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4.3 SR 09-07-2021Request for Action To Item Number Mayor and Ci T Council 4.3 Agenda Section Meeting Date Prepared by Consent September 7, 2021 Ryan Sandhoefner, Engineer 1 Item Description Reviewed by Change Order 2 for 2021 Street Improvements Justin Femrite P.E., Public Works Director Reviewed by Cal Portner, City Administrator Action Requested Approve, by motion, the following change order for the 2021 Street Improvement project. Background/Discussion CO 2.1 — Lion John Weicht Park Trail Improvements ■ The trails in this park are some of the worst rated pavement conditions on our system and continue to present hazards that we try to mitigate with patching. With most of the infrastructure in this park replaced or new, rehabilitation of the trail system will help make the entire park seem complete and renewed. The change order includes a full depth reclamation of the existing trails and replacement according to current design widths and depths. CO 2.2 — Freeport Street Improvements It is intended to have the segment of Freeport Street between Gates Avenue and Lincoln Circle edge milled and overlayed with this scope of the change order. This segment of Freeport Street is in far worse shape than the remainder and will become a challenged location to complete maintenance on in the next 3-years of local detouring around the 169 Redefine project. Financial Impact CO 2.1 - $177,922.28 ■ Active Elk River funds used for the entire cost. CO 2.2 - $144,236.64 Pavement Management funds used for entire cost. Approval of Change Order 2 keeps the project below the original CIP estimate. Mission/Policy/Goal Opportunity to live, work, and play. Attachments ■ Change Order 2 The Elk River Vision A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community engagement that encourages and inspires pi ospei ly. M TUREJ Updated.• August 2020 CHANGE ORDER No. 2 PROJECT: 2021 Street Improvements Project DATE OF ISSUANCE: OWNER: City of Elk River ENGINEER'S Project No.: R13.121582 CONTRACTOR: North Valley, Inc. EFFECTIVE DATE: ENGINEER: Bolton & Menk, Inc. You are directed to make the following changes in the Contract Documents. Description: CO 2. 1— Lions Park Trail Improvements 1. ADD the attached pay items as CO-2.1 at the unit prices listed to the contract documents: CO 2.1— Lions Park Trail Improvements- Construction Cost = $177,922.28 CO 2.2 — Freeport Street Improvements 1. ADD the attached pay items as CO-2.2 at the unit prices listed to the contract documents: CO 2.2 — Freeport Street Improvements- Construction Cost = $144,236.64 CO 2 — Plan Sheets 1. ADD the attached revised plan sheets (Sheets CO 2-1 & CO 2-2) to the contract documents. Reason for Change Order: CO 2.1 Lions Park Trail Improvements: The City intends to reclaim, shape, and pave the existing trails within Lions Park. The trail improvements will complement the recently completed ball -field and parking lot improvements within Lions Park. The pay items in CO-2.1 are needed to complete this project. The attached unit prices are hereby approved in the total amount of $177,922.28 CO 2.2 Freeport Street Improvements: The City intends to mill & overlay Freeport Street from 4a' Street Northwest to Lincoln Circle. Spot concrete, walk and pedestrian access ramps will also be repaired. The pay items in CO-2.2 are needed to complete this project. The attached unit prices