7.2 MFACSR 03-04-2021
Furniture and Things Community Event Center
SECTION 9
RESERVATION PROCEDURES
9.0 PURPOSE
To establish procedures and policies regarding the consistent scheduling of the Furniture and
Things Community Event Center according to the priority scheduling policy as outlined in
Section . To provide staff and FTCEC users with a guide to help ensure the efficient and
accurate process of all room rental requests.
9.1 DEFINITIONS
Facility User: The individual/group/organization authorized to use Furniture and
Things Community Event Center as shown on the Facility Use Permit.
Facility Use Permit: The written document showing rental facilities agreed upon by Furniture
and Things Community Event Center staff and the facility user.
Tentative: The status of a reservation prior to submitting a payment.
Firm: The status of a reservation following a payment.
9.2 RESERVATION PROCEDURES AND GUIDELINES
A. Permits are approved and issued by FTCEC staff based on policies and guidelines
established by the Facilities Commission.
B. Permit applicants must be 18 years of age or older.
C. Residents may not reserve the facility for a non-resident.
D. All groups using the FTCEC must have an approved permit, contract, or lease prior to
facility use. One contact person must be designated to make all arrangement.
Arrangements specific to the event shall be coordinated through and confirmed with the
Rental Coordinator prior to the event date. Users are responsible to have their permit
with them when using the facility for their event.
E. Organizations with more than one division (i.e. youth athletics) will be required to
identify one (1) contact person to schedule the meeting room facilities for each division
or group within their organization.
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Furniture and Things Community Event Center
SECTION 9
RESERVATION PROCEDURES
F. Facility Users requiring specific set-up instructions beyond general meeting use are
required to meet with the Rental Coordinator upon placing the reservation as well as to
meet two (2) weeks prior to their event to finalize room set-up, pay the final balance of
rental fees, provide event schedule, delivery times, number of people in attendance,
and/or other pertinent information necessary to complete the reservation process.
G. The User agrees to pay the City of Elk River for rental for the listed facilities on the
permit and will adhere to the required reservation timelines and guidelines.
H. Basic operation for the audio visual and sound equipment is included and should be
confirmed when placing the reservation. Free? Requests for additional equipment and/or
will be an additional expense to the User.
I. Fees cover the use of the facilities according to the hours indicated on the permit,
contract, or rental agreement. This includes all set-up/clean up time by the caterer
and/or customer. Occupancy of the reserved facility after the time indicated on the
permit will result in additional rental fees and security guard fees, which will be deducted
from the damage deposit and/or charged to the renter.
J. If deemed necessary, the City reserves the right to substitute a meeting room other than
that stated on the Rental Permit, to minimize conflicts of compatibility, space, and
scheduling.
K. No items are to be left overnight. Occupancy after the stated ending time may result in
additional rental fees, which will be deducted from the damage deposit or charged to the
Facility User.
L. The City of Elk River reserves the right to establish a permit, contract or rental
agreement based on specialized requirements and length of permit, such terms as
mutually agreed upon by the City and User.
9.3 PRIORITY SCHEDULING
A. Reservations are accepted as first-come first-served based on the priority classification
outlined in Section of the Furniture and Things Community Event Center policies.
B. Special Note: Due to the nature of the Furniture and Things Community Event Center
operation, there will be a need to coordinate and schedule private, commercial/business
or non-resident civic group in advance of the priority scheduling guidelines as outlined
above. When staff feel consideration as been given to the previous year’s use of a
particular area and/or programming needs, these requests will be processed (i.e.
Community Room for a private event, conference, training, trade show, special event,
etc.).
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Furniture and Things Community Event Center
SECTION 9
RESERVATION PROCEDURES
9.4 SPECIAL FEES/DAMAGE DEPOSITS
A. A special use fee may be required in some events/activities. This fee will be applied to
cover unusual, anticipated expenses, such as excessive clean-up, unusual set-up, excess
electricity, or phone usage, and/or damages associated with the user’s program or events.
The special user fee is payable at the time the reservation is made and will be held until it
has been determined by the City if any or all the fee was used. Any unused balance will
be returned to the user and/or invoiced.
B. A damage deposit in addition to the rental fee required as per defined under Section ,
Damage Deposits. This fee shall be returned within two (2) weeks after the event if no
deductions are necessary. Violation and/or failure to adhere to all guidelines may result
in denial of future permits for the use of the facility and forfeiture of damage deposit.
