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4.3. SR 06-07-2021 Request for Action To Item Number Mayor and Council 4.3 Agenda Section Meeting Date Prepared by Consent June 7, 2021 Tim Dalton, FTCenter Superintendent Item Description Reviewed by Proposal for FTCenter Branding/Design Tina Allard, City Clerk Guidance Reviewed by Cal Portner, City Administrator Action Requested Approve by motion, the proposal for branding design/guidance at the FTCenter by HGA. Background/Discussion A Request for Proposal for branding guidance for the FTCenter was issued with a deadline of November 13, 2020. Four proposals were received: 292 Design Group, Karl Jaeger Branding, Your Design Company LLC and HGA. On May 6, 2021, after two rounds of consultant interviews, the FTCenter Advisory Commission voted unanimously to recommend the HGA proposal to the City Council for acceptance. Financial Impact Not to exceed $22,205 Mission/Policy/Goal Establish quality exceptional branding and graphics coordination in the new FTCENTER Attachments  City of Elk River RFP for branding/design guidance  HGA Proposal  Commission Minutes The Elk River Vision A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community engagement that encourages and inspires prosperity. Updated: August 2020 Proposal The City of Elk River is looking for proposals from an architectural firm/ interior designer to develop environmental graphic standards for the new Multipurpose Facility- with two premier ice arenas, indoor fieldhouse, senior center and banquet/meeting spaces – now officially known as the Furniture and Things Community Event Center. The city wants to be proactive in creating design standards that help with organizing and defining the graphic design for such items as banners and signage elements that will be added to the facility by facility partners such as the high school, naming rights consultant, youth organizations and other interested groups. A Facilities Commission made up of citizen volunteers will review the proposals with staff. For more information on the history and funding of the Furniture and Things Community Event Center visit www.ActiveElkRiver.com. If anyone is interested in a tour of our new facility, please contact our Assistant Facilities Superintendent, Megan Leeseberg directly at 763-670-4038. Please submit your proposal by Friday, November 13, 2020 by 4:00 pm to Michael Hecker, Parks and Recreation Director 13065 Orono Parkway Elk River, MN 55330 Direct: 763-635-1161 mhecker@ElkRiverMN.gov Please submit this proposal/contract to provide consultation services to develop environmental graphic standards for the new Furniture and Things Community Event Center. The proposal can be organized in the following manner: 1. Project Understanding 2. Scope of Services 3. Compensation 4. Time Frame City of Elk River-Branding Proposal 1. PROJECT UNDERSTANDING The City of Elk River want to contract with a firm to develop environmental graphic standards for the Furniture and Things Community Event Center. The services will include the following tasks:  Banner Signage Design o Color palette: including primary and secondary colors to use o Layouts: recommend layouts and sizes per piece o Typography: font styles and size standards o Logos/Images: recommend logos/images and their typical placement within the layout  Graphic Imagery Development o Suggest locations for graphic displays o Develop graphic ideas based on the initial work completed by 292 during the building design phase o Develop options to allow graphics to be incorporated into the facility over time  Implementation o Display guidelines: hanging heights and spacing o Materials: type and thickness o Methods: recommend hanging and fastener methods o Placement: recommend locations in the building 2. SCOPE OF SERVICES The scope of services includes the following:  Floor plans showing locations for the different types of graphics  Graphic artwork in Ai file format  Meetings with facility management, marketing, and interested stakeholders to brainstorm and help define the scope of the environmental graphics plan  Develop a user-friendly design manual to provide to prospective project partners, including advertisers, youth sports associations, high school/school district, senior center partners, etc. City of Elk River-Branding Proposal 3. PROFESSIONAL FEES Professional fees related to the above-mentioned scope of work includes all expenses and will be billed as a lump sum commensurate with the work completed. Please breakdown your fees per phase of work. Floor Plans showing graphic $ Graphic Artwork Concepts (Banners and Imagery) $ Meetings (5 meetings) $ Design Manual $ Reimbursable Expenses $ Total Proposed Fee (not to exceed) $ This Agreement may be terminated by the Owner upon not less than seven days' written notice to the Architect for the Owner's convenience and without cause. In the event of termination not the fault of the Architect, the Architect shall be compensated for services performed prior to termination, together with reimbursable expenses then due. Reimbursable expenses include the following:  Printing, plotting, and reproduction expenses associated with the project.  