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11-04-2020 PRMMeeting of the Elk River Parks and Recreation Commission Held at the Elk River City Hall Wednesday, November 4, 2020 Members Present: Chair Williams, Commission members Anderson, Holmgren, Loidolt, Niziolek, Rathbun, and Soltvedt Council Liaison: Ms. Wagner Staff Present: Parks and Recreation Director, Michael Hecker and Recreation Coordinator, Tonya Love 1. Call Meeting to Order Pursuant to due call and notice thereof, the meeting of the Elk River Parks and Recreation Commission was called to order at 6:30 p.m. by Chair Williams. 2. Pledge of Allegiance 3. Consider 10/07/2020 Agenda Moved by Commissioner Loidolt and seconded by Commissioner Soltvedt to approve the November 4, 2020 Parks and Recreation Commission meeting agenda. Motion carried 7-0. 4.1 Consider 10/07/2020 Regular PRC Minutes Moved by Commissioner Rathbun and seconded by Commissioner Soltvedt to approve the following October 7, 2020 Parks and Recreation Commission Minutes. Motion carried 7-0. 5. Open Forum - None 6. Presentations - None 7.1 Mississippi Oaks Trail Update Mr. Hecker read his staff report. Commissioner Soltvedt asked if the transfer of the section of trail would be a no-cost transfer. Mr. Hecker shared it would be no-cost to the City to transfer the ownership of the trail. Commissioner Rathbun asked what the process is if the other portions of the trail Parks & Recreation Commission Minutes Page 2 November 4, 2020 ----------------------------- goes to forfeiture due to taxes not being paid. Mr. Hecker said the County gives to City’s attention and decision is made. Moved by Commissioner Anderson and seconded by Commissioner Rathbun to recommend to City Council to accept staff recommendations that the section of trail to transfer ownership of a segment of the Mississippi Oaks Trail with the intention to pursue the other portions of the trail when they become available and to continue to maintain trail. Motion carried 7-0. Discuss at next meeting trail connection and cost to Oxbow Park. 7.2 Great Northern Trail Partners Memorandum of Understanding Mr. Hecker shared his staff report. Moved by Commissioner Niziolek and seconded by Commissioner Rathbun to recommend to City Council to approve the Great Northern Trail Partners Memorandum of Understanding. Motion carried 7-0. 7.3 Woodland Trails Amenities Naming Contest Ms. Love shared her report. Commissioner Anderson asked if they must accept names submitted and that he is not excited about any of the submitted names. Commissioner members discussed the idea to extend the contest. Moved by Commissioner Anderson and seconded by Commissioner Niziolek to recommend extending or restarting contest and to include the names already submitted. Motion failed 2-5. Moved by Commissioner Soltvedt and seconded by Commissioner Rathbun to accept the name “Glacial Ridge Nature Play Area” and “Woodlands Archery Range”. Motion Carried 7-0. 7.4 Parks Stewards Park Projects Mr. Hecker shared his report. Commissioner Soltvedt asked to add estimated budget or donations of materials Parks & Recreation Commission Minutes Page 3 November 4, 2020 ----------------------------- used in the project to the form. Moved by Commissioner Loidolt and seconded by Commissioner Soltvedt to adopt the park project proposal form for Park Stewards. Motion carried 7-0. 8.1 Donation Policy Mr. Hecker read his staff report, proposing to have the ability to process the donations online to streamline the process. It has been a difficult process and people have lost interest before completing their donation. Commissioner Anderson suggested that Park Stewards be involved regarding location for trees and benches. Mr. Hecker stated he will add to the policy that Park Stewards will be involved in the conversation when involving donations to be added to the park. 8.2 Trail Maintenance Mr. Hecker shared his staff report, sharing a video and asking commission to consider trail condition expectations, priorities of replacement and maintenance efforts, and improvement schedule. Commission members discussed trail conditions. Commissioner Soltvedt stated the Commission would like to have funding for trails maintenance and bring the needs to the council for priorities and having a construction standard to have trails last longer. It was discussed the city develop a rating or standards system for trails. Commissioner Anderson reminded commission members that a higher grade of trail is needed at Woodland Trails Regional Park due to the rollerblading and roller skiing that happens out there. Council member Wagner challenged the commission to come up with ideas of what the funding source can be. She stated we need to do research to see if there are grants available. Sharing that council had discussed the Franchise Fee and expanding that to paving parking lots and need to be careful with expanding that policy. If this is presented to City Council as an idea, they will need what the maintenance costs are. Parks & Recreation Commission Minutes Page 4 November 4, 2020 ----------------------------- Mr. Hecker stated he will present the trails condition video to the City Council after obtaining more information on trails maintenance such as conditions and standards. 8.3 Rivers Edge Commons Park Dock Video Mr. Hecker shared his staff report and Dock video sharing that it has been presented to the Rotary and a few other businesses with some interest. 9. Active Elk River Update Mr. Hecker shared an update regarding Orono Park plan drawings. Commission discussed removing the alternative bid for the basketball court as they had decided to remove it from the plan at a past meeting. Commissioner Soltvedt asked if it would be a good idea to add two more pickleball courts to an alternate bid. Commissioner Anderson stated the four courts would be good and adding lighting the pickleball courts as an alternate. Commission discussed the volleyball court next to the pavilion and how that is an active area versus the large green space to the north being a passive area and to remove the trail that goes through the open green space. 10. Parks and Recreation Director Update Mr. Hecker shared his staff report. 11. Announcements Commissioner Anderson requested discussing the funding for signage for the eagle scout projects to move it forward as to not getting further behind in installing them. Council member Wagner talked about the Furniture and Things Community Event Center name and shared that the owners came to the city very early on in process. 12. Adjournment There being no further business, Chair Williams adjourned the meeting of the Elk River Parks and Recreation Commission at 8:38 p.m. Parks & Recreation Commission Minutes Page 5 November 4, 2020 ----------------------------- Minutes prepared by Tonya Love. ___________________ David Williams, Chair _____________________ Tina Allard, City Clerk