2.3 ERMUSR 04-13-2021ELK RIVER MUNICIPAL UTILITIES
SPECIAL MEETING OF THE UTILITIES COMMISSION
HELD AT UTILITIES CONFERENCE ROOM
March 31, 2021
Members Present: Chair John Dietz, Commissioners Paul Bell, Mary Stewart, and
Matt Westgaard
Members Absent: Commissioner Al Nadeau
ERMU Staff Present: Theresa Slominski, General Manager
Chris Kerzman, Engineering Manager
Michelle Canterbury, Executive Administrative Manager
Others Present: Brad Barickman, Vice President of Community Construction at RJM
Construction; and Justin Rice, Senior Project Manager at RJM Construction
1.0 GOVERNANCE
1.1 Call Meeting to Order
The special meeting of the Utilities Commission was called to order at 10:30 a.m. by Chair
Dietz.
1.2 Pledge of Allegiance
The Pledge of Allegiance was recited.
1.3 Consider the Agenda
There were no additions or corrections to the agenda.
Moved by Commissioner Stewartand seconded by Commissioner Bellto approve the March
31, 2021, agenda. Motion carried 4-0.
2.0 BUSINESS ACTION
2.1 Field Services Facility Expansion Project – Award Contract for Bid Category 5A Structural
Steel Material and Assignment of Contract to RJM Construction
Mr. Kerzman provided the following background as outlined in his memo. Thebid opening
for the Field Services Facility Expansion Project took place on March 24, 2021. Based on
current lead times and market conditions for structural steel, RJM Construction is
recommending an early approval to award a contract to the apparent low steel bidder for
Elk River Municipal Utilities Commission Meeting Minutes
March 31, 2021
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bid category 5A, and the assignment of contract to RJM Construction at this special
meeting. The balance of bid and quote categories with award recommendations will be
presented at the April 13, 2021 commission meeting.
Mr. Kerzman introduced Mr. Brad Barickman and Justin Rice, with RJM Construction. Based
on low cumulative total bid received, with no alternatives for category 5A, RJM recommended
the Utilities Commission approve the award of the contract for category 5A to Thornberg Steel
for the bid amount of $829,000.00.
The commission had questions on how the structural steel delay and other unknowns may
impact the project timeline and budget. Mr. Barickman responded. Mr. Kerzman spoke to the
guaranteed maximum price which includes construction contingency and contractor
allowances to cover unforeseen costs that may arise. There was discussion.
There was discussion on the contractual obligation of delivering materials on the date
specified, and the measures in place to help ensure accountability.
Chair Dietz had a question on the bonding for the project and when the first payment would
be due. Ms. Slominski responded.
Moved by Commissioner Westgaard and seconded by Commissioner Bell to approve the
award of the contract for bid category 5A for the Field Services Facility Expansion
project to Thornberg Steel for the bid amount of $829,000.00. Motion carried 4-0.
Moved by Commissioner Stewart and seconded by Commissioner Westgaard to adopt
Resolution No. 21-3 approving the assignment of construction contract to RJM
Construction for the ERMU Field Services Facility Expansion Project. Motion carried 4-0.
3.0 ADJOURN SPECIAL MEETING
There being no further business, Chair Dietz adjourned the special meeting of the Utilities
Commission at 10:39 a.m.
Minutes prepared by Michelle Canterbury.
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John J. Dietz, ERMU Commission Chair
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Tina Allard, City Clerk
Elk River Municipal Utilities Commission Meeting Minutes
March 31, 2021
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