8.2 PRSR 12-08-2021
The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional
service, and community engagement that encourages and inspires prosperity
Request for Action
To
Parks and Recreation Commission
Item Number
8.2
Agenda Section
Action Item
Meeting Date
December 8, 2021
Prepared by
Michael Hecker, Parks and Recreation Director
Item Description
Athletic Field Use Fees
Reviewed by
Tim Sevcik, Streets and Parks Superintendent
Reviewed by
Cal Portner, City Administrator
Action Requested
Discuss athletic field use fees to foster participation and accountability for 2022.
Approve, by motion, athletic field use fees.
Background/Discussion
The Commission discussed athletic field use fees at a work session last month. Consensus was to update the
purpose statement and fee structure to promote accountability and a strategy for efficient scheduling. A deposit
of $500 was also discussed to ensure accountability. As mentioned on agenda item 7.1, staff and Dave Williams
met with the new Youth Lacrosse Board on November 29, and they felt the new fee structure was fair and
accountable.
As mentioned in our meetings with the youth athletic associations, past summer-fall season we experienced
thousands of dollars in damages to fields, facilities, and lost scoreboard controllers ($400 each). Also, almost
daily during 2021 parks maintenance prepared fields for games and then organizations did not use them.
Financial Impact
Potential fee increases and deposit fees could increase revenues and protect city assets.
Attachments
Recommended Field Use Fees and Purpose Statement
Purpose Statement
Field use rates are intentionally kept low intended to be reasonable to foster participation,
collaboration and accountability between youth sports associations and the city.
Field Rental Rates
Rate
$45 per field per day
$25 per field per day for lights + $4 per hour of use
Below 60% Participant Residency
Concession stand rules and fees will follow the guidelines in the Concession Stand Use
below.
Elk River Association (Group 3A)
$5 per player/per year
70% and above Participant Residency
$25/per field/per day
$15 per field per day for lights
$25 per field per day for lights + $4 per hour of use
o Youth Associations with city capital improvement agreements currently in place will
have the light fee waived until the contract payment is completed.
Elk River Association (Group 3B)
$10 per player/per year
60-69% Participant Residency
$35 per field per day
$20 per field per day for lights
$25 per field per day for lights + $4 per hour of use
o Youth Associations with city capital improvement agreements currently in place will
have the light fee waived until the contract payment is completed.
Concession Stand Use
Dave Anderson Athletic Complex
o $50/per day for the sale of pre-packaged foods only.
o No Seasonal Temporary Food Stand License will be granted at this location.
Lion John Weicht Park
o $75/per day for the sale of pre-packaged foods only.
o $100/per day + a Seasonal Temporary Food Stand License from the MN Dept of
Health. A copy of the approved license is required before approval. This license is
required for the sale of prepared food items such as hot dogs, brats and hamburgers.
o This reservation will also come with the attached pavilion.
Youth Athletic Complex
o $50/per day for the sale of pre-packaged foods only.
o $75/per day + a Seasonal Temporary Food Stand License from the MN Dept of
Health. A copy of the approved license is required before approval. This license is
required for the sale of prepared food items such as hot dogs, brats and hamburgers.
Food Trucks
Food trucks are allowed.
Must use the City of Elk River’s approved vendor list.
User/Association must provide proof of their agreement with the food truck for each event.
City staff will determine the best location for the food truck(s) to park.
o Absolutely no parking in fire/emergency lanes. (Red/yellow curbs)
Restroom Cleanings (Tournaments)
All users will pay for restroom cleanings deemed necessary by city staff based upon the event
attendance estimates.
The associations will be billed at the same rate as the city for the cleanings.
This fee will apply to the indoor restroom facilities and any additional portable toilets.
Deposit
All users/associations/tournament organizer will pay a $500, refundable deposit on an
annual basis/per tournament. The refundable deposit will help ensure user/association
accountability for damage to fields, facilities and/or scoreboard controllers.
If the deposit is used for any of the above-mentioned items, the user/association will
replenish their deposit back to the full amount of $500.
Fee Management
City will request enrollment data to invoice accordingly.
Field rental revenues will be allocated to the Park Improvement Fund to be utilized for
athletic field facility improvements.
Field
YAC #1 1,500 32 3 48 144 15.50$ 0.06510$ 744.00$ 9.37$ 753.37$
YAC #2 1,500 32 3 48 144 15.50$ 0.06510$ 744.00$ 9.37$ 753.37$
YAC #3 1,500 32 3 48 144 15.50$ 0.06510$ 744.00$ 9.37$ 753.37$
YAC #4 1,500 32 3 48 144 15.50$ 0.06510$ 744.00$ 9.37$ 753.37$
YAC #5 1,500 42 3 63 189 15.50$ 0.06510$ 976.50$ 12.30$ 988.80$
YAC #6 1,500 42 3 63 189 15.50$ 0.06510$ 976.50$ 12.30$ 988.80$
YAC Soccer/Football 1,500 38 3 57 171 15.50$ 0.06510$ 883.50$ 11.13$ 894.63$
DAAC #1 1,500 26 3 39 117 15.50$ 0.06510$ 604.50$ 7.62$ 612.12$
DAAC #2 1,500 26 3 39 117 15.50$ 0.06510$ 604.50$ 7.62$ 612.12$
DAAC #3 1,500 26 3 39 117 15.50$ 0.06510$ 604.50$ 7.62$ 612.12$
DAAC #4 1,500 26 3 39 117 15.50$ 0.06510$ 604.50$ 7.62$ 612.12$
Oak #3 1,500 24 3 36 108 15.50$ 0.06510$ 558.00$ 7.03$ 565.03$
Oak #4 1,500 24 3 36 108 15.50$ 0.06510$ 558.00$ 7.03$ 565.03$
LED Lite Fields
Lions Varsity 1,144 14 3 16 48 15.50$ 0.06510$ 248.25$ 3.13$ 251.38$
Orono VB 580 6 3 3 10 15.50$ 0.06510$ 53.94$ 0.68$ 54.62$
* Summer Demand Charge $15.50/kW * Winter Demand Charge $11.50/kW
** Demand charges are calculated on the highest 15 minute demand reading by the meter per each billing cycle. Peak demand (kW) multiplied by the fixed charge per kW equals monthly demand charge.
Energy Rate kWh
(2021 Rate)
Monthly Demand Charge
(2021 Rate)
Energy Charge per
hours lights are ON
Total Charge (taxes not
included)
Wattage of light
(Watts) # of Lights
# of Hours Lights
are ON
Demand Per
Field (kW)
Energy Consumed
(kWh)
Fixed Charger per kW/Month
(2021 Rate)