4.1. DRAFT HRA MINUTES (4 SETS) 09-07-2021 City of
Elk Closed Meeting of the Elk River
River Housing and Redevelopment Authority
Held at the Elk River City Hall
Monday, August 2, 2021
Members Present: Chair Larry Toth, Commissioners Denny Chuba, Nate Ovall,Jayme
Swenson, and Jennifer Wagner
Members Absent: Commissioner Nate Ovall
Staff Present: City Administrator Cal Portner,Economic Development Director Brent
O'Neil, Economic Development Specialist Colleen Eddy, Planning Manager
Zack Carlton, and Recording Secretary Jennifer Green
I. Call Meeting to Order
Pursuant to due call and notice thereof, the meeting of theElkRiver Housing and
Redevelopment Authority was called to order at 4:03 p.m. by Chair Toth.
2. Closed Meeting- MN Statute §1313.05, Subd, 3(c)(3)
The HRA held a closed meeting per MN Statute §13D.05, Subd. 3(c)(3) (the "Act"). The
purpose of the meeting was to develop or consider an offer or counteroffers for the
purchase or sale of real or personal property. The properties discussed were PID #75-405-
0225, also known as 724 Main Street NW,Elk River.
j X3. Adjournmen
There being no further business, Chair Toth adjourned the meeting 4:19 p.m.
Tina Allard, City Clerk
Larry-Toth, Chair
Housing& Redevelopment Authority
City of
Elk Special Meeting of the Elk River
River Housing and Redevelopment Authority
Held at the Elk River City Hall
Monday, August 2, 2021
Members Present: Chair Larry Toth, Commissioners DenXChuba,'__',__,'_'me Swenson,and
Jennifer Wagner
Members Absent: Commissioner Nate Ovall
Staff Present: Economic Development Director Brent O'Neil, Economic Development
Specialist Colleen Eddy, City Administrator Cal Portner, and Recording
Secretary Jennifer Green
Call Meeting to Order
Pursuant to due call and notice thereof, the meeting of the Elk River Housing and
Redevelopment Authority was called to order
rae t 4:30 p.m. by Chair Toth.
«,
2. HRA 2022 Budget and Budget Goals
Mr. O'Neil presented the staff report an' "explained the budget performance measures and
goals. Mr. O'Neil then reviewed the draft budget. He stated he has worked with the finance
director to prepare a budget similar to 2021 but some accounting method changes were
made to the loan program. He noted the timeline of September 6 for the HRA to approve
the budget and receiving a Council recommendation at the same meeting for inclusion in the
preliminary levy.
Mr. O'Neil explained the HRA fund balances and asked the HRA to strategically consider
what is the best position to be in to have a low enough fund balance to be responsible,but
high enough to allow for response to any planned or unplanned property acquisitions.
The commission discussed increasing the marketing opportunities of the HRA loan
programs and ways of assertively promoting funding opportunities to residents and
businesses alike. Options discussed to explain and market available funds were direct mail,
social media, advertisements, forums and open houses,website could use improvements and
Google ads, and networking outreach to local business groups,like the Chamber of
Commerce and local builders and developers.
The HRA discussed increasing the rehabilitation loan program loan cap and decreasing the
interest rate to provide more funding opportunities for the HRA dollars. Commissioners
discussed the current cost of renovation is very high and wondered if now was the right time
to modify the program to match the current economy. They also discussed the performance
Housing and Redevelopment Minutes Page 2
August 2,2021
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measure of the number of applications being a true measurable objective, or should it be
modified to measure something else such as an annual dollar amount for the building
permits pulled on rehab loan projects as a way to measure the amount invested by the
community in property upkeep.
It was the consensus of the HRA to proceed with this budget while considering additional
ways to utilize the advertising and marketing dollars in the 2022 budget. The HRA will also
review the rehabilitation loan program later this fall and consider modifying some of the
terms while zeroing in on what they would like to accomplish with the funds. Suggested
goals discussed were increasing housing stock,improving blighted properties, and creating
energy efficient homes.
3. Adjournment
Chair Toth adjourned the meeting at 5:36 p.m.
Minutes prepared by Jennifer Green.
Tina Allard, City Clerk
Larry Toth, Chair
Housing&Redevelopment Authori
t
City of
Elk Regular Meeting of the Elk River
River Housing and Redevelopment Authority
Held at the Elk River City Hall
Monday, August 2, 2021
Members Present: Chair Larry Toth, Commissioners Denny Chuba,Jayme Swenson, and
Jennifer Wagner
Members Absent: Commissioner Nate Ovall
Staff Present: City Administrator Cal Portner,Economic Development Director Brent
O'Neil, Economic Development Specialist Colleen Eddy, and Recording
Secretary Jennifer Green
I. Call Meeting to Order Ale
Pursuant to due call and notice thereof, the meeting of the Elk River Housing and
Redevelopment Authority was called to order at 5:39 p.m. by Chair Toth.
2. Pledge of Allegiance
The Pledge of Allegiance was recited,
3. Consider August 2, 2021, Agend'
Moved by Commissioner Wagner seconded by Commissioner Swenson to approve
the August 2, 2021, HRA meeting agenda.
