8.1 PRSR 12-08-2021
The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional
service, and community engagement that encourages and inspires prosperity. Updated: August 2020
Request for Action
To
Parks and Recreation Commission
Item Number
8.1
Agenda Section
Action Item
Meeting Date
December 8, 2021
Prepared by
Warren Ellingworth, Recreation Coordinator
Item Description
Elk River Youth Lacrosse Association Field
Lighting Payment Deferment Request
Reviewed by
Michael Hecker, Parks and Recreation Director
Reviewed by
Cal Portner, City Administrator
Action Requested
Recommend, by motion, amending the agreement with Elk River Youth Lacrosse to repay their remaining balance
for Oak Knoll Athletic Complex field lighting in five annual payments of $4,449.60 due Sept. 30, 2021, to 2025.
Background/Discussion
In March of 2018, Elk River Youth Lacrosse (ERYL) entered into an agreement with the city to fund the
installation of field lighting at the Oak Knoll Athletic Complex. The agreement amounts to a total of $41,664 with
a $12,000 initial payment followed by annual payments of $7,416 in 2019, 2020, 2021, and 2022.
The ERYL president at that time presented their case for a deferment at the Commission work session on July 14.
They made the initial contribution of $12,000 and the first annual payment of $7,416 in 2019. They received a
Council-approved deferment in 2020 due to the pandemic and currently owe a balance of $22,248. The
Commission proposed to split the remaining balance into more manageable payments in lieu of another
deferment.
At the August 11 Commission meeting, item 7.2, Chair Williams suggested tabling this action item until a new
President starts since Mr. Lambertz is no longer the president. This was moved by Commissioner Loidolt and
seconded by Commissioner Anderson. The motion carried 5-0.
On November 29, the chair, the park and recreation director, and the recreation coordinator met with the new
president and treasurer. They understand the need to pay the outstanding balance and said it would be very helpful
to have the payment lowered for an extended period as they work to rebuild the youth lacrosse program.
Financial Impact
No payments were made in 2020. ERYL plans to pay the full amount owed to the city by spreading out their
payments owed over a five-year period. The city finance director, citing best practices, does not want to extend
payments beyond five years. This will need to be approved by the City Council.
Attachments
• None