Information #1 March Financials 04-19-2021Information
City
E
Memorandum
TO: Mayor and City Council
From: Lori Stich, Assistant Finance Director
Date: April 19, 2021
Subject: March 2021 Monthly Financial Report
This report is designed to provide summary information regarding the overall level of revenues and
expenditures in the General Fund, the Multipurpose Facility Special Revenue Fund, and the
Enterprise Funds. These funds provide an important picture of the city's financial health.
For the month of March, actual revenues (excluding property taxes and transfers in) and
expenditures should run 25% of the annual budget. It is natural for some of the items to vary from
month to month, such as exceeding budget for Supplies but being below budget for Services. This is
not considered serious as long as the total expenditure budget amount is not overspent. Significant
variances from budget are highlighted below accompanied with a general discussion for the variance.
GENERAL FUND
Revenues:
■ Property taxes, our largest revenue source, will be received in July and December.
■ License & permit collections are about 27% of budget estimates consisting primarily of
building -related permits and rental licenses.
■ Charges for services are about 22% of estimates with plan check fees and recreation fees
making up the majority of March collections.
■ Transfers in consists of ERMU's 4% February electric revenues, the remaining transfers in
from other funds will be recorded mid -year.
Expenditures:
■ Total departmental expenditures are about 20% of budget and most departments are within
or below budget estimates.
■ The second quarter premium for workers' comp and property/liability insurance are
reflected in the departmental expenditures for March.
2021 Monthly Expenditures
$20,000
$18,000
$16, 000
p $14,000
z
< $12,000
O $10,000
~ $8,000
$6,000
$4, 000
$ 2, 000
$0
Jan �FebMwApr May Jun Jul
Actual $1,240 $2,094 $3,408
Budget $1,461 $2,922 $4,383 $5,844 $7,305 $8,766 $10,2
MULTIPURPOSE FACILITY
Aug I Sep I Oct I Nov I Dec
11,688I$13,149I$14,610I$16,071I$17,533
Through the end of March, revenues of $312,564 exceed expenditures of $267,195 by $45,368. The
majority of March collections consist of ice rentals, hockey program registrations and annual
advertising fees, while expenditures are primarily attributable to personal services, utilities, and
equipment.
ATTACHMENTS
■ General Fund Revenue & Expense Report
■ Multipurpose Facility Revenue & Expense Report
■ Enterprise Funds — Budget to Actual
■ Cash Report — All Funds
4-14-2021 09:18 AM CITY OF ELK RIVER PAGE: 1
REVENUE & EXPENSE REPORT (UNAUDITED)
AS OF: MARCH 31ST, 2021
101-GENERAL FUND
FINANCIAL SUMMARY 25.00o OF YEAR COMPLETED
CURRENT CURRENT YEAR TO DATE o OF BUDGET PRIOR FY