9.5 CANCELLATIONS AND REFUNDS
A. Cancellations
B. Refunds will not be issued for no shows.
C. Facility Reservations require a two (2) week processing period. A fifty percent (50%)
non-refundable payment is due within two weeks of the even date for the Facility
Permit. Full payments are required two (2) weeks prior to the event.
NOTE: A tentative reservation may be taken over the phone and space will be
held for two business weeks or 14 days prior to the permit issue. Issuance
of permit requires a non-refundable payment of fifty percent (50%) of
the rental fee.
The user should confirm their reservation by making the following two payments:
Pay the rental total. This amount is shown on the Facility Use Permit. This
payment may be made in the form of cash, check, or Visa/MasterCard. In all
cases, checks may be made out to City of Elk River.
Pay the damage deposit. A damage deposit is collected from all facility users and
is returned 1 to 2 weeks after the rental event. This payment is returned provided
no damages have occurred to the renter space and no tape or adhesives have
been used in the room. Damage deposits may be made with a personal check.
Cash is not accepted. To assist with the return of this payment we ask that the
user pay the indicated damage deposit total separate from the rental total.
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Furniture and Things Community Event Center
SECTION 9
RESERVATION PROCEDURES
Meeting Room and Fieldhouse Cancellations: The proposed meeting room and
Fieldhouse rental cancellation policy states the following:
Room cancellations received within a 2 or more week (14-day notice) can receive
a full refund.
Room cancellations received 1-2 weeks or 7-13 days in advance of the permit
date can choose to reschedule. If the user does not reschedule, they do not
receive a refund. They either forfeit the paid rental fees and/or are invoiced for
the room rental.
Room cancellations received less than one week (6 days or less) do not receive a
refund or option to reschedule.
(TO BE WORKED ON)
9.6 PROCEDURES AND/OR POLICIES SPECIFIC TO FACILITY AREAS
A. COMMUNITY ROOM/Guideline, Rules and Regulations
1. The room rental fee includes a staff on duty, dance floor, outdoor patio, standard
table, and chair set up for a maximum of 250 people, tear down and clean up.
2. Basic operation for the Audio, Visual and Sound equipment is included and should
be confirmed when placing the reservation. Requests for additional equipment
and/or will be an additional expense to the User.
3. Linens, table skirts, chia, paper products, glassware, flatware nor decorations are
provided.
4. To avoid an inconvenience to you and your guests, please indicated the facility is
smoke and tobacco free to your guests.
5. Related Sections for Community Room Users:
Section Intoxicating Beverages
Section Catering/Food Service
Section Security
Section Damage Deposits
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6. FIELDHOUSE/Guidelines, Rules and Regulations
B. MEETING ROOM/Guidelines, Rules and Regulations. Refer to Sections .
C. ARENA RENTAL/Guidelines, Rules and Regulations. Refer to Section .
D. LOCK-INS/AFTER HOUR/Guidelines, Rules and Regulations. Refer to Section .
Furniture and Things Community Event Center
SECTION 10
DAMAGE DEPOSITS
10.0 PURPOSE
To establish procedures and policies for the collection of and refund for a damage deposit. The
intent of the damage deposit is to ensure that the facility is used properly, and User groups
adhere to facility policies.
10.1 DEFINITIONS
Damage Deposit: The set fee collected from a facility user to insure the proper use,
cleaning, and treatment of a rented area. This fee is set to cover any
damage above and/or beyond normal room use.
Meeting Rooms: This includes the party room on first floor, the flex space and the
meeting rooms on the second floor.
10.2 GENERAL GUIDELINES
A. The Facility User forfeits the damage deposit for improper use, vandalism, and damage
to equipment or the facility caused by their use.
B. The Facility User will be invoiced for the full costs incurred for material and labor to
replace and/or repair damage. Facility use will be denied until full restitution is received.
10.3 DAMAGE DEPOSIT FEE SCHEDULES
A. A damage fee specific to a given area follows. The damage deposits will not be required
of City departments. Should damage occur, the respective department would be
invoiced.
B. Damage deposits are refundable unless damage, injury or other facility or staff related
incident occurs. This will remain at the discretion of the Facility Superintendent.
