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12.1 PRSR 11-10-2021 The Elk River Vision A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community engagement that encourages and inspires prosperity Request for Action To Parks and Recreation Commission Item Number 12.1 Agenda Section Discussion Item Meeting Date November 10, 2021 Prepared by Michael Hecker, Parks and Recreation Director Item Description Park Pavilion, Shelter and Facility Fees Reviewed by Tim Sevcik, Streets and Parks Superintendent Reviewed by Cal Portner, City Administrator Action Requested Discussion of park pavilion, shelter, and facility fees for 2022. Background/Discussion The Commission recommended fees for the current pavilions and shelters at the February 10, 2021, meeting. With requests already being made for the new picnic pavilion next year at Lion John Weicht Park, Woodland Trails and Orono Park, staff reviewed our current fee structure and has made recommendations for 2022. We reviewed what worked well and compared the regional market on similar park shelters. We made a few adjustments to the current fee schedule changing the fees to a 2-hour minimum instead of a 6-hour block and included the new Orono Park pavilion. We have also reviewed the Trott Brook Barn rates that have not been updated in nearly 20 years. The major change to the Barn’s fee structure was with nonprofit groups. Some have a history of cancelling and requesting numerous reservations. We felt they should be charged the same rate as resident/non-resident (instead of free) and promote the Furniture and Things Community Event Center meeting spaces for organizations who consistently need space monthly. We want to avoid competing with our own facilities. Financial Impact Potential Fee increases and deposits should protest our park assets for 2022. Attachments  Recommended Park Pavilion, Shelter and Trott Brook Fees Schedule  Park Shelter Fees Comparisons 2021 Parks and Recreation Rental Fees Rivers Edge Commons Capacity: 400 2 hour minimum $150 6 hour maximum $50 each additional hour Damage Deposit $250 Lions Park Shelters and Orono Park Shelters Capacity: 50 Resident Non-Resident Daily Rate $30 $50 Woodland Trails Pavilion Capacity: 50 Resident Non-Resident 6 hour rate $50 $75 Damage Deposit $50 $50 Lions Park Pavilion with Servery Capacity: 100 Resident Non-Resident 6 hour rate $100 $150 Damage Deposit $250 $250 Lions Park Pavilion with Servery and Concessions Capacity: 100 Resident Non-Resident 6 hour rate $150 $200 Damage Deposit $250 $250 Trott Brook Barn Capacity: 60 Resident Non-Resident Less than 2 hours Monday-Thursday $20 $40 More than 2 hours Monday-Thursday $30 $75 Less than 2 hours Friday-Sunday $20 $40 More than 2 hours Friday-Sunday $50 $150 Damage Deposit $100 $100 Late fee for key return $25 $25 Trott Brook Barn Non-Profit Groups Capacity: 60 Less than 2 hours Monday-Thursday $0 More than 2 hours Monday-Thursday $0 Less than 2 hours Friday-Sunday $0 More than 2 hours Friday-Sunday $25 Damage Deposit $100 Late fee for key return $25 2022 Parks and Recreation Rental Fees • $10 fee for reservation alterations and cancellations if more than 14 days before the event. • No refunds for cancellations 14 days prior to the event. Rivers Edge Commons Capacity: 400 2 hour minimum $150 6 hour maximum $50 each additional hour Damage Deposit $250 Lions Park Shelters and Orono Park Shelters 1 & 2 Capacity: 50 Resident Non-Resident Daily Rate $32 $54 Orono Park Shelter 3 (Located near prime amenities) Capacity: 100 Resident Non-Resident Daily Rate $60 $90 Orono Park Pavilion Capacity: 100 Resident Non-Resident 2 hour minimum $60 $90 Additional hour $15 $20 Damage Deposit $250 $250 Woodland Trails Pavilion Capacity: 50 Resident Non-Resident 2 hour minimum $40 $60 Additional hour $10 $20 