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3.1 LIBMIN 07-27-2021Members Present: Members Absent: Guests Present: Council Liaison: Meeting of the Elk River Public Library Board Held via zoom video. Tuesday, April 27, 2021 Chair Rita Dreissig, Commissioners Isaac Blaske, Mary Keifenheim, Carole Boelter, Michelle Hegarty Michelle Hegarty none Garrett Christianson Staff Present: Ryan McCormick, Patron Services Supervisor — GRRL Robbie Schake, Library Services Coordinator - GRRL Dawn Larson, Recording Secretary, City of Elk River Michael Hecker, Parks and Recreation Director, City of Elk River I . Call Meeting to Order 2. 3. 4. S. Pursuant to due call and notice thereof, the meeting of the Elk River Public Library Board was called to order at 5:31 pm by Chair Dreissig. Consider April 27, 202 I, Agenda Moved by Commissioner Boelter and seconded by Commissioner Keifenheim to approve the April 27, 2021, agenda. Motion carried 4-0. Consent Agenda 3.1 Secretary's Report ■ January 26, 2021 Meeting Minutes 3.2 Treasurer's Report ■ January, February, and March 2021 Revenue and Expense Reports Moved by Commissioner Keifenheim and seconded by Commissioner Boelter to approve the Consent Agenda. Motion carried 4-0. Open Forum General Business 3.1 Elk River Public Library Board April 27th, 2021 5.1 New Business Page 2 a. Michael Hecker, Parks and Recreation Director -Provide updates from Tim Sevcik on rain garden, flower boxes, and CIP report from Finance Director Lori Ziemer ■ Michael Hecker presented the rain garden update. The plants will be put in around May. Chair Dreissig said she defers to Mr. Sevcik' s expertise on the rain garden. She asked if there would be any additional watering. Secretary Dawn Larson referenced what Mr. Sevcik said in the previous meeting that the parks maintenance team would support the plants with water for the first year until they are established. ■ The planter boxes for the Junior Master Gardener program have been ordered but may take some time to arrive. Master Gardener Karen Olson and Parks Superintendent Tim Sevcik were in contact since the last meeting to discuss the details. The University of Minnesota Extension Program, which oversees the Master Gardener and Junior Master Gardener's has temporarily suspended the programs from offering in -person instruction. The board reviewed the photo provided in the meeting packet showing where the new planter box will be located. ■ Chair Dreissig asked Mr. Hecker who will be maintaining the butterfly garden outside the library this year. The Master Gardeners confirmed at the previous meeting that they do not maintain any gardens outside of their Junior Master Gardener program. Mr. Hecker said he would contact Mr. Sevcik and report back to the board at the next meeting. Chair Dreissig offered to weed it herself and do some spring cleanup. Commissioner Keifenheim stated that at one time Eileen Stambaugh was volunteering with weeding the gardens and that the board should find out if she will be continuing. Commissioner Keifenheim said she would help as well. Councilman -Christianson offered his help too. Chair Dreissig said it would not take a large amount of effort or a large group. Commissioner Keifenheim pointed out that it is a native pollinator garden and that is why it might look so bad right now with all the dead stuff in it. Chair Dreissig asked Mr. Hecker if Tim Sevcik could meet the group out at the garden one day to review what needs to be weeded and what needs to be kept with the group. Mr. Hecker said he would contact Mr. Sevcik to arrange a time for him to meet them at the garden. Mr. Hecker or Secretary Larson will let Chair Dreissig know. ■ Mr. Hecker presented the CIP information that was in his report. Ms. Schake explained that the $10,000 on the report was left in the account as a rollover since with COVID this past year the library was not able to do very much. There was not a facility walk through in 2020 to help give input on items to purchase. Ms. Schake said that the library is not currently allowing the use of the reading and lounge INATUR Elk River Public Library Board Page 3 April 27th, 2021 areas of the library; consequently, the upholstered furniture does not need to be replaced right now and can be postponed to a later date. The previous CIP items are not as much of a priority now with less use of the library. Ms. Schake recommends keeping the $10,000 in the account until the library board and staff can do a walk through and make decisions later. in Ms. Schake said that she defers to Gary Lore regarding maintenance issues previously discussed such as the cork floor. She places more priority