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C. A special use fee may be required in some events/activities. This fee will be applied to
cover unusual, anticipated expenses, such as excessive clean-up, unusual set-up, excess
electricity, or phone usage, and/or damages associated with the user’s program or events.
The special user fee is payable at the time the reservation is made and will be held until it
has been determined by the city if any or all of the fee was used. Any unused balance will
be returned to the user and/or invoiced.
D. A damage deposit in addition to the rental fee is required as per defined under this
section.
E. ARENA
1. Non-Ice Activities (Dry floor events)
Specific to the Ice Arena for non-ice (dry floor) events or a damage deposit of
three hundred dollars ($300) is required within two weeks of the event date.
Furniture and Things Community Event Center
SECTION 10
DAMAGE DEPOSITS
F. MEETING ROOMS
1. A damage deposit is required upon issuance of permits when scheduling four (4)
or more dates and/or when service beverages and food. Specific to the
meeting room, a damage deposit of one hundred dollars ($100.00) is required
two weeks prior to the (first) meeting date for events serving food or beverages
(i.e. coffee, rolls, box lunches).
2. Damage deposits may be waived at the discretion of the Rental Coordinator
and/or Facility Superintendent. A User group will be invoiced for any damages
for the full value of the costs incurred by the FTCEC to repair the damage or
associated costs depending upon the incident.
G. FIELDHOUSE
Specific to the Fieldhouse (full or half size rentals), a damage deposit of three
hundred dollars ($300.00) is required at the time of the reservation due to its high
demand use. .
H. MULTIPLE FACILITY DEPOSIT
Specific to using multiple facilities to include two (2) or more areas and/or
Fieldhouse for an event, deposit of three hundred dollars ($300.00) is required
within two weeks of the event date.
10.4 VANDALISM POLICY
A. Application
This policy applies to circumstances under which real or personal property at the
Furniture and Things Community Event Center is damaged because of vandalism,
negligence, or carelessness and/or poor judgement on the part of the person(s) causing
the damage.
B. Specific Circumstances/Procedures
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1. When it is possible to identify the person(s) causing the specific damage, said
person(s) shall be required to compensate the FTCEC as follows:
a. Within two (2) weeks of notification of the damage by an official
of the FTCEC, submit a payment in the amount of the damages
incurred.
b. At the discretion of the Facility Superintendent or Assistant
Facility Supervisor or personnel, perform cleaning duties at a rate
decided upon by the Facility Superintendent for the number of
hours sufficient to equal the damages incurred.
c. In the discretion of the Furniture and Things Community Event
Center, undertake another form of in-kind compensation
acceptable to the FTCEC.
Furniture and Things Community Event Center
SECTION 10
DAMAGE DEPOSITS
2. If it is not possible to identify the person(s) causing the damage to the FTCEC
property, but it is possible to identify the group or association to which the
person(s) causing the damage belongs, then the group or association shall, within
two weeks of notification of the damage, submit a payment to the FTCEC for
the full amount of the damages incurred. This provision applies to groups or
associations holding a function (i.e. ice time, social gathering, fieldhouse rental,
etc.) and to visiting groups or associations.
C. FAILURE TO COMPENSATE
1. If an identified person(s)/group fails to fulfill the compensation requirements set
forth above for any damage caused, such person(s) shall not be permitted to use
the facilities of the FTCEC until payment is made.
2. If a group or association with an ice contract or visiting party fails to fulfill the
compensations requirements set above, use of the facility of the affiliated group
or association or visiting party, as the case may be, shall be suspended until
appropriate payment is made.
10.5 LIABILITY INSURANCE
A. The User shall provide the requested Liability Insurance upon request from the FTCEC
Commission. The User shall be informed of when it is necessary to provide the
insurance and the levels during the reservation process.
B. Upon request, the User shall provide a Certificate of Insurance with a minimum of
$1,000,000.00 unless otherwise determined by the city’s insurance agent and/or city
attorney. The Certificate of Insurance shall list the City of Elk as an additional insured.
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Facility Rental Fee Collection and Damage Deposit Procedures
For Birthday Party Packages
Birthday Party Packages
Payment
1. The Birthday Party Package base fee is due at the time of booking as listed:
Basic Party is $ ; Princess Party is $ ; Superhero Party is $
Note: $ for Princess/Superhero party without a cake.