BUDGET PERIOD ACTUAL BUDGET BALANCE YTD BALANCE
REVENUE SUMMARY
General Fund
17,532,500.00
237,111.90
631,851.72
3.60 16,900,648.28
423,500.28
TOTAL REVENUES
17,532,500.00
237,111.90
631,851.72
3.60 16,900f648.28
423,500.28
EXPENDITURE SUMMARY
General Government
City Council
173,200.00
15,541.48
37,717.36
21.78
135,482.64
42,061.31
Communications
336,000.00
23,357.81
61,387.42
18.27
274,612.58
54,818.63
Administrative Services
593,150.00
45,202.04
114,965.42
19.38
478,184.58
117,945.47
Human Resources
355,750.00
19,302.05
48,501.29
13.63
307,248.71
63,181.49
Elections
6,800.00
6,300.00
6,300.00
92.65
500.00
32,456.96
Finance
655,800.00
42,862.89
114,960.04
17.53
540,839.96
125,893.07
Information Technology
489,800.00
34,905.66
99,682.27
20.35
390,117.73
93,878.61
Legal
255,000.00
16,184.44
31,110.02
12.20
223,889.98
43,888.56
Community Development
209,500.00
13,379.10
69,061.73
32.97
140,438.27
70,858.26
Planning
364,150.00
28,367.89
72,394.79
19.88
291,755.21
71,379.83
Building Maintenance
788,500.00
68,857.81
169,235.29
21.46
619,264.71
163,290.53
TOTAL General Government
4,227,650.00
314,261.17
825,315.63
19.52
3,402,334.37
879,652.72
Public
Police Administration
925,200.00
91,015.47
267,960.28
28.96
657,239.72
265,820.08
Patrol
3,274,300.00
206,338.67
550,048.85
16.80
2,724,251.15
570f886.59
Investigations
1,238,700.00
83,876.49
220,597.45
17.81
1,018,102.55
189,412.48
Police Support Services
834,550.00
53,630.45
134,371.16
16.10
700,178.84
140,054.82
Police Reserves
16,750.00
180.00
1,551.06
9.26
15,198.94
348.08
Public safety building
160,600.00
19,858.79
45,720.10
28.47
114,879.90
35,000.84
Fire Administration
981,700.00
67,204.69
168,142.36
17.13
813,557.64
129,210.98
Fire Operations
422,200.00
35,069.03
96,985.45
22.97
325,214.55
100,431.29
Emergency Management
62,700.00
4,194.31
5,043.65
8.04
57,656.35
1,436.31
Building Safety
531,850.00
40,903.32
98,644.97
18.55
433,205.03
113fIII.68
Code Enforcement
86f300.00
6,650.06
17,157.70
19.88
69f142.30
17,163.54
Environmental
58,300.00
4,362.81
11,197.50
19.21
47,102.50
10,946.52
TOTAL Public Safety
8,593,150.00
613,284.09
1,617,420.53
18.82
6,975,729.47
1,573,823.21
Public Works
Street Maintenance
1,462,850.00
100,251.89
247,446.60
16.92
1,215,403.40
242,917.24
Snow Removal
345,800.00
62,396.89
193,209.33
55.87
152,590.67
173,978.40
Equipment Services
254,050.00
27,562.24
61,499.57
24.21
192,550.43
42,752.37
Engineering
492,800.00
30,204.66
77,802.82
15.79
414,997.18
78,947.06
TOTAL Public Works
2,555,500.00
220,415.68
579,958.32
22.69
1,975,541.68
538,595.07
4-14-2021 09:18 AM CITY OF ELK RIVER PAGE: 2
REVENUE & EXPENSE REPORT (UNAUDITED)
AS OF: MARCH 31ST, 2021
101-GENERAL FUND
FINANCIAL SUMMARY
Culture & Recreation
Parks Department