Motion carried 4-
4. Consent Agenda
Moved by Commissioner Chuba and seconded by Commissioner Swenson to
approve the consent agenda as follows:
4.1 July 6, 2021, Regular Meeting Minutes.
4.2 Check register as outlined in the staff report.
4.3 Balance sheet as outlined in the staff report.
4.4 Revenue/expenditure report as outlined in the staff report.
Motion carried 4-0.
S. Open Forum
No one appeared for Open Forum.
Housing and Redevelopment Minutes Page 2
August 2,2021
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6. Public Hearings
There were no public hearings.
7.1 HRA Housing Rehabilitation Loan Program Update
Ms. Eddy presented the staff report.
7.2 Main and Gates Update
Ms. Eddy presented the staff report. It
Moved by Commissioner Chuba seconded by Commissioner Wagner to approve the
report submitted by American Engineering Testing, Inc. of the Preliminary Report
of Geotechnical Exploration for the Main and Gates Redevelopment which includes
the preliminary subsurface exploration results (soil borings) as outlined in the staff
report.
Motion carried 4-0.
Ms. Eddy presented a handout regarding the downtown hanging baskets and a recent
request for proposals by the HRA for installation and maintenance of downtown baskets.
She stated the handout was a quote from Yardworx Outdoor Services proposing a 3-year
contract for growing,installation, and maintenance of the downtown hanging baskets. She
stated staff is requesting approval of the proposed quote as outlined in the handout. She
stated it does align with the proposed 2022 budget as $25,000 is proposed annually.
Commissioner Chuba asked about the status of the HRA to purchase larger pots with the
larger water reservoir.
Al
Ms. Eddy stated the water reservoir pots were already budgeted for in 2021 and once the
agreement is signed with Yardwofx,the pots will be delivered to them in the fall for storage
and planting.
Commissioner Swenson asked about the 3-year contract length.
Ms. Eddy explained in May when Suzanne Fischer presented this item,it was the consensus
of the HRA to propose a 3-year term in the RFP so the HRA would not have to revisit the
topic annually.
Commissioner Wagner stated she likes the 3-year contract proposal as it provides stability
for this program,the plantings and care will remain consistent, and it will show great results.
Commissioner Chuba asked about the entire process.
Housing and Redevelopment Minutes Page 3
August 2,2021
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Ms. Eddy explained Yardworx Outdoor Services has proposed to store,grow the plants in
our new H2O saving baskets beginning in the fall, hang the baskets with the assistance of
Elk River Municipal Utilities in the spring. She stated she wasn't sure if there will be a cost
for hanging but will check into that.
Moved by Commissioner Wagner seconded by Commissioner Chuba to approve the
contract submitted by Yardworx Outdoor Services for a 3-year contract for seasonal
color upkeep and plantings for the downtown hanging basket program as outlined in
the distributed quote for a total cost of$68,019.00 for 3 years.
Motion carried 4-0.
8. Adjournment
Chair Toth adjourned the meeting at 5:48 p.m.
Minutes prepared by Jennifer Green.
Tina Allard, City Clerk
Larry Toth, Chair
Housing&Redevelop utho
*k=::
City ofElkClosed Joint Meeting of the
River Elk River Housing and Redevelopment Authority
and the Economic Development Authority
Held at the Elk River City Hall
Monday, August 2, 2021
HRA Members Present: Chair Larry Toth, Commissioners Denny Chuba,Jayme Swenson,
and Jennifer Wagner 4#
EDA Members Present: Chair Dan Tveite, Commissioners Mike Beyer, Charlie Blesener,
Garrett Christianson,Jeff HartIrg,
Matt estgaard, and Jennifer
Wagner A01
Members Absent: HRA Commissioner Nate Ovall
'W �* N
Also Present: Jason L. Messner,MAI, CRE,Patcher Messner Valuation Counselors
Staff Present: Economic Development Director Brent O'Neil, Economic
Development Specialist Colleen Eddy, City Administrator Cal
Portner,Planning Manager Zack Carlton,and Recording Secretary
Jennifer Green "
Call Meeting to Order'
IW
Pursuant to due call and notice thereof,the meetings of the Elk River Housing and
Redevelopment Authority was called to order by Chair Toth, and the meeting of the
Economic Development Authority was called to order by Chair Dan Tveite at 5:54 p.m.
2. Closed Meeting — MN Statute §I3D.05, Subd, 3(c)(1)
The HRA held a closed meeting per MN Statute §13D.05, Subd. 3(c)(1) (the "Act"). The
purpose of the meeting was to develop or consider an offer or counteroffers for the
purchase or sale of real or personal property. The properties discussed were:
PID #75-757-0105, also known as 17610 Tyler Street NW,Elk River
PID #75-820-0105, also known as 10835 170'h Avenue NW, Elk River
PID #75-597-0105, also known as 13566 185 'Avenue NW, Elk River
PID #75-597-0110, also known as 13530 185"'Avenue NW, Elk River
Main and Gates properties, an HRA-owned site
Housing and Redevelopment/Economic Development Authority Minutes Page 2
August 2,2021
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3. Adjournment
There being no further business, Chair Toth and Chair Tveite adjourned the meeting at 6:32
p.m.
Tina Allard, City Clerk
Larry Toth, Chair
Housing&Redevelopment Authority
Dan Tveite, Chair
Economic Development Authority