2. The balance of fees is due the day of the party. These fees are for the additional children, food,
admissions and so forth.
3. Only cash and credit card payments will be accepted for the birthday party packages.
NO CHECKS WILL BE ACCEPTED as a form of payment for birthday party packages.
Note: This is only for Birthday Packages.
Damage Deposit
1. No damage deposit is required.
2. Fee for damages/stains or a balance due for the party will be invoiced.
Cancellations
1. Cancellations received 30 days or more prior to the rental date receive a full refund.
2. Cancellations less than 30 days from the rental date will not receive a refund. Customers will be
given the opportunity to reschedule to another date within six months.
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3. Cancellations must be emailed or completed in written form or as accepted by the Birthday Party
Coordinator.
4. Refunds for parties cancelled due to unforeseen causes are the discretion of the Birthday Party
Coordinator. (i.e. sick child, family emergency, death in the family, etc.)
Furniture and Things Community Event Center
SECTION 12
SUPERVISION/CONDUCT POLICIES
12.0 PURPOSE
To establish procedures and policies for the enforcement of Furniture and Things Community
Event Center rules and regulations to promote the safe, enjoyable use of the FTCEC by all
users.
12.1 SUPERVISION
A. Children eight (8) years of age and under must always be supervised by an
adult/guardian in the facility/on FTCEC property.
B. Youth groups (participant’s ages 18 and younger) must be chaperoned on a ratio of one
adult per ten (10) youth, or other ratio as Parks and Recreation staff deem necessary.
12.2 SUPERVISION/CONDUCT
A. Adult leadership/children supervision.
Every user of the facility must be under competent adult leadership (supervision). The
user shall assume full responsibility for a group’s conduct and for any damage to the
building or equipment. Children must always be kept under direct supervision of adults
and kept confined to the reserved area of the user group. The City will not assume
liability for unsupervised children. The City will be paid for any damage or additional
cleaning for any costs incurred because of unsupervised youth.
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B. If deemed necessary because of the type of event or activity, the City reserves the right
to assign a staff person and/or licensed police officer for a user group at an additional
cost to the Facility User.
C. Disorderly conduct shall be grounds for immediate termination of the activity/event
without refund. This will be determined by City staff or a licensed policing agency (i.e.
police officer).
Furniture and Things Community Event Center
SECTION 12
SUPERVISION/CONDUCT POLICIES
12.3 CONDUCT
A. Facility User shall be solely responsible for the orderly conduct of all persons using the
premises by its invitation, expressed or implied, during all times covered by the Facility
Use Agreement. The Facility Superintendent reserves the right to eject or cease to be
ejected from the FTCEC, any person or person engaging in objectionable or unlawful
conduct. Manager may provide at the Facility Users expense, any security determined by
the Facility Superintendent or appointed building staff to be necessary to maintain order
on the Rental premises. Facility Superintendent shall determine the number of
security/on-duty police officers necessary for a particular event.
This agreement is subject to, and Facility User, its agenda and employees shall use and
occupy the premises pursuant to, all reasonable rules and regulations prescribed by the
FTCEC, City, and Facility Superintendent. Facility User shall conform with all statues,
ordinates, rules, and regulations in force or applicable during the rental period(s).
B. All persons present at any activity on FTCEC property shall abide by the policies of the
Furniture and Things Community Event Center. At their discretion, FTCEC staff,
his/her authorized representative, peace officer or other policing for may:
1. Order the removal of any offender,
2. Order the immediate removal of all intoxicating liquor from the premises, or
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3. Revoke the permit, immediately and order all person from the premise, without
refund or any monetary compensation to the Facility User.
C. No alcohol is allowed outside the Meeting Rooms or designated facility areas as reserved.
People will be asked to set back inside the room rented to consume the alcohol or
dispense (pour out) the remaining portion of the drink. Please notify your guests of this
guideline.
Furniture and Things Community Event Center
Furniture and Things Community Event Center
SECTION 21
ICE ARENA
21.0 PURPOSE
To establish operating guidelines specific to the arena to promote ice use and dry floor activities.
To provide an environment attracting diverse functions on each type of floor surface with
priority in ice use for drop-in, structured or dry floor rentals.
21.1 DEFINITIONS
Ice Arenas: Includes the ice arena floor, team rooms, skate lobby, figure
skating/coaches’ room, other, arena office, mechanical rooms, and
Zamboni.
