06-10-2019 BEAUTIFICATION COMMITTEE MEETING PACKET
Meeting of the EDA
City Beautification
Committee
AGENDA
Monday, June 10, 2019
10:00 am
Elk River City Hall
Upper Town Conference Room
1. CALL MEETING TO ORDER
2. CONSIDER AGENDA
3. CONSENT AGENDA
Considered to be routine and noncontroversial by the City Council and will be approved by one motion. There will be no separate discussion of
these items unless a Councilmember, staff member, or citizen so requests, in which case the item will be removed from the consent agenda and
considered under the regular agenda.
3.1 Minutes
May 13, 2019
4. GENERAL BUSINESS
4.1 Beautification Policy Discussion
5. ANNOUCEMENTS
6. ADJOURNMENT
This agenda is available in alternate formats upon a 72 hour advanced notice. Auxiliary aids and services are also available upon a 72 hour
advanced notice. Please contact the City Clerk at 763. 635.1000 to make a request. Examples of alternate formats may include: large print,
Braille, audio tape, etc. Examples of auxiliary aids may include a sign language interpreter, assistive listening device, etc.
Meeting Protocol
No sidebar discussions
No interruptions
State your concern
Ensure you understand
Don’t take things personally
Adhere to time limits
Come prepared
Ensure all are heard
Meeting of the EDA Beautification Committee
Held at the Elk River City Hall
Monday, May 13, 2019
Members Present: Tamara Ackerman, Ann McCormick, Rhonda Magnussen, and Ryan Hardin
(10:08)
Members Absent: None
Staff Present: Colleen Eddy, Economic Development Specialist
1. Call Meeting to Order
Pursuant to due call and notice thereof, the meeting of the EDA Beautification Committee
was called to order at 10:05 a.m.
2. Consider Agenda
Motion by McCormick and seconded by Magnussen to approve the agenda. Motion
carried 3-0.
3.0 Consent Agenda
Motion by Magnussen and seconded by McCormick to approve the consent agenda.
Motion carried 4-0.
4.1 Beautification Application Review
Ms. Eddy presented the staff report. Members discussed the nominee, Die Concepts, Inc.
Motion by Hardin and seconded by Ackerman to approve the recommendation of
Die Concepts Inc. to the EDA as the May Beautification recipient. Motion carried 4-
0.
5.1 Announcements
Ackerman suggested doing a video clip on the beautification program. Ms. Eddy stated she
would work with the city’s cable coordinator on a time frame of when the video could be
completed. Ackerman volunteered to participate in the video and also suggested asking past
recipients to participate.
Hardin asked about a couple policy revisions; having an internal award, which led into a
conversation recognizing groups who beautify the city i.e. Downtown Rivers Edge Group.
The groups will discuss these suggestions at the June meeting.
Committee vacancy, the group suggested Katie from Plaisted and an employee at Avalon
Salon. Ms. Eddy will reach out to Katie and other suggestions from the chamber.
6. Adjournment
Motion by Magnussen and seconded by Hardin to adjourn the meeting at 10:40 a.m.
Motion carried 4-0.
Minutes prepared by Colleen Eddy.
_____________________
Tina Allard, City Clerk
___________________
Amanda Othoudt, Economic Development Director
The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional
service, and community engagement that encourages and inspires prosperity
Request for Action
To
Economic Development Authority City Beautification Committee
Item Number
4.1
Agenda Section
General Business
Meeting Date
June 10, 2019
Prepared by
Colleen Eddy, Economic Development Specialist
Item Description
EDA City Beautification Policy discussion
Reviewed by
Amanda Othoudt, ED Director
Reviewed by
Cal Portner, City Administrator
Action Requested
Review the EDA City Beautification Policy.
Background/Discussion
At the May 13, 2019, Beautification Committee meeting, members discussed revising the beautification
policy as follows:
1. Adding an interior beautification component.
2. Including a timeframe for when projects are complete (i.e. within a year).
3. Recognizing groups who have contributed to beautifying areas within the city.
Financial Impact
None
Attachments
Current Beautification Policy
1
City Beautification
Award Policy
2
City Beautification Award Policy
What is a City Beautification Award?
The City Beautification Award recognizes business owners whose efforts to clean, repair,
improve and enhance the overall aesthetics of their property thereby maintaining the beauty
of their neighborhood and surroundings. It is presented to encourage community
improvements, enhance our city’s visual image and economic vitality.
From May through October, one winner will be chosen each month. Business owners would
receive public recognition and an award for making the city of Elk River beautiful!
Businesses can be nominated for this award by others within the community or they may
nominate themselves (self-nomination is encouraged!). Winning properties may be shown in
promotional materials with owner’s consent.
What does the Beautification Committee look for?
The City of Elk River Beautification Committee seeks to recognize commercial/industrial
site improvements, commercial/industrial upgrades, landscapes, renovations, restorations,
and new structures that are architecturally noteworthy. A major criterion is how the project
visually enhances the surrounding neighborhood and community. How the business
incorporates design, maintenance, color, organization and creativity within the existing
community. Improvements to structures, outdoor spaces and the landscaping are important
elements for consideration.
Applications will be evaluated based on the overall visual appearance of the completed
project.
3
Application Requirements
1. Submit completed entry form plus two recent high-quality digital photos, including a
“before” if available and “after” (if applicable) by the first Monday of each month
beginning in May through October of each year.
2. Deliver via email by the end of the business day on the first Monday of the month:
Subject: Attention City of Elk River Beautification Committee
Attach the completed and signed form and pictures to the
Economic Development Specialist: ceddy@ElkRiverMN.gov
3. The Beautification Committee will meet and select a winner.
4. The winner will receive an engraved plaque to display at the following EDA meeting
presented by the EDA President. All of the winners will be recognized by the Mayor
and City Council at their November meeting.
Eligibility
Properties must be located within the City of Elk River corporate limits.
Self-nominations are encouraged!
Projects must be visible from a public street. A photo release approval may be
needed to authorize the use of photos in various social media and print forums.
For new construction, a certificate of occupancy must have been issued.
Public projects are not eligible.
Projects that have won in previous two years are not eligible.
City Beautification Award Entry Form
Nominee:
Business Address:
Email:
Office Phone: Cell
Description/Reason for the nomination:
4
Judging Rubric
This award recognizes commercial properties that contribute to the beautification of the city
through landscaping and architecture. Businesses need to score a minimum of 10 points in order to
qualify for the award.
Judging is limited to the property visible from the public right of way
Scoring Rubric 0 1 2 3 Total
Criteria Does not meet
the criteria
Neutral Meets the
criteria
Exceeds the
criteria
The business visually
enhances the surrounding
neighborhood?
The property is well
maintained?
The property incorporates a
visually pleasing color
scheme?
The property incorporates
creativity and design?
The business made
substantial improvements
to their landscaping?
The business consistently
maintained their property in
an attractive and well-kept
manner?
Grand Total
5
City Beautification Award
Policy History
Adopted by: On (date) Item #
EDA 12/19/2016 6.2
EDA 4/17/2017 6.4
EDA 5/15/17 6.5
EDA 10/16/2017 3.5
EDA 12/17/2018 6.2