5.9. SR 01-04-2021Request for Action
To
Item Number
Mayor and Council
5.9
Agenda Section
Meeting Date
Prepared by
Consent
January 4, 2021
Jason Cook, P.E., Project Manager
Item Description
Reviewed by
2021 Street Improvements: Approve Plans and
Justin Femrite, P.E., Public Works Director
Reviewed by
Ordering Advertisement for Bid
Cal Portner, City Administrator
Action Requested
Adopt, by motion, a resolution approving the plans and ordering advertisement for bids.
Background/Discussion
The 2021 Street Improvements project has been designed and plans and specifications have been created based
on the project detailed in the Capital Improvement Plan as depicted in the attached 2021 Pavement Management
figure with the following exceptions:
Lincoln Street and Kennedy Street in the NE region of the city have been re-evaluated and we
recommend moving them to the 2023 project year.
Twin Lake Road was found to require a full pavement replacement due to the bituminous make up of the
existing road not being sufficient to handle the traffic volumes and loading.
The proposed improvements generally include pavement mill and overlay, full depth reclamation and pavement
replacement. Also included are spot curb and sidewalk repairs, as well as some trail overlays.
The plans and specifications now need to be approved and ordered to be advertised for no less than 21 days to
receive competitive bids.
The following is the anticipated project schedule:
■ January 27, 2021 — Receive Bids
■ February 2021 — Consider Bid Award
■ Summer 2021 — Construction Season
Financial Impact
There are eight state aid routes within the project limits eligible for state aid funding. The remainder of the
project cost would be funded through the city franchise fee.
Mission/Policy/Goal
Long Term: Maintain Infrastructure.
Attachments
■ Resolution Approving Plans and Ordering Advertisement for Bids.
The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional
service, and community engagement that encourages and inspires pi ospei ly.
M
TUREJ
Updated.• August 2020
City of
Elk
River
City of Elk River
City Council
Resolution 2 1 -
A Resolution of the City Council of the City of Elk River Approving Plans and
Ordering Advertisement for Bids for 2021 Street Improvements Project
WHEREAS, Bolton & Menk, Inc. has prepared plans and specifications for the 2021 Street
Improvements Project, and
WHEREAS, the improvements shall consist of the resurfacing of those roadways identified
in the current 2021 pavement management plan and as modified by the Public Works Director;
and
WHEREAS, in order to obtain competitive bid pricing, the project documents shall be
advertised for no less than 21 days where they will be publicly read.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Elk
River, Minnesota, as follows:
Such plans and specifications, copies of which are on file in the City Offices, are hereby
approved.
2. Bolton & Menk, Inc. shall prepare and cause to be inserted in the official paper and on
QuestCDN an advertisement for bids upon the making of such improvement under such
approved plans and specifications. The advertisement shall be published for no less than
21 days, shall specify the work to be done, shall state that bids will be received on
QuestCDN until 10:00 am on January 27, 2021 at which time they will be publicly opened
and read by the Project Manager. The bids will then be tabulated, and will be considered
by the council at approximately 6:30 p.m. on February 1, 2021, in the Council Chambers
of the City Hall. Any bidder whose responsibility is questioned during consideration of
the bid will be given an opportunity to address the Council on the issue of responsibility.
No bids will be considered unless submitted on QuestCDN and include a bid bond
payable to the City of Elk River for five percent (5%) of the amount of such bid.
Passed and adopted this 41h day of January 2021.
John J. Dietz, Mayor
ATTEST:
Tina Allard, City Clerk
Preliminary Proposed Street Improvements
Proposed Construction
2021
BITUMINOUS OVERLAY - 12.2 miles RiVer
FULL DEPTH RECLAMATION - 1.5 miles
0 0.25 0.5 1
Miles