Ice (use) The rink with ice.
Dry floor The rink without ice being a painted concrete flooring.
21.2 FEATURES
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A. The Ice Arena One occupancy capacity is ### based on full spectator seating of 1,600
and simultaneous rink use.
B. The Ice Arena Two occupancy capacity is ### based on full spectator seating of 300.
21.3 FACILITY SCHEDULING, PRIORITY, AND PROCEDURES
A. The priority of scheduling users is referred to in Section
B. Scheduling of ice will be completed up to 12 months in advance for recreational
programs and major uses. Ice scheduling and contracts for major ice users shall be
scheduled through the ??. Permanent and season arena personnel shall schedule and
process short term ice use permits.
21.4 FEES
A. Fees shall follow the fee structure for ice rental. The Ice Rink Manager (Rich) shall have
the ability to provide reduced rates during non-prime time hours and low volume use
times to promote a self-sufficient operation.
21.5 HOURS OF OPERATION
A. The Ice Arena hours of operation shall follow the general hours per Section
B. The Ice Arena hours shall be governed by the ice use therefore hours may differ on a
short-term basis.
Furniture and Things Community Event Center
SECTION 21
ICE ARENA
21.6 RULES/REGULATIONS AND GENERAL OPERATING GUIDELINES (STAFFING)
A. Refer to Section.
B. All users shall adhere to the General Facility guidelines as defined in Section.
C. The Ice Arena operation is affiliated with the Minnesota Ice Arena Managers Association
(MIAMA) shall adopt their rules and guidelines in our operation.
D. All Facility Users renting the ice arena must comply with rules and regulations in Section
of the Furniture and Things Community Event Center Operating Guidelines.
E. General Arena Rules and Guidelines for Ice Rentals and User Groups:
The Furniture and Things Community Event Center is a tobacco free facility.
Smoking or use of tobacco by persons under 21 years of age is prohibited as per
Minnesota State statute.
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Persons suspected of alcohol/drug/illegal substance will not be allowed to
participate in ice rental. The Elk River Police will be called on any questionable
occurrences.
All groups using the Ice Arena must have a least one adult actively supervising
their group. This adult is responsible for the on and off ice behavior of all
parties in their group. Additional adult supervisors may be required depending
on the type and size of the group.
Non-ice users are the responsibility of the rental group.
All youth groups partaking in hockey are required to wear full USA Hockey
Certified (protective) equipment. Equipment includes, but is not limited to,
helmets, mouth guards, pads, and gloves. Adult group participants are always
encouraged to wear protective equipment.
All groups partaking in broomball are encouraged to wear hockey helmets.
To acquire a team locker room, the group leader must make the request to use
the locker room combinations. Locker rooms are for changing and your
security; they are not play areas. When rental is over, rental group is to clear out
locker room as soon as possible. The team room must be picked up and locked
before group leader keys are returned.
It is the rental group’s responsibility to take and leave the ice at contracted times.
The Community Center reserves the right to adjust ice times due to
circumstances beyond their control.
Furniture and Things Community Event Center
SECTION 21
ICE ARENA
Teams can temporarily affix team banners to the non-ice side of the glass with
suction cups or as approved by management staff during game times and/or
team photographs only. All other signs/banners must be pre-approved by the
Arena Operation Supervisor, or the Rental Coordinator during the permit
process. The Facility User may not affix adhesives (tape) nor pins to post any
signs, posters, notices, banner, graphics, visual display, artwork, and other
decorations or other items desired to be hung from the walls, ceiling, or
windows. Should a special consideration be requested, written permission will be
reviewed and granted/denied by the said staff. Confirmation for any allowances
will be written on the permit. The facility user shall be liable for any damages
caused in violation of these rules.
It is the responsibility of the rental group to follow all additional posted rules as
summarized below, and to follow instructions of the FTCEC Staff.
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A variety of activities/events and meetings are scheduled in the FTCEC. Please
respect each other’s space and occurring event.
F. General Rules of Conduct in the Ice Arena
The following behavior is prohibited. Violators will be asked to leave the FTCEC.
Offenders will be subject to suspension of use privileges and may jeopardize full use by
an Association (organized group).
Engaging in horseplay
Using sticks, pucks, or balls in off ice areas.
