11-13-2018 BEAUTIFICATION COMMITTEE MEETING PACKET�� Meeting Cancellation Notice
Vel' and Special Meeting Notice
Elk River EDA Beautification Committee
Cancelled Meeting Monday, November 12, 2018
10:00 am
Special Meeting Tuesday, November 13, 2018
10:00 am
Elk River City Hall
13065 Orono Parkway
Elk River, MN 55330
MEETING CANCELLED/SPECIAL MEETING
The above referenced meeting has been cancelled and rescheduled due to November 12,
2018 being Veterans Day and city hall offices are closed. Special meeting will take place on
Tuesday, November 13, 2018 at 10:00 am.
This notice will be posted at least three days prior to the scheduled meeting date and each
member of the EDA Beautification Committee will be notified, in writing by the staff
liaison, at least one day before the cancelled meeting.
Tamara Ackermann Chair
— A r
Tina Allard, City Clerk
Weshe
Date
Date
PO1FIFI 11
NATURE
Meeting of the
EDA City
Beautification
Committee
AGENDA
Tuesday, November 13, 2018
10:00 a.m.
Elk River City Hall
Upper Town Conference Room
1. CALL MEETING TO ORDER
2. CONSIDER AGENDA
3. CONSENT AGENDA
Considered to be routine and noncontroversial by the Economic Development Finance Committee and will be approved by one
motion. There will be no separate discussion of these items unless a Committee member, staff member, or citizen so requests, in
which case the item will be removed from the consent agenda and considered under the regular agenda.
3.1 Minutes from September 10, 2018
4. GENERAL BUSINESS
4.1 Review Beautification Program and Policy
5. ANNOUNCEMENTS
5.1 None
6. ADJOURNMENT
Meeting Protocol
No sidebar discussions
No interruptions
State your concern
Ensure you understand
Don’t take things personally
Adhere to time limits
Come prepared
Ensure all are heard
Meeting of the EDA Beautification Committee
Held at the Elk River City Hall
Monday, September 10, 2018
Members Present: Ann McCormick, DJ Bakken and Ryan Hardin
Members Absent: Tamara Ackerman and Rhonda Magnussen
Staff Present: Colleen Eddy, Economic Development Specialist
1. Call Meeting to Order
Pursuant to due call and notice thereof, the meeting of the EDA Beautification Committee
was called to order at 10:08 a.m.
2. Consider Agenda
Motion by Bakken and seconded by McCormick to approve the agenda. Motion
carried 3-0.
3.0 Consent Agenda
Motion by Bakken and seconded by Hardin to approve the consent agenda. Motion
carried 3-0.
4.1 Review City Beautification Applications
Ms. Eddy presented the four nominations. Members discussed the four applications and
completed the judging rubrics. In category one, KFC received 7 points and Elk River Senior
Living received 10 points. In category 2 Morrell Companies received 9 points and Freeport
Business Center received 13 points. Committee members recommend Elk River Senior
Living and Freeport Business Center as this month’s award recipients.
5.1 Announcements
Next meeting is October 8, 2018 at 10:00 a.m. Member Hardin volunteered to represent the
group at the September 17, 2018 EDA meeting.
6. Adjournment
Member Hardin adjourned the meeting at 10:40 a.m.
Minutes prepared by Colleen Eddy.
_____________________
Tina Allard, City Clerk
___________________
Amanda Othoudt, Economic Development Director
The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional
service, and community engagement that encourages and inspires prosperity
Request for Action
To
Economic Development Authority City Beautification Committee
Item Number
4.1
Agenda Section
General Business
Meeting Date
November 13, 2018
Prepared by
Colleen Eddy, Economic Development Specialist
Item Description
Review Beautification Program and Policy
Reviewed by
Amanda Othoudt, EDD
Reviewed by
Cal Portner, City Administrator
Action Requested
Review the EDA City Beautification Program and policy and provide recommendations to the EDA.
Background/Discussion
At their May 14, 2018 meeting, the City Beautification Committee discussed revising the beautification
policy. The proposed revisions consist of having one category and one winner.
