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5.3 ERMUSR 08-10-2021______________________________________________________________________________ Page 1 of 2 UTILITIES COMMISSION MEETING TO: ERMU Commission FROM: Melissa Karpinski – Finance Manager MEETING DATE: August 10, 2021 AGENDA ITEM NUMBER: 5.3 SUBJECT: 2022 Annual Business Plan: Travel & Training Budget; Dues & Subscriptions - Fees Budget ACTION REQUESTED: No action is required. DISCUSSION: The 2022 budgeting process has begun. Per the 2021 Governance Agenda the budgeting process schedule is as follows: August Meeting: Travel & Training Dues & Subscriptions - Fees September Meeting: 20 Year Capital Projections Capital Projections Conservation Improvement Program October Meeting: Projected Purchased Power Costs Projected Sales Revenues Projected Expenses November Meeting: Completed Budget with Rate Analysis December Meeting: Adopt Budget with Rate changes (if any) FINANCIAL IMPACT: The Travel & Training budget has a 7% increase over the prior year. The increase is mainly due to adding back in some management training that was not budgeted for in 2021 and some additional training for our HR position. Some of the proposed key items are as follows: • Additional leadership training in all departments that was identified as a need in our Organizational Effectiveness Survey: $20,000 (distributed among all departments) • Participation at the APPA rodeo for one team: $4,500 • Backflow Tester certification class for water operators: $3,600 • SHRM conference for the Human Resources position: $3,000 • Additional training for IT position: $3,000 82 ______________________________________________________________________________ Page 2 of 2 The Dues & Subscriptions - Fees budget has a 33% decrease over the prior year. The decrease is mainly due to the absence of expenses that were incurred from bonding for the new field services building in 2021. If this was excluded the increase would be 5% over the prior year with the remainder of these increases being immaterial when compared year over year. ATTACHMENTS: • Proposed 2022 Travel & Training Budget • Proposed 2022 Dues & Subscriptions - Fees Budget 83 ELK RIVER MUNCIPAL UTILITIES TRAVEL & TRAINING BUDGET FOR 2022 Budget Budget Budget # Attending 2022 2021 2020 Comments Electric MMUA Overhead Hot Line School 2 staff 2,140            2,110            2,110             MMUA Underground School 2 staff 2,140            2,110            2,110             MMUA Transformer School 2 staff 2,370            2,110            2,110             MMUA Substation Workshop 2 staff 2,140            2,110            2,110             1st Line Supervision 1 staff ‐                1,790            1,700             MMUA Stepping Into Leadership 2 staff 2,200            ‐                    ‐                    18 month program Advanced Staking Workshop 1 staff 1,900            1,900            1,900             Apprenticeship 5 staff 3,125            1,875            1,100             MMUA Meter School 2 staff 1,960            1,940            1,940             MMUA Locator Workshop 2 staff 720               720               720                Regional Workshop 8 staff 920               920               1,150             Competent Person training 2 staff 950               950               950                APPA Linemen Rodeo team 3 staff 4,500            5,000            3,401            1 team ‐ Austin, TX Cross Training School/Diesel Workshop 2 staff 1,960            1,910            1,910             PCB Training 1 staff 1,233            1,233            1,428             Member Information Conf (NISC)1 staff 2,363            2,135            2,135            Inventory Foreperson attending MMUA T&O Conference 2 staff 460               230               850               Inventory Foreperson and Assistant attending partial Tree Trimming/Chainsaw Workshop 4 staff 2,060            2,060            4,120             Everyday Leadership Training 16 staff 6,957            7,273            2,000            Identified need in Survey Additional Training 2,000            2,000            2,000             4% 42,098         40,376         35,744          Water Water Certification Continuing Education 4 staff 2,668            2,000            2,000             Wastewater Certification Continuing Education 4 staff 2,000            1,500            1,500             Unlicensed Electrican Continuing Education 1 staff 60                 ‐                    ‐                     Backflow Tester Certification Class 2 staff 3,600            3,600            ‐                     Professional Operator and Development 1 staff 750               750               750                1st Line Supervision 1 staff ‐                1,790            ‐                     MMUA Stepping Into Leadership 1 staff 2,200            ‐                    ‐                    18 month program Everyday Leadership Training 4 staff 1,739            1,364            500               Identified need in Survey Additional Training 2,500            2,500            2,500             15% 15,517         13,504         7,250             Technical Services MMUA Locator Workshop ‐                 ‐                     ‐                     Advanced Staking Workshop 1 staff ‐                ‐                    1,900             MMUA Diesel Workshop 1 staff 850               850               750                MMUA Generation School 3 staff ‐                ‐                ‐                 Engineering seminar 1 staff ‐                ‐                    2,000             Engineering MPSYCON ‐                 ‐                    875                UMMA Meter Workshop 1 staff 700               700               903                CAD Workshops/GPS ‐                    ‐                    ‐                     ESRI User Conference ‐                ‐                    ‐                     Substation School 1 staff 890               890               890                Power Quality training 2 staff 1,000            1,000            1,000             Infrared Camera training 2 staff 2,000            1,000            1,000             UMMA winter mtg 1 staff 435               400               800                UMMA summer mtg 1 staff 475               400               400                1st Line Supervision 1 staff ‐                1,790            ‐                     Electrical Licensing 1 staff ‐                ‐                    365               Remove ‐ moved to dues Cross Training School 1 staff ‐                ‐                    890                Apprentice Meter Program (2)‐                ‐                    ‐                     Everyday Leadership Training 5 staff 2,174            1,818            1,000            Identified need in Survey Additional Training 1,500            1,000            1,000             2% 10,024         9,848            13,773          Administration AWWA 1 staff 1,700            1,700            1,700            Water Certification Continuing Education MRWA 1 staff 500               500               500               Water Certification Continuing Education Wastewater Certification Continuing Education 1 staff 500               500               500                MV‐RS Meter/Software training 1 staff ‐                    ‐                    ‐                     AWWA National Conference 1 staff 2,100            2,100            2,100             Water Utility Management Institute 1 staff ‐                    ‐                    ‐                     Engineering MPSYCON 2 staff 3,500            1,750            875                UMMA Meter Workshop 1 staff 435               700               ‐                     UMMA winter mtg 1 staff 475               400               ‐                     MMUA Annual Summer Meeting 3 staff/ 5 comm 7,406            7,406            7,406             MMUA Legislative Round‐up 2 staff/1 comm 1,305            1,305            1,305             APPA Legislative Round‐up 2 staff/1 comm 6,475            6,475            6,475             MMUA T&O Conference 5 staff 3,325            2,400            2,400             Advanced Training 1 staff 1,900            1,900            1,900             Engineering seminar 1 staff 2,000            2,000            ‐                     Clerk's Conference 1 staff 800               800               800                MMUA Leadership Academy 1 staff 4,310            4,310            3,110             APPA E&O Conference 3 staff 6,185            6,185            6,185             APPA National Conference 1 staff/0 comm 3,050            3,050            3,050             1st Line Supervision 2 staff ‐                3,580            3,400             Member Information Conf (NISC)2 staff 4,726            4,270            6,405             APPA Training (Mgmt, CS, Fin, Eng, CIP, etc) 1 staff 2,500            2,500            1,529             APPA Training (Mgmt, CS, Fin, Eng, CIP, etc) 1 staff ‐                ‐                    1,116             APPA Board Member and RP3 Travel 1 staff ‐                ‐                    2,500             APPA Cybersecurity Summit 1 staff ‐                ‐                    ‐                     Human Resources Training/Conference 1 staff ‐                2,000            ‐                    Moved to Office Emergency Preparedness & Restoration 3 staff ‐                ‐                    1,085             CPA CPE 1 staff 1,500            1,500            ‐                     Management Training 5,000            ‐                    ‐                    Kent will send proposal Everyday Leadership Training 10 staff 4,348            5,000            ‐                     Additional Training 3,000            1,000            1,000             6% 67,040         63,331         55,340          Office Member Information Conf (NISC)2 staff 4,726            4,270            4,270             Customer Service 3,000            3,000            5,250            Identified need in Survey Adobe Publishing & Design Software training 1 staff 1,000            600               1,000            Communications position attending MN Municipal Clerks Institute 1 staff 1,000            800                ‐                    Communications position attending Clerk's Conference 1 staff 800               ‐                    ‐                    Communications position attending Chamber Leadership Program 1 staff 475               400               400                Financial/Accounting (APA, SHRM, NISC & Misc)1,650            1,650            3,125            APA Continuing Ed, Misc PR, Excel, Accounting Misc Everyday Leadership Training 11 staff 4,783            4,545            1,500            Identified need in Survey Additional Training 1,000            1,000            1,000             SHRM Conference 1 staff 3,000            ‐                    ‐                    HR Training APPA Cybersecurity Summit 1 staff 1,500            1,500            ‐                    New IT Training IT SCCP Online Education 1 staff 500               500               ‐                    New IT Training NISC/Misc IT Training 1 staff 1,000            1,000            ‐                    New IT Training 27% 24,434         19,265         16,545          Safety Training Safe Driver Training 7 staff 2,100            2,100            2,100             Additional Training 1,000            1,000            1,000             Hearing Test 700               700               700                MMUA Monthly Safety Meetings ‐                    ‐                    30,000         Moved to Dues & Subscriptions ‐ Fees Labor 99,275         95,000         ‐                     4% 103,075       98,800         33,800          Education 3,000            3,000            3,000             3,000            3,000            3,000             Total 265,188       248,124       165,452        Total Change 7% 50% Page 1 84 ELK RIVER MUNCIPAL UTILITIES DUES & SUBSCRIPTIONS ‐ FEES BUDGET FOR 2022 Budget Budget Actual Description 2022 2021 2020 MMUA Membership Dues 32,500           32,500           32,413            MMTG Dues 6,600             6,600             6,549              APPA Dues 17,630           17,630           16,899            APPA DEED Program Dues 3,600             3,400             3,380              APPA Customer Survey Benchmarking ‐                      ‐                      1,500              MMUA Monthly Safety Meetings 30,150           30,150           30,038            Rotary 300                300                ‐                       Drug and Alcohol Random Testing 1,500             800                50                    Bond Administrative & Management Fees 5,400             4,000             4,000             US Bank, City (Bond Disclosure Fees), Moody's Quarterly MN Dept of Health Water Connection Fee 54,000           52,000           51,970            MRWA Annual Fee 300                300                300                 AWWA Annual Fee  (Dues and Updates)2,910             2,904             2,855              MPCA Permit Fee ‐ WTP 350                345                ‐                       MPCA Permit Fee ‐ Engines 360                240                235                 Homeland Security (Hazardous Chemical Fee)700                700                700                 SUSA Membership 125                125                ‐                       Elk River Chamber Membership 770                600                560                 Economic Development Association 350                350                ‐                      mn deed, eda of mn GASB Subscription 287                260                ‐                       ESRI Small Govt Enterprise agreement 27,000           27,000           20,980            mPower Maintenance 6,000             ‐                      ‐                       AutoCAD Maintenance Support ‐                      2,400             1,538              Adobe Creative Cloud software 800                900                849                 Adobe Pro software 800                900                585                 Resource Training & Solutions membership ‐                      210                ‐                       Munici‐pals Membership 25                   25                   ‐                       Survey Monkey 390                390                384                 AWWA Partnership Safe Water Treatment/Distribution 100                100                100                 HR professional membership(s)1,400             500                94                   SHRM and MRA Miscellaneous 5,565             4,792             3,541             Detail below Bond Underwriter's Discount ‐                      85,000           ‐                      2021 Bonding Expense Bond Service Professional Fee ‐                      25,000           ‐                      2021 Bonding for Field Services Building Total 199,912         300,421         179,519          ‐                  Budget Change ‐33% 67% Budget Change without Bonding Expenses 5% 6% Miscellaneous 5,565             4,792             3,541             Total APA ‐ Northstar Chapter Membership Fee 50                   50                   50                    Supervisors Legal Update Renewal 530                530                525                 Class A Electrical License 130                130                128                 Journey worker A Electrician License Fee 43                   ‐                      43                    Unlicensed Electrican Fee 19                   ‐                      ‐                       CPA License Renewal 102                102                102                 MN Society of CPA Membership 630                630                630                2 memberships Zoom 170                170                162                 MCFOA Membership 90                   90                   45                   2 memberships AWWA Membership Renewal 316                316                158                4 memberships MPCA Wastewater Certification Renewal 92                   92                   23                   4 renewals Engineer License Renewal 125                ‐                      123                Even year renewal IEEE Membership Renewal 241                241                ‐                       SHRM Membership Renewal ‐                      219                219                PR Specialist Notary Renewal Fee ‐                      ‐                      ‐                      renews 12/2025 APA Membership Renewal 260                260                258                 Misc Bonds/Permits 1,000             1,750             569                 Water Operator License 92                   92                   32                   4 renewals ISC2 Certification (IT)125                120                125                 RP3 Application Fee 1,200             ‐                      ‐                      Every 3 years BPMS Software ‐                      ‐                      ‐                       Sprinkler Inspection 350 ‐                 350                 CPP Certification Renew ‐                 ‐                 ‐                 Every 5 years (renewed in 2021) Backflow Tester Certification Recert`‐                 ‐                 ‐                 1st in 2024 Page 1 85