on shelving versus furniture currently due to covid-19 restrictions on use at the library. The last time CIP items were discussed was after the walk through by the board in July 2019. Chair Dreissig said she remembers concerns about the window sealant in the teenage area. Ms. Schake believes those areas are no longer a concern, but she would have to clarify with Mr. Lore. The two chairs that were needing reupholster in back seating area were finished and taken off the list. The Wi-Fi in the meeting room was taken care of. The Board anticipates that an interior and exterior walk through can be done at the July meeting to identify CIP items depending on CDC guidelines at the time. Moved by Commissioner Blaske and seconded by Commissioner Keifenheim to approve Mr. Sevcik' s plan for the rain garden. Motion carried 4-0. Moved by Commissioner Blaske and seconded by Commissioner Keifenheim to approve the planter box location. Motion carried 4-0. b. Prepare annual report to include updates and goals to be presented to the city later. " Chair Dreissig asked Ms. Schake if the board would be joining her when she does her updates with City Council. Ms. Schake said she does two updates for City Council per year. One is a general annual in April or May, the other that focuses on the budget in July/August. Mr. Hecker said that the board and Ms. Schake can decided when to go to Council. Ms. Schake said she would prefer the 2nd City Council meeting in June which would be June 21". Ms. Schake asked Mr. Hecker to check and see if that date would work with City Council. Mr. Hecker said it would be during the presentation portion at the beginning of the meeting. Councilman Christianson said that the Council is flexible. Ms. Schake said that right now the Great River Regional Library is still only doing zoom meetings. Ms. Schake and the board agreed that the presentation by the board should be kept simple, and primarily focus on what they have worked on over the pIaEIII Ir NA URd Elk River Public Library Board April 27th, 2021 Page 4 past year with the City Administrator as far as their mission, goals, etc. Commissioner Boelter suggested that the board focus on the bottom portion of the page referencing their standing agenda, mission, and goals. This would be the portion that says, Connect, Support, Promote etc. Commissioner Keifenheim suggested that portion be made into a bookmark that could be given to the City Council at the presentation. Chair Dreissig also suggested including the raingarden plan. Mr. Hecker said he could help with bookmark idea by offering up his staff to work on the graphic portion. Chair Dreissig said she would work with Mr. Hecker on this. Commissioner Boelter ask Secretary Larson to confirm the date with the board as it gets closer. Secretary Larson let the board know that she would also have to post a quorum if the whole board would be attending the meeting. Councilmember Christianson explained that anyone attending the meeting would have plenty of space to be apart. There is room in the chambers, hallway, lobby, and even in a separate room if needed. ■ Chair Dreissig suggested a smaller committee to prepare the report for the meeting. Commissioner Boeher suggested Chair Dreissig and Commission Mkeifenheim since they had been on the board the longest. Chair Dreissig and Commissioner Keifenheim agreed to get together and prepare the presentations. 5.2 Old Business 5.4 Patron Services Supervisors Report ■ Mr. McCormick presented his staff report. 5.5 Library Services Coordinator Report * Mrs. Schake presented her report. She expanded more on the story strolls with Sherburne County. She said that once the results come in from this year it could be discussed to possibly partner with the City of Elk River and touch base with Karen Wingard for 2022. 6. Announcements ■ Councilmember Christianson gave some updates on city plans. Construction will be happening on highway 10, 169, and Fire station 2 and Fire station 3. Orono Park will also be under construction. The City Council is also working on the comprehensive plan for the future of the city. He also offered the board to feel free to reach out to him if they ever have any questions. Secretary Larson did not have a City Council Report on the agenda this time but will add it back onto the agenda next time. 7. Adjournment E/IEIEI I N; ATLI? Elk River Public Library Board April 27th, 2021 Page 5 Moved by Commissioner Keifenheim and seconded by Commissioner Boelter to adjourn the meeting. Motion carried 4-0. The meeting adjourned at 6:53prn. Minutes submitted by Dawn Larson. Tina Allard, City Clerk Rita Dreissig, Chair r® N E l�AruR¢ Oki 1 r