The committee recognizes business owners whose efforts to clean, repair, improve and enhance the
overall aesthetics of their property thereby maintaining the beauty of their neighborhood. This committee
encourages community improvements which enhance our city’s visual image and economic vitality.
Financial Impact
None
Attachments
2018 City Beautification Policy (redlined)
2019 Proposed Beautification Policy (clean)
1
City Beautification
Award Policy
2
City Beautification Award Policy
What is a City Beautification Award?
The City Beautification Aaward serves to recognize recognizes those business owners, whose
efforts have made an effort to clean, repair, improve and enhance the overall aesthetics of
their property to maintainthereby maintaining the beauty of their neighborhood and
surroundings. It is presented to encourage community improvements, enhance our city’s
visual image and economic vitality.
From May through October, one winner will be chosen each month. Business owners would
receive public recognition and an award for making the city of Elk River beautiful!
Businesses can be nominated for this award by others within the community or they may
nominate themselves (self-nomination is encouraged!). Winning properties may be shown in
promotional materials with owner’s consent.
The Ccity of Elk River Beautification Committee recognizes projects that improve the
appearance of local neighborhoods and the entire community. Examples are
commercial/industrial site improvements, commercial/industrial upgrades, landscapes,
renovations, restorations, and new structures that are architecturally noteworthy.
From May through October, one winner from each categorywinner will be chosen
eachchosen each month. Business owners would receive public recognition and an award for
making the city of Elk River beautiful!
Businesses can be nominated for this award by others within the community or they may
nominate themselves (self-nomination is encouraged!). Winning properties may be shown in
promotional materials with owner’s consent.
What does the Beautification Committee look for?
The City of Elk River Beautification Committee seeks to recognize commercial/industrial
site improvements, commercial/industrial upgrades, landscapes, renovations, restorations,
and new structures that are architecturally noteworthy. A major criterion is how the project
visually enhances the surrounding neighborhood and community. How the business
incorporates design, maintenance, color, organization and creativity within the existing
community. Improvements to structures, outdoor spaces and the landscaping are important
elements for consideration.
Awards are given in two categories:
1. The first category is for businesses that have made substantial improvements to the
exterior of their buildings and/or landscape in the last year.
2. The second category is for businesses that consistently maintain their properties in
an attractive and well-kept manner.
3
Applications will be evaluated based on the overall visual appearance of the completed
project.
4
Application Requirements
1. Submit completed entry form plus two recent high quality digital photos, including a
“before” if available and “after” (if applicable) by the first Monday of each month.
beginning in May through October of each year. In addition, submit a before photo,
if available, from years past.
2. Deliver via email by the end of the business day on the first Monday of the month:
Subject: Attention City of Elk River Beautification Committee
Attach the completed and signed form and pictures to the
Economic Development Specialist: ceddy@ElkRiverMN.gov
3. The Beautification Committee will meet and select a winner. from each category.
4. The winners will receive an engraved plaque to display at the following EDA
meeting presented by the EDA President. All of the winners will be recognized by
the Mayor and City Council at their November meeting.
Eligibility
Properties must be located within the City of Elk River corporate limits. corporate
limits of the city of Elk River.
Self-nominations are encouraged!
Projects must be visible from a public street. Self-nominations are encouraged! A
photo release approval may be needed to authorize the use of photos in various
social media and print forums. the City of Elk River to use any photos in various
social media and print forums.
For new construction, a certificate of occupancy must have been issued.
Public projects are not eligible.
Projects that have won in previous two years are not eligible.
City Beautification Award Entry Form
Nominee:
Business Address:
Email:
Office Phone: Cell
Description/Reason for the nomination:
5
Beautification Award Categories
The Business has made Substantial improvements to the exterior of their buildings
and/or landscape in the last year.
The Business has consistently maintained their properties in an attractive and well-
kept manner.
6
Judging Rubric
This Aaward recognizes commercial properties that contribute to the beautification of the
city through landscaping and architecture. Businesses need to score a minimum of 10 points in order
to qualify for the award.