Damage Deposit $100 $100 Lions Park Pavilion with Servery Capacity: 100 Resident Non-Resident 2 hour minimum $60 $90 Additional hour $15 $20 Damage Deposit $250 $250 Trott Brook Barn Capacity: 60 Resident Non-Resident 2 hour minimum Monday-Thursday $30 $50 Additional hour Monday-Thursday $15 $20 2 hour minimum Friday-Sunday $40 $60 Additional hour Friday-Sunday $15 $20 Damage Deposit $100 $100 Late fee for key return $25 $25 Lions Park Pavilion with Servery and Concessions – Capacity: 100 Resident Non-Resident 2 hour minimum $80 $110 Additional hour $15 $20 Damage Deposit $250 $250 2021 Shelters and Pavilions Comparison City Shelter Name Hours/Price Features and Details Elk River Orono and Lions Park Shelters Daily – Res $30, Non-Res $50 Charcoal grills Elk River Woodland Trails Pavilion 6 hrs - Res $50, Non-Res $75 Damage Deposit $50 Charcoal grill, serving counter Elk River Lions Park Pavilion with Servery 6 hrs – Res $100, Non-Res $150 Damage Deposit $250 Serving kitchen, modern restrooms, 2 charcoal grills Elk River Lions Park Pavilion with Servery and Concessions 6 hrs – Res $150, Non-Res $200 Damage Deposit $250 Serving kitchen, modern restrooms, 2 charcoal grills, concessions Albertville Central Park Shelter Res $100, Non-Res $150 Enclosed shelter used as warming house in the winter Anoka Shelters Res $10/hr, Non-Res $20/hr Anoka Pavilions Res $20/hr, Non-Res $40/hr $175 refundable key deposit Anoka County Pavilions Small Pavilion Mon-Fri $60 Weekend/Holiday $75 Medium Pavilion Mon-Fri $145 Weekend/Holiday $195 Large Pavilion Mon-Fri $235 Weekend/Holiday $315 No damage deposit required Anoka County Bunker Hills Regional Park Pavilion 1 Wkday $145 Wkend & Holiday $160 Vehicle permit $6 day/$30 annual No damage deposit required Holds 160 ppl, 10 outlets, 4-20 amps circuits, restroom building nearby, grills 2021 Shelters and Pavilions Comparison Anoka County Bunker Hills Regional Park Pavilion 2 Wkday $145 Wkend & Holiday $195 Vehicle permit $6 day/$30 annual No damage deposit required Holds 75 ppl, 4 outlets, 3-20 amps circuits, restroom, grills Anoka County Coon Lake County Park Pavilions Wkday $60 Wkend & Holiday $75 No damage deposit required Holds 50 ppl, electrical outlets, Austin Large Pavilions Small Pavilions $80 $50 Electricity and restrooms Champlin Andrews Park Pavilion 2 hour rental rates Resident $75, Non-Res $100 $25/$30 per extra wkday hours 4 hour rental rates Resident $180, Non-Res $205 $35/$40 per extra wkend hours Deposit - $300 Holds 105 ppl, kitchen prep area, electricity (need cords) Champlin Andrews Park Shade Shelter Hourly rental rates Resident $25, Non-Res $35 Holds 15-20 ppl Champlin Veteran’s Memorial Park Pavilion 4 hour rental rates Resident $ 125, Non-Res $175 Holds 15-20 ppl, electricity (need cords) Coon Rapids Crooked Lake Park Shelter 1 & 2 Single Shelter up to 50 ppl Res $75, Non-Res $100 Two Shelters over 50 ppl Res $150, Non-Res $200 $150 damage deposit Each shelter holds 50 ppl, groups over 50 ppl are required to reserve both shelters, electrical outlets, grill, picnic tables 2021 Shelters and Pavilions Comparison Coon Rapids Riverview Park Shelter Up to 50 ppl Res $75, Non-Res $100 $150 damage deposit Holds 50 ppl, grill, picnic tables Faribault Picnic Shelters $49.39/day Maple Grove Weaver Lake Pavilion Resident Less than 100 ppl - $90 More than 100 ppl - $150 Non-Resident Less than 100 ppl - $150 More than 100 ppl - $200 Holds 100 ppl, 2 charcoal grills, limited electrical outlets, picnic tables, portable toilets Maple Grove Lions Picnic Pavilion Resident Less than 100 ppl - $90 More than 100 ppl - $150 Non-Resident Less than 100 ppl - $150 More than 100 ppl - $200 Holds 100 ppl, 2 charcoal grills, 2 serving counters, electrical outlets, picnic tables, portable toilets Maple Grove MG Arboretum