Parks & Rec Admin
Recreation Programs
Farmers Market
Sr Citizen Programs
TOTAL Culture & Recreation
Economic Development
Economic Development
Energy City
TOTAL Economic Development
General
TOTAL EXPENDITURES
REVENUES OVER/(UNDER) EXPENDITURES
25.00o OF YEAR COMPLETED
CURRENT CURRENT YEAR TO DATE o OF BUDGET PRIOR FY
BUDGET PERIOD ACTUAL BUDGET BALANCE YTD BALANCE
1,307,700.00
104,377.91
224,264.62
17.15
1,083,435.38
215,074.66
553,850.00
44,599.59
110,291.36
19.91
443,558.64
153,128.27
122,700.00
3,043.05
10,410.99
8.48
112,289.01
15,069.54
8,750.00
417.97
549.64
6.28
8,200.36
79.19
129,300.00
10,791.25
24,213.66
18.73
105,086.34
42,266.47
2,122,300.00
163,229.77
369,730.27
17.42
1,752,569.73
425,618.13
0.00
190.93
9,943.65
0.00
( 9,943.65)
27,975.92
33,900.00
2,560.89
5,832.25
17.20
28,067.75
4,296.06
33,900.00
2,751.82
15,775.90
46.54
18,124.10
32,271.98
17,532,500.00
1,313,942.53
3,408,200.65
19.44
14,124,299.35
3,449,961.11
0.00
( If076,830.63)(
2,776,348.93)
2,776,348.93 (
3,026,460.83)
4-14-2021 09:18 AM CITY OF ELK RIVER PAGE: 3
REVENUE & EXPENSE REPORT (UNAUDITED)
AS OF: MARCH 31ST, 2021
101-GENERAL FUND
REVENUES
General Fund
Taxes
101-3-0000-3111 Current Ad Valorem Taxes
101-3-0000-3121 Gravel Tax
TOTAL Taxes
Licenses & Permits
101-3-0000-3211 Liquor License
101-3-0000-3213 Cigarette License
101-3-0000-3214 Rental License
101-3-0000-3216 Mining License
101-3-0000-3217 Garbage Hauler License
101-3-0000-3218 Other Business License/Permit
101-3-0000-3229 NPDES Permit
101-3-0000-3231 Building Permit
101-3-0000-3232 Plumbing/Heating Permit
101-3-0000-3233 Permit Surcharge
101-3-0000-3235 Animal License
101-3-0000-3237 Other Non -Business Lic/Permit
TOTAL Licenses & Permits
Intergovernmental Rev
101-3-0000-3322 MV Credit
101-3-0000-3323 Fire State Aid
101-3-0000-3325 Police 20 Aid
101-3-0000-3326 Police Training Reimb
101-3-0000-3329 State Crime Prevention Grant
TOTAL Intergovernmental Rev
25.00o OF YEAR COMPLETED
CURRENT CURRENT YEAR TO DATE o OF BUDGET PRIOR FY
BUDGET PERIOD ACTUAL BUDGET BALANCE YTD BALANCE
12,315,000.00
0.00
0.00
0.00
12,315,000.00
4.06
150,000.00
0.00
0.00
0.00
150,000.00
0.00
12,465,000.00
0.00
0.00
0.00
12,465,000.00
4.06
76,000.00
0.00
235.00
0.31
75,765.00
155.00
3,000.00
150.00
150.00
5.00
2,850.00
0.00
65,000.00
12,252.00
30,453.00
46.85
34,547.00
25,248.00
25,000.00
66.67
66.67
0.27
24,933.33
0.00
2,000.00
0.00
420.00
21.00
1,580.00
360.00
15,000.00
1,770.00
2,940.00
19.60
12,060.00
3,160.00
20,000.00
2,100.00
3,850.00
19.25
16,150.00
3,178.25
450,000.00
53,620.29
118,983.79
26.44
331,016.21
51,416.15
110,000.00
16,482.52
46,000.66
41.82
63,999.34
14,436.99
500.00 (
218.73)
3,655.29
731.06
( 3,155.29)
1,342.05
0.00
0.00
150.00
0.00
( 150.00)
315.00
12,000.00
1,220.00
2,940.00
