5.4 ERMUSR 02-09-2021______________________________________________________________________________
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UTILITIES COMMISSION MEETING
TO:
ERMU Commission
FROM:
Chris Kerzman – Engineering Manager
MEETING DATE:
February 9, 2021
AGENDA ITEM NUMBER:
5.4
SUBJECT:
Field Services Facility Expansion Project – Plans, Project Estimate, and Construction
Management Contract
ACTION REQUESTED:
Authorize staff to solicit for public bids on the Field Services Expansion Project contingent upon
staff review and approval of bid documents. Approve the A133 contract with RJM for
construction management services
BACKGROUND:
Staff is continuing to work with Kodet Architectural Group, Ltd. and RJM Construction on plans
for the Field Services Facility. The design is currently in the construction documents (CD) phase,
with staff receiving 50% CD drawings and specifications during the week of February 1 for
review.
DISCUSSION:
Staff has been negotiating a contract with RJM. Due to updated versions of the American
Institute of Architects documents since the last project RJM has completed in Elk River,
Kennedy & Graven, Chartered and RJM needed to review the bidding process and the A133
contract. The proposed A133 contract for construction management services is attached for
commission approval.
Kodet and RJM have put together a project estimate based on previous projects, contractor
walkthroughs, and input from subcontractors in the area. Current drawings and the project
estimate are attached, staff will receive an updated estimate based off construction documents
near the end of February.
The current bond market and construction bids are favorable but costs of both are expected to
increase as we move forward. We are currently targeting the end of February to solicit for
public bids, with a bid opening near the end of March, and award of bids at the April
commission meeting.
FINANCIAL IMPACT:
Staff had been planning for a project budget of $12.5 million during budget preparation at the
end of last year. Current estimates that include RJM input have the project at approximately
$13.5 million. Staff has worked with bond council to review options and the plan is to issue
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bonds for the project costs, using construction bids received at the end of March to finalize the
bond amount. As these costs are a significant portion of our upcoming capital budgets, staff
also reached out to Dave Berg Consulting, LLC. They did not note any concern with the
increased bonding and projections of long-term financial outlook.
ATTACHMENTS:
• Plans for the Field Services Facility
• Project Estimate
• RJM Construction Management Contract
73
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