7.2 PRSR 07-14-2021
The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional
service, and community engagement that encourages and inspires prosperity. Updated: August 2020
Request for Action
To
Parks and Recreation Commission
Item Number
7.2
Agenda Section
Action Item
Meeting Date
July 14, 2021
Prepared by
Michael Hecker, Parks and Recreation Director
Item Description
Trott Brook Park Tennis Court and Country
Crossing Pak Basketball projects
Reviewed by
Cal Portner, City Administrator
Reviewed by
Action Request
Discuss the Trott Brook Park Tennis Court Replacement and Country Crossing Park Basketball Court Park
Improvement Fund Projects.
Approve, by motion, the quote from North Valley for the Country Crossing and Fresno Parks General Site
Improvements for the amount of $112,584.32.
Reject, by motion the quotes for the Trott Brook Park Tennis Court improvements and recommend the city
formalize bids for this project later this year.
Background/Discussion
Staff worked with SRF Consulting to prepare specification documents for the Trott Brook Park Tennis Court and
Country Crossing Basketball Court projects.
State law requires at least two quotes for projects over $25,000 unless certain specific situations exist and for
formal public bids for projects over $175,000. SRF Consulting estimated both projects to be less than $175,000
each thus only requiring quotes.
The complexities of the Trott Brook Park tennis court project required SRF to complete soil borings, surveys, and
design work to determine exact quantities of soils, granules and geotextile fabric required to stabilize a new tennis
court installation.
Requests for Quotes were sent to multiple contractors and two contractors responded with the following:
Trott Brook Park Tennis Court
North Valley Inc. $261,888.70
New Look Contracting $238,844.00
Country Crossing Basketball Court
North Valley Inc. $112,584.32
New Look Contracting $126,430.00
Staff recommends proceeding with the quote from North Valley for Country Crossing for $112,584.32 to include
construction of the basketball court layout recommended by the Commission and removal of the existing court at
Fresno Park.
N:\Departments\Parks and Recreation\Commission\Packets\2021\07-14-2021 PRC Packet\7.2 sr Trott Brook Tennis court and Country Crossing Bball.docx
The Trott Brook Park quotes exceed $175,000 and must go to competitive bidding. Two weeks are required to
advertise bids, taking us into late August for City Council approval. Court construction will take a minimum one
month to complete. Based on this timeline, staff recommends to not proceed with the tennis court project and to
formalize bids later this year for a winter season court removal and a spring 2022 construction.
Financial Impact
The 2021 Park Improvement Fund identifies both projects for a total of $250,000. $24,600.00 of the total was
required for professional services for SRF Consulting.
The Country Crossing and Fresno Park improvements for $112,584.32 needs Council approval and is about
$29,000 higher than the original estimate but based on the current volatile market pricing, staff recommends
proceeding. The basketball court portion of the project costs may be eligible for Park Dedication funding.
The Trott Brook Tennis Court project is recommended to be paid for later from the Park Improvement Fund
with an estimated 2022 budget of $270,000.
Mission/Policy/Goal
Ethical, efficient, and responsible
Attachments
Trott Brook Park Tennis Court Quotes - North Valley Inc. and New Look Contracting
Country Crossing and Fresno Parks Quotes – North Valley Inc. and New Look Contracting
Country Crossing Park Basketball Court Layout Plan