8.2 PRSR 03-10-2021
The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and
community engagement that encourages and inspires prosperity
Request for Action
To
Parks and Recreation Commission
Item Number
8.2
Agenda Section
Action Item
Meeting Date
March 10, 2021
Prepared by
Michael Hecker, Parks and Recreation Director
Item Description
Orono Park Location for Solar Picnic Table
Reviewed by
Cal Portner, City Administrator
Reviewed by
Amanda Erickson, Environmental Coordinator
Action Requested
Discuss the solar picnic table project and recommend, by motion, a placement location.
Background/Discussion
The Parks and Recreation Commission approved the addition of a solar picnic table at Orono Park on June
13, 2018. With the park construction planned for this summer, staff is seeking a specific location.
Staff recommends locating it halfway between the dog park and the playground.
Environmental Coordinator Amanda Erickson will update the Commission on the project.
Financial Impact
N/A.
Mission/Policy/Goal
Ethical, efficient, and responsible
Attachments
June 13, 2018 Staff Report and Minutes
Solar Picnic Table Recommended Location at Orono Park
El Request for Action
River
To Item Number
Parks and Recreation Commission 5.3
Agenda Section Meeting Date Prepared by
Action Item June 13,2018 Michael Hecker,Parks and Recreation Director
Item Description Reviewed by
Park Location for Solar Picnic Table Cal Portner, City Administrator
Reviewed by
Action Requested
Discuss the solar picnic table project and recommend,by motion, a park location for the solar picnic
table.
Background/Discussion
The City of Elk River Energy City Commission (ECC)worked with the University of St. Thomas in 2017
to design a solar power picnic table. A design was approved and the parts were constructed. Due to
project liability constraints for the University of St. Thomas, the building and installation of the physical
structure became the responsibility of the city. This includes the concrete pour required for the
installation and the construction of the table. Staff is recommending a general contractor oversee the
actual build.
The ECC presented its 10-year action plan to City Council at the June 4 work session. The picnic table
was discussed. The location mentioned in the report was Orono Park between the dog park and the
Orono Playground on the bike path. During the City Council discussion it was also discussed that Rivers
Edge Commons Park could be another location. City Council then directed staff to make the location of
the picnic table a discussion item for the Parks and Recreation Commission.
Financial Impact
The city does have$1,000 budgeted to construct the solar picnic table
Attachments
Energy City Commission Staff Report to City Council June 4, 2018
Solar Picnic Table picture (Figure 5)
P / NEREI 11
NATURE
o'
dorair_.._ Request for Action
ver
To Item Number
Mayor and City Council 10.1
Agenda Section Meeting Date Prepared by
Work Session June 4,2018 Amanda Bednar,Environmental Coordinator
Item Description Reviewed by
Energy City Commission 10 Year Action Plan Tom Sagstetter,Conservation&Key Accounts
Manager
Reviewed by
Cal Portner,City Administrator
Action Requested
Provide direction to staff and the Energy City Commission (ECC).
Background/Discussion
The Energy City Commission has 11 members who promote Elk River as a hub of energy technology,
energy manufacturing, energy demonstrations,recycling, use of green products, and the adoption of
sustainable living practices. The Commission created a 10-year Action Plan in 2014 and has since updated
it to better meet the goals and expectations of the group. Many of the goals have been accomplished and
staff continues working on better ways to track city accomplishments.
The ECC is looking for more direction and clear goals from City Council and Council expectations for
the Commission.The Action Plan has been shared with the City Council and city department directors in
the past and it's important to understand the long-term objectives in the planning and budgeting process.
The ECC feels the Council would benefit by having some detailed discussion on the goals, objectives, and
budgeting process prior to finalizing the 2019 city budget. The ECC would welcome any
recommendations Council would provide as they pertain to goals, tracking metrics, and budgeting
process. The Action Plan has been shared with city department directors to get their feedback on items
that affect their departments.
The Commission members are very passionate about Energy City and have expressed their willingness to
meet more frequently and spend more time on city projects. Staff is looking for more direction and
desired outcomes from City Council.
