro-Tec at a time and materials basis.
19. Pro-Tec Design Is not an insurer of Customer's risks and exposures, Pro-Tec shall not be liable for any failure to perform under this Agreement due to any
"Act of God," "Force Majeure," of another cause beyond Pro-Tec Design's control. Pro-Tec Design shall not be liable for any loss or damage caused in whole or
in part from negligence, fault, or wrongful act of Customer or of any third persons or parties. Services provided under this Agreement are for the sole benefit of
the Customer and no rights are, or may be, conferred on any other party as a third-party beneficiary, by transfer or assignment, or otherwise. Pro-Tec Design's
total liability is limited to the contract price; as matter of law, this limitation does not apply to fraud, willful injury, or willful violation of the law.
OTHER
20. This Proposal/Contract, including the provisions printed above and any specifications or other provisions attached hereto, when accepted by you and Pro-Tec
Design shall constitute the Contract between us, and all prior representations or agreements not incorporated herein are superseded. Any terms or conditions
contained in any Customer proposal/contract/purchase order are expressly rejected and shall not bind Pro-Tec Design or affect or invalidate any terms contained
herein. Terms and conditions herein shall not be modified except upon Pro-Tec Design's express written agreement.
21. This Proposal/Contract shall be interpreted and governed by the laws of the State of Minnesota. Any disputes arising out of business conduced hereunder
shall be venued in the district court of the State of Minnesota. In case of dispute, the prevailing party shall be awarded reasonable attorney's fees.
22. The design and/or intent of the items listed in this system specification is considered intellectual property and owned by Pro-Tec Design and will not be
disclosed to any party other than those intended by Pro-Tec Design. Disclosure of this design/intent will subject the discloser to Consultant Fees equivalent of
the above listed design/build quotation.
23. Customer agrees that during the term of this contract and for two years following termination, they will not directly or indirectly solicit for hire nor contract for
services any employee who performs services hereunder without Pro-Tec Design's written consent
24. This proposal and any documents associated with it supersede any prior verbal or written information provided.
5929 Baker Road - Suite #400 - Minnetonka, MN 55345
Phone: 763-553-1477 - Fax: 763-233-6855
solutions@pro-tecdesign.com - www.pro-tecdesign.com 5Page
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