Judging is limited to the property visible from the public right of way
1. The first category is for businesses that have made substantial improvements to the
exterior of their buildings and/or landscape in the last year.
2. The second category is for businesses that consistently maintain their properties in
an attractive and well-kept manner.
_____ Category
Scoring Rubric 0 1 2 3 Total
Criteria Does not meet
the criteria
Neutral Meets the
criteria
Exceeds the
criteria
The business visually
enhances the surrounding
neighborhood?
The property is well
maintained?
The property incorporates a
visually pleasing color
scheme?
The property incorporates
creativity and design?
The business made
substantial improvements
to their landscaping?
(only answer for criteria #1)
The business consistently
maintained their property in
an attractive and well-kept
manner?
(only answer for criteria #2)
Grand Total
7
8
City Beautification Award
Policy History
Adopted by: On (date) Item #
EDA 12/19/2016 6.2
EDA 4/17/2017 6.4
EDA 5/15/17 6.5
EDA 10/16/2017 3.5
1
City Beautification
Award Policy
2
City Beautification Award Policy
What is a City Beautification Award?
The City Beautification Award recognizes business owners whose efforts to clean, repair,
improve and enhance the overall aesthetics of their property thereby maintaining the beauty
of their neighborhood and surroundings. It is presented to encourage community
improvements, enhance our city’s visual image and economic vitality.
From May through October, one winner will be chosen each month. Business owners would
receive public recognition and an award for making the city of Elk River beautiful!
Businesses can be nominated for this award by others within the community or they may
nominate themselves (self-nomination is encouraged!). Winning properties may be shown in
promotional materials with owner’s consent.
What does the Beautification Committee look for?
The City of Elk River Beautification Committee seeks to recognize commercial/industrial
site improvements, commercial/industrial upgrades, landscapes, renovations, restorations,
and new structures that are architecturally noteworthy. A major criterion is how the project
visually enhances the surrounding neighborhood and community. How the business
incorporates design, maintenance, color, organization and creativity within the existing
community. Improvements to structures, outdoor spaces and the landscaping are important
elements for consideration.
Applications will be evaluated based on the overall visual appearance of the completed
project.
3
Application Requirements
1. Submit completed entry form plus two recent high-quality digital photos, including a
“before” if available and “after” (if applicable) by the first Monday of each month
beginning in May through October of each year.
2. Deliver via email by the end of the business day on the first Monday of the month:
Subject: Attention City of Elk River Beautification Committee
Attach the completed and signed form and pictures to the
Economic Development Specialist: ceddy@ElkRiverMN.gov
3. The Beautification Committee will meet and select a winner.
4. The winner will receive an engraved plaque to display at the following EDA meeting
presented by the EDA President. All of the winners will be recognized by the Mayor
and City Council at their November meeting.
Eligibility
Properties must be located within the City of Elk River corporate limits.
Self-nominations are encouraged!
Projects must be visible from a public street. A photo release approval may be
needed to authorize the use of photos in various social media and print forums.
For new construction, a certificate of occupancy must have been issued.
Public projects are not eligible.
Projects that have won in previous two years are not eligible.
City Beautification Award Entry Form
Nominee:
Business Address:
Email:
Office Phone: Cell
Description/Reason for the nomination:
4
Judging Rubric
This award recognizes commercial properties that contribute to the beautification of the city
through landscaping and architecture. Businesses need to score a minimum of 10 points in order to
qualify for the award.
Judging is limited to the property visible from the public right of way
Scoring Rubric 0 1 2 3 Total
Criteria Does not meet
the criteria
Neutral Meets the
criteria
Exceeds the
criteria
The business visually
enhances the surrounding
neighborhood?
The property is well
maintained?
The property incorporates a
visually pleasing color
scheme?
The property incorporates
creativity and design?
The business made
substantial improvements
to their landscaping?
The business consistently
maintained their property in
an attractive and well-kept
manner?
Grand Total
5
City Beautification Award
Policy History
Adopted by: On (date) Item #
EDA 12/19/2016 6.2
EDA 4/17/2017 6.4
EDA 5/15/17 6.5
EDA 10/16/2017 3.5