6.8. SR 08-01-2005
Item 6.8.
MEMORANDUM
TO:
Mayor and City Council
FROM:
Pat Klaers, City A~... ,.m~. (S~.~~tor
F~';( f.,,1'iXXtJ>'
v
August I, 2005
DATE:
SUBJECT:
Library Board Update
Councilmember John Dietz is the City Council liaison on the Library Board. At the August 1,2005
City Council meeting, John is scheduled to provide the Council with an update on Library Board
activities. Attached are the draft minutes from the July 26, 2005 Library Board meeting.
s: ICouncillPatl Updates llibraryupdate.doc
Allard. Tina
Subject:
Larry and Allison Olson [olsoninmn@hotmail.com]
Wednesday, July 27,200512:46 PM
joana@grrl.lib.mn.us; Leslie.Anderson@co.anoka.mn.us; shortshots17@aol.com;
tallard@cLelk-river.mn.us; reddawg51@charter.net; anschr@att.net; kstelk@charter.net;
marion 1234@yahoo.com
July Meeting Minutes
From:
Sent:
To:
Minutes
Elk River Library Board Meeting
July 26, 2005
The meeting was called to order at 6:35 p.m. Mick Stoffers, Leslie Anderson, Mike Hangaard, Ann Schroeder, Karen Stelk, Allison
Olson and John
Dietz were in attendance. Joan Allen of GRRL, Chris Leesburg and Bill
Mertz of the City of Elk River, and Pat Klaers, City Administrator were present as guests.
The meeting began with a Powerpoint presentation by Bill and Chris. They visited 3 libraries in Chisago County: North Branch at
14,000 square feet, Wyoming at 10,000 square feet and Chisago Lakes at 12,000 square feet. 6.5 million is being spent on all 3
libraries being built. KKE architects designed these 3 libraries. The communities are paying for the buildings and the Chisago
County Library pays for staff and materials.
In each library design, the meeting areas, children's areas and porch/patio areas are adjacent to each other. The North Branch work
space is designed
so the librarian can see all parts of the library. The Chisago Lakes
branch has special window material that will allow them to use natural, not f10urescent lighting, for all daylight hours. All branches
were designed to be energy efficient.
Chris and Bill reviewed options for the Elk River Library expansion. They believe we might need to add a water retention site which
would eat up useable expansion space at the current location. We currently have 10,000
square feet and want to add 8,000. An expansion at the current location
has additional roadblocks and expenses connected to working around the
existing mechanical. If we tear down the current building and build a new
14,000 square foot library in the same location, we will have issues with parking during and after the project. The Board members
weren't in favor of building new at the current location. They would like to decide between a remodel at the current location or
new build somewhere else.
Bill and Chris presented two options for building a new 14,000 square foot library on or adjacent to the City Hall Campus, one with
views to Lake Orono, one nearer to Lake Orono and possibly connected in the future to City
Hall. Both new locations feature space to expand out. They estimate that
new construction costs will be near $128 per square foot. Costs to remodel are estimated at between $150 and $170 per square
foot. No presentation was made regarding a new build at Lion's Park. The Board agrees that it's proximity to the schools and Boys
and Girls Club could turn the library into a hang out where librarians are forced to provide daycare along with their other duties.
The Board discussed what would become of the current location if we build new elsewhere. The feeling was there would be amble
demand for the vacated space. The Board feels it might not be responsible to remodel when need for newer and bigger may not be
far off at the rate our area is growing. Pat Klaers reviewed how an expansion will be financed. He will bring recommendations to
the August or September Board meeting regarding an architect or engineer we can select to assist us in making the decision of
remodel versus new.
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Mike moved and Ann seconded that the June meeting minutes be approved.
There was no correspondence and nothing in the suggestion box.
Mick made the Treasurer's report. Approximately $500 in expenses for air condition repair will be forthcoming. She requested
$210 to fix the security system so that it meets code. Allison moved and Karen seconded that the $210 expenditure be approved.
Elk River Municipal Utilities provides the security for the library and they asked Mick to update their security list. Mick, Monica
Meller (another librarian at ER), Mike Hangaard
and Allison Olson are on the phone list for security. Mick also met with
Pat and Laurie at the City Finance Department about the budget. Mike moved and Allison seconded that the Treasurer's report be
approved.
Mick reminded the Board that the City will have another meeting with the Mayor and City Council, similar to last year's program, on
October){. 2005.
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The Board reviewed the Library Survey drafted at the last meeting and made a few more changes. Allison will revise the copy and
email it to Mick who will forward it to the city. The Friends of the Library will donate the prize for the drawing from among
returned surveys and they will do the drawing.
The Board expressed their appreciation to Leslie Anderson, chair, who was attending for the last time due to a move she and her
family are making.
The meeting was adjourned at 8: 15 p.m.
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