Picnic Pavilion Resident Less than 100 ppl - $50 More than 100 ppl - $80 Non-Resident Less than 100 ppl - $80 More than 100 ppl - $130 Holds 100 ppl, 2 charcoal grills, picnic tables, limited electrical outlets, portable toilets Monticello Ellison Park Lion’s Den 6 hr rentals Res & Non-Res $300 No damage deposit required Holds 142 ppl, restrooms 2021 Shelters and Pavilions Comparison Monticello Ellison Park Log Shelter 6 hr rentals Res $110, Non-Res $135 No damage deposit required Holds 100 ppl, restrooms Monticello Pioneer Park 6 hr rentals Res $110, Non-Res $135 No damage deposit required Holds 114 ppl, attached restrooms, kitchenette Monticello West Bridge Park Gazebo 6 hr rentals Res $110, Non-Res $135 No damage deposit required Holds 87 ppl, restrooms New Hope Northwood Park 10am-3pm & 4pm-9pm Res $88, Non-Res $105 Full day Res $155, Non-Res $189 Holds 100ppl, electricity, grill, portable restrooms New Hope Hidden Valley Park 10am-3pm & 4pm-9pm Res $88, Non-Res $105 Full day Res $155, Non-Res $189 Hold 35 ppl, electricity, grill, portable restrooms New Hope New Hope Golf Course Pavilion $100 for 4 hours No charge for groups that schedule a golf outing Holds 75 ppl, electricity available, indoor restrooms, grills Otsego Prairie Park 2 hours Res $20, Non-Res $25 No damage deposit required Holds 40 ppl, portable restrooms Plymouth Parkers Lake North Picnic Shelter Plymouth Nonprofit $130 Res $160 + tax Non-Res $195 + tax 2 charcoal grills, electrical outlets, attached restrooms, $100 refundable damage deposit Plymouth East Medicine Lake Park Shelter Plymouth Nonprofit $130 Res $160 + tax Non-Res $195 + tax Kitchen/prep room, electricity, restrooms, $100 refundable damage deposit 2021 Shelters and Pavilions Comparison Prior Lake Lakefront Park Shelter 1 Day Rate Res $90, Non-Res $140 Holds 50 ppl, electrical outlets, attached restrooms Prior Lake Lakefront Park Shelter 2 Day Rate Res $90, Non-Res $140 Holds 50 ppl, portable restrooms Prior Lake Memorial Park Shelter 1 Day Rate Res $90, Non-Res $140 Holds 75 ppl, electrical outlets, restrooms across the parking lot Prior Lake Memorial Park Shelter Day Rate Res $90, Non-Res $140 Holds 50 ppl, restrooms nearby Prior Lake Sand Point Beach Shelter 1 Day Rate Res $90, Non-Res $140 Holds 75 ppl, electrical outlets, restrooms nearby Prior Lake Sand Point Beach Shelter 2 Day Rate Res $90, Non-Res $140 Holds 100 ppl, electrical outlets, restrooms nearby Ramsey Central Park Lions Pavilion Res $9/hr, Non-Res $14/hr Key deposit $55 Damage deposit $100 Electrical outlets, restrooms Ramsey Central Park Lions Pavilion with Concessions Res Non-Res $33/hr Key deposit $55 Damage deposit $100 Concession stand, electrical outlet, restrooms Ramsey Elmcrest Pavilion Res $14/hr, Non-Res $19/hr Key deposit $55 Damage deposit $100 Electrical outlets, restrooms Rogers Lions Central Park Residents <50 ppl $40 50-100 ppl $60 >100 ppl $120 Non-Res <50 ppl $50 50-100 ppl $80 >100 ppl $150 Electrical outlets, restrooms 2021 Shelters and Pavilions Comparison Non-refundable deposit only for special events $60 Rogers North Community Park Residents <50 ppl $40 50-100 ppl $60 >100 ppl $120 Non-Res <50 ppl $50 50-100 ppl $80 >100 ppl $150 Non-refundable deposit only for special events $60 Restrooms Rosemount Open Shelter Res $30 + tax/day Non-Res $50 + tax/day Rosemount Enclosed Shelter Res $80 + tax/day Non-Res $130 + tax/day Shoreview Haffeman Pavilion Friday or Sunday (Spring or Fall) 8am-8pm $325 $100 damage deposit Holds 125 ppl, 2 grills, restrooms Shoreview Bucher Picnic Shelter $40 Holds 30 ppl Shoreview Shoreview Commons Picnic Shelter $40 Holds 20 ppl, grill Shoreview Sitzer Picnic Shelter $40 Holds 24 ppl, grill Shoreview Shamrock Picnic Shelter $40 Holds 35 ppl, grill White Bear Lake Pavilions Res $50, Non-Res $110