Throwing of objects
Loitering
Hanging over the railings of over ledges
Fighting or disruptive behavior
Using offensive, obscene, or abusive language
Drinking alcoholic beverages, use of tobacco and/or illegal substances on the
Furniture and Things Community Event Center premises.
Bringing pets in the building
In-line skating and skateboarding in the facility.
Participating in acts of vandalism. (Such acts should be reported immediately to FTCEC
staff. Vandals will be held responsible for full amount of damage.)
Furniture and Things Community Event Center
SECTION 21
ICE ARENA
G. Ice Arena General Skating and Use Rules
No one is allowed on the ice until the Zamboni is off the ice and the double
doors are closed.
For your safety, stay clear of rink doors while ice is being resurfaced.
Food and beverage are not allowed on the ice.
Tag, ball throwing, racing or “crack the whip” are not allowed
Street shoes, chairs or other skating assistance devices are not allowed on the ice.
During public skating sessions, hockey and figure skating practices are not
permitted. Please refer to Open Freestyle and Open Hockey times.
Do not sit on boards or in penalty or player’s boxes.
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Skate guards must be worn when walking in bleacher or lobby areas.
Skate at SLOW SPEEDS to avoid collisions and watch out for small children.
Obey the Rink Attendants.
Management is not responsible for lost or stolen articles.
Use trash receptacles. Help us maintain a clean, friendly facility.
Share in the pride of our facility and use the facility in a respectful manner
H. Skate Aid Use
Skate aids may only be used by skaters 8 years old and under.
Only arena authorized skate aids (the white ones inside the cage0 may be used.
No-homemade aids or chairs are allowed on the ice.
Any person using a skate aid must be accompanied by an adult skater.
No skate aid is to be left unattended on the ice.
No skate aid should block a doorway on the rink.
I. Team Room Rules
The FTCEC is not responsible for lost or stolen articles.
Team members will be held responsible for any damages to the team room and
associated areas used by the group. A vandalism policy is in place to identify and
provide options for reimbursement of the valued damage.
Deposit waste in waste receptacles. Your assistance to pick up tape balls and
beverage containers is appreciated.
21.7 SUPERVISION AND CONDUCT OF USERS
A. Refer to Section and Section.
B. Arena personnel shall be designated to supervise the arena at all times of scheduled
ice/or during Community Center events when high volume through the arena area is
anticipated to ensure safety and provide general customer service.
21.8 SECURITY AND SURVEILLANCE
A. Refer to Section11.
B. The public shall be notified that the FTCEC has surveillance equipment in operation.
Furniture and Things Community Event Center
SECTION 21
ICE ARENA
21.9 OPERATIONAL GUIDELINES, STANDARDS, AND STAFFING
A. Safety standards
1. Maintain clean, safe facility.
2. Maintain documentation of routine maintenance checks on equipment, incidents
and inspections and associated record keeping promoting safe practices.
B. Maintain proper license and inspections
1. Maintain air quality standards as set forth by the State of Minnesota
Environmental Health Department
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C. Emergency
Arena Personnel shall be trained to respond to basic first aid incidents.
1. Arena Personnel shall be readily available and willing to assist emergency service
personnel when called to the facility for an injury/incident.
2. Arena Personnel shall be proficient in responding to emergency procedures to
include the FERP (Facility Emergency Response plan) covering fire,
tornado/severe weather, chemical spills, and other emergency procedures.
3. Maintain regular/annual training on emergency equipment and procedure
specific to ammonia. Permanent staff shall be trained on SCBA annually.
D. Inspection Programs and Records
1. Inspections and records of hazardous material equipment will be completed
daily.
2. Records shall be kept for the necessary retention schedule and made available for
review by certified inspectors upon request.
3. Maintenance procedures and training shall meet all criteria and standards per
OSHA, part 1910.120, page 120, paragraph Q.
E. General Maintenance/Operation
1. Refer to Section.
2. Cleaning standards shall be of quality to promote return customers and maintain
good safety practices.
3. OSHA standards shall be maintenance.
4. Proper equipment and timely repairs to assure safety and efficiency in the
building operation.
21.10 SERVICES AND MERCHANDISE
A. Refer to Sections
B. The Arena shall provide rental skates, skate sharpening services and provide limited pro
shop items/merchandise for sale.