24.50
9,060.00
3,130.00
778,500.00
87,442.75
209,844.41
26.95
568,655.59
102,741.44
5,500.00
0.00
0.00
0.00
5,500.00
0.00
200,000.00
1,000.00
1,000.00
0.50
199,000.00
1,000.00
305,000.00
0.00
0.00
0.00
305,000.00
0.00
32,000.00
2,000.00
2,000.00
6.25
30,000.00
0.00
60,000.00
0.00
0.00
0.00
60,000.00
0.00
602,500.00
3,000.00
3,000.00
0.50
599,500.00
1,000.00
Charges
for
Services
101-3-0000-3412
Planning & Zoning Fees
25,000.00
1,675.00
4,265.00
17.06
20,735.00
6,135.00
101-3-0000-3413
Plan Check Fee
220,000.00
29,061.85
65,533.92
29.79
154,466.08
23,540.85
101-3-0000-3415
Special Assessment Search
500.00
240.00
360.00
72.00
140.00
210.00
101-3-0000-3417
Copies
1,500.00
64.11
422.42
28.16
1,077.58
351.73
101-3-0000-3418
Other General Govt Services
500.00
0.00
0.00
0.00
500.00
0.00
101-3-0000-3430
Lockout Fees
5,500.00
240.00
860.00
15.64
4,640.00
1,200.00
101-3-0000-3431
Police Services
15,000.00
0.00
150.00
1.00
14,850.00
1,518.00
101-3-0000-3432
School Liaison
151,000.00
0.00
75,832.50
50.22
75,167.50
0.00
101-3-0000-3434
Animal Impound Fee
2,500.00
0.00
0.00
0.00
2,500.00
350.00
101-3-0000-3436
Fire Contracts
286,000.00
0.00
0.00
0.00
286,000.00
0.00
101-3-0000-3437
Fire Services
6,000.00
0.00
0.00
0.00
6,000.00
6,137.50
101-3-0000-3451
Street Services
25,000.00
2,153.33
2,918.33
11.67
22,081.67
3,835.00
101-3-0000-3452
Engineering Services Reimb
25,000.00
0.00
0.00
0.00
25,000.00
5f802.23
101-3-0000-3461
Recreation Fees
60,000.00
16,720.00
16,915.00
28.19
43,085.00
6,477.50
101-3-0000-3462
Sr Center Activities
30,000.00
1,740.00
5,920.00
19.73
24,080.00
9,963.00
101-3-0000-3463
Farmer's Market
12,000.00
4,170.00
18,310.00
152.58 (
6,310.00)
8,160.00
4-14-2021 09:18 AM CITY OF ELK RIVER PAGE: 4
REVENUE & EXPENSE REPORT (UNAUDITED)
AS OF: MARCH 31ST, 2021
101-GENERAL FUND
REVENUES
25.00o OF YEAR COMPLETED
CURRENT CURRENT YEAR TO DATE o OF BUDGET PRIOR FY
BUDGET PERIOD ACTUAL BUDGET BALANCE YTD BALANCE
101-3-0000-3469
Elk RiverFest
10,000.00
3,190.00
5,365.00
53.65
4,635.00
1,000.00
101-3-0000-3472
Park Use Fee
20,000.00
2,630.00
4,772.00
23.86
15,228.00
6,301.25
101-3-0000-3483
Sewer Inspection Fee
12,000.00
1,320.00
1,840.00
15.33
10f160.00
1,625.00
101-3-0000-3484
Contractor License Check
11000.00
105.00
190.00
19.00
810.00
100.00
TOTAL Charges
for Services
908,500.00
63,309.29
203,654.17
22.42
704,845.83
82,707.06
Fines & Forfeits
101-3-0000-3510 Court Fines
101-3-0000-3511 Parking Fines
TOTAL Fines & Forfeits
Special Assessments
120,000.00 5,307.26 11,887.40 9.91 108,112.60 20,005.25
0.00 0.00 0.00 0.00 0.00 150.00
120,000.00 5,307.26 11,887.40 9.91 108,112.60 20,155.25
Other
Revenue
101-3-0000-3621
Interest
Income
75,000.00
0.00
9,687.52
12.92
65,312.48
37,270.62
101-3-0000-3625
Refunds
& Reimbursements