Long distance telephone charges  Express mail and delivery handling charges for project communications.  Photographic expenses related to the project.  Fees paid for securing approval of authorities with jurisdiction over the project. This proposal will be reviewed by the Furniture and Things Community Event Center Commission and staff. The work may commence after the review and approval by the Commission. City Council will provide final approval City of Elk River-Branding Proposal APPROVED BY: City of Elk River By: Its: Date: Consultant: By: Its: Date: City of Elk River-Branding Proposal FOWJSPONFOUBM!HSBQIJDT!TUBOEBSET!TFSWJDFT!QSPQPTBM!QSFQBSFE!GPS DJUZ!PG!FML!SJWFS 723/869/5111IHB/DPN !Tusffu-!Tvjuf!211 ui 531!Opsui!6Njoofbqpmjt-!NO!66512 ! ! ! ! ! ! Opwfncfs!24-!3131Njdibfm!Ifdlfs-!Qbslt!boe!Sfdsfbujpo!EjsfdupsDjuz!pg!Fml!Sjwfs24176!Pspop!QbslxbzFml!Sjwfs-!Njooftpub!66441Sf;!Fowjsponfoubm!Hsbqijdt!Tuboebset!Tfswjdft!Qspqptbm!Qsfqbsfe!gps!uif!Dju z!pg!Fml!SjwfsEfbs!Ns/!Ifdlfs!boe!Nvmujqvsqptf!Gbdjmjuz!Bewjtpsz!Dpnnjuuff!nfncfst;Po!cfibmg!pg!pvs!IHB!Csboejoh!boe!Fowjsponfoubm!Hsbqijdt!ufbn-!J!bn!qmfbtfe!up!tvcnju!uif!fodmptfe!gff!Qspqptbm!gps! 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FOWJSPONFOUBM!HSBQIJDT!0!TJHOBHF Dfmfcsbujoh!uif!jnbhjobujwf!nbtdpu!pg!Kbdl!Mjol“t!Tbtrvbudi!xjui!uif!gffmjoh!pg!uif!Xjtdpotjo!xppet!jo!ipops!pg!xifsf!uif!dpnqboz“t!ifbervbsufst!mpdbufe!jo!uif!wfsz!n jeemf!pg!uif!vscbo!epxoupxo!boe!vscbo!bsu!up!usbotmbuf!uif!wjcsbou!buujuvef!pg!b!dpnqboz!dvmuvsf/ ! pwbl !IKO . FOWJSPONFOUBM!HSBQIJDT!DBTF!TUVEJFT! 25!!}!!IHB ui 531!Opsui!6!Tu-!Tuf!211 U!!723/869/5111 Njoofbqpmjt-!NO!66512 G!!723/869/52:: Meeting of the Furniture and Things Community Event Center Advisory Commission Held at Furniture and Things Community Event Center Thursday, May 6, 2021 Members Present: Chair Williams, Jim Hecker, Greg Loidolt, Jacob Peterson, Michael Westgaard Council Liaison: Not present Staff Present: Superintendent, Tim Dalton, Assistant Facility Supervisor, Megan Leeseberg, Parks and Recreation Director, Michael Hecker 1. Call Meeting to Order Pursuant to due call and notice thereof, the meeting of the Furniture and Things Community Event Center Advisory Commission was called to order at 6:32 p.m. by Chair Williams. 2. Consider Agenda Moved by Commissioner Jim Hecker and seconded by Commissioner Greg Loidolt to approve the May 6, Furniture and Things Community Event Center Advisory Commission Agenda. Motion carried 5-0. 3. Consider Minutes 3.1 Consider 03/04/2021 Regular Meeting Minutes Moved by Commissioner Greg Loidolt and seconded by Commissioner Jim Hecker to approve the following March 4, Furniture and Things Community Event Center Advisory Commission Minutes. Motion carried 5-0. 4. Open Forum No items discussed. 5. Presentations 5.1 Branding Consultant Second Round Interview 6:45 p.m. 292 Design Group 7:30 p.m. HGA 6. Discussion Items Furniture and Things Community Event Center Advisory Commission Minutes Page 2 March 4, 2021 ----------------------------- 6.1 Facility Rental Rates FTCENTER Advisory Commission discussed the possible creation of a non profit rate for room rentals. The Commission determined they will consider during the annual rate review. 7. Action Items 7.1 Selection of Branding Consultants Moved by Commissioner Jacob Peterson and seconded by Commissioner Michael Westgaard to approve Branding Consultant: HGA. Motion carried 5-0. 8. Superintendent Updates Mr. Dalton presented his report. Brief update of what has been going on with the FTCENTER. 9. Announcements No announcements. 10. Adjournment There being no further business, Chair Williams adjourned the meeting of the Furniture and Things Community Event Center Advisory Commission at 8:49 p.m. Minutes prepared by Megan Leeseberg. ___________________ Dave Williams, Chair _____________________ Tina Allard, City Clerk