21.11 PROMOTIONS/MARKETING
A. Refer to Section.
B. Merchandise for sale is available in the Arena Office.
C. The arena shall aggressively market the facility and promote the sale of merchandise.
Furniture and Things Community Event Center
SECTION 21
ICE ARENA
D. The FTCEC shall not take cash transactions nor support of the agencies to do so for
sale of “commission” items and/or fundraisers unless pre-approved and authorized by
the Facility Superintendent.
E. The Arena shall offer advertisement opportunities per the guidelines defined in Section,
Advertisement and Soliciting.
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F. Any commission ice rates, or sales must be pre-approved by the FTCEC Commission
prior to commencement of any agreement.
G. The Arena shall promote events (i.e. clinic, tournaments, fundraisers, special events, etc.)
scheduled in the arena by outside entities upon requested and materials provide by an
independent group.
Furniture and Things Community Event Center
SECTION 22
FIELDHOUSE
22.0 PURPOSE
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To establish a guideline for operation of the fieldhouse in support of the direction to provide
priority for scheduling. To make provisions for recreational programming as a secondary use of
the fieldhouse.
22.1 DEFINITIONS
Prime Time: High demand or most desirable times for use of the facility area as
determined in the hours of operation.
Summer Prime Time:
Monday thru Sunday 10:00am -5:00pm
Fall, Winter, Spring Prime Time: (School Year)
Monday- Friday 3:00pm-10:00pm
Saturday 9:00am-8:00pm
Sunday 12 noon-7:00pm
Non-Prime Time: Lower demand times for use of the facility area. All other times as
specified under “prime time”.
Resident: Individual (s) or group (s) able to provide acceptable proof of residency
as per the User Definitions in Section.
Non-Resident: Individual (s) or group (s) unable to provide acceptable proof of
residency as per the User Definitions in Section.
22.2 FACILITY SCHEDULING, PRIORITY AND PROCEDURES
This section needs more work – first draft below based on city’s current field scheduling policy
A. Priority scheduling for the Fieldhouse rentals will be the following:
st
1. Group 1 – 1 Priority will be given when special events or special programs may
be scheduled with at least one months’ notice.
2. Group 2 - Elk River Area School Times will be Mondays through Fridays from 3
pm to 6 pm.
3. Group 3 – Recognized Youth Athletic Associations
4. Group 4 – Non-profit youth organizations comprised of at least 51 percent City
of Elk River residents. The organization must be a recognized community sports
organization pursuant to Section , Community Sports Organizations.
5. Group 5 – All other youth and adult users. This includes religious organizations,
for-profit organizations, tournaments, club teams, clinics and/or camps with
individual or team participation. All coaches must be background checked and
have completed coaches training.
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Group 1 - City-sponsored or co-sponsored events. This includes all city athletic programs
and/or leagues.
Group 2 - Public or private schools located in Elk River, including school athletic organizations,
clubs and varsity teams.
Group 3 – Recognized youth athletic associations as outlined below and determined by the
Parks and Recreation director or designee.
Criteria used to determine recognized associations include:
A. Adherence to requirements set forth in this policy pursuant to Section , Community
Sports Organizations.
B. History of involvement in the Elk River Community
C. 60% Elk River Residents
D. Collaborations with the city
Group 3 will receive priority times weekdays from 6 pm to 10 pm
The current recognized list of youth athletic organizations is maintained by the city and reviewed
annually as needed.
As needed, the city will manage an adjudicatory process in order to review youth athletic
associations with a group 3 priority. The purpose of the review will be to ensure the youth
athletic associations with group 3 priority are adhering to the requirements set forth in this
policy. If it is determined that a youth athletic association needs to be removed from Group 3,
the action may be processed through the Park and Recreation Commission.
Verification of Elk River Residency. Residency will be established as needed by providing verified
rosters from the past season that include the names, addresses, phone numbers, dates of birth and
school attended for all youth participants. The roster must also include the full name, home address,
email address and telephone number of the head coach.
Furniture and Things Community Event Center
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SECTION 22
FIELDHOUSE
22.3 FEES
A. Fees shall follow the fee structure for Fieldhouse rentals per Section, and specific to the
Fieldhouse rentals refer to Section.
Full Fieldhouse/Turf Floor
November – April Resident Non-Resident
Weekday Days (before 2:00pm) (school in session) $100 $115
Weekday Evenings $140 $161
Weekends $170 $196
May – October Resident Non-Resident
Weekday Days (before 2:00pm) (school in session) $50 $58
Weekday Evenings $70 $80
Weekends $85 $98
Partial Fieldhouse/Turf Floor
November – April Resident Non-Resident
Weekday Days (before 2:00pm) (school in session) $55 $70
Weekday Evenings $80 $88
Weekends $95 $109
May – October Resident Non-Resident
Weekday Days (before 2:00pm) (school in session) $25 $29
Weekday Evenings $35 $40
Weekends $45 $52
All rental fees are due at time of reservation. Facility spaces may not be reserved without
full payment. 48 hour notice is required to receive a rental refund. There is a $10 fee for
all reservation alterations or cancellations.
22.4 HOURS OF OPERATION
A. Refer to Section.
22.5 RULES/REGULATIONS AND GENERAL OPERATING GUIDELINES (STAFFING)
A. Refer to Section.
B. Gymnasium Rules/Regulations
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Furniture and Things Community Event Center
SECTION 22
FIELDHOUSE
*Violators will be removed from the facility and directed to leave the building without a
refund.
NO FOOD, GUM, OR BEVERAGES ARE ALLOWED. Water fountains are
available near restrooms in fieldhouse.
NO JACKETS, DUFFAL BAGS OR OTHER PERSONAL ITEMS WILL BE
ALLOWED.
No black soled or other shoes that mark the turf will be allowed.
No dunking, hanging on rims or hanging on nets.
No running or bouncing balls in the hallways.
No spitting on floors or walls.
Inappropriate language or gestures will not be tolerated. Individuals using foul
language or showing unsportsmanlike behavior will be suspended from the
facility without a refund.
FTCEC staff reserve the right to determine all Fieldhouse use.
Respect all FTCEC staff, patrons, and equipment.
No kicking or sitting on equipment.
C. The participant has the financial obligation to replace balls or equipment that is damaged
and/or if found they have stolen an item (s).
D. Participants are limited to the gym activities that we provide equipment for unless other
activities are authorized by FTCEC Staff
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Furniture and Things Community Event Center
SECTION 27
SENIOR ACTIVITY CENTER
27.0 PUPROSE
The Senior Activity Center will be the primary area used for programs designed and planned for
seniors. Programs will be for persons 55 years of age and older. The Elk River Senior Activity
Center is operated by the City of Elk River and is part of the Parks and Recreation Department.
Our services include special events, educational classes, trips, fitness, social and recreational
activities, volunteer opportunities, and more! Participation is open to all seniors and is not
restrictive to residents of Elk River.
27.1 FEATURES
A. Room capacity. Seats up to ## people.
B. Description of the type of general purpose/use of the area.
27.2 FACILITY SCHEDULING, PRIORITY AND PROCEDURES
A. Priority scheduling for the facility area is for senior programming Monday through
Friday 8:30 a.m. to 4:00 p.m.
B. The Senior Activity Center will have various activities and programs throughout the day
on a regular basis. Regular hours will be Monday through Friday 8:30 a.m. to 4:00 p.m.
The Senior Center Coordinator will be responsible for coordinating the schedule of
activities during this time.
27.3 FEES
2021 Membership Rates: $34 Individual or $48 Dual
Elk River Resident Discount Rate: $24 Individual or $35 Dual
Participants will be required to have a membership to gain access to the Senior Activity Center
and participate in ongoing programs beginning January 2021.
Membership cards will be issued at the time of purchase and will be used to scan in each time you
enter the facility. All memberships expire at the end of the calendar year.
27.4 HOURS OF OPERATION
Monday – Friday 8:00 a.m. – 4:00 p.m.
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Furniture and Things Community Event Center
SECTION 27
SENIOR ACTIVITY CENTER
27.5 RULES/REGULATIONS AND GENERAL OPERATING GUIDELINES (STAFFING)
A. Refer to Section
B. Rules/Regulations specific to the area.
1. Age Requirement: 55 years of age and older.
C. Emergency Procedures.
1. First-Aid. Supplies are provided in Room ##.
2. Fire Evacuation plan. Exit patio doors to the fire lane on the ? side of the FTCEC
or through the main entrance.
3. Tornado/Severe Weather. Move customers to the locker rooms or ?? for
individuals with limited ambulatory abilities.
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