130,000.00
97.07
598.83
0.46
129,401.17 (
3,453.19)
101-3-0000-3626
Contributions
25,000.00
0.00
0.00
0.00
25,000.00
0.00
101-3-0000-3629
Miscellaneous
Revenue
6,500.00
2,410.82
4,664.42
71.76
1,835.58
474.63
TOTAL
Other
Revenue
236,500.00
2,507.89
14,950.77
6.32
221,549.23
34,292.06
Transfers
In
101-3-0000-3921
Transfers
0.00
0.00
460.00
0.00
( 460.00)
0.00
101-3-0000-3924
Transfer
- MPF
140,000.00
0.00
0.00
0.00
140,000.00
0.00
101-3-0000-3930
Transfer
-Development
10,600.00
0.00
0.00
0.00
10,600.00
0.00
101-3-0000-3942
Transfer-WWTS
160,000.00
0.00
0.00
0.00
160,000.00
0.00
101-3-0000-3943
Transfer
-Liquor
500,000.00
0.00
0.00
0.00
500,000.00
0.00
101-3-0000-3944
Transfer
-Garbage
52,000.00
0.00
0.00
0.00
52,000.00
0.00
101-3-0000-3945
Transfer
-Utilities
1,355,000.00
75,544.71
188,054.97
13.88
1,166,945.03
182,600.41
101-3-0000-3946
Transfer-Stormwater
121,000.00
0.00
0.00
0.00
121,000.00
0.00
101-3-0000-3948
Transfer-EDA
41,000.00
0.00
0.00
0.00
41,000.00
0.00
101-3-0000-3949
Transfer-HRA
41,900.00
0.00
0.00
0.00
41,900.00
0.00
TOTAL
Transfers
In
2,421,500.00
75,544.71
188,514.97
7.79
2,232,985.03
182,600.41
TOTAL
General
Fund
17,532,500.00
237,111.90
631,851.72
3.60
16,900,648.28
423,500.28
TOTAL
REVENUE
17,532,500.00
237,111.90
631,851.72
3.60
16f900f648.28
423,500.28
4-14-2021 09:22 AM CITY OF ELK RIVER PAGE: 1
REVENUE & EXPENSE REPORT (UNAUDITED)
AS OF: MARCH 31ST, 2021
221-MULTIPURPOSE FACILITY
FINANCIAL SUMMARY
REVENUE SUMMARY
Multipurpose Facility
Hockey
Skating
Concessions
TOTAL REVENUES
EXPENDITURE SUMMARY
Culture & Recreation
Multipurpose Facility
Hockey
Skating
Concessions
TOTAL Culture & Recreation
TOTAL EXPENDITURES
REVENUES OVER/(UNDER) EXPENDITURES
25.00o OF YEAR COMPLETED
CURRENT CURRENT YEAR TO DATE o OF BUDGET PRIOR FY
BUDGET PERIOD ACTUAL BUDGET BALANCE YTD BALANCE
1,521,850.00
117,949.28
248,039.84
16.30
1,273,810.16
98,382.66
61,000.00
31,690.00
56,925.00
93.32
4,075.00
5,524.75
35,000.00
0.00
4,736.00
13.53
30f264.00
1,032.00
139,300.00
1,256.12
2,862.83
2.06
136,437.17
15,082.74
1,757,150.00
150,895.40
312,563.67
17.79
1,444,586.33
120,022.15
1,324,300.00
123,915.55
253,337.17
19.13
1,070,962.83
118,471.39
30,150.00
972.85
12,586.60
41.75
17,563.40
12,817.77
19,950.00
935.09
909.32
4.56
19,040.68
2,617.05
87,500.00
325.45
362.13
0.41
87,137.87
11,730.61
1,461,900.00
126,148.94
267,195.22
18.28
1,194,704.78
145,636.82
1,461,900.00
126,148.94
267,195.22
18.28
1,194,704.78
145,636.82
295,250.00
24,746.46
45,368.45
249,881.55 (
25,614.61)
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4-15-2021 08:36 AM CITY OF ELK RIVER
POOLED CASH REPORT (FUND 999)
AS OF: MARCH 31ST, 2021
BEGINNING CURRENT CURRENT
FUND ACCOUNT# ACCOUNT NAME BALANCE ACTIVITY BALANCE
CLAIM ON CASH
