08-02-2021 HRA MINCity of
Elk
River
Members Present:
Members Absent:
Staff Present:
Regular Meeting of the Elk River
Housing and Redevelopment Authority
Held at the Elk River City Hall
Monday, August 2, 2021
Chair Larry Toth, Commissioners Denny Chuba, Jayme Swenson, and
Jennifer Wagner
Commissioner Nate Ovall
City Administrator Cal Portner, Economic Development Director Brent
O'Neil, Economic Development Specialist Colleen Eddy, and Recording
Secretary Jennifer Green
I . Call Meeting to Order
Pursuant to due call and notice thereof, the meeting of the Elk River Housing and
Redevelopment Authority was called to order at 5:39 p.m. by Chair Toth.
2. Pledge of Allegiance
The Pledge of Allegiance was recited.
3. Consider August 2, 2021, Agenda
Moved by Commissioner Wagner seconded by Commissioner Swenson to approve
the August 2, 2021, HRA meeting agenda.
Motion carried 4-0.
4. Consent Agenda
Moved by Commissioner Chuba and seconded by Commissioner Swenson to
approve the consent agenda as follows:
4.1 July 6, 2021, Regular Meeting Minutes.
4.2 Check register as outlined in the staff report.
4.3 Balance sheet as outlined in the staff report.
4.4 Revenue/ expenditure report as outlined in the staff report.
Motion carried 4-0.
5. Open Forum
No one appeared for Open Forum.
Housing and Redevelopment Minutes
August 2, 2021
6. Public Hearings
There were no public hearings.
7.1 HRA Housing Rehabilitation Loan Program Update
Ms. Eddy presented the staff report.
7.2 Main and Gates Update
Ms. Eddy presented the staff report.
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Moved by Commissioner Chuba seconded by Commissioner Wagner to approve the
report submitted by American Engineering Testing, Inc. of the Preliminary Report
of Geotechnical Exploration for the Main and Gates Redevelopment which includes
the preliminary subsurface exploration results (soil borings) as outlined in the staff
report.
Motion carried 4-0.
Ms. Eddy presented a handout regarding the downtown hanging baskets and a recent
request for proposals by the HRA for installation and maintenance of downtown baskets.
She stated the handout was a quote from Yardworx Outdoor Services proposing a 3 -year
contract for growing, installation, and maintenance of the downtown hanging baskets. She
stated staff is requesting approval of the proposed quote as outlined in the handout. She
stated it does align with the proposed 2022 budget as $25,000 is proposed annually.
Commissioner Chuba asked about the status of the HRA to purchase larger pots with the
larger water reservoir.
Ms. Eddy stated the water reservoir pots were already budgeted for in 2021 and once the
agreement is signed with Yardworx, the pots will be delivered to them in the fall for storage
and planting.
Commissioner Swenson asked about the 3 -year contract length.
Ms. Eddy explained in May when Suzanne Fischer presented this item, it was the consensus
of the HRA to propose a 3 -year term in the RFP so the HRA would not have to revisit the
topic annually.
Commissioner Wagner stated she likes the 3 -year contract proposal as it provides stability
for this program, the plantings and care will remain consistent, and it will show great results.
Commissioner Chuba asked about the entire process.
Housing and Redevelopment Minutes
August 2, 2021
Page 3
Ms. Eddy explained Yardworx Outdoor Services has proposed to store, grow the plants in
our new H2O saving baskets beginning in the fall, hang the baskets with the assistance of
Elk River Municipal Utilities in the spring. She stated she wasn't sure if there will be a cost
for hanging but will check into that.
Moved by Commissioner Wagner seconded by Commissioner Chuba to approve the
contract submitted by Yardworx Outdoor Services for a 3 -year contract for seasonal
color upkeep and plantings for the downtown hanging basket program as outlined in
the distributed quote for a total cost of $68,019.00 for 3 years.
Motion carried 4-0.
8. Adjournment
Chair Toth adjourned the meeting at 5:48 p.m.
Minutes re ar by Jennifer Green.
Tina Allard, City Clerk
r, Toth, C air
Housing & Redevelopment Authority