are hereby approved in the total amount of $144,236.64 Attachments: 1) CO-2.1 Schedule of Unit Prices 2) CO-2.2 Schedule of Unit Prices 3) Revised Plan Sheets CO 2-1 & CO 2-2 CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIMES: Original Contract Price + CO 1 Original Contract Times Ready for final payment: November 19 2021 $ 5,030,182.65 Net Increase of this Change Order Net Increase of this Change Order 0 days CO-2.1 $177,922.28 CO-2.2 $144,236.64 Total = $322,158.92 Contract Price with all approved Contract Times with all approved Change Orders Change Orders Ready for final payment: November 19, 2021 $5,352,341.57 RECOMMENDED: APPROVED: ACCEPTED: By: By: B Engineer (Authorized Signature) Owner (Authorized Signature) Contract r (Authorized Signature) Date: 8/26/21 Date: Date: SCHEDULE OF UNIT PRICES CHANGE ORDER 2 2021 STREET IMPROVEMENTS PROJECT CITY OF ELK RIVER, MN R13.121582 SAP 204-104-008, SAP 204-118-001, SAP 204-132-005, SAP 204-133-006, SAP 204-136-001, SAP 204-144-001, SAP 204-146-001, SAP 204-156-001 CONTRACTOR agrees to perform all of the work described in the CONTRACT DOCUMENTS for the following unit prices: NOTE: PRICES include sales tax and all applicable taxes and fees. CY (LV) = Cubic Yards, Loose Volume CY (CV) = Cubic Yards, Compacted Volume (Measured in Place) (P)=Planned Quantity Basis of Measurement ITEM MNDOT APPROX. UNIT NO. SPEC NO. ITEM QUANT. UNIT PRICE AMOUNT CO-2.1 LIONS PARK TRAIL IMPROVEMENTS CO-2.1.1 2021.501 MOBILIZATION CO-2.1.2 2105.504 GEOTEXTILE FABRIC TYPE 5 CO-2.1.3 2105.507 COMMON EXCAVATION (P) (EV) CO-2.1.4 2105.607 SALVAGED AGGREGATE FROM STOCKPILE (CV) CO-2.1.5 2215.504 FULL DEPTH RECLAMATION (8") CO-2.1.6 2360.509 TYPE SP 9.5 WEARING COURSE MIXTURE (2,C) CO-2.1.7 2563.601 TRAFFIC CONTROL CO-2.1.8 2573.502 STORM DRAIN INLET PROTECTION CO-2.1.9 2573.503 SILT FENCE, TYPE MS CO-2.1.10 2574.507 COMMON TOPSOIL BORROW (LV) CO-2.1.11 2574.508 FERTILIZER TYPE 3 CO-2.1.12 2575.505 SEEDING CO-2.1.13 2575.508 SEED MIXTURE 25-151 CO-2.1.14 2575.508 HYDRALUIC BONDED FIBER MATRIX CO-2.2 FREEPORT STREET IMPROVEMENTS CO-2.2.1 2021.501 MOBILIZATION CO-2.2.2 2104.503 REMOVE CURB & GUTTER CO-2.2.3 2104.518 REMOVE CONCRETE PAVEMENT CO-2.2.4 2104.602 RELOCATE SPRINKLER SYSTEM (PER HEAD) CO-2.2.5 2231.604 BITUMINOUS PATCH SPECIAL (STREET) CO-2.2.6 2232.504 MILL BITUMINOUS SURFACE (1.5") CO-2.2.7 2360.509 TYPE SP 9.5 WEARING COURSE MIXTURE (2,C) CO-2.2.8 2521.518 4" CONCRETE WALK CO-2.2.9 2521.518 7" CONCRETE WALK CO-2.2.10 2531.503 CONCRETE CURB & GUTTER DESIGN B618 CO-2.2.11 2531.618 7" CONCRETE VALLEY GUTTER CO-2.2.12 2531.618 TRUNCATED DOMES 1 LUMPSUM $57,098.70 $57,098.70 2,835 SQYD $3.95 $11,198.25 630 CU YD $15.41 $9,708.30 630 CU YD $19.35 $12,190.50 5,000 SQ YD $4.21 $21,050.00 735 TON $58.58 $43,056.30 1 LUMPSUM $974.52 $974.52 6.0 EACH $101.65 $609.90 2,675 LIN FT $3.74 $10,004.50 160 CU YD $53.25 $8,520.00 120 POUND $1.00 $120.00 0.4 ACRE $871.88 $348.75 48 POUND $7.72 $370.56 1,600 POUND $1.67 $2,672.00 CO-2.1 SUBTOTAL $ $177,922.28 1 LUMPSUM $33,154.00 $33,154.00 670 LIN FT $7.05 $4,723.50 2,000 SQ FT $1.05 $2,100.00 5 EACH $53.50 $267.50 35 SQYD $32.81 $1,148.35 7,680 SQYD $1.25 $9,600.00 680 TON $58.58 $39,834.40 1,530 SQ FT $5.89 $9,011.70 480 SQ FT $7.49 $3,595.20 670 LIN FT $27.82 $18,639.40 300 SQ FT $7.49 $2,247.00 70 SQ FT $107.00 $7,490.00 EJCDC@ C 410, Bid Form for Construction Contract. Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Pages 6-8 SCHEDULE OF UNIT PRICES CHANGE ORDER 2 2021 STREET IMPROVEMENTS PROJECT CITY OF ELK RIVER, MN R13.121582 SAP 204-104-008, SAP 204-118-001, SAP 204-132-005, SAP 204-133-006, SAP 204-136-001, SAP 204-144-001, SAP 204-146-001, SAP 204-156-001 CONTRACTOR agrees to perform all of the work described in the CONTRACT DOCUMENTS for the following unit prices NOTE: PRICES include sales tax and all applicable taxes and fees. CY (LV) = Cubic Yards, Loose Volume CY (CV) = Cubic Yards, Compacted Volume (Measured in Place) (P)=Planned Quantity Basis of Measurement ITEM MNDOT APPROX. UNIT NO. SPEC NO. ITEM QUANT. UNIT PRICE AMOUNT CO-2.2.13 2563.601 TRAFFIC CONTROL 1.0 LUMPSUM $1,515.91 $1,515.91 CO-2.2.14 2574.507 COMMON TOPSOIL BORROW (LV) 200 CU YD $37.45 $7,490.00 CO-2.2.15 2574.508 FERTILIZER TYPE 75 POUND $1.00 $75.00 CO-2.2.16 2575.505 SEEDING 0.2 ACRE $871.88 $174.38 CO-2.2.17 2575.508 SEED MIXTURE 25-151 15 POUND $7.72 $115.80 CO-2.2.18 2575.508 HYDRALUIC BONDED FIBER MATRIX 400 POUND $1.67 $668.00 CO-2.2.19 2582.503 4" SOLID LINE MULTI-COMPONENET (WHITE) 2,210 LIN FT $0.27 $596.70 CO-2.2.20 2582.503 4" SOLID LINE MULTI-COMPONENET (YELLOW) 2,090 LIN FT $0.27 $564.30 CO-2.2.21 2582.503 4" BROKEN LINE MULTI-COMPONENT(YELLOW) 450 LIN FT $0.27 $121.50 CO-2.2.22 2582.503 4" DOUBLE SOLID LINE MULTI -COMPONENT (YELLOW) 300 LIN FT $0.54 $162.00 CO-2.2.23 2582.518 PAVEMENT MESSAGE MULTI -COMPONENT 150 SO, FT $6.28 $942.00 CO-2.1 SUBTOTAL $ $144,236.64 TOTAL BID (CO-2.1 + CO-2.2): $ $322,158.92 EJCDC@ C 410, Bid Form for Construction Contract. Copyright© 2018 National Society of Professional Engineers, American Council of Engineering Companies, and American Society of Civil Engineers. All rights reserved. Pages 6-8 LIONS PARK /r LEGEND FULL DEPTH R ECAMATIO N)8") TYPICAL CONSTRUCTION - FULL DEPTH RECLAMATION (S") 1. INSTALL TEMPORARY TRAFFIC CONTROL AND EROSION CONTROL PRIOR TO CONSTRUCTION. 2. RECLAIM EXISTING BITUMINOUS PAVEMENT, FULL DEPTH (8"). B. SHAPEAND GRADE REMAINING RECAIMED MATERIAL 4. TEST ROLLTRAILWITH ENGINEER. INAREASWHERE CORRECTION IS REQUIRED, EXCAVATEAND SALVAGE 8" OF RECLAIMED MATERIA4 PLACE GEOTEXTILE FABRICAND 8" SALVAGED RECLAIMED MATERIALAS DIRECTED BY THE ENGINEER. 5. PAVETRAILWEARING COURSE, 2.5"THICK. 1, TOPSOIL, SEED, FERTILIZE,& HYDROMULCF ANY DISTURBED AREA AND Al NG TRAIL EDGE, J. STAGE CONSTRUCTIONTO MAINTAINACCESS FOR LOCALTRAFFICATALLTIMES. 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MILL 1.5" OF EXISTING BITUMINOUS PAVEMENT (FULL WIDTH( ADUJST STRUCTURESAND VALVE BOXES IN PAVEMENTTO j' TOg' BELOW FINAL WEARING COURSE GRADE. ADJUSTALL STRUCTURES WITH ADIUSTING RINGS OR METAL INSERTS. PLACE BITUMINOUSTACK COAT. PAVE BITUMINOUS WEARNING COURSE, 1.5"THICK. TOPSO14 SEED, FERTILIZE, & HVDROMFH.H ANY DISTURBED AREA. I AL REMOVE PED RAMP AND CURB CUT. POUR BACK FULL HEIGHT CURB (MATCH EXISTING CURB TYPE( 4" BROKEN LINE MULTI -COMPONENT (YELLOW( (TVP( SPOT REPAIR SIDEWALK AS DIRECTED BY ENGINEER (TVP( LEGEND 1.5"FULL MILL&BITUMINOUS OVERLAY. f 1 o" J Z J� J � J Xxoo S Y � A OOD._-..-IFL -. _._. ITATEAIOPAo,ECTNUMB RS CITY OF ELK RIVER INEPT Hoaz® �NLr� oNa FiXESi Mpou ® BO��ON E 1, �b ITsa)maa3z sim3"IT0306 w APzoa E'I"1 11 soazoa 1. 10 20215TREET IMPROVEMENTS C0F �E & M E N K 5ol oe°IL°�m�k°°m FREEPORT STREET NW Si ,A oN CooK ma�I. Aa ,wC IAPLoa EIL ooI I4� Loa Eas ooE ,�..o. a,olE o..E oTnsaoLE r��E...a..o. I -