002-1010
Cash
- Section 125
5,767.12
137.08
5,904.20
101-1010
Cash
- General Fund
7,094,775.55 (
954,404.92)
6,140,370.63
211-1010
Cash
- Library
368,048.95 (
35,406.10)
332,642.85
221-1010
Cash
- Multipurpose Facility
202,302.90
12,929.51
215,232.41
222-1010
Cash
- Pinewood Golf Course
0.00 (
382.76)(
382.76)
225-1010
Cash
- Park Dedication
809,301.53
64,168.85
873,470.38
228-1010
Cash
- Landfill
202,303.85
2,978.25
205,282.10
231-1010
Cash
- Landfill Const Debris
798,345.05
0.00
798,345.05
240-1010
Cash
- Micro Loan Fund
837,879.29 (
9,579.39)
828,299.90
242-1010
Cash
- State DEED
165,572.71
4,149.90
169,722.61
245-1010
Cash
- Development Fund
1,502,594.19
10,000.00
1,512,594.19
290-1010
Cash
- Capital Outlay Reserve
1,252,313.57 (
33,172.15)
1,219,141.42
291-1010
Cash
- Insurance Reserve
58,492.82 (
2,850.26)
55,642.56
292-1010
Cash
- Govt Bldgs Reserve
3,000,435.75
67,286.84
3,067,722.59
294-1010
Cash
- Drug Forfeiture
33,701.89 (
66.43)
33,635.46
295-1010
Cash
- Severance Pay Reserve
77,998.45
0.00
77,998.45
296-1010
Cash
- GRE Reserve
1,800,980.03 (
799,562.97)
1,001,417.06
301-1010
Cash
- 2020A CIP Bonds
4,118.36
0.00
4,118.36
333-1010
Cash
- 2010A GO Cap Imp Bonds
455,186.97 (
2,100.00)
453,086.97
343-1010
Cash
- 2019A Sales Tax Bonds
1,761,589.23
224,755.39
1,986,344.62
345-1010
Cash
- 2012A CIP Bonds-PW
( 376,740.86)(
850.00)(
377,590.86)
401-1010
Cash
- Pavement Mgmt
5,695,398.46 (
17,005.50)
5,678,392.96
403-1010
Cash
- Street Improvement
723,200.17 (
53,081.78)
670,118.39
406-1010
Cash
- City Wide Trunk Util
4,339,203.80
38,200.26
4,377,404.06
410-1010
Cash
- Equipment Replacement
254,949.17 (
109,107.61)
145,841.56
420-1010
Cash
- Active ER
6,058,094.86 (
175,673.62)
5,882,421.24
421-1010
Cash
- PS Building/Fire Sta 3
8,714,959.97 (
1,149,712.49)
7,565,247.48
440-1010
Cash
- Park Improvement
106f095.71
12,863.79
118,959.50
462-1010
Cash
- TIF #22 Downtown Redev
( 51.55)
0.00 (
51.55)
463-1010
Cash
- TIF #23 Pref Powder
5,641.26
0.00
5,641.26
602-1010
Cash
- Wastewater Treatment
6,044,252.43
177,535.21
6,221,787.64
603-1010
Cash
- Liquor
4,927,646.59 (
18,799.95)
4,908,846.64
605-1010
Cash
- Garbage
452,021.02
17,919.55
469,940.57
607-1010
Cash
- Storm Water
1,245,119.20
47,223.21
1,292,342.41
801-1010
Cash
- Interest
84,895.55
53,915.30
138,810.85
821-1010
Cash
- Developer Escrow
570,579.09
69,187.95
639,767.04
TOTAL CLAIM ON
CASH
59,276,973.08 (
2,558,504.84)
56f 718f 468. 24
CASH IN BANK - POOLED CASH
999-1000
A/P BANK ACCOUNTS
163,417,294.84 (
If429,901.09)
161,987,393.75
999-1001
PY BANK ACCOUNT
(132,522,511.32)(
1,128,603.75)(133,651,115.07)
999-1002
POOLED INVESTMENTS
28,382,189.56
0.00
28,382,189.56
SUBTOTAL
CASH IN BANK - POOLED CASH
59,276,973.08 (
2,558,504.84)
56,718,468.24
PAGE: 1