Financial Impact
None
Attachments
Updated 10-year Action Plan
The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional rIPVIEREI 11
service, and community engagement that encourages and inspires prosperity NATURE
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Figure 5:A Connectable being used by students to charge their laptops.
The version seen in Figure 5 is one of the more popularly sold ones and is called the "Café
Model"design. For purposes of this report,this is the model that will be compared to the Elk
River Solar Project(ERSP). The ConnectableTM Café Model uses two solar panels to
generate 530 Watts DC,has two deep cycle lead acid batteries for energy storage, and has
four GFCI outlets for AC power access [5]. There are also 8 DC USB outlets for direct cell
phone charging: A detailed technical comparison between the ERSP and the
ConnectableTM
can be seen below in Table 1.
Table 1:A technical comparison between the heavily marketed and mass produced Cafe Model and the prototype ERSP.
Components
ConnectableTM Elk River SP
Solar Panels 530 W from 2-panel array 750 W from 3-panel array
Charge Controllers Morningstar TS-MPPT 45 Morningstar TS-MPPT 60
Energy Storage
2 x 112 Amp Lead Acid 2 x 104 Amp Hour AGM Lead Acid
batteries battery
P.44Cityof
Meeting of the Elk River Parks and
10E1k4. Recreation Commission
River Held at the Elk River City Hall
Wednesday,June 13, 2018
Members Present: Chair Anderson, Commission members Ahlness, Holmgren,Niziolek,
Rathbun, Soltvedt,and Williams
Council Liaison: Mr. Olsen
Staff Present: Parks and Recreation Director,Michael Hecker,Recreation Manager Steve
Benoit, Street and Park Superintendent Tim Sevcik,and Recreation
Coordinator Tim Dalton
I. Call Meeting to Order
Pursuant to due call and notice thereof, the meeting of the Elk River Parks and Recreation
Commission was called to order at 6:30 p.m. by Chair Anderson.
2. Consider 6/13/18 Agenda
Moved by Commissioner Williams and seconded by Commissioner Soltvedt to
approve the June 13,2018, Parks and Recreation Commission meeting agenda.
Motion carried 7-0.
3.1 Consider 05/09/18 Regular PRC Minutes
Moved by Commissioner Ahlness and seconded by Commissioner Rathbun to
approve the following May 9,2018 Parks and Recreation Commission Minutes.
Motion carried 7-0.
3.2 Consider 05/31/18 Work Session PRC Minutes
Moved by Commissioner Williams and seconded by Commissioner Ahlness to
approve the following May 31, 2018 Parks and Recreation Commission Work
Session Minutes. Motion carried 7-0.
4. Open Forum - None
5. Action Items
5.1 Park Dedication — Katnis Elveru Addition
IDMr. Benoit presented his staff report.
Parks&Recreation Commission Minutes Page 2
June 13,2018IP
Moved by Commissioner Ahlness and seconded by Commissioner Williams to
recommend to City Council to accept park dedication for the plat of Katnis Elveru
Addition to be paid for one dwelling unit at the rate applicable when the
subdivision is released for recording. This will be $1,425.93 at the 2018 low density
rate. Motion carried 7-0.
5.2 Commission Attendance Policy
Mr. Hecker presented his staff report.
Commissioner Soltvedt suggested striking the special meetings from the attendance policy.
Chair Anderson stated that the Council can remove someone from the commission when
their term is up.
Commissioner Rathbun suggested striking the special meetings or have them as a credit to
missing a regular meeting.
Commission members agreed that the Attendance Policy should be removed.
Moved by Commissioner Ahlness and seconded by Commissioner Niziolek to
recommend to City Council to remove the Attendance Policy for the Boards and
Commissions. Motion carried 7-0.III
5.3 Solar Picnic Table Location
Mr. Hecker presented his staff report.
Mr. Sevcik shared details of the picnic table project.
Moved by Commissioner Niziolek and seconded by Commissioner Ahlness to
recommend to City Council to locate the solar picnic table at Orono Park. Motion
carried 7-0.
5.4 Recreation Facilities Project
Mr. Hecker presented his staff report.
Moved by Commissioner Niziolek and seconded by Commissioner Anderson to
recommend to City Council to pursue a project that meets the needs of the
community as a whole above the proposed project number one.
Commissioner Rathbun offered to amend the motion to supporting a level of a
community center project that gets us the multi-purpose facility and other trails
and amenities that have been discussed.
SWUME1 11
NATURE 0
Parks&Recreation Commission Minutes Page 3
June 13,2018
Commissioner Rathbun amended motion with combining of projects that serve all
the needs of the facility and parks and trails combined would be a commitment at
the level of the community center project.
Commissioner Niziolek doesn't want to cap anything because all the members of
the community need to be represented.
Motion failed 5-2.
Moved by Commissioner Williams and seconded by Commissioner Holmgren to
recommend to City Council the Multi-Purpose project number two in addition to
the park and trail projects commission identifies as priorities.
Commissioner Niziolek shared he is concerned this is not representing community
as a whole.
Motion carried 6-1.
5.5 Athletic Facilities Master Plan
Mr. Hecker presented his staff report.
Moved by Commissioner Soltvedt and seconded by Commissioner Williams to
recommend to City Council to accept the Athletic Facilities Master Plan with the
amendment to the Youth Athletic Complex to have a playground on the north
complex. Motion carried 7-0.
5.6 Park and Trail Project Priorities
Commission member discussed at the Special Meeting.
6. Discussion Items - None
7. Parks and Recreation Director Update
Mr. Hecker presented his staff report.
8.1 Recreation Manager's Update
Mr. Benoit presented the 2018 Farmers Market.
8.2 Street and Park Superintendent's Update
Mr. Sevcik presented his staff report.
1111 NA 'U E
Parks&Recreation Commission Minutes Page 4
June 13,2018
9. Announcements - None
10. Adjourn to Special Meeting
There being no further business, Chair Anderson adjourned the meeting of the Elk River
Parks and Recreation Commission at 8:03 p.m.
II. Special Meeting
The work session meeting of the Elk River Parks and Recreation Commission was called
to order at 8:06 p.m. by Chair Anderson.
Orono Park
Convert Kuss Field to Open Play Space
Fitness Area
Expanded Dog Park
New Pickleball Courts
Relocated Sand Volleyball
Relocated Basketball
Park Pavilion and Shelter with Bathrooms
Splash Pad 110
Upgraded and Reconfigured Main Parking
Beach Expansion
Boat Launch Parking Lot Upgrades
Skate Park
Completion of Trail Loops within the Park
Athletic Facilities
Restroom/Concession Building at the existing Youth Athletic Complex Facility
Playground at existing Youth Athletic Complex facility
A Lighted Signature Ballfield
o First Priority—Hales Field with condition of agreement with
School District being developed
o Second Priority—Youth Athletic Complex Expansion facility
Multi-Use fields at Youth Athletic Complex expansion facility
Paved parking
o First priority—Youth Athletic Complex
o Second priority Dave Anderson Athletic Complex
o Oak Knoll Athletic Complex
11E1E .
INATUREJ
1111
Parks&Recreation Commission Minutes Page 5
June 13,2018
Additional lights
o First priority—Oak Knoll Hales field if agreement with School
District can be developed
o Second priority—Youth Athletic Complex fields 1-6
General Athletic Improvements (bleachers, dugouts, fencing)
Trails
5 million towards significant trails, focusing on connectivity. Following projects were
recommended:
Twin Lakes Rd Extension—Cleveland
Mississippi Boulevard
Baldwin/Barrington—5th and Line
Meadowvale Boulevard
13. Adjournment
There being no further business, Chair Anderson adjourned the meeting of the Elk River
Parks and Recreation Commission special meeting at 9:00 p.m.
111111 Minutes prepared b 1Tonya Love.
Dave Anderso Chair
Tina Allard, City Clerk
1